12-Month contract for assessment and repairs of high frequency and tr set transformers at lethabo power station (units 1 & 4)

Eskom Representative: Romeo Mokwena (Tel: +27 13 699 7369, Email: [email protected]) and Lerato Monareng (Email: [email protected]). Fraud/corruption reporting: 0800 11 2722 or [email protected]. Submission: Eskom E-tendering site (www.eskom.co.za). Site meeting venue: Lethabo Power Station Visitors Centre, GCD Offices, Vaaldam Road, Deneysville, Vereeniging, Viljoensdrift, 1930.

Submit electronically via Eskom E-tendering site by 17 June 2026 at 10h00. No hard copies or zipped files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format (max 500MB per file, total submission ≤4GB). Pricing schedule may also be in Excel. Late submissions are disqualified. Resubmissions replace all prior versions—ensure submission status is marked as 'complete'. Mandatory returnables at closing: Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Declaration Form), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 – Bidders Disclosure), Tax Evaluation Questionnaire, Compliance with Employment Equity Act (if applicable), Pricing Schedule (PDF/Excel). For JVs: Letter of intent, JV agreement, and designated bank account details. Failure to submit mandatory documents by closing date/time results in disqualification. Compulsory site meeting on 08 June 2026 at 10h00 at Lethabo Power Station Visitors Centre, GCD Offices, Vaaldam Road, Deneysville. Non-attendance disqualifies the tenderer. Confirm attendance with Eskom Representative (Romeo Mokwena or Lerato Monareng) including names, positions, and contact details of attendees.

Eligibility: Tenderer must not be on international sanctions lists, restricted by National Treasury/Eskom, or on Eskom’s Tender Defaulters list. No conflict of interest (e.g., common shareholders, access to proprietary information). Tenders must be signed by authorised persons. No subcontracting of 100% of the scope. Single tender submission per entity (no multiple submissions as individual or JV partner). Joint ventures must explicitly state joint/several liability for contract execution. Evaluation stages: Phase 1 (Mandatory Technical Criteria) – disqualifiable if not met. Phase 2 (Functionality) – minimum 70% threshold required to proceed. Scoring: Functionality (70% threshold), Pricing (80 points), Specific Goals (20 points under PPPFA 80/20 system). B-BBEE scoring: Level 1 (20 points) to Non-compliant (0 points). Tenderers failing to submit B-BBEE evidence score 0 for Specific Goals but are not disqualified. Ranking: Combined score of Pricing + Specific Goals, highest to lowest.

Scope: Assessment and repairs of high frequency and TR set transformers for Unit 4 and Unit 1 at Lethabo Power Station for 12 months. Mandatory technical criteria: Proof of registration as an Electrical Contractor with DoL (statutory requirement). Functionality evaluation (minimum 70% threshold): Compliance statement (10%), CVs of two technicians (30%: N4 Electrical/Electronics or equivalent + 2 years' experience), project plan (20%: timelines/milestones), method statement (30%: scope, repairs, resources, testing, quality, health & safety), company experience (10%: 3+ years in electrical equipment maintenance). Method statement must align with project plan. Testing and quality management details required. Quality requirements: ISO 9001-compliant QMS (certified or documented), quality method statement, quality policy, and evidence of QMS in operation (documented roles, control of externally provided processes). Safety requirements: Signed Annexure B (acknowledgement of Eskom’s OHS rules), detailed OHS costing (broken down, not lump sum), baseline risk assessment (BRA) with methodology, COIDA certificate of good standing, medical fitness certificate or surveillance programme, OHS policy (signed by CEO, compliant with OHS Act Section 7), and OHS competency evidence (CVs/certificates).

Payment terms: 30 days for contracts ≤R50M (incl. VAT); 60 days for contracts >R50M (incl. VAT). Financial viability analysis required: 18 months' audited financial statements (not older than 18 months), including director’s report, auditor’s/reviewer’s/compiler’s/accounting officer’s report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For non-audited SA entities: Signed Public Interest Score (PIS) with actual score, owner-management status, and confirmation of external financial statement preparation. ITA34C copies for current and previous years (non-audited SA entities only). For JVs/SPVs: Each partner must submit financial statements. Pricing schedule must be completed and submitted in PDF and/or Excel. No zip files allowed. Alternative tenders not permitted. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, and scored out of 80 points. Unconditional discounts considered; conditional discounts implemented at payment.

Mandatory: Valid CSD registration (CSD number/report). Tax Clearance Certificate: Required for local tenderers (unless SARS e-filing PIN provided for verification) and foreign tenderers with SA footprint (unless SBD1 submitted). Foreign suppliers with no SA footprint: Complete SBD1 (no tax compliance proof required). B-BBEE: Valid certificate (SANAS-accredited for Generic Entities, CIPC for EMEs, sworn affidavit for EMEs/QSEs) or JV certificate in JV’s name. Employment Equity Act compliance: Proof of submission of EE report to DoL (SA designated employers only). COIDA: Original certificate of good standing or proof of application (SA tenderers only). Safety: OHS policy, baseline risk assessment, medical fitness certificate, and competency evidence. Quality: ISO 9001-compliant QMS (certified or documented). CIDB grading: Valid proof if applicable (main contractor/JV/sub-contractor). NEC3 Engineering and Construction Short Contract applies. Contractual requirements (CSD, tax, B-BBEE, COIDA, safety, quality) assessed post-evaluation; failure to meet them may result in non-responsiveness.