Provision of occupational hygiene services at medupi power station for 5 years

General: Must be a registered legal entity (company/supplier). Must have the capacity to comply with Eskom’s OHS and statutory requirements. Must demonstrate experience in occupational hygiene services (preferably in similar environments). Technical: Must have adequate resources and competencies to perform the service. Must have the ability to manage and audit subcontractors/suppliers for OHS compliance. Must have processes for selecting and appointing subcontractors/suppliers. Administrative: Must sign the acknowledgement form (Annexure B). Must be able to provide references/testimonials upon request.

Scope: Provide occupational hygiene services at Medupi Power Station for 60 months (5 years). Key Requirements: Comply fully with Eskom Contractor Health and Safety Requirements Standards. Adhere to provided OHS specifications/requirements. Comply with Occupational Health and Safety Act 85 of 1993. Comply with Compensation for Occupational Diseases and Illnesses Act 130 of 1993. Post-award: Align company OHS processes with Eskom’s policies, procedures, and standards. Contractor/Supplier Management: Demonstrate selection criteria and processes for appointing sub-contractors/suppliers. Notify Eskom prior to appointing any sub-contractors/suppliers. Ensure sub-contractors/suppliers have adequate resources and competencies. Accountable for sub-contractor/supplier compliance with legal and Eskom OHS requirements. Monitor sub-contractors/suppliers via audits/assessments for OHS compliance. Provide grounds for termination of sub-contractor/supplier work if non-compliant. Handle all sub-contractor/supplier non-conformances directly (performance/penalty processes). Induction and Training: All employees (including contractors/suppliers) must undergo Eskom induction and company-specific induction. Penalties: Penalties apply for non-conformance with Eskom or statutory OHS requirements by the main supplier, its contractors, or suppliers. Verification: Eskom reserves the right to verify compliance and may request testimonials/references and client contact details (including Eskom) for similar past work.

Mandatory Compliance: Occupational Health and Safety Act 85 of 1993. Compensation for Occupational Diseases and Illnesses Act 130 of 1993. Eskom Contractor Health and Safety Requirements Standards. Eskom OHS specifications/requirements. Post-Award Obligations: Fully align company OHS processes with Eskom’s policies, procedures, and standards. Sub-Contractor/Supplier Compliance: Main supplier must ensure all sub-contractors/suppliers comply with applicable legal and Eskom OHS requirements. Main supplier must provide evidence of sub-contractor/supplier compliance upon request. Documentation: Signed acknowledgement form (Annexure B) confirming understanding of OHS requirements and consequences of non-compliance. Testimonials/references and client contact details (including Eskom) for similar past work may be required.

Eskom Holdings SOC Ltd. Physical address: Megawatt Park, Maxwell Drive, Sunninghill, Sandton. Postal address: P O Box 1091, Johannesburg 2000, South Africa. Telephone: +27 11 800 ...

Applicant must be a legally registered company (local or international) with valid registration details. Applicant must have the authority to enter into binding agreements and fulfill obligations under the confidentiality agreement and potential service contract. Applicant must demonstrate capability and experience in providing occupational hygiene services, particularly in industrial or power station environments. Applicant must agree to comply with Eskom’s confidentiality, legal, and service requirements.

General: Applicants must be legally registered entities capable of providing occupational hygiene services. Experience in power station or industrial hygiene environments is preferable. Compliance with South African regulatory and statutory requirements is mandatory. Technical: Certification or accreditation in occupational hygiene (e.g., SANAS, ISO standards) is required. Demonstrated expertise in inspection methods (e.g., NDT, microscopy) is necessary. Ability to meet Eskom’s acceptance criteria and quality standards is critical. Access to Approved Inspection Authorities (AIA) or Notification Bodies (NOBO) may be required. Documentation: Valid tax clearance certificate must be submitted. Proof of compliance with BBBEE requirements (if applicable) must be provided. All required tender documents must be submitted by the closing date.

Scope: Occupational hygiene services for Medupi Power Station over 60 months (5 years). Quality Control Plan (QCP) or Inspection Test Plan (ITP) requirements: Must include intervention points (Hold, Witness, Surveillance, Verification) with clear definitions (e.g., AP = Document Requires Approval, T1 = 100% Testing, A1 = 100% Inspection, W1 = 100% Witness, W2 = Sample Witness, S = Surveillance, V = Verification). Activities must specify: Description/Requirement, Inspection and Test Method (e.g., Visual, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY, Chemical Test), Acceptance Criteria, and Controlling Document. Categories: Statutory (S) or Non-statutory (N). Inspection roles: Supplier, Eskom, Approved Inspection Authority (AIA), or Third-Party Inspection (TPI). Records must be maintained for all activities, including dates, supplier and Eskom approvals, and inspection authority details.

For system issues: Contact the buyer responsible for the published tender. For password resets: Use 'Forgot your password' on the portal. For general eTendering support: Follow prompts on https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.

Submit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to phone/email. 3) Select tender reference (e.g., E2914GXLPMED). 4) Click 'Create New Submission'. 5) Upload files under correct categories (Technical, Commercial, Finance). 6) Name files, select type, and upload (max 50MB per file, total max 900MB). 7) Verify all documents are uploaded. 8) Click 'Finalize Submission' to confirm. 9) Save submission confirmation email (includes submission ID). Disqualification risk: Incomplete or incorrectly categorized uploads.

General: Must have a valid CSD (Central Supplier Database) number. Must be a registered supplier capable of providing occupational hygiene services. Must comply with Eskom’s procurement policies and legal requirements. Technical: Relevant experience in occupational hygiene for power stations or industrial environments. Certifications or accreditations in occupational health and safety (if applicable). System Access: Access to a web browser (preferably Microsoft Edge). Valid email and South African cell phone number (+27 prefix).

CSD number is mandatory to access the eTendering system. Suppliers must register with a valid CSD number, email, and South African contact number (format: +27).

Closing date: 12 June 2026 at 10:00. Contract period: 18 months from the starting date. Payment certificates issued between the 25th of each month. Defects must be corrected within 7 days of notification. Testing/inspection notifications must be given 24 hours in advance. Contractor must submit a first plan for acceptance within 4 weeks of the Contract Date. Task Order programmes must be submitted within 5 days of receiving a Task Order. Monthly contractual meetings will be held at Medupi Power Station. Service level penalties apply for defective equipment after 3 months (Contractor fixes at own cost).

Service Manager: Medupi Power Station, Steenbokpan Road, Lephalale, 0762. Employer: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Adjudicator: ICE-SA Division (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA), 1st Floor, Maisels Chamber, 4 Protea Place, Sandton. Tel: 011 320 0600, Fax: 011 320 0533, Email: [email protected]. Invoicing: [email protected]. Payment queries: FSS Contact Centre, Tel: 011 800 5060, Email: [email protected]. Emergency services: Dial 6911 (site phone) or 014 762 2555 (Fire and Emergency Preparedness) / 014 762 6911 (Electrical Operating Desk, all hours).

Submit a signed Form of Offer and Acceptance (Part C1) with a Schedule of Deviations (if applicable). Alternative tenders require a separate copy of the Form of Offer and Acceptance. Within two weeks of receiving the signed agreement, deliver all required securities, bonds, guarantees, proof of insurance, and other documentation as specified in the Contract Data. Electronic invoices must be in PDF format (one invoice per file), include Eskom’s order number, line number, and VAT number (4740101508), and be tamperproof/encrypted per SARS requirements. Submit invoices to [email protected]. For payment queries, contact FSS Contact Centre: Tel 011 800 5060 or [email protected]. Hard copies of original documents are required for foreign invoices.

General: CIDB registration is mandatory. Valid B-BBEE certificate required; Contractor must maintain or improve B-BBEE contribution level for the contract duration. Compliance with South African legal requirements is mandatory, including Occupational Health and Safety Act, National Environmental Management Act, and Compensation for Occupational Injuries and Diseases Act. Technical: Demonstrated experience and capability in occupational hygiene and safety services, including calibration and maintenance of specialized equipment. Must comply with Eskom’s health, safety, environmental, and quality standards. Must provide skilled personnel, transport, PPE, and equipment. Financial: Must be financially stable and capable of providing a performance bond (amount to be determined post-financial analysis). Must comply with tax and VAT regulations, including valid tax invoices and VAT registration. Ethical: Prohibited Actions (corruption, fraud, collusion, obstructive actions) are not permitted. Must cooperate fully with investigations into alleged Prohibited Actions.

Scope: Occupational Hygiene and Safety Services at Medupi Power Station for 18 months. Services include calibration, maintenance, supply, and testing of OHS equipment such as: Lux meters, Sound Level Meters, Gas testers, Alcohol testing machines, Personal Noise Dosimeters, Radiation Detectors, Indoor Air Quality Meters, WBGT Index devices, Personal Sampling Pumps, Speed cameras, and prescribed safety goggles. Additional scope: Supply, delivery, fitting, and maintenance of special prescribed goggles and custom-made earplugs for employees. Deliverables: Calibration, supply, and testing as per Scope of Work (SOW). Reports must be submitted electronically within 7 days of completion, including date/time of test, test name, results, comments, and recommendations. Contractor must provide own transport, PPE, and skilled personnel. Training on equipment use and maintenance is required, with certificates issued post-training. Station-wide awareness campaigns must be conducted. Equipment purchased during the contract will transfer to Eskom at the end of the service period. Task Orders (starting with 45* series) issued monthly; emergency repairs outside SOW require separate Task Orders. Compliance with Eskom’s OHS, environmental, risk, and quality standards, including SANS and statutory requirements, is mandatory. Work must adhere to Eskom’s Life-Saving Rules (isolation, height safety, seatbelt use, sobriety, permit-to-work). Asbestos management: Contractor may stop work if unsafe conditions arise; Eskom ensures ambient air meets South African asbestos standards (OEL: 0.2 fibres/ml, 4-hour TWA).

Pricing: Option A (Priced contract with price list) under NEC3 TSC3. Prices are derived from a Price List (lump sums or quantities multiplied by rates). No adjustments for lump-sum items unless due to a compensation event. Payment terms: 30 calendar days for contracts below R50M (excluding VAT); 60 calendar days for contracts R50M and above. Interest rate: Standard Bank’s prime rate (365-day year). Assessment interval: Between the 25th of each month. Currency: South African Rand. Performance bond amount: To be determined post-financial analysis. Contractor must submit forecasts of total Prices every 4 weeks. Task Order delay damages: R0.00 per day for late delivery. Cost Price Adjustment (CPA) may apply from month 13 (base date: month prior to tender closing). Supplier Development and Localisation (SD&L): Eskom retains 2.5% of invoices (excluding VAT) as security for SD&L obligations; reimbursed within 90 days of verification. SD&L reports must be submitted monthly/quarterly per Eskom’s Data Collection Template. SD&L Implementation Schedule due 28 days post-contract award.

CIDB registration required. B-BBEE: Contractor must maintain or improve current B-BBEE Contribution Level for the contract duration. Submit updated B-BBEE certificate within 3 months if ownership changes. Change in B-BBEE status must be notified within 7 days; failure may result in contract termination or renegotiation. COID: Contractor and subcontractors must be registered with the Compensation Commissioner and maintain a valid Letter of Good Standing (LoG). OHS Compliance: Section 37(2) Legal Agreement required between Eskom and Contractor; Contractor must have an approved OHS file with all required documentation (per Eskom checklist). Safety file must include risk assessments, PPE matrix, induction records, and medical certificates. Contractor must comply with Occupational Health and Safety Act 1993, Construction Regulations 2014, and Eskom’s mandatory standards. Environmental Compliance: Contractor must have a documented Environmental Management System (EMS) and Environmental Management Plan (EMP) aligned with Eskom’s OEMP and applicable legislation. Non-compliance may result in termination. Quality Assurance: Contractor must submit a Contractor Quality Plan (CQP), Quality Control Plan (QCP), and Inspection and Test Plans (ITPs) within 30 days of contract award. Monthly quality performance reports required. Subcontracting: Requires Eskom’s written approval. Subcontractors must meet all legal, safety, and quality requirements. Local Content: Preference for subcontracting to black-owned enterprises (51% black ownership in rural/underdeveloped areas or townships). Criminal Record Checks: Contractor and employees must provide clear criminal records (not older than 30 days) from a reputable screening company. Site Access: Contractor’s safety file must be approved by Eskom’s Safety Department; site-specific induction and access permits required for all personnel. Nuclear Liability: Eskom waives rights of recourse for nuclear damage unless caused by Contractor’s unlawful intent or unauthorised presence at Koeberg Nuclear Power Station.

Evaluation is split into two parts:

• Part A (for non-certified suppliers):
• 20%: Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B).
• 20%: OHS plan addressing project-specific OHS risks, aligned with Eskom’s health and safety specifications.
• 20%: Baseline OHS Risk Assessment (BRA) with methodology for identifying, assessing, and managing OHS risks.
• 20%: Valid Letter of Good Standing (COIDA or equivalent).
• 20%: OHS policy signed by CEO, compliant with OHS Act Section 7.
• Part B (for suppliers with auditable OHS systems):
• Mandatory: Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B).
• Mandatory: ISO 45001 certificate or equivalent.
• Mandatory: Valid Letter of Good Standing (COIDA or equivalent).

Recommendation: Recommended/Not Recommended based on compliance.

Scope: Occupational hygiene services for Medupi Power Station over 60 months (5 years).

Deliverables:

• OHS plan addressing project-specific OHS risks, aligned with Eskom’s health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology for identifying, assessing, and managing OHS risks.
• Compliance with Eskom’s OHS legal and other requirements (Annexure B).

For certified suppliers: ISO 45001 or equivalent OHS system certification is required.

Mandatory for all suppliers:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B).

For suppliers with auditable OHS systems:

• ISO 45001 certificate or equivalent.

Validity period: 1 March 2025 to 28 February 2026. Note: Pack is subject to changes in tax legislation.

Submission: Return completed Pack (signed summary sheet and signed affidavits) to your Eskom contractor representative for referral to Eskom Group Tax Department in Megawatt Park. Mandatory copy: [email protected].

Point-by-point evaluation criteria:

• Legal entity status: Must be an individual, company, close corporation (CC), or trust.
• Tax compliance: Must align with South African tax laws and Eskom’s classification rules (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor).
• Exclusions apply if:
• Over 80% of income is from Eskom or associated institutions (unless exempt via Appendix 4).
• Services are performed mainly (>50%) at Eskom premises under Eskom’s control/supervision (unless exempt via Appendix 3).
• Connected persons (as defined in Appendix 10) render services personally to Eskom (unless declared via Appendix 2).
• Employee threshold: Companies/CCs/trusts must employ 3+ full-time, non-connected employees engaged in their business to qualify for certain exemptions (Appendix 1).

Mandatory compliance steps:

• Complete the PAYE Questionnaire to determine tax classification.
• Sign required affidavits/declarations based on classification:
• Appendix 1: Affidavit confirming 3+ full-time non-connected employees (for companies/CCs/trusts).
• Appendix 2: Affidavit confirming no connected persons render services to Eskom.
• Appendix 3: Affidavit confirming services are not performed mainly at Eskom and/or are not controlled/supervised by Eskom.
• Appendix 4: Affidavit confirming ≤80% income from any one client/associated institution.
• Appendix 5: Affidavit confirming an individual provides a service (not people) to Eskom.
• Appendix 6: Declaration for Labour Brokers (with valid IRP30 exemption certificate if applicable).
• Appendix 7: Declaration for Dependent Contractors/Personal Service Providers (PAYE will be withheld; code 3601 or 3616 on IRP5).
• Appendix 8: Declaration for Independent Contractors (no PAYE withholding if compliant).
• Appendix 9: Declaration for Non-Residents of South Africa (PAYE may be withheld).
• Failure to sign required documents results in PAYE withholding from payments. Notifications of changes to declared information must be provided to Eskom in writing.

Returnable Documents: Not specified in the provided text.

Submit the completed Declaration of Share Holdings form. Ensure all fields are accurately filled: shareholder/member/executive director/non-executive details, percentage of ownership, name and surname, designation, signature, and date.

Accurate and complete submission of the Declaration of Share Holdings form is mandatory. Compliance with Eskom's vendor registration requirements is assumed but not explicitly detailed in the provided excerpt.

Scope: Provide occupational hygiene services at Medupi Power Station for 60 months (5 years). Required deliverable: A completed Declaration of Share Holdings form with shareholder details, ownership percentages, names, designations, signatures, and dates.

Returnable Documents: Ensure all required returnable documents are completed and submitted as specified.

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• Submission details are not specified in the document. The only mentioned requirement is for 'Returnable Documents', but their format and submission method are not defined.

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General: Contractors/suppliers must demonstrate capability to meet environmental and operational standards. Documentation: Completion and submission of the Environmental Proforma with required signatures. Compliance history: Preference likely for contractors with a proven track record in environmental compliance.

Scope: Occupational hygiene services at Medupi Power Station. Requirements: Adhere to Environmental Requirements for contractors/suppliers working at Eskom Medupi Power Station. Adhere to the Eskom Medupi Power Station Operation Environmental Management Plan. Comply with all applicable environmental legal and other requirements. Comply with Eskom’s environmental standards, policies, and procedures where applicable. Inform all staff of their role in managing environmental impacts on site. Report environmental incidents within 24 hours of occurrence. Implement best practice on site at all times during the contract. Address all non-conformances issued promptly. Submission: Signed declaration form by contractor/supplier and Eskom contract manager.

Returnable Documents:

• The tender document states that returnable documents must be submitted. The specific forms or schedules required are not detailed in the provided text.

Returnable documents are required for submission. The specific documents are not listed in the provided text.

The document indicates that compliance requirements exist, but insufficient detail is provided. An AI extraction of the full document is recommended to identify specific requirements such as CSD, tax, B-BBEE, CIDB, or CIPC.

Closing time: 10:00 AM (as per tender record). Document excerpt mentions 4:43 PM, but this is likely a timestamp from the poster file, not a deadline.

Core implicit criterion: Demonstrated ability and commitment to enforce Eskom's 'ZeroHarm' safety rules (Cardinal Rules) across all personnel deployed on site. Bidders must ensure their personnel are trained and authorized for relevant tasks.

Supplier must adhere to Eskom's Life-saving Rules (Cardinal Rules):

• Electrical safety: Only trained and authorised persons may work on electrical networks. All hazards must be identified, and apparatus proven safe before work begins.
• Working at heights: Conduct a risk assessment and implement suitable control measures where fall risks exist.
• Vehicle safety: Seat belts must be worn by the driver and all passengers when driving on Eskom business.
• Substance-free workplace: No person may work under the influence of drugs or alcohol.
• Permit to Work (PTW): No work may commence without the required PTW.
• Goal: Zero fatalities, zero injuries, zero environmental incidents, and zero tolerance for violations.

• Tender closing deadline: Specific date, time, and submission address are stated in the Tender Data.
• Compulsory site visit and/or clarification meeting: Date, time, and venue are stated in the Tender Data. Attendance is mandatory; failure to attend results in disqualification.
• Closing time for clarification of queries: Deadline is stated in the Tender Data; requests must be submitted earlier than this time.
• Tender validity period: Tenders must remain valid for acceptance within the period stated after the submission deadline. Extensions may be requested by Eskom.
• Addenda: If issued, may extend the tender submission deadline; check Eskom Tender Bulletin and NT e-Tender Portal regularly for updates.

• All communication must be in writing (hand-written, type-written, printed, or electronic) and in English, directed to or from the Eskom Representative only.
• Submission address, facsimile number, or email address for tender delivery are specified in the Tender Data.
• Specific contact details (name, email, phone, department) for the Eskom Representative are stated in the Tender Data.

• Submit a complete original tender plus one (1) complete hard copy of the original tender. Failure to provide the hard copy will result in disqualification.
• Submit to the address, tender box, facsimile number, or email address specified in the Tender Data by the deadline. Proof of posting or courier delivery is not accepted as proof of delivery.
• Tenders must be in English, completed in ink (not pencil), and signed by an authorised signatory.
• Seal the original tender and copies as separate packages marked "ORIGINAL" and "COPY". Each package must state the Eskom address, Invitation to Tender number, and tenderer's name and contact address.
• Seal these packages together in an outer package marked "CONFIDENTIAL" with only the Eskom address and Invitation to Tender number.
• Late tenders will not be accepted. Closing time is determined by the Telkom time signal (SAST, GMT+2).
• Mandatory tender returnables must be submitted by the tender submission deadline. Failure to include mandatory documents or information will render the tender non-responsive.
• Tenderers must attend any compulsory site visit or clarification meeting stated in the Tender Data. Failure to attend will result in disqualification.
• Tenderers are not permitted to sub-contract 100% of the scope of work; such tenders will be deemed ineligible.
• Eskom employees are not allowed to deposit tenders on behalf of a tenderer.
• Tender validity must be maintained for the period stated in the Tender Data, with possible extensions requested by Eskom.
• All communications must be in writing and directed to the Eskom Representative only.

• Eligibility: Tenderer must not be under restriction to do business with Eskom or State-Owned Companies. Joint Ventures or single companies must comply with all eligibility criteria in the Tender Data.
• Legal Compliance: Must comply with PPPFA, B-BBEE Act (Amended Codes), COIDA, OHS Act, and other national legislation. Valid CIDB registration is mandatory if applicable.
• Technical: Must demonstrate capability to perform occupational hygiene services for 5 years at Medupi Power Station. Attendance at mandatory site visits/clarification meetings is required.
• SHEQ: Proof of Safety, Health, Environment, and Quality systems/policies must be in place at contract award.
• Functionality: If applicable, tenders must meet the minimum threshold for technical functionality criteria as stated in the Tender Data.
• Financial: Eskom will assess financial risk; insufficient mitigating factors or high risk may lead to disqualification.
• Price Evaluation: Prices are evaluated according to criteria in the Tender Data, including factors like CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates.
• Specific Goals: Scored under PPPFA. Failure to meet Specific Goals or submit required proof by the deadline results in zero points for Specific Goals but does not disqualify the tender if otherwise responsive.
• Arithmetical Errors: Eskom will check for errors and request corrections. Failure to correct or accept corrections may lead to rejection.
• Non-Responsive Tenders: Missing mandatory documents, failure to meet basic compliance, or not providing one complete hard copy will result in disqualification.
• Designated Materials: Failure to meet dtic’s local support requirements for designated materials renders the tender non-responsive.
• Reverse e-Auction: If applicable, tenders must be submitted without prices; prices in such tenders will be disregarded.

• Scope: Provide occupational hygiene services at Medupi Power Station for 60 months (5 years).
• Tenderers must check the enquiry documents on receipt and notify the Eskom Representative of any discrepancies or omissions.
• The Acknowledgement Form must be completed and submitted, clearly stating if the tender is for the whole or part of the works, services, or supply identified in the specification.
• Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities must be in place at the time of contract award, with associated costs and personnel reflected in the tender for assessment.
• Tenderers must not sub-contract 100% of the scope of work.

• Include all duties, taxes (including VAT), and other levies payable by the successful tenderer in the rates, prices, and tendered total. These are applicable 14 days prior to the tender submission deadline.
• Rates and prices must be fixed for the contract duration and not subject to adjustment unless provided for in the Enquiry.
• State rates and prices in South African Rand unless instructed otherwise. Part payment in other currencies may be provided for in the conditions of contract.
• Where security for performance is required, indicate at least two financial institutions likely to provide it; Eskom reserves the right to reject unsuitable institutions.
• Tenderers are not compensated for costs incurred in tender preparation, submission, or negotiation.
• Pricing must account for all costs, including SHEQ-related expenses.

• Comply with relevant legislation: NT instructions (CSD, etc.), CIDB regulations for construction works, designated materials according to dtic, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements.
• Provide reasonable proof of SHEQ systems, policies, and capabilities at contract award.
• CIDB Registration: Proof of registration is mandatory at tender closing deadline. If only proof of application is available at deadline, submit it by closing, and actual CIDB registration proof must be submitted by contract award.
• Contract Skills Development Goal (CSDG): Applies to works exceeding R60 million with duration ≥12 months, or professional services exceeding R5 million with duration ≥12 months.
• Contract Participation Goals (CPG): Applies to Grade 7-9 General Building and Civil Engineering contracts with duration ≥6 months and at least 25% subcontracted; at least 5% CPG must be achieved.
• B-BBEE: A fraudulent B-BBEE certificate/affidavit or fronting will be reported to the B-BBEE Commissioner and may lead to disqualification.
• Designated Materials: A specified percentage of designated materials must be bought from local companies; failure to meet dtic’s local support requirements renders the tender non-responsive.
• No history of fraudulent activity, bid-rigging, or collusion is permitted.

• Complete and sign the 'FORM A' document to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. This is a mandatory returnable document.
• Ensure the tenderer's quality representative section (Section E) is fully completed, signed, and dated.
• The form must indicate applicable clauses with an (X) and non-applicable clauses with a (-).

• Compliance with Eskom’s Quality Requirements (240-105658000 Rev 9) and ISO 9001 is mandatory.
• Only Category 1 (refer to clause 3.5.-105658000) is applicable; no other categories are selected.
• Site assessment may be required as part of Category 1.
• Tenderer must acknowledge copyright and document control terms: no reproduction without Eskom’s consent.
• Post-contract, Eskom will monitor contract execution, supplier quality performance, and manage nonconformities.

• Scope: Provide Occupational Hygiene Services for 60 months (5 years) at Medupi Power Station.
• Pre-contract award: Only Category 1 (clause 3.5.-105658000) applies; Categories 2, 3, and 4 are not applicable.
• Main Supplier and Sub-supplier Capability and Capacity Assessment (clause 3.-105658000) is not applicable.
• Post-contract award: Eskom will enforce rights of access, rights to information, preservation clauses, quality audits, and special processes.
• Management of nonconformities and nonconforming outputs identified by Eskom is applicable.

• Mandatory compliance with Eskom’s Supplier Quality Requirements (specification 240-105658000 Rev 9).
• Mandatory compliance with ISO 9001 quality management standard.
• Tenderer must align with ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.
• Tenderer must adhere to ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

Mandatory returnable: Submit the fully completed E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure results in disqualification. Key requirements: - Complete all fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. - Acknowledge self-training via E-Tendering Noddy Guide, video, or clarification meeting. - Confirm ability to operate the E-Tendering Solution.

Mandatory criteria: - Submission of the fully completed acknowledgment form is non-negotiable. - Tenderer must confirm understanding and ability to operate the e-Tendering Solution. - Form must be submitted before the tender closing date.

Contract-specific dates:

• Service period: 18 months (starting date TBC).
• Contractor must submit a first plan within 4 weeks of the Contract Date.
• Payment assessment interval: Between the 25th of each month.
• Period for reply (e.g., to queries): 5 working days.
• Note: Closing date for tender submission is in the tender record (2026-06-12). Other dates (e.g., briefings, site visits) are not specified in this document.

Service Manager: Address: Medupi Power Station, Steenbokpan Road. Tel: 014 762 (no email provided).

Adjudicator Nominating Body: ICE-SA Division (or AFSA if no agreement). Address: 1st Floor, Maisels Chamber, 4 Protea Place, Sandton. Tel: 011 320 0600. Fax: 011 320 0533. Email: [email protected].

Engineering Contract Strategies: Tel: 011 803 3008. Fax: 086 539 1902. Website: www.ecs.co.za.

Note: Tender submission contacts are not specified in this contract; refer to the original tender advertisement.

Submission is governed by the NEC3 Term Service Contract (TSC3) process. Key points:

• Submit a completed Form of Offer and Acceptance (Part C1.1) with all required signatures and details, including CIDB registration number.
• Include a Schedule of Deviations if proposing any amendments to tender documents.
• Submit a priced contract with a price list (Option A) as per Part C2.2, including VAT calculations.
• Provide a first plan for the service within 4 weeks of contract acceptance.
• Ensure all returnable schedules and documents are included as per the Tender Data.
• Failure to submit required securities, bonds, guarantees, or proof of insurance within two weeks of contract award may result in repudiation.
• Note: This document is a contract template; refer to the original tender advertisement for submission deadlines, addresses, and specific forms.

Evaluation is based on compliance with NEC3 TSC3 terms and Eskom’s requirements. Key criteria:

• Legal: Valid South African registration, CIDB registration, VAT compliance, and no history of Prohibited Actions (corruption, fraud, collusion, coercion, or obstruction).
• Financial: Ability to provide a performance bond (amount TBC post-financial analysis), financial stability for a multi-year contract, and compliance with payment terms (30/60 days based on contract value).
• Technical: Proven experience in occupational hygiene and safety services, preferably in power generation or industrial environments. Must comply with Construction Regulations 2014, Eskom’s Asbestos Standard, and environmental laws. Capability to manage risks, provide monitoring, and submit a viable first plan within 4 weeks.
• B-BBEE: Valid B-BBEE verification certificate. Must notify Eskom within 7 days of any B-BBEE status change and submit updated documentation within 30 days. Decrease in status may lead to re-negotiation or termination.
• Insurance: Adequate coverage as per Insurance Table A (e.g., liability, property damage, employee injuries).
• Scoring: Not explicitly detailed; likely a combination of technical capability, financial viability, B-BBEE compliance, and price competitiveness.

Scope: Provide Occupational Hygiene and Safety Services at Medupi Power Station for 18 months (extendable as per contract terms).

Key deliverables:

• Proactive identification, registration, and addressing of all risks via a Risk Register (agreed with Eskom).
• Compliance with Construction Regulations 2014 (OHS Act) and Eskom’s Asbestos Standard 32-303.
• Submission of a first plan for acceptance within 4 weeks of Contract Date.
• Provision of key personnel (e.g., occupational hygienists, safety officers) with relevant qualifications and experience.
• Management of asbestos and ACM (Asbestos Containing Materials) per Eskom’s Standard, including monitoring, control measures, and emergency protocols.
• Compliance with environmental laws and Eskom’s health, safety, and environmental procedures.
• Maintenance of OHS files, incident/emergency management, and non-conformance reporting.
• Task Orders: Submit a programme within 5 days of receiving a Task Order; late delivery penalties apply (R1,000/day).
• Defects: Notify Service Manager 24 hours before tests/inspections; correct defects within 7 days of notification.
• Service Information and detailed scope are in Part C3 of the contract.

Pricing:

• Priced contract with price list (Option A). Prices are derived from a list of service items (lump sums or rates multiplied by quantities).
• Submit a tendered total of Prices (exclusive and inclusive of VAT at 15%).
• Price adjustment for inflation (CPA) applies from month 13, based on indices linked to the month prior to tender closing.
• Payment terms:
• Assessment interval: Between the 25th of each month.
• Payment within 30 calendar days for contracts < R50 million (excl. VAT).
• Payment within 60 calendar days for contracts ≥ R50 million (excl. VAT).
• Interest rate: Standard Bank’s prime rate (365-day year) for overdue amounts.
• Performance bond: Amount TBC post-financial analysis (clause X13.1).
• Tax invoices: Must be submitted within 1 week of receiving a payment certificate. Include Eskom’s VAT number (4740101508).
• Low service damages: Penalties for defective equipment after 3 months (Contractor fixes at own cost).
• Limitation of liability: Contractor’s liability for indirect/consequential loss is limited to R0.00.

Mandatory compliance:

• CIDB: Valid CIDB registration number required in the Form of Offer.
• B-BBEE: Valid verification certificate. Must notify Eskom within 7 days of any status change and submit updated documentation within 30 days. Decrease in status may lead to contract re-negotiation or termination.
• Tax: VAT-registered; comply with the Value Added Tax Act. Include Eskom’s VAT number (4740101508) on all invoices.
• Legal: Registered entity in South Africa (comply with company laws). No history of Prohibited Actions (corruption, fraud, collusion, etc.).
• Insurance: Provide certificates for all insurances listed in Insurance Table A (e.g., liability, property damage, employee injuries).
• Health & Safety: Comply with Construction Regulations 2014, OHS Act, and Eskom’s Life-Saving Rules. Maintain OHS files and conduct risk assessments.
• Asbestos: Comply with Eskom’s Asbestos Standard 32-303 and Asbestos Regulations 2001.
• Ethics: No Prohibited Actions (coercive, collusive, corrupt, fraudulent, or obstructive) during procurement or contract execution.
• Subcontracting: Joint ventures/consortia must notify Eskom of key personnel and cannot alter composition without written consent.

• Document authorisation date: 13 February 2025.
• Next review date: February 2030.
• No tender-specific closing date, briefings, or site visit dates are provided in the document.

• No direct contact details (email, phone, or submission address) are provided in the document.
• Key personnel referenced:

• K Modiole (Senior Advisor - OHS, Risk and Sustainability).
• M Moahlodi (Senior Manager - OHS, Risk and Sustainability).
• K Pather (General Manager – Risk and Sustainability).

• Primary department: Risk and Sustainability OHS Department (Eskom Holdings SOC Ltd).

General requirements:

• Applicant must be a legally registered entity capable of providing occupational hygiene services.
• Must comply with South African labor laws and Occupational Health and Safety (OHS) regulations.
• Experience in high-risk industries (e.g., power generation, utilities) is advantageous.

Specific requirements:

• Proven track record in implementing zero-tolerance safety cultures.
• Certification in OHS management systems (e.g., ISO 45001) is required.
• Must demonstrate ability to deploy personnel to Medupi Power Station (Free State) for the full 5-year contract duration.
• Must have financial and technical capacity to fulfill the contract.
• No prior violations of Eskom’s Life-Saving Rules or equivalent safety standards.

Disqualification risks:

• Entities with a history of serious safety incidents or non-compliance may be disqualified.
• Failure to adhere to Eskom’s disclosure and confidentiality requirements will result in rejection.

Scope:

• Applies to all Eskom sites, including Medupi Power Station, to promote a safe working environment for employees, agents, consultants, and contractors.

Purpose:

• Enforces zero tolerance for six high-risk behaviors that can cause serious injury or fatality.

Key deliverables and requirements:

• Contractors must adhere to Eskom’s six Life-Saving Rules:

1. OPEN, ISOLATE, TEST, EARTH AND CREATE AN EQUIPOTENTIAL ZONE BEFORE TOUCH (for electrical work).
2. HOOK UP AT HEIGHT (fall protection and risk assessment required).
3. BUCKLE UP (mandatory seatbelt use in all Eskom vehicles/equipment).
4. BE SOBER (zero tolerance for alcohol/drugs on site or during Eskom business).
5. ENSURE THAT YOU HAVE A PERMIT TO WORK (PTW required for all high-risk tasks).
6. ENSURE SAFE LIVE WORKING (adherence to live work principles and minimum approach distances).

• Contractors must ensure all employees are trained, competent, and authorised for assigned tasks.
• Pre-task risk assessments must be conducted for all work, especially electrical and height-related tasks.
• Use of Eskom-approved safety systems, PPE (e.g., face shields, insulated gloves), and fall arrest systems is mandatory.
• Contractors must remove employees who violate Life-Saving Rules and initiate disciplinary processes within 5 working days.
• Contractors must investigate violations and provide Eskom with copies of sanctions.

• Must comply with the Occupational Health and Safety Act (South Africa) and all referenced Eskom standards (e.g., 32-136 Contractor Health and Safety Requirements, 32-418 Working at Heights Standard).
• Zero-tolerance policy for violations of Eskom’s Life-Saving Rules applies to all contractors and their employees.
• Contractors must ensure employees sign acknowledgment of Life-Saving Rules and understand consequences of violations.
• No explicit mention of CSD, tax clearance, B-BBEE, CIDB, CIPC registrations, or local content requirements in the provided document.

• Closing date and time: 12 June 2026 at 10:00.
• Clarification meeting (non-compulsory): 28 May 2026, 10:00–11:00 via MS Teams. Confirm attendance with Eskom Representative (Tshilidzi Dau).
• Deadline for clarification queries: 7 working days before tender submission deadline (5 June 2026).
• Tender validity period: 180 days from closing date.
• Tender opening: Same date and time as deadline (no public opening; tenders downloaded electronically).

• Eskom Representative: Tshilidzi Dau.
• Tel: 014 762 6015.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/corruption reporting: Hotline 0800 11 2722 or email [email protected].
• Supplier Integrity Pact: Accessible via Eskom Tender Bulletin (www.eskom.co.za).

• Submit electronically via Eskom E-tendering site before 12 June 2026 at 10:00. Late submissions are disqualified.
• Upload all documents in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel.
• Do not submit zip/compressed files or hard copies. Ensure submission status is marked as 'complete'.
• Mandatory returnables at closing (disqualifiable if missing/incomplete):

• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer’s Particulars (Annexure C)
• Integrity Declaration Form (Annexure D)
• CPA for local goods/services (Annexure E) or CPA(IG) for foreign goods/services (Annexure F, if applicable)
• SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4, if applicable)
• SBD 1 (Annexure H)
• SBD 4 – Bidders Disclosure (Annexure J)
• E-tendering Help Manual acknowledgement form (if applicable)

• Non-disqualifiable returnables at closing (5 working days to rectify if missing/incomplete, but will score zero):

• SBD 6.1 Preference Points Claim Form (Annexure I)

• Joint ventures must submit: JV agreement, confirmation of single business entity, and designated bank account details.
• Resubmissions: Only the latest version is accepted; previous submissions are void.
• Failure to upload documents on the E-tendering system renders the tender non-responsive.

• General eligibility:

• Must not be on international sanctions lists, Eskom/National Treasury defaulters lists, or Tender Defaulters List.
• No conflict of interest (e.g., shared majority shareholders, access to competitor information).
• Only one bid allowed per tenderer (individually or as part of a JV/consortium).
• Tenders must be signed by authorised representatives (with proof of authority).
• Foreign tenderers: Must comply with CPA(IG) for imported goods/services (Annexure F).
• Local tenderers: Must comply with CPA for local goods/services (Annexure E).

• Disqualification risks:

• Failure to submit mandatory returnables (Annexures A–J) by closing date.
• Submission of incomplete or unsigned documents (unless rectified within 5 days for non-disqualifiable items).
• Non-attendance at mandatory clarification meetings (if applicable).
• 100% subcontracting of the scope of work.
• JV/consortium without joint and several liability clauses.

• Technical evaluation:

• Minimum weighted final score threshold: 70%. Tenderers below this are disqualified.
• Qualitative Technical Evaluation Criteria apply (refer to pages 9–11 of the TEC document).

• Scoring:

• Price: 80 points (inclusive of VAT, corrected for errors, excluding contingencies, adjusted for deviations).
• Specific Goals (PPPFA): 20 points. Failure to submit evidence results in 0 points for that goal.
• Tenderers ranked by total score (price + specific goals) from highest to lowest.

• Objective criteria: Not applicable.
• Reverse e-auction: Not applicable.

• Scope: Occupational Hygiene Services for 60 months (5 years) at Medupi Power Station.
• Mandatory technical returnables:

• Declarations of conformity for equipment certifications (e.g., OEM DIN EN 352-2 for hearing protection, OEM DIN EN 166/ANSI Z787.1/SANS 50166:2018 for safety eyewear).
• Instruments calibration: Laboratory/OEM/Supplier ISO/IEC 17025 certification required for equipment such as alcohol testers, noise dosimeters, WBGT meters, acoustic calibrators, lux meters, sound level meters, radiation detectors, sampling pumps.

• Additional technical documents (if applicable):

• ECSA/SACPCMP registrations, CVs, permits/licenses.
• OHS plan/manual, baseline OHS risk assessment, valid letter of good standing, signed OHS policy.
• Quality Management System (QMS) evidence: ISO 9001 compliance, quality policy, objectives, documented procedures (e.g., internal audit, nonconforming outputs), draft contract quality plan (ISO 10005), example inspection/test plan (ITP) or quality control plan (QCP).
• Environmental: Signed environmental proforma.

• Refer to attached 'Qualitative Technical Evaluation Criteria' (pages 9–11) for detailed criteria.

• Payment terms:

• Contracts ≤ R50 million (incl. VAT): Payment within 30 days of undisputed invoice.
• Contracts > R50 million (incl. VAT): Payment within 60 days of undisputed invoice.

• Pricing schedule/BOQ:

• Must be submitted (if not contained in contract). For e-tendering, submit in PDF and Excel.

• Financial viability assessment:

• Submit audited financial statements (valid if received within 18 months after year-end) or ITA 34C income tax assessment (if not audited).
• Failure may require a bank guarantee from an Eskom-approved financial institution.

• Alternative tenders: Not allowed.
• Unconditional discounts: Considered for evaluation. Conditional discounts: Not considered for evaluation but implemented at payment.

• Mandatory for all tenders:

• Proof of valid CSD registration (CSD number/report).

• B-bbee:

• Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per B-BBEE Act).

• Tax compliance:

• Tax clearance certificate required for:
• Foreign tenderers with a footprint in South Africa (not registered on CSD or without SARS PIN).
• Local tenderers not providing SARS e-filing PIN/CSD profile.
• Foreign suppliers with no SA footprint: Complete SBD1 only (no tax compliance proof required).

• Employment Equity Act:

• Designated employers (SA tenderers only) must submit proof of compliance, including EE report submission to the Department of Labour.

• Safety (SHEQ):

• OHS plan/manual, baseline risk assessment, valid letter of good standing, signed OHS policy.

• Quality (Category 3):

• Evidence of ISO 9001 QMS, quality policy, objectives, documented procedures, draft contract quality plan (ISO 10005), example ITP/QCP.

• Environmental:

• Signed environmental proforma.

• CIDB:

• Not applicable for this tender.

• Local content:

• No minimum threshold, but suppliers are encouraged to use South African goods and human resources.
• Submit SBD 6.2 and annexures (G1-G4) if designated materials are included.

• Contractual requirements:

• Proof of CSD registration is mandatory for contract award.
• Additional contractual requirements (e.g., SHEQ, financial viability, SDL&I) may apply and must be submitted prior to award.

Eligibility and evaluation are based on the ability to comply with Eskom’s Occupational Health and Safety (OHS) Incident Management Procedure. Key requirements:

• Demonstrate experience working under stringent OHS protocols similar to Eskom’s system.
• Prove understanding of South African OHS legislation (e.g., OHS Act, COIDA, MHSA).
• Show capability to integrate with Eskom’s SAP EH&S system for incident recording, classification, and reporting.
• Provide resources and capacity to deliver services at Medupi Power Station for 60 months (5 years).
• Adhere to Eskom’s SHEQ Policy and incident management procedures, as the document explicitly applies to contractors unless stated otherwise.

Scope: Provide occupational hygiene services at Medupi Power Station for 60 months (5 years).

Core Objectives:

• Reduce risk and prevent recurrence of incidents.
• Ensure effective management, classification, and recording of incidents.
• Conduct prompt and appropriate investigations.
• Promote proactive near-miss incident reporting.
• Improve OHS quality by learning from incidents.
• Share incident information and report to internal/external stakeholders.
• Analyze trends and review practices.
• Communicate with all stakeholders.

Applicability:

• Applies to Eskom Holdings SOC Ltd, its groups/divisions, subsidiaries, and controlled entities.
• Covers Eskom employees, contractors, and affected public members.
• Must align with Eskom’s SHEQ Policy and incident management procedures.

Process Requirements:

• Incident identification (direct/indirect observation).
• Emergency response: rescue, scene safety, first aid, evidence collection (5 Ps: people, position, parts, paper, process).
• Notification and reporting: inform supervisors, managers, OHS representatives, Safety/Health Departments, and relevant authorities (e.g., Compensation Commissioner, Legal Department for fatalities/serious incidents).
• Incident prioritization: use consequence, likelihood, and risk matrices to determine priority ratings and actions.
• Classification and recording: classify incidents (e.g., first-aid, medical, lost-time injuries, fatalities) and record on SAP EH&S system following CARAT principles (Complete, Accurate, Relevant, Accessible, Timely).
• Incident investigation: root cause analysis, corrective actions, documentation (controlled disclosure).
• Management of corrective actions: implementation, monitoring, verification.
• Incident close-out and communication: case studies, preliminary briefs, lessons learned.

Standards and Compliance:

• Align with Eskom’s OHS Incident Management Definitions and Classification Parameters (240-131838225).
• Comply with South African legislation: OHS Act, COIDA, Mine Health and Safety Act (MHSA), Labour Relations Act, etc.
• Follow international standards: ISO 45001 (OHS Management Systems), OHSAS 18001.

Special Notes:

• Contractor employees must be classified and recorded separately from Eskom employees in SAP EH&S.
• Occupational diseases/impairments must be confirmed by Eskom’s Occupational Medicine Practitioner (OMP) and classified by occupational hygiene/safety practitioners.
• Incident disputes or clarifications are escalated to the Safety Data Integrity Committee (SDIC).