Provision of rubber lining services for condensate polishing plant at matla power station

Submit the following returnable documents as part of the bid: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule). Declarations D and E must be completed and retained for verification (5 years). Failure to submit SBD 6.2 or Annex C may result in disqualification. The declaration must be signed by the CFO or a legally responsible person nominated in writing by the CEO/senior management. External representatives cannot sign on behalf of the bidder.

Evaluation includes two stages for designated sectors: Stage 1 checks minimum local content threshold compliance (specific percentages not specified in the document). Stage 2 evaluates price and B-BBEE. Bids failing to meet the local content threshold or submit required declarations (SBD 6.2, Annex C) will be disqualified. Sub-contracting must not reduce overall local content below the stipulated threshold. Compliance with Preferential Procurement Regulations, 2017, and SATS 1286:2011 is mandatory.

Scope: Provision of condensate polishing plant full rubber lining and service on units 1, 2, 3, and 5 during planned outages (GO and MGO) on an as-and-when-required basis for 5 years at Matla Power Station. Local content requirements apply as per SATS 1286:2011. Bidders must declare if any portion of goods/services has imported content and provide SARB exchange rates for calculation. Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration.

Mandatory compliance: Preferential Procurement Regulations, 2017 (Regulation 8) for local production and content. Bids must meet stipulated minimum local content threshold (calculated per SATS 1286:2011: LC = [1 - x/y]

• 100, where x = imported content in ZAR, y = bid price excluding VAT). Sub-contracting must not reduce local content below the threshold. B-BBEE compliance required in Stage 2 of evaluation. Proof of SARB exchange rates must be submitted. Declaration Certificate (SBD 6.2) and Annex C are mandatory for submission. Non-compliance may result in remedies under Regulation 14 of the PPPFA.

Ethics Office: Email: [email protected], Phone: +27 11 800 3187/3189, Fax: 086 663 4120. Whistleblowing hotline: 0800 11 27 22.

Eligibility for business with Eskom requires suppliers to: demonstrate commitment to high ethical standards; comply with Eskom’s Code of Ethics; and align with its procurement principles (fair, equitable, transparent, competitive, and cost-effective). Suppliers are subject to these provisions once engaged.

Suppliers must adhere to Eskom’s Code of Ethics, including: fair, equitable, transparent, competitive, and cost-effective procurement practices; high ethical standards in business dealings; compliance with Eskom policies (e.g., Conflict of Interest, Protected Disclosures); and alignment with Eskom’s core values: Integrity, Excellence, Customer Satisfaction, and Innovation.

The tax questionnaire pack is applicable from 1 March 2024 to 28 February 2025. No tender-specific closing date, briefing, or site visit dates are provided in this document.

For tax-related queries, copy Group Tax on Email address: [email protected] when returning the completed pack. No submission address, phone numbers, or SCM/technical contacts for the tender are provided.

Returnable Documents: Complete the appropriate Evaluation Pack (A for companies/CCs/trusts, B for individuals) and submit the signed summary sheet and signed affidavits. When returning the completed pack, copy Group Tax at Email address: [email protected]. The pack is applicable from 1 March 2024 to 28 February 2025.

Eligibility to avoid PAYE withholding depends on passing specific tests: being a South African tax resident; employing three or more full-time, non-connected employees; not having connected persons render the service; not receiving >80% of income from Eskom; work not being mainly at and controlled by Eskom; and passing the 'dominant impression' test favoring independent contractor status. The questionnaire applies to all contractors providing services or labour to Eskom and its listed subsidiaries.

Scope: This is a tax classification questionnaire for contractors providing services or labour to Eskom and its subsidiaries. It is not the technical specification for the condensate polishing plant work. The document's purpose is to establish whether a contractor should be classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for Employees' Tax (PAYE) withholding purposes.

Tax consequences: If classified as a Personal Service Provider/Dependent Contractor/Labour Broker (without a valid IRP30 certificate), Employees' Tax (PAYE) will be withheld from payments at prevailing tax rates. Independent Contractors will not have PAYE withheld, subject to signing the required declarations. No information on pricing format, bonds, guarantees, or payment terms for the tender is provided.

Tax Compliance: Contractors must complete this PAYE questionnaire to determine their tax status for Eskom. Requirements depend on answers to questions about: being a South African resident; employing 3+ full-time non-connected employees; not having connected persons render services; not receiving >80% of income from one client; place of work and control; and the 'dominant impression' test. Specific signed affidavits/declarations (Appendices 1-9) are required based on your classification. No other compliance requirements like B-BBEE, CIDB, or CIPC are mentioned.

Returnable Documents:

• The specific returnable documents required are not detailed in the available text. Bidders must consult the full tender document for the exact list of forms and submissions needed to avoid disqualification.

Insufficient searchable text - AI extraction recommended.

• Bidders must consult the full tender document for all compliance requirements, which may include CSD registration, tax clearance, B-BBEE status, and any other mandatory certifications.

Bidders must demonstrate capability in specialized rubber lining services for power plant environments. Compliance with South African local content regulations is mandatory, with thresholds as per designated industry sectors (e.g., 100% for steel value-added products like fabricated structural steel, frames, roofing, cladding, fasteners, wire products, ducting, and pipework). Eskom vendor registration and compliance are required.

Scope: Provision of condensate polishing plant full rubber lining and service on Units 1, 2, 3, and 5 during planned outages (GO and MGO) on an as-and-when-required basis for 5 years at Matla Power Station. Technical focus: Specialized rubber lining services in a power plant environment. Materials may include steel value-added products (e.g., fabricated structural steel, joining components, frames, roof/cladding, fasteners, wire products, ducting, structural pipework).

Mandatory compliance with South African local content thresholds for designated sectors. For steel products and components for construction (e.g., fabricated structural steel, joining/connecting components, frames, roof/cladding, fasteners, wire products, ducting, structural pipework), the local content threshold is 100%. Bidders must confirm if their offerings fall under designated sectors and meet the specified percentages. Eskom vendor registration and adherence to its compliance requirements are assumed.

Returnable Documents: Not specified in the provided text.

Eskom Holdings SOC Ltd address: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa. Postal: P O Box 1091, Johannesburg, 2000. Phone: +27 11 800 .... Fax: +27 11 800 .... Contact person not specified.

Scope: Design, manufacture at works, testing, quality assurance, delivery to site or stores, off-loading, erection, commissioning, de-commissioning, and disposal of valve regulated lead acid cells, vented flooded lead acid cells, semi-sealed nickel cadmium cells, battery stands, battery cabinets, and all accessories. Confidential information must be used solely for this project.

• Closing date for submission of the E-Tendering Training Acknowledgement Form: 27 January 2025.

• Mandatory returnable: Fully complete and submit the 'E-Tendering Training Acknowledgement Form' to Eskom.
• Failure to submit the form within the prescribed period will disqualify the tenderer from the procurement process.
• The form must be signed by an authorized representative.

• Tenderers must be registered businesses or joint ventures.
• Must demonstrate capability to perform rubber lining and service work on condensate polishing plants.
• Must complete and submit the mandatory e-tendering training acknowledgement form to be considered responsive.

• This document is an E-Tendering Training Acknowledgement Form.
• Bidders must confirm they have undergone self-training via the E-Tendering Noddy Guide, video, or a clarification meeting.
• The form requires: business name/JV, contact person details (name, landline, cellphone, email), and authorized signature with designation and date.

Closing date and time: 17 June 2026 at 10:00. Non-compulsory clarification meeting: 01 June 2026 at 12:00 via Microsoft Teams (Meeting ID: 335 589 049 647 181, Passcode: Zi6QM2qC). Clarification queries deadline: 10 working days before tender closing (03 June 2026). Tender validity period: 180 days from closing date. Site visits: by formal appointment only (email [email protected]). Tender opening: 17 June 2026 at 10:00 via Eskom E-tendering (no public opening).

Eskom Representative: Phindile Masina, Tel: 017 615 2945, Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. E-tendering portal: https://etendering.eskom.co.za. Microsoft Teams clarification meeting link: https://teams.microsoft.com/meet/335589049647181?p=LrZdLVO1s1b4USRnb4.

Submit electronically via Eskom E-tendering portal (https://etendering.eskom.co.za) by the closing date and time. No hard copies or zipped files accepted. Upload all documents in PDF format (max 500MB per file, total submission max 4GB). Price lists must also be submitted in Excel format. Ensure submission status is marked as 'complete'. Late submissions will not be accepted. Resubmissions will override previous versions. Mandatory returnables (disqualifiable if missing/incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), Tax Clearance Certificate (for local/foreign tenderers with SA footprint), CIDB grading proof (if applicable), COIDA certificate (SA tenderers only), Financial Statements (audited/reviewed/compiled), ITA34C (if not audited), Employment Equity compliance proof (SA designated employers), and completed Pricing Schedule/BOQ. For JVs: submit JV agreement, single designated bank account confirmation, and separate written confirmation of single business entity operation.

Eligibility: Tenderers are ineligible if they are from a sanctioned country; submit multiple tenders (except as allowed on E-tendering); have a conflict of interest; are not authorized; are restricted by National Treasury, Eskom, or on the Tender Defaulters list; subcontract 100% of the work; or fail joint venture liability requirements. Tenderers must not be under any restriction to do business with Eskom or state-owned companies. Evaluation: Functionality criteria apply with a 70% threshold (failure to meet disqualifies). Pricing is scored out of 80 or 90 points (inclusive of VAT, corrected for errors, excluding contingencies). Specific Goals (PPPFA) scored out of 10 or 20 points (failure to submit evidence scores 0 but does not disqualify). Ranking uses 80/20 or 90/10 preferential points system. Objective criteria may justify awarding to a non-highest scorer. Alternative tenders are not allowed.

Scope: Full rubber lining and service of condensate polishing plant (CPP) for Units 1, 2, 3, and 5 at Matla Power Station during planned outages (GO and MGO) on an as-and-when-required basis for 5 years. Health and Safety: Health and safety file approved by Eskom prior to work commencement; compliance with OHS Act, Matla plant procedures, and Plant Safety Regulations; Matla SHEQ induction mandatory for site access; all employees must have required competency; compliance with updated legal requirements. Environmental: All activities must have Eskom environmental authorisation; compliance with National Environmental Act and EIA Regulations; polluter pays principle applies; EMS file based on ISO14001 required; compliance with Eskom Matla Environmental procedures (OMOP 4090 and 4402); last payment contingent on housekeeping check sheet (Annexure C: OMOP 4402). Quality: Contractor responsible for QCP documentation (approved by Engineering and Quality); adherence to QM 58 and OMOP4497; QCP must be signed progressively by Engineer/Supervisor, Eskom QC Inspector, Contractor QC Inspector, and/or AIA; no procurement of outage items without Quality-approved scopes; all outage scope changes/creep must be approved by Quality; contractor subject to quality audits at any time. Materials: Rubber lining must meet Eskom GE/MAT/24/044 and SANS 1198 standards (including chemical resistance, service temperature limits, and non-contamination of system fluids). Deliverables: Data books, reviews, reports, and diagrams/drawings must be submitted to Engineering post-completion.

Pricing: Submit in PDF and Excel format. Prices must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies. Evaluation considers Net Present Value, price adjustment factors, exchange rate fluctuations, and risk/uncertainty parameters. Unconditional discounts are factored into evaluation; conditional discounts are applied at payment. Payment terms: For contracts ≤ R50M (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts > R50M (incl. VAT), payment within 60 days. Performance security (bond/demand guarantee) may be required post-award from Eskom-approved financial institutions. Cataloguing costs (if applicable) must be quoted separately and will be paid by Eskom. Eskom reserves the right to negotiate prices post-bid if tendered prices are not market-related.

Mandatory: CSD registration (CSD number/report), Tax Clearance Certificate (local/foreign with SA footprint), COIDA certificate (SA tenderers only), CIDB grading proof (if applicable for construction works), Employment Equity compliance proof (SA designated employers), Financial Analysis (audited/reviewed/compiled financial statements, ITA34C for non-audited entities, Public Interest Score for non-audited SA entities). B-BBEE: Valid B-BBEE certificate or sworn affidavit (per B-BBEE Codes of Good Practice). Local Content: SBD 6.2 Declaration Certificate and Annexures G1-G4 (if designated materials are included). Integrity: Signed Integrity Pact Declaration (Annexure D). Safety/Quality/Environmental: Additional documents as required by scope (e.g., ECSA/SACPCMP registrations, permits, licenses). Contractual Requirements (post-evaluation): Proof of meeting CSD, SHEQ, SDL&I, Financial Analysis, and 2% CSI (Corporate Social Investment) may be required prior to contract award. Failure to meet these may result in disqualification. CIDB Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) are not applicable to this tender.

• Submit the SBD 6.2 Declaration Certificate and Annex C (Local Content Declaration: Summary Schedule) as part of the bid. Failure to do so will result in disqualification.
• If declaring imported content, submit proof of the SARB exchange rate(s) used (published at 12:00 on the bid advertisement date).
• Annex C must be submitted by the closing date and time. Declarations D and E must be retained by the bidder for at least 5 years for verification purposes.

• Only bids meeting the stipulated minimum local content threshold for designated sectors will be considered.
• Bids missing SBD 6.2 or Annex C will be disqualified.
• Subcontracting cannot reduce the overall local content below the minimum threshold.
• Local content calculations must be verifiable according to SATS 1286:2011.
• Proof of SARB exchange rates used must be provided.
• A two-stage evaluation may apply: first stage for local content compliance, second stage for price and B-BBEE.

• The tender requires compliance with SBD 6.2 for local production and content in designated sectors.
• Bidders must declare if any portion of goods or services has imported content.
• Local content percentage must be calculated using SATS 1286:2011 formula: LC = [1 - (x / y)]
• 100, where x = imported content in ZAR, y = bid price excluding VAT.
• Exchange rates for imported content must use SARB rates at 12:00 on the bid advertisement date.
• After award, if challenges arise in meeting the local content threshold, the dti must be informed for verification and directives.

• Bid price (y) for local content calculation must exclude VAT.
• Imported content value (x) must be converted to ZAR using the SARB exchange rate at 12:00 on the bid advertisement date.
• Proof of SARB exchange rate(s) used must be submitted with the bid.

• This is a designated sector tender: only locally produced/manufactured goods/services meeting the stipulated minimum local content threshold will be considered.
• Compliance with Preferential Procurement Regulations, 2017 (Regulation 8) and SABS SATS 1286:2011 is mandatory.
• Subcontracting cannot reduce the overall local content below the minimum threshold.
• Mandatory submission of SBD 6.2 Declaration Certificate and Annex C.
• Local content declaration must be signed by the Chief Financial Officer or a legally responsible senior person (cannot be delegated to an external representative).
• B-BBEE status may be evaluated in a second stage after local content compliance.

• Bidding procedure enquiries: Contact details not provided in this document (placeholder fields only).\n• Technical information: Contact details not provided in this document (placeholder fields only).\n• Submission address: Bid box location not specified; refer to tender notice for exact address.

• Submit bids by the stipulated closing time and date; late bids will not be accepted.\n• Deliver bids to the correct address (bid box location not specified in this document).\n• Use the official forms provided (SBD1, SBD7, etc.)—do not re-type them. Online submission may be permitted.\n• Mandatory returnables: Signed contract form (SBD7), B-BBEE certificate or sworn affidavit (for EMEs/QSEs), tax compliance proof (TCS/PIN or CSD number), and proof of authority to sign (e.g., director resolution).\n• Failure to provide required documents or particulars may disqualify the bid.

• Preference points awarded for valid B-BBEE certificate or sworn affidavit (EMEs/QSEs only).\n• Tax compliance (TCS/PIN/CSD) is mandatory for evaluation.\n• Bidders must be registered on the Central Supplier Database (CSD).\n• Evaluation is subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2017, and General Conditions of Contract (GCC).

• Scope: Full rubber lining and service of condensate polishing plant for units 1, 2, 3, and 5 at Matla Power Station.\n• Timing: Work to be performed during planned outages (GO and MGO) on an as-and-when-required basis.\n• Duration: 5-year contract period.\n• Contractual requirement: Successful bidder must complete and sign the official contract form (SBD7).\n• No additional technical standards, deliverables, or service levels specified in this document.

• Central Supplier Database (CSD) registration: Mandatory for all bidders. Must upload business registration, directorship/membership/ID numbers, tax compliance status, and banking details for verification.\n• Tax Compliance: Submit Tax Compliance Status (TCS) or PIN from SARS. If not on CSD, provide CSD number. Foreign suppliers exempt if no RSA presence/income.\n• B-BBEE: Submit valid B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs/QSEs) to qualify for preference points. Certificates must be issued by SANAS-accredited agency, registered auditor, or accounting officer (Close Corporation Act).\n• Legal Framework: Bid subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2017, and General Conditions of Contract (GCC).\n• Consortia/Joint Ventures: Each party must submit separate proof of TCS/PIN/CSD number.

Returnable Documents: The tender document lists specific returnable documents that must be submitted. Failure to submit these will likely result in disqualification.

Insufficient searchable text - AI extraction recommended. The document appears to be a sworn affidavit for B-BBEE status as a Qualifying Small Enterprise (QSE). This is likely a mandatory compliance document for this tender.

• Scoring system: 80/20 preference point system (80 points for price, 20 points for B-BBEE status level).
• Price scoring: Calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid price.
• B-BBEE points: Awarded based on the bidder's B-BBEE status level (e.g., Level 1 = 20 points, Level 2 = 18 points, ..., Non-compliant = 0 points).
• Bidders must submit valid B-BBEE proof (certificate or sworn affidavit) to claim points. Non-submission results in 0 points for B-BBEE.
• Purchaser reserves the right to verify B-BBEE claims before or after adjudication.

• Mandatory submission of valid B-BBEE status level certificate or sworn affidavit as proof with the bid.
• Bidder must be a registered legal entity (e.g., company, close corporation, partnership, sole proprietorship).
• VAT and company registration numbers must be provided.
• Sub-contracting details (if applicable) must include percentage, sub-contractor name, B-BBEE status, and classification (EME/QSE).
• Fraudulent B-BBEE claims or non-compliance may result in disqualification, contract cancellation, cost recovery, restriction from state business (up to 10 years), and criminal prosecution.

• Ensure all required returnable documents are completed and submitted.

• The document indicates a need for further AI extraction to determine specific compliance requirements. Prepare standard compliance documents (e.g., CSD, tax, B-BBEE) until full details are available.

Submit the following returnable documents: Completed Integrity Declaration Form (Annexure A) with all required tables filled. Proof of authorisation for remunerative work outside public sector employment (if applicable). Proof of relationship or interest (if applicable). Joint Venture Agreement (if applicable), including a statement that all partners are jointly and severally liable and the lead partner is authorised to act on behalf of the JV.

General: Open to natural/legal persons, including state employees or related parties, but conflicts of interest must be declared. Tenderers must not be listed on National Treasury’s Database of Restricted Suppliers or the Register for Tender Defaulters. No convictions for fraud/corruption in procurement processes in the past 5 years. No prohibitions from international financial institutions. Conflict of Interest: Must declare if any employee/director is also employed by Eskom, the state, or a state-owned entity. Must declare relationships (marital, familial, financial, etc.) with Eskom employees involved in tender evaluation/adjudication. Must declare shared controlling partners or relationships with other tenderers. Joint Ventures: JVs must provide a signed agreement confirming joint and several liability. Lead partner must be authorised to act on behalf of the JV.

Integrity and conflict of interest: Declare if any employee/director of the tenderer is also an employee/contractor/consultant/director of Eskom, a state entity, or shares a controlling partner with another tenderer. Declare relationships (marital, familial, financial, or personal) with Eskom employees involved in tender evaluation, adjudication, or negotiation. Joint Ventures: Submit a joint venture agreement confirming joint and several liability and lead partner authorisation.

• Closing date and time: 17 June 2026 at 10:00 AM (as per tender record).
• No other dates (e.g., briefings, site visits, clarification deadlines) are stated in the document.

• For system difficulties, contact the buyer responsible for the published tender.
• Automated submission confirmation email: [email protected] (for submission receipts only).
• No specific SCM, technical contact names, phone numbers, or physical submission addresses provided.

• Submit electronically via Eskom’s eTendering system only. No physical submissions accepted.
• Register on the system first: provide all required fields, including a contact number starting with +27 (e.g., +27...).
• Access the portal via: https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.
• Complete the OTP verification process (sent to both email and cellphone).
• Upload all required documents under the correct categories (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• After finalizing, you will receive a confirmation email with a submission ID. Save this email for future reference.
• Disqualification risks: Incomplete submissions, failure to follow the electronic process, or missing the deadline.

• Must be a registered supplier with a valid Central Supplier Database (CSD) number to access the eTendering system.
• Must have a verifiable email address and South African cellphone number (format: +27...).
• Must successfully complete the eTendering system registration and OTP verification process.
• Note: The document does not specify technical, financial, or B-BBEE evaluation criteria for this tender. These would be detailed in the separate tender specification documents.

• Scope: Provision of condensate polishing plant full rubber lining and service on units 1, 2, 3, and 5 during planned outages (GO and MGO) on an as-and-when-required basis.
• Duration: 5-year period at Matla Power Station.
• Note: No detailed deliverables, standards, capacity requirements, or service levels are provided in the extracted text. Refer to the full tender specification document for technical details.

• Mandatory: Valid Central Supplier Database (CSD) number to register and access the eTendering system.
• No other compliance requirements (e.g., tax clearance, B-BBEE, CIDB, CIPC, or professional registrations) are specified in the document.

Closing date: 01 August 2012 (conflicts with tender record's closing date of 17 June 2026). Verify the correct deadline with Eskom.

Returnable Documents: Signed Declaration of Fair Bidding Practices (Form T2.2a No. 2) must be submitted. Requirements: full name of signatory, capacity (e.g., member, director, partner), full name of the business entity, signature, and date. Failure to submit this may result in disqualification.

Bidders must complete and sign the Declaration of Fair Tender Schedule (T2.2a No. 2), certifying no price-fixing or collusion with other tenderers. The signatory must be duly authorized (e.g., director, partner) to represent the business entity. Eskom reserves the right to act against the tenderer or signatory if the declaration is false.

No explicit compliance requirements in the provided document. Eskom typically requires CSD, tax clearance, B-BBEE, and CIDB registration for such tenders. Confirm with the full tender documentation.

• Closing date and time: As per Tender Data (refer to tender record for specific date and time, strictly SAST - GMT+2).
• Compulsory site visit and/or clarification meeting: Details (date, time, location) stated in the Tender Data; failure to attend results in disqualification.
• Addenda and clarifications: Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, extensions, and responses to clarifications. Eskom publishes all queries and responses (without tenderer names) on the same platform.
• Tender validity period: Tender must remain valid for acceptance by Eskom for the duration stated in the Tender Data. Eskom may request an extension; refusal to extend results in exclusion from further consideration.

• All communications must be in writing and addressed to the Eskom Representative only, as identified in the Invitation to Tender document.
• No requests or queries may be addressed to any other Eskom official.
• Communication must be in English and in a format that results in a permanent record (e.g., hand-written, typed, printed, or electronic).
• For e-tendering, use the Eskom Tender Bulletin site on the Eskom E-tendering page for submissions and clarifications.

• Submit a complete original tender in paper form plus one (1) complete hard copy of the original tender. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time.
• Ensure Eskom receives the tender at the address and in the tender box or email address specified in the Tender Data by the closing date and time. Proof of posting or courier delivery does not equate to proof of delivery. Eskom will not accept email submissions unless stated otherwise in the Tender Data.
• The e-tendering system will not allow changes or submissions after the closing date and time; no late tenders will be accepted.
• Return all mandatory tender returnables by the closing date and time; all documents must be fully completed, valid, current, and original where required.
• Submit the original and copy in separate packages/envelopes marked "ORIGINAL" and "COPY". If an electronic copy is required, package it separately and mark it "ELECTRONIC COPY".
• Seal all separate packages together in an outer package marked "Confidential" with the Eskom submission address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number of the authorized representative.
• Sign the original tender (hand-written, typed, or electronic). For e-tendering, sign the electronic tender. The signatory is liable for the tender.
• Tenderers are not permitted to sub-contract 100% of the scope of work; such tenders will be disqualified.
• Attend all compulsory site visits or clarification meetings as stipulated in the Tender Data; failure to attend results in disqualification.
• Tender documents must be in English and in a format that results in a permanent record (e.g., PDF/Excel). Ensure documents are not corrupt or unreadable.
• For paper submissions, written tenders must be completed in ink (not pencil).
• Eskom employees are not permitted to deposit a tender into the Eskom tender box on behalf of a tenderer.

• Eligibility: Tenderer must not be under restriction to do business with Eskom or State-Owned Companies. Joint ventures/consortia must meet eligibility criteria collectively.
• Disqualification Risks: No 100% sub-contracting of the scope; such tenders will be disqualified. Misrepresentation or falsification of information, certificates, or documents (e.g., B-BBEE, CIDB) will lead to disqualification and reporting to the B-BBEE Commission for fronting.
• Documentation: Valid, current, and original certificates/documents (e.g., B-BBEE, CIDB, SHEQ) must be submitted by the closing date and time. Proof of authority to act as agent (if applicable) must be submitted. SDL&I Undertaking must be completed by contract award.
• Compliance: Must comply with PPPFA, B-BBEE Act, CIDB Regulations, National Treasury instructions, dtic local content requirements, COIDA, OHS Act, and Eskom’s SHEQ requirements. No fraudulent activity (e.g., collusion, bid-rigging) is permitted.
• Pre-Qualification: Basic compliance (e.g., submission format, mandatory documents) is checked first; non-compliant tenders are rejected. Pre-qualification criteria (if stipulated) must be met; no 'double dipping' (same criterion evaluated twice). Functionality criteria (if applicable) must meet minimum thresholds to proceed.
• B-BBEE and Specific Goals: B-BBEE level is scored as per CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be provided at closing; otherwise, zero points for PPPFA allocation. Specific Goals are scored based on supporting documentation; failure to meet them results in zero points for that section.
• Price Evaluation: Prices are evaluated per Tender Data criteria, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates. Arithmetical errors are checked and corrected per Eskom’s rules; tenderers may be asked to confirm or accept corrections.
• Ranking: Tenders are ranked by combining Price and Specific Goals scores (PPPFA 90/10 or 80/20 system). Objective criteria (if stipulated) may allow award to a non-highest scorer per Section 2(1)(f) of PPPFA.
• Reverse e-Auction: If applicable, tenderers must submit a complete tender without prices; prices are not considered if included.

• Scope: Provision of condensate polishing plant full rubber lining and service on units 1, 2, 3, and 5 during planned outages (GO and MGO) on an as-and-when-required basis for a period of 5 years at Matla Power Station.
• Standards and Specifications: Tenderers must obtain and familiarize themselves with the latest revision of standardized specifications and/or other documents incorporated by reference into the Invitation to Tender.
• Language and Format: All communication and tender documents must be in English and in a format that results in a permanent record.
• Site Familiarization: Tenderers must attend compulsory site visits or clarification meetings to familiarize themselves with the proposed work. Failure to attend results in disqualification.
• Cataloguing: Successful tenderers may be required to provide cataloguing information per item after contract award and ensure materials are labelled per Eskom’s specifications. If applicable, include a line item for cataloguing in the Pricing Schedule.

• Inclusions: Rates, prices, and tendered total must include all duties, taxes (including VAT), and other levies payable by the tenderer if successful, applicable 14 days prior to the closing date.
• Fixed Pricing: Provide rates and prices that are fixed for the contract duration, not subject to adjustment except as provided in the Invitation to Tender.
• Currency: State rates and prices in South African Rand (ZAR) unless instructed otherwise. If other currencies are involved, use the exchange rate and base date as stipulated in the Invitation to Tender.
• Security for Performance: If required, tenderers must indicate the names of at least two (2) financial institutions they will approach for performance security. Eskom reserves the right to reject unsuitable institutions.
• SHEQ Costs: All costs and personnel associated with Safety, Health, Environment, and Quality (SHEQ) must be reflected in the tender.
• Price Adjustments: No contract price adjustments are permitted unless explicitly provided for in the Invitation to Tender.
• Arithmetical Errors: Eskom will check for and correct arithmetical errors per its rules; tenderers may be asked to confirm or accept corrections. Failure to do so may result in rejection.

• Legislative Compliance: Must comply with National Treasury instructions, CIDB Regulations for construction works, dtic local content/production requirements, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements.
• B-BBEE: Provide proof of valid B-BBEE certificate/affidavit or CSD report at the closing date and time. If B-BBEE is a pre-qualification criterion, failure to submit proof results in disqualification. Fraudulent or expired documents will lead to disqualification and reporting to the B-BBEE Commission.
• CIDB Registration: If CIDB grading is stipulated, tenderers must be registered with CIDB at the closing date or capable of registration within 21 working days. Proof of registration is mandatory at closing; if only proof of application is available, submit it by closing and provide actual CIDB registration proof by contract award.
• SHEQ: Provide proof that SHEQ systems, policies, and capabilities are in place at the closing date and time and/or contract award. All SHEQ costs must be included in the tender.
• Agent Authority: If submitting as an agent, provide an authenticated copy of the authority to act as an agent as a tender returnable.
• SDL&I Undertaking: Must be completed and submitted by contract award; failure results in the tender not being considered for award.
• Contract Skills Development Goals (CSDG): Applicable to contracts of R5 million or more (professional/service contracts) or CIDB grade 7 or higher (engineering/construction works) with a duration of 12+ months. Must achieve CSDG as per CIDB standards.
• Contract Participation Goals (CPG): Applicable to construction works contracts in General Building (GB) or Civil Engineering (CE) classes with a minimum duration of 6 months and where at least 25% of the main contract is subcontracted in CIDB classes (CE, EB, GB, ME). Must achieve CPG as per CIDB standards.
• Designated Materials: Submit information on designated materials and thresholds by contract award; failure results in the tender not being considered for award.

Returnable Documents: Submit all required returnable documents as specified in the tender. Failure to submit complete returnables may lead to disqualification.

Insufficient searchable text - AI extraction recommended. The document indicates compliance requirements exist but details are not fully extracted. Prepare standard compliance documents (e.g., CSD registration, tax clearance, B-BBEE certificate) until full text is reviewed.

Returnable Documents:

• The tender document states that returnable documents are required, but does not specify what they are.

• Site visit and/or clarification meeting: Details (date, time, location) are specified in the Tender Data. Attendance is recommended to familiarise with the scope and raise questions.
• Deadline for tender submission: Strictly as stated in the Tender Data. Late tenders will be returned unopened.
• Deadline for clarification of queries: Submit requests to the Eskom Representative before the closing time for clarifications (as per Tender Data).
• Tender validity period: Tender must remain valid for acceptance by Eskom for the period stated in the Tender Data. Eskom may request an extension of this period.
• Tender opening: Held at the time and place stated in the Tender Data. Tenderer representatives may attend. Names of tenderers and prices/lead times may be announced unless otherwise specified.

• Submit tender as original hardcopy plus the number of copies stated in the Tender Data. All copies must be complete and identical to the original.
• Complete all tender returnables, including forms, data, schedules, and compulsory documentation without exception. Missing or incomplete returnables will disqualify the tender.
• Sign the original hardcopy tender and all copies where indicated. Eskom will hold the signatory liable on behalf of the tenderer.
• Seal the original and each copy as separate packages, clearly marked 'ORIGINAL' and 'COPY'. Each package must display: Eskom’s address, the Invitation to Tender number, and the tenderer’s name and contact address.
• Seal all packages together in an outer package marked 'CONFIDENTIAL', displaying only Eskom’s address and the Invitation to Tender number.
• If a two-envelope system is required (as per Tender Data), place financial proposal in an envelope marked 'Financial Proposal' and technical proposal in an envelope marked 'Technical Proposal'. Both envelopes must include Eskom’s address, identification details, and tenderer’s contact details. Deliver both envelopes as a single package.
• Submit tender to the address, tender box, or facsimile number specified in the Tender Data by the deadline. Proof of posting or courier delivery is not accepted as proof of delivery.
• Tenders not in the tender box or received at the designated facsimile machine by the deadline will be deemed late and returned unopened. Time is determined by the Telkom time signal (SAST, GMT+2).
• Tenders submitted telephonically, by email, or telegraph will not be accepted.
• All communication with Eskom must be in writing (handwritten, typed, printed, or electronic with a permanent record) and in English. Direct all communication to the Eskom Representative only.
• Do not alter tender documents except to correct errors or as instructed by the Eskom Representative. All corrections must be initialled by all signatories; do not use correction fluid or tape.
• Alternative tenders are permitted only if a main tender is also submitted. The alternative tender must strictly comply with tender document requirements and include a comparison schedule.
• Ensure all required certificates or proofs of registration (e.g., CIDB, COIDA) are valid for the entire tender validity period and, if successful, up to contract award. Submit originals or certified copies.
• Provide an English translation for any documentation submitted in another language.
• Tenders must be completed in ink; pencil is not permitted.
• Eskom employees are prohibited from depositing tenders into the tender box on behalf of tenderers.

• Eligibility: Tenderer must not be under any restriction to do business with Eskom.
• Gatekeepers: Must meet all pre-requisite gatekeeper requirements stated in the Tender Data. Failure to meet these will render the tender non-responsive.
• Compulsory Documentation: Must submit all required documentation. Failure to provide any compulsory document will disqualify the tender.
• Responsiveness Test: Tender must conform to all terms, conditions, and specifications without material deviation. Material deviations (e.g., those affecting scope, quality, performance, risk, or competitive position) will result in rejection.
• CIDB Registration: Mandatory registration with the Construction Industry Development Board (CIDB) in the required grade and category (as per Tender Data). Proof of application is acceptable at submission, but valid registration must be provided before contract award.
• COIDA Registration: Must be registered with the Compensation Fund or a licensed compensation insurer under the Compensation for Occupational Injuries and Diseases Act (COIDA).
• SHEQ Compliance: Must demonstrate compliance with Safety, Health, Environmental, and Quality (SHEQ) requirements. Proof of systems, policies, and capabilities must be submitted. Failure to comply may result in the tender being declared non-responsive.
• Technical and Financial Capacity: Must demonstrate ability to perform the scope of work (full rubber lining and servicing of condensate polishing plants for units 1, 2, 3, and 5 at Matla Power Station) and financial capacity to fulfill the contract over 5 years.
• Supplier Development and Localisation (SD&L): Must comply with Eskom’s SD&L requirements as outlined in the Tender Data.
• Arithmetical Errors: Eskom will correct arithmetical errors (e.g., discrepancies between figures and words, or rate vs. line item totals). The corrected price will be binding. Tenderers may withdraw but cannot change the tendered price.
• Non-Responsive Tenders: Non-responsive tenders will be rejected and cannot be corrected or withdrawn to become responsive.

• Scope of Work: Provision of full rubber lining and servicing of condensate polishing plants for units 1, 2, 3, and 5 at Matla Power Station. Work is to be performed during planned outages (GO and MGO) on an as-and-when-required basis over a 5-year period.
• Detailed Specifications: Refer to the specification document provided by Eskom in the tender documents. Tenderers must adhere strictly to these specifications.
• Document Review: Upon receipt of tender documents, check all pages for completeness and accuracy. Notify the Eskom Representative of any discrepancies or omissions using the enclosed fax-back form within 5 days of receipt.
• Standardised Specifications: Obtain the latest revision of any standardised specifications or publications referenced in the tender documents but not attached. These are incorporated by reference and must be complied with.
• Site Familiarisation: Attend the site visit and/or clarification meeting (details in Tender Data) to understand the work environment, location, and scope. Raise questions during this meeting to clarify any uncertainties.

• Inclusion of Duties and Levies: All duties, taxes (excluding VAT), and other levies payable by the successful tenderer must be included in the rates and prices. These are based on rates applicable 14 days prior to the tender submission deadline.
• VAT Treatment: Value-Added Tax (VAT) payable by Eskom must be shown separately as an addition to the tendered total of the prices.
• Fixed Pricing: Rates and prices must be fixed for the duration of the contract and are not subject to adjustment, except as provided for in the conditions of contract.
• Currency: State all rates and prices in South African Rand (ZAR) unless otherwise instructed in the Tender Data. Partial payments in other currencies may be permitted under the selected conditions of contract.
• Breakdown of Rates/Prices: Be prepared to provide a breakdown of rates or prices if requested by Eskom during the evaluation process. No changes to the total price or substance of the tender are permitted except for correcting arithmetical errors.
• Security for Performance: If required, indicate the names of at least two financial institutions the tenderer intends to approach to obtain the required form of security (e.g., performance bonds or guarantees).
• Cost of Tendering: Eskom will not compensate tenderers for any costs incurred in preparing or submitting a tender, including costs for testing or demonstrations.

• CIDB Registration: Mandatory registration with the Construction Industry Development Board (CIDB) in the required grade and category (as specified in the Tender Data). Submit proof of registration or proof of application for registration. If only proof of application is available at the tender deadline, valid proof of registration must be submitted when issued and prior to contract award. Stay updated on changes to the CIDB Act and Regulations, as the version applicable at contract award will be enforced. For more information, visit www.cidb.org.za.
• COIDA Registration: Must be registered with the Compensation Fund or a licensed compensation insurer under the Compensation for Occupational Injuries and Diseases Act (COIDA). This is a legal requirement for all tenderers.
• SHEQ Compliance: Must provide proof of compliant Safety, Health, Environmental, and Quality (SHEQ) systems, policies, and capabilities at the time of tendering. All SHEQ-related costs and personnel must be included in the tender for Eskom’s assessment. Failure to comply may result in the tender being declared non-responsive.
• Supplier Development and Localisation (SD&L): Must comply with Eskom’s SD&L requirements as outlined in the Tender Data. This includes demonstrating commitment to local content and supplier development initiatives.
• Agent Authority: If an agent submits the tender on behalf of a principal, an authenticated copy of the authority to act as an agent must be submitted as a tender returnable.
• Valid Certificates: All required certificates (e.g., CIDB, COIDA, SHEQ) must remain valid for the duration of the tender validity period and, if successful, up to contract award.

Department: Supply Chain Management. No specific name, email, phone, or address provided.

Returnable documents: SBD4 Bidder’s Disclosure form (fully completed and signed). Disqualification risks: bidder or connected person listed in the Register for Tender Defaulters or List of Restricted Suppliers; incomplete or false disclosure; evidence of collusion, bid-rigging, or undisclosed communication with competitors or officials.

Eligibility: Open to natural or juristic persons, excluding those listed in the Register for Tender Defaulters or List of Restricted Suppliers. Conflict of interest: Bidders, directors, trustees, shareholders, or controlling persons must not be state employees or have relationships with Eskom officials involved in procurement. Independence: Bids must be submitted independently, without collusion, consultation, or agreements with competitors. Transparency: No prior involvement in drafting specifications or terms of reference. Disclosure: Full disclosure of any related enterprises or interests that may influence the bid.

Certify compliance with: no conflicts of interest (state employment or relationships with procuring institution staff); no collusive bidding or anti-competitive practices; no prior involvement in drafting specifications. Non-compliance may lead to bid rejection, reporting to the Competition Commission, or blacklisting under the Prevention and Combating of Corrupt Activities Act.

Closing date for Integrity Pact compliance: 27 June 2023. Note: This date may not align with the tender closing date (17 June 2026). Verify with the tender document for submission deadlines.

For reporting dishonest or fraudulent behaviour of Eskom employees/directors: Email [email protected] or [email protected]. Toll-free hotline: 0800 11 27 22.

Returnable Documents: The Integrity Declaration Form must be completed, signed, and submitted for every Eskom procurement process. This form includes a Declaration of Fair Tendering Practices. Suppliers must also complete a Non-Disclosure Agreement (NDA) if accessing confidential information.

General: Must be a registered vendor on Eskom’s Vendor Database. Must be a natural or juristic person (e.g., company, contractor, consultant) capable of providing the required services. Must demonstrate technical and financial capability to execute the contract. Must have a clean record with no prior sanctions or restrictions from National Treasury or other relevant authorities. Ethical: Must commit to ethical business practices and sign the Supplier Integrity Pact. Must not have any conflicts of interest with Eskom employees/directors involved in the procurement process. Must not have been blacklisted or restricted by Eskom or National Treasury. Legal: Must comply with all applicable South African laws, regulations, and Eskom policies. Must be willing to undergo audits or investigations if required by Eskom.

Scope: Applies to Eskom Holdings SOC Ltd (including all wholly owned subsidiaries) and all existing/potential suppliers. Purpose: Prescribes ethical behaviour (fairness, transparency, equity, cost-effectiveness, competitiveness) and supplements Eskom’s Commercial and Ethics policies. Supplier Obligations: Maintain impeachable integrity and prevent dishonest, fraudulent, corrupt, or illegal practices. Familiarise with Eskom’s publicly available policies, including Standard Conditions of Tender. Reject improper business practices. Do not abuse trust or misuse opportunities for personal gain. Enhance professional competence. Align policies with Eskom’s labour practices, employment equity, and human relations standards. Complete an NDA for confidential information. Do not misrepresent information or submit false certifications. Disclose any financial, personal, or private interest with Eskom employees/directors that could affect tender decisions. Business courtesies or gifts must not exceed R1500.00 and must not improperly influence recipients. Avoid unethical dealings with Eskom employees/directors involved in evaluation, adjudication, or negotiation. Do not collude with other tenderers. Subject to Eskom’s Supplier Discipline Process for misconduct. Report inappropriate behaviour of Eskom employees/directors via [email protected], [email protected], or the toll-free hotline 0800 11 27 22.

Must be a registered vendor on Eskom’s Vendor Database. Must sign and submit the Integrity Declaration Form for each procurement process. Must comply with the Eskom Supplier Integrity Pact. Must disclose conflicts of interest via the Integrity Declaration Form. Must adhere to South African laws, regulations, and Eskom’s constitutional principles (fairness, transparency, equity, cost-effectiveness, competitiveness).

Tax evaluation pack validity: 1 March 2023 to 28 February 2024. Tender closing date: 17 June 2026 at 10:00.

Tax queries: Email [email protected]. Submission: Return completed Pack to your Eskom contractor representative for referral to Group Tax Department at Megawatt Park.

Return the completed Pack (signed summary sheet and all required signed affidavits) to your Eskom contractor representative for referral to the Group Tax Department at Megawatt Park. Copy Group Tax via email: [email protected]. Failure to submit signed affidavits/declarations may result in PAYE withholding from payments.

Eligibility is determined by tax status classification, not direct scoring. Key gates: Must be a South African tax resident (Appendix 9 if not). Must employ 3+ full-time, non-connected employees (Appendix 1) OR pass other exclusion tests. Must not have connected persons rendering services (Appendix 2). Must not derive >80% income from one client (Appendix 4). Services must not be mainly performed at/controlled by Eskom (Appendix 3). Must pass the Dominant Impression Test (Questions 6(i)-6(xi)) to qualify as an Independent Contractor (Appendix 8). Failure to meet criteria triggers PAYE withholding (Appendix 7 for Dependent Contractors/Personal Service Providers).

Scope: Tax evaluation questionnaire for Eskom service contractors (Individuals, Companies, CCs, Trusts). Purpose: Classify contractors as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for PAYE withholding. Applies only to contractors supplying services/labour to Eskom Holdings SOC Ltd and its subsidiaries. Includes Evaluation Packs A (Companies/CCs/Trusts) and B (Individuals) with detailed questions on residency, employment, income, control, and service nature. Requires declarations and affidavits (Appendices 1-9) based on responses.

PAYE withholding applies to: Personal Service Providers, Dependent Contractors, or Labour Brokers without a valid IRP30 certificate (taxed at prevailing individual rates). Independent Contractors may avoid PAYE if they: employ 3+ full-time non-connected employees, services not mainly at Eskom premises, not subject to Eskom control/supervision, income ≤80% from one client, and pass Dominant Impression Test. Labour Brokers must provide a valid IRP30 certificate to avoid PAYE (code 3617 on IT3(a); otherwise code 3617 on IRP5).

Tax Compliance: Complete the evaluation pack to determine PAYE status. Required: Tax registration number, VAT registration (if applicable), and responses to residency, employment, income, and control tests. Mandatory signed documents: Affidavits (Appendices 1-5, 9) or Declarations (Appendices 6-8) based on questionnaire outcomes. Non-residents: Sign Appendix 9. Labour Brokers: Provide valid IRP30 exemption certificate. No CSD, B-BBEE, CIDB, or other compliance requirements are specified in this document.

Returnable Documents: The bidder must submit all required returnable documents as specified in the tender. Failure to submit these documents may lead to disqualification.

Insufficient searchable text - AI extraction recommended. Bidders should be prepared to meet all standard compliance requirements such as CSD registration, tax clearance, and B-BBEE certification, but must verify specifics from the full tender document.

Submit a signed 'Acknowledgement Form for Document 240-77471499 Rev 2' confirming receipt and understanding of all listed SHE requirements. Failure to submit this form may disqualify the bid.

Evaluation will consider: (1) Demonstrated experience in similar work (Eskom may request testimonials/references from past clients, including Eskom). (2) Ability to manage subcontractors/suppliers, including their SHE compliance, selection criteria, and resource competency. (3) Alignment of company processes with Eskom’s SHE policies, procedures, and standards post-award. (4) Authorization: The form must be signed by the CEO, Director, or Managing Director.

The main supplier must: (1) Notify Eskom before appointing any contractors or suppliers. (2) Demonstrate the process and criteria used to select contractors/suppliers. (3) Ensure contractors/suppliers have adequate resources and competencies. (4) Manage contractors/suppliers to comply with legal and Eskom SHE requirements. (5) Conduct SHE audits/assessments to monitor subcontractor/supplier compliance. (6) Provide grounds for terminating subcontractor/supplier work if required.

Financial penalties will be enforced for non-conformance with Eskom or statutory SHE requirements by the main supplier, subcontractors, or suppliers. Work stoppages due to SHE issues will not entitle the supplier to financial compensation from Eskom.

Mandatory compliance with: (1) Eskom Contractor Health and Safety Requirements Standard 32-136. (2) Provided SHE specifications. (3) Occupational Health and Safety Act. (4) Mine Health and Safety Act (where applicable). (5) Compensation for Occupational Diseases and Illnesses Act. (6) National Environmental Management Act. Additional requirements: (a) All employees (contractors/suppliers) must complete Eskom and company inductions. (b) Post-award, align company processes with Eskom’s SHE policies, procedures, and standards.

Closing Date: 08 November 2024. Authorisation Form Effective Date: 08 November 2024. Review Date: November 2029.

Returnable Documents: Submit the completed Authorisation Form with the certificate matching your organisation type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust). Attach certified copies of: board resolution (companies), members’ resolution (close corporations), power of attorney (joint ventures), or trustees’ resolution (trusts). All tenderers must also complete and sign the table at the end of the form, including: name of tenderer, full names of authorised signatory, designation, capacity, signature, and date of signature.

Legal Status: Must be a legally registered entity (company, close corporation, partnership, joint venture, sole proprietor, or trust). Authorization: Proof of authorization for the signatory submitting the bid is mandatory. Documentation: All required certificates and supporting documents must be completed, signed, and submitted as per the tender requirements.

Joint Venture Requirements: Submit a certified copy of the Joint Venture Agreement, including: a statement of joint and several liability for contract execution, designation of the lead member, and terms for work/payment division ratios. Also attach a power of attorney signed by all legally authorised signatories of the joint venture members. For other entity types: Provide the relevant resolution or proof of authority as specified in the Authorisation Form.

Returnable Documents: Submit a completed Environmental Contractors Assessment Form (Annexure A) as part of the bid. The document does not specify submission methods, addresses, or additional returnables.

General: Contractors must demonstrate capability to perform rubber lining and servicing of condensate polishing plants. Compliance with Eskom's Environmental Management System (EMS) and environmental regulations is mandatory. Valid certifications for waste transportation and disposal are required if applicable. Technical: Experience in similar projects, particularly in power stations or industrial environments, is required. Ability to work during planned outages and adhere to safety and environmental protocols is essential. Legal: Contractors must possess necessary permits or licenses for handling hazardous substances or waste. Adherence to South African environmental laws and Eskom's internal policies is mandatory.

Scope: Provide a brief scope of work. Duration: Specify how long the contractor will work at Matla Power Station. Hazardous Materials: Declare if any hazardous chemical substances (e.g., oil, grease, acid, cleaning materials) will be used. Provide Material Safety Data Sheets (MSDS) if applicable. Waste Generation: Declare if any waste will be generated and specify the type (e.g., hazardous, domestic). Notify Matla of waste generation. Facilities: Indicate if a hazardous chemical storage area or workshop is required. Regulatory Link: State if the work is due to Matla Permit or Record of Decision (ROD) requirements (e.g., Water Use License, Waste Permit). Waste Transport: If transporting waste, supply transportation and disposal certificates to the Matla Environmental department. Procedures: Confirm awareness of the non-conformance procedure OMOP 2255 and the polluter pays principle. Corrective actions are the contractor's liability.

Environmental Management: Complete and submit the Environmental Contractors Assessment Form (Annexure A). Hazardous Substances: Declare all hazardous chemicals used and provide MSDS. Waste Management: Notify Matla of any waste generation. Provide certificates for waste transport and disposal if applicable. Procedures: Comply with Matla's non-conformance procedure (OMOP 2255) and the polluter pays principle.

• Submit a completed 'Authority to Submit a Tender' form (Annexure L) as a returnable schedule with your bid. \n• Tick the box matching your business type: Company, Close Corporation, Partnership, Joint Venture, or Sole Proprietor. \n• Complete and sign the certificate for your business type, authorising a person to sign all tender and contract documents on your behalf. \n• Alternatively, attach a certified copy of a company/organisation document proving the same authorisation. \n• For Joint Ventures: Attach a power of attorney signed by all partners and a copy of the joint venture agreement. The agreement must state joint and several liability and confirm the lead partner’s authority to act for all partners.

• Administrative eligibility: Bidder must demonstrate legal authority to submit a binding tender via the completed and signed Annexure L. \n• Non-compliance with Annexure L requirements (e.g., missing signatures, incorrect business type, or incomplete joint venture documentation) may render the bid non-responsive.

• Joint Ventures must provide: \n - A joint venture agreement explicitly stating joint and several liability for contract execution. \n - A power of attorney signed by all legally authorised partners, authorising the lead partner to act on behalf of the joint venture.

Evaluation will assess the contractor's capability to perform rubber lining and servicing of condensate polishing plants in a power station environment. Key evaluation points: - Demonstrated experience in rubber lining and plant servicing. - Robust environmental management systems. - Hazardous material handling procedures. - Waste management plans. - Satisfactory completion of the assessment form. - Compliance with Eskom's environmental and safety standards.

Contractors must prepare the following for assessment: - A brief written scope of work. - Duration of work at Matla Power Station. - List of hazardous chemical substances to be used (e.g., oil, grease, hydrochloric acid, cleaning materials) with accompanying 16-point MSDS forms. - Declaration of waste generation, specifying type (hazardous, domestic, etc.). - Indication if hazardous chemical storage area or workshop is required. - Confirmation if work relates to Matla's environmental permits (e.g., Water Use License, Waste Permit). - Transportation and disposal certificates if waste will be transported. - Acknowledgement of awareness of non-conformance procedure OMOP 4018 and the polluter pays principle.

Mandatory compliance requirements: - Completion of the Contractors Assessment Form. - Liability for corrective actions under the polluter pays principle (OMOP 4018). - Compliance with hazardous substance handling and storage regulations. - Adherence to waste management and disposal requirements. - Compliance with relevant environmental permits (e.g., Water Use License, Waste Permit).

Closing Date: 1 Oct 2009

No returnable documents specified. Mandatory: Conduct a Risk Assessment before any work begins.

Not explicitly stated. Typical considerations may include: relevant industry experience, safety compliance, financial stability, and ability to perform work at Matla Power Station during planned outages.

Refer to the 'Clause in Works Information' for technical details. Mandatory: Complete a Risk Assessment before commencing any activity.

Mandatory: Risk Assessment must be conducted prior to work. No other specific compliance requirements stated.

• Submit the 'Authority to submit a tender' returnable schedule as part of the bid package. This is mandatory. \n• Indicate your business type: Company, Close Corporation, Partnership, Joint Venture, or Sole Proprietor. \n• Complete the corresponding certificate for your entity type: \n - Companies: Provide a board resolution authorising a specific person to sign all tender and contract documents. \n - Close Corporations: Provide a majority vote of members authorising a signatory. \n - Partnerships: All key partners must sign to authorise the nominated person. Attach additional pages if needed. \n - Joint Ventures: Attach a power of attorney signed by all partners and a joint venture agreement stating joint and several liability. The lead partner must be authorised to act on behalf of all partners. \n - Sole Proprietors: Sign a declaration confirming sole ownership. \n• Disqualification risk: Failure to submit a properly completed and signed form matching your entity type.

• Mandatory requirement: Submission of a correctly completed 'Authority to submit a tender' form with all required signatures, dates, and supporting documents. \n• Supporting documents must match the bidder’s entity type: \n - Board resolution for companies. \n - Majority vote record for close corporations. \n - Full partner signatures for partnerships. \n - Power of attorney and joint venture agreement for joint ventures. \n - Sole ownership declaration for sole proprietors. \n• Evaluation will verify the authenticity and completeness of the authorisation documents.

• Scope: Provision of condensate polishing plant full rubber lining and service. \n• Location: Matla Power Station, Units 1, 2, 3, and 5. \n• Timing: Services required on an 'as and when required' basis during planned outages (GO and MGO). \n• Duration: Contract period is 5 years. \n• Nature of work: Specialised maintenance and rubber lining services for power station equipment.

• Mandatory for all bidders: Submit the 'Authority to submit a tender' form with proof of authorised signatory. \n• Joint Venture bidders must additionally submit: \n - A formal joint venture agreement. \n - A clause in the agreement stating joint and several liability for all partners. \n - A power of attorney signed by legally authorised signatories of all joint venture partners. \n• All documents must be certified or original as required by the form.

Closing date: 17 June 2026 at 10:00 (from tender record). Document effective date: 31 May 2024 (General Conditions of Purchase).

Fraud/corruption reporting: [email protected] or hotline 0800 11 2722.

Submit all required returnable documents as per the agreement. For deliveries: mark each consignment/package with your name and full delivery details; include a packing note listing contents; send an advice note to Eskom with transport details, weight/volume, and dispatch point/date. After delivery or service completion, provide a detailed Tax invoice. Reference the agreement number on all communications. Explicitly state if delivery cost is not included in the price; otherwise, it will be deemed included.

Eskom’s General Conditions of Purchase apply by default unless explicitly rejected in writing. All contract variations must be in writing and signed by Eskom—no oral changes are valid. Suppliers must: comply with all South African statutory requirements; indemnify Eskom for liabilities arising from negligence, defective work, or breach of duty; obtain written consent for subcontracting or rights assignment. Financial stability is required. Ethical compliance is mandatory—zero tolerance for fraud or corruption.

Scope: Provide condensate polishing plant full rubber lining and service for Units 1, 2, 3, and 5 at Matla Power Station on an as-and-when-required basis over 5 years. Deliverables must comply with Eskom’s specifications, schedules, and drawings. Eskom may inspect/test at any stage. Defects must be rectified within an agreed timeframe at no cost. Warranty: 1 year from acceptance unless otherwise stated. Risk passes to Eskom upon proof of delivery and acceptance.

Pricing: May include price adjustments per the agreement’s formula. Payment: In any currency (including non-ZAR), converted at a single exchange rate. Eskom pays within 30 days of receiving a correct Tax invoice. Mandatory: VAT registration number (4740101508) must appear on the invoice; complete Eskom’s CPA (IG) form. Penalties apply for late deliveries. No payment for non-compliant goods/services. Delivery costs are deemed included unless explicitly excluded in the tender.

Mandatory compliance with all South African statutory requirements. Contracts are governed by South African law, with jurisdiction in SA courts. Suppliers must adhere to Eskom’s ethical standards (e.g., anti-fraud, anti-corruption).

• Contract period: 5 years from the starting date (TBC). \n• Response times: Contractor must respond within 2 working days during non-outage periods or within 12 hours (including weekends and public holidays) during outages. \n• Plan submission: Contractor must submit a first plan for acceptance within 1 week of receiving a task order. \n• Task Order programme: Must be submitted to the Service Manager within 5 days of receiving a Task Order for normal outage planning, or within 12 hours for emergency conditions.

• Employer: Eskom Holdings SOC Ltd, Registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. \n• Service Manager (Employer’s agent): Matla Power Station, Delmas Road, Kriel, 2271. Postal address: Private Bag X5012, Kriel, 2271. \n• Engineering Contract Strategies (for contract documents): Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za. \n• Note: Specific phone, fax, or email for the Service Manager are not provided in the document.

• Submit the completed Form of Offer and Acceptance (C1.1) as a returnable document, signed by a duly authorised representative. The Employer accepts the offer by signing the Acceptance part and returning a copy before the end of the validity period. \n• Within two weeks of receiving the signed agreement, contact the Employer’s agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to provide these constitutes a repudiation of the agreement. \n• If submitting alternative tenders, use a separate copy of the Form of Offer and Acceptance for each.

• Mandatory eligibility: Must be a registered legal entity capable of entering into a contract. \n• CIDB registration: Valid Construction Industry Development Board (CIDB) registration number is required. \n• B-BBEE compliance: Must submit a valid B-BBEE verification certificate. Notify Eskom within 7 days of any change in B-BBEE status and provide an updated certificate within 30 days. A decrease in B-BBEE status may result in contract renegotiation or termination. \n• Financial capability: Must demonstrate financial capacity to undertake the work. \n• Technical expertise: Proven experience in full rubber lining services for condensate polishing plants in power stations. \n• Insurance: Must comply with all specified insurance requirements and provide certificates when requested. \n• Joint ventures: Permitted but incur joint and several liability. Must notify the Service Manager of the key authorised person within two weeks of the contract date.

• Scope: Full rubber lining and service of condensate polishing plant on Units 1, 2, 3, and 5 during planned (GO and MGO) outages at Matla Power Station. \n• Service period: 5 years on an as-and-when-required basis. \n• Affected property: Condensate Polisher Vessels. \n• Service Information: Contained in Part C3 (Scope of Work) and all referenced documents/drawings. Contractor must comply with the Service Information. \n• Risk Register: Includes unprotected strikes and outage deferment. \n• Key Performance Indicators (KPIs): Incentive schedule and performance reports are tied to Task Orders. \n• Low Service Damages: Apply for poor workmanship, late progress updates, failure to respond to Non-Conformance Reports (NCRs), audit findings, poor housekeeping, or late document submission. Penalties range from 0.5% to 2% of the Task Order value per day, capped at 10% of the Task Order value.

• Pricing format: Option A – Priced contract with a price list. Prices are derived from lump sums or expected quantities multiplied by a rate. \n• Price List: Must include all items necessary to provide the service as per Service Information. Lump sum items are not adjusted for quantity changes unless a compensation event occurs. \n• Payment terms: Service Manager issues payment certificates. Contractor must submit a tax invoice within 1 week of receiving a payment certificate, showing the amount due. \n• Payment period: 14 or 60 days, as per Eskom Finance Procedures. \n• Interest rate: Publicly quoted prime rate from Standard Bank of South Africa for ZAR amounts. For other currencies, LIBOR applies. \n• Currency: South African Rand (ZAR). \n• VAT: Contractor must include Eskom’s VAT number (4740101508) on all invoices. \n• Price adjustment: Fixed for the first year; thereafter adjusted annually per agreed indices (15% non-adjustable, 100% adjustable). \n• Forecasts: Contractor must prepare forecasts of the final total of Prices at intervals no longer than 2 weeks.

• B-BBEE: Must maintain valid B-BBEE status. Notify Eskom within 7 days of any change and submit an updated certificate within 30 days. Failure to notify may result in termination. \n• CIDB: Valid CIDB registration number must be provided on the Form of Offer and Acceptance. \n• Tax compliance: Must comply with the Value Added Tax Act and include Eskom’s VAT number on invoices. \n• Joint ventures: Members are jointly and severally liable. Must notify the Service Manager of the authorised key person within two weeks of the contract date. Composition changes require Eskom’s written consent. \n• Confidentiality: Contractor may not disclose contract-related information without Eskom’s consent. Images of the Affected Property require prior written approval. \n• Health, Safety & Environment: Must comply with Construction Regulations 2014, Occupational Health & Safety Act, and all applicable environmental laws. May be appointed as Principal Contractor. \n• Insurance: Employer provides insurance as per Insurance Table B (e.g., Assets All Risk, Contract Works, Environmental Liability). Contractor must provide certificates proving required insurances are in force when requested. \n• Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) are forbidden. Eskom may terminate the contract if such actions occur, regardless of legal guilt. Contractor must cooperate fully with investigations. \n• Asbestos: Employer ensures ambient air meets South African asbestos standards. Contractor may stop work if asbestos exposure exceeds safe levels. Employer manages asbestos removal at its expense. \n• Nuclear Liability: Employer (Eskom) is solely responsible for nuclear damage liabilities at Koeberg Nuclear Power Station, except in cases of unlawful intent or unauthorised presence by the Contractor.

• Closing Date: 08 November 2024 (as per the form's effective date). Note: This date conflicts with the tender record closing date of 17 June 2026. Rely on the tender record date for submission.

• This document is an Authorisation Form only. It does not contain submission instructions, deadline, or address.
• The tenderer must complete the appropriate certificate based on their entity type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, Trust).
• For a company, close corporation, joint venture, or trust, a certified copy of the relevant resolution or power of attorney must be attached.
• All tenderers must also fully complete and sign the table at the end of the form, providing the tenderer name, authorised signatory details, and signature.
• Failure to provide the correctly completed authorisation form and supporting documents will likely lead to disqualification.

• Open to companies, close corporations, partnerships, joint ventures, sole proprietors, and trusts.
• Must provide proof of authorization (e.g., board resolution, members’ vote, power of attorney) for the signatory submitting the tender.
• The bidding entity must be legally registered and capable of entering into a contract with Eskom.
• Must comply with Eskom’s document control and copyright policies.

• This document is an Authorisation Form and contains no technical specifications for the condensate polishing plant service.

• For Joint Ventures: A certified copy of the Joint Venture Agreement must be attached. The agreement must include:

• A statement that all members are jointly and severally liable for contract execution.
• Identification of the lead member.
• Ratios for work and payment division among members.

• For Joint Ventures: A power of attorney signed by all members' authorised signatories must be attached.
• For other entity types (company, close corporation, trust), certified copies of the relevant resolutions are required as proof of authorisation.

Submit bids by the stipulated closing date and time to the correct bid box address. Late bids will not be accepted. Use only the official bid forms provided (do not re-type or modify). Bidders must register on the Central Supplier Database (CSD) to upload mandatory information (business registration, directorship/membership/ID numbers, tax compliance status, and banking details). If not registered on CSD, mandatory information cannot be submitted with the bid. B-BBEE certificate or sworn affidavit must be submitted to the bidding institution. Successful bidders must fill in and sign the written contract form (SBD7). Failure to provide required particulars may render the bid invalid.

General: Must be a registered supplier (CSD registration preferred). Must submit all mandatory documentation (tax, B-BBEE, business registration). Must use official bid forms without modification. Must meet tax compliance requirements (TCS/PIN or CSD number). B-BBEE: Must submit a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs). Certificate must be issued by an accredited verification agency (SANAS) or registered auditor. B-BBEE status impacts preference points. Foreign Suppliers: Must disclose RSA residency/branch/permanent establishment status. If no RSA presence, TCS/PIN not required but must still comply with other bid conditions.

Provide condensate polishing plant full rubber lining and service on units 1, 2, 3, and 5 during planned outages (GO and MGO) on an as-and-when-required basis for a period of 5 years at Matla Power Station. Sign a written contract form (SBD7) as part of the deliverables.

Register on the Central Supplier Database (CSD) and upload business registration, directorship/membership/ID numbers, tax compliance status, and banking details. Submit a Tax Compliance Status (TCS) PIN or CSD number. If no TCS is available, provide a CSD number. For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. Submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Foreign suppliers must confirm residency, branch, permanent establishment, or income source in South Africa; if none apply, TCS/PIN is not required. Ensure compliance with tax obligations and provide proof of authority to sign the bid (e.g., resolution of directors).

Disqualification risks: Tenderer or its directors listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Conviction for fraud, corruption, or improper conduct in procurement processes in the past 5 years. Prohibition from doing business with international financial institutions or lending agencies. Conflict of interest: Must declare any relationships with Eskom employees, state entities, or other tenderers that could influence the tender process (marital, familial, financial, or business connections). All documents must be signed by an authorised representative.

Integrity and conflict of interest: Declare if any employee/director of the tenderer is also employed by or related to Eskom or a state-owned entity. Declare if tenderer shares a controlling partner or relationship with other tenderers in this process. Compliance with Supplier Integrity Pact. Joint Ventures: Must provide a joint venture agreement confirming joint and several liability and lead partner authorisation.