Supply, delivery, and installation of technical equipment, tools, and pat materials for free state schools (3-Year contract)

Tender Scope:

• Supply, delivery, and installation of equipment, tools, and materials for Practical Assessment Tasks (PAT) at Technical, Comprehensive, and Agricultural Schools in the Free State.

Lots:

• Lot 1: Equipment and tools for Civil, Electrical, Mechanical Technology, and Engineering Graphics and Design (EGD) specialisations.
• Lot 2: PAT materials for Technical, Comprehensive, and Agricultural Schools (covered in separate document).
• Lot 3: Personal Protective Clothing (PPC) for teachers at Technical and Comprehensive Schools (covered in separate document).

Contract Duration:

• Three financial years from the date of approval.

Delivery Locations:

• Multiple schools across Free State, including Bloemfontein (Mangaung), Viljoenskroon (Rammulotsi), Welkom (Thabong), Sasolburg (Zamdela), Parys (Tumaole).
• Schools are categorised by specialisation (e.g., Civil Services, Construction, Woodworking, Digital Systems, Automotive, Fitting and Machining).

Closing Date: 17 July 2026 at 11:00 AM (SAST).

Note: No briefings, site visits, or clarification deadlines are mentioned in the document.

Submission Requirements:

• Prices must be entered in the white cells of the provided pricing schedule (Excel sheet).
• Completed pricing must be saved on a CD or memory stick.
• A signed hard copy must be submitted for each page, with the company name filled in the designated space.
• Both the CD/memory stick and signed hard copies are mandatory parts of the bid submission.
• Pricing must be provided per individual item, including VAT, supply, delivery, and installation.

Disqualification Risks:

• Missing signed hard copies for any page.
• Company name omitted on any page.
• Failure to submit the CD/memory stick with typed pricing.
• Non-adherence to the specified pricing format (e.g., incorrect cells, missing totals).

Evaluation Criteria:

• Compliance with submission requirements (digital and hard copy, signed documents, correct format).
• Pricing completeness and accuracy (per-item pricing, VAT inclusion, delivery/installation costs).
• Quality and suitability of proposed equipment/tools (industrial-grade, SABS-certified where specified).
• Bidder’s ability to meet delivery and installation timelines.

Note: Specific scoring weights or thresholds are not provided in the document. Standard government tender evaluation (e.g., 80/20 or 90/10 price/quality split) may apply but is not confirmed here.

Scope:

• Supply, delivery, and installation of equipment, tools, and materials for Technical, Comprehensive, and Agricultural Schools in the Free State.
• Contract period: Three financial years from approval date.

Lot 1 Details (Equipment and Tools):

• Target Schools: Technical and Comprehensive Schools in Free State.
• Specialisations Covered:

• Civil Technology: Tools/equipment for 2 schools (e.g., guillotines, pedestal drills, angle grinders, bench grinders, levels, shovels, wheelbarrows, PPE).
• Electrical/Mechanical Technology & EGD: Tools/equipment for specified schools (e.g., multimeters, oscilloscopes, function generators, soldering stations, drills, grinders).
• Construction: Tools/equipment for 3 schools (e.g., belt sanders, compressors, concrete vibrators, mitre saws, jig saws, air tools).
• Woodworking: Tools/equipment for 2 schools (e.g., wood lathes, routers, orbital sanders, clamps, chisels, planes, saws).
• Digital Systems: Tools/equipment for 2 schools (e.g., analog/digital trainers, Dremel tools, oscilloscopes, multimeters, function generators, meggers, LCR meters).
• Automotive: Tools/equipment for 2 schools (e.g., alternators, battery chargers, running engines, gearboxes, tyre changers, wheel balancers, air tools, welding sets, diagnostic testers).
• Fitting and Machining: Tools/equipment for schools (e.g., lathes, milling machines, taps/dies, micrometers, verniers, vices).

Key Requirements:

• All items must be industrial-grade, durable, and capable of long-term use.
• SABS certification required where specified (e.g., steel, drain rods).
• 220V power supply standard for electrical equipment.
• Delivery and installation included in pricing.
• Department reserves the right to adjust quantities based on budget availability.

Delivery Locations:

• Bloemfontein (Mangaung): Multiple schools across specialisations.
• Viljoenskroon (Rammulotsi), Welkom (Thabong), Sasolburg (Zamdela), Parys (Tumaole).

Pricing Rules:

• Prices must be provided per individual item in the designated white cells of the Excel pricing schedule.
• Prices must include VAT, supply, delivery, and installation costs.
• The pricing schedule auto-calculates subtotals (per specialisation) and grand totals.
• Electronic submission: Save completed pricing on a CD/memory stick.
• Hard copy submission: Signed on each page with company name.

Payment Terms:

• Not specified in the document. Assume standard government payment terms (e.g., 30 days post-delivery) unless clarified elsewhere.

Bonds/Guarantees:

• No specific financial bonds, guarantees, or advance payments are mentioned in the document.

Explicit Requirements:

• None stated in the provided pricing schedule document.

Likely Standard Requirements (Verify in Full Tender):

• Valid CIPC registration.
• Tax clearance certificate (SARS).
• B-BBEE compliance (likely Level 1–4 for preference points).
• CIDB registration (if applicable for supply contracts).
• Central Supplier Database (CSD) registration.
• Professional registrations (if applicable for technical equipment).
• Local content compliance (where specified).