Supply and delivery of welland & tuxhorn control valves and 22 kv compressor spares for ESKOM (as-and-when required)

A clarification meeting will be held on request

Eskom Representative: Fatu-Mary Funnah. Tel: 013 647 9168. Email: [email protected]. All queries and clarifications must be addressed in writing to this representative only. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tender electronically via Eskom E-tendering portal (https://eTendering.eskom.co.za/tender/1/95267) by 19 June 2026 at 10h00. No hard copies accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel. No ZIP files allowed. Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Resubmissions are allowed but only the latest version is valid. Training resources available at https://www.eskom.co.za/tenders/. Clarification queries must be submitted in writing to the Eskom Representative at least 1 working day before the tender closing deadline.

Tenders are to be submitted electronically via Eskom E-tendering site by the stipulated closing date and time.

Evaluation uses the PPPFA 80/20 or 90/10 preference point system. Pricing is scored out of 80 or 90 points and includes: VAT-inclusive prices, arithmetical error corrections, exclusion of contingencies, adjustments for acceptable variations, and Net Present Value comparisons. Unconditional discounts are considered for evaluation; conditional discounts are not. Specific Goals (B-BBEE, local content, etc.) are scored out of 10 or 20 points. Failure to submit evidence for Specific Goals results in 0 points for that goal but does not disqualify the tender. Tenderers are ranked by combining price and Specific Goals scores. The lowest acceptable tender determines whether 80/20 or 90/10 applies. Objective criteria may justify awarding to a tenderer other than the highest scorer. Functionality requirements are not applicable for this tender.

Supply and delivery of Welland & Tuxhorn control valves and 22 kV Compressor (SVD 600/250-350) spares on an 'as and when required' basis for Kendal Power Station. Contract duration: 5 years (60 months). Scope includes cataloguing of delivered materials per Eskom’s labelling specifications if required. Successful tenderer must provide cataloguing information per item post-award and quote for it in the Pricing Schedule if applicable. Alternative tenders are not allowed.

Skills development targets exclude Eskom employees and registered learners. Tenderers must cover full costs; no Eskom financial contribution. Advised to approach SETAs for grants/subsidies and SARS for tax rebates. SDL&I penalty: 3% of contract value for non-compliance. 3% of every invoice (excl. VAT) retained as security for SDL&I obligations; released upon fulfilment.

Submit latest approved annual financial statements (not parent/holding company) including: company background, signed director’s report, signed auditor’s/reviewer’s/compiler’s/accounting officer’s report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unaudited SA entities: signed public interest score (actual score, owner-managed status, external preparation confirmation) and ITA34C for current/previous years. For unincorporated JVs/SPVs: each partner must submit full financial statements as above.

Supplier must complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58). Required submissions: ISO 9001:2015-compliant QMS evidence, QMS manual, Quality Policy (aligned with strategic direction), Quality Objectives, documented procedures (control of documented information, internal audits, nonconforming outputs, corrective actions), latest internal audit reports (with nonconformities and remedial actions), draft contract quality plan (ISO 10005), example ITP/QCP for similar work, documented info for Control of Externally Provided Processes/Products/Services, QMS roles/responsibilities/authorities, and management review meeting records (agendas, minutes, registers, reports). QMS must drive all business processes to consistently meet Eskom requirements.

Pricing Schedule/BOQ must be submitted in PDF and Excel format. Upload size: max 500MB per document, total submission max 4GB. Cataloguing may be required post-award; include a line item for cataloguing in the Pricing Schedule if applicable. Eskom will pay for cataloguing. Alternative tenders are not allowed.

Pricing Schedule/BOQ must be submitted in PDF and Excel format. Payment terms: For contracts ≤ R50M (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts > R50M (incl. VAT), payment within 60 days of undisputed invoice receipt. Eskom reserves the right to negotiate prices if tendered prices are not market-related. Financial statements (latest approved annual) are required for financial viability assessment. For CIDB-related transactions ≥ R30,000 (excl. VAT), financial analysis is compulsory. Unincorporated JVs/SPVs must submit financial statements for each partner.

Mandatory: CSD registration (CSD number/report). Tax Clearance Certificate required for local tenderers (unless SARS e-filing PIN is provided) and foreign tenderers with a SA footprint (unless SBD1 is completed). Foreign suppliers with no SA footprint must complete SBD1 but are exempt from tax compliance proof. COIDA: Original certificate of good standing or proof of application (SA tenderers only). CIDB grading (where applicable) must be submitted at tender closing or within 21 working days. Employment Equity Act compliance proof required for designated employers (SA tenderers only). SHEQ requirements: OHS Specification, SHE Plan (incl. COVID-19 readiness), Baseline Risk Assessment (incl. COVID-19), Letter of Good Standing, SHEQ Policy (incl. COVID-19). SHE file approval is required before work commencement. Quality Management: ISO 9001:2015 compliance required. Submit QMS manual, Quality Policy, Quality Objectives, documented procedures (control of documented info, internal audits, nonconforming outputs, corrective actions), internal audit reports, draft contract quality plan (ISO 10005), example ITP/QCP, and QMS role/authority documentation. Environmental: ISO 14001:2015 Environmental Policy (signed by Owner/CEO/MD), Environmental Management Plan, Emergency Preparedness/Spillage Management Plan, Waste Management Plan, and proof of training for significant activities. Local Content: SBD 6.2 Declaration Form and Annexures G1-G4 mandatory for designated materials (e.g., valves and actuators at 70% local content). B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit required for preference points. Consolidated B-BBEE certificate required for JVs/consortia/trusts. EMEs (≤R10M revenue) may submit sworn affidavit; QSEs (≤R50M revenue) must comply with QSE scorecard unless ≥51% Black-owned (then sworn affidavit suffices); >R50M revenue requires valid B-BBEE certificate. Subcontracting: 15% of scope must be subcontracted to EME/QSE with ≥51% Black Ownership. Subcontracting agreements or letters of intent must be submitted. SDL&I: Skills development obligation of 1 candidate per R20M cumulative spend (24-month minimum bursary for 1st/2nd year Bachelor’s/National Diploma). Quarterly SDL&I reports required; non-compliance may trigger 3% retention penalty. B-BBEE improvement plan must be submitted within 30 days of contract signing.

B-BBEE requirements: Valid certificate (SANAS-accredited) or sworn affidavit required for preference points. Consolidated certificate required for JVs/consortia/trusts. EMEs (≤R10M revenue): sworn affidavit. QSEs (≤R50M revenue): comply with QSE scorecard unless ≥51% Black-owned (sworn affidavit suffices). >R50M revenue: valid B-BBEE certificate. Local Content: 70% threshold for valves and actuators (designated sector). SBD 6.2 Declaration Form and Annexures G1-G4 mandatory for designated materials. Subcontracting: 15% of scope to EME/QSE with ≥51% Black Ownership. Subcontracting agreements or letters of intent must be submitted. SDL&I: Skills development obligation of 1 candidate per R20M cumulative spend (24-month minimum bursary for 1st/2nd year Bachelor’s/National Diploma). B-BBEE improvement plan required within 30 days of contract signing. Level 4 tenderers must reach Level 3 by end of first year; Levels 5-8 must reach Level 4 by end of first year and improve annually thereafter.

Required documents: OHS Specification, SHE Plan (including COVID-19 readiness), Baseline Risk Assessment (including COVID-19 hazards), Letter of Good Standing, SHEQ Policy (including COVID-19 policy), Annexure B Acknowledgement Form. SHEQ tender requirements are communicated in the ITT and supporting documents. Supplier/contractor may commence work only after SHE file approval. Non-compliance with SHEQ contractual requirements may result in disqualification.

Required documents: Signed Environmental Policy (ISO 14001:2015) by Owner/CEO/MD, including commitments to: (1) protect the environment, (2) prevent pollution, (3) continual improvement. Detailed signed Environmental Management Plan for site-specific activities, including: Identification of Environmental Aspects and Impacts, Emergency Preparedness/Spillage Management Plan (for oil, chemical, ash, coal, etc.), Waste Management Plan, and proof of training/skills for significant activities (e.g., oil spills, herbicide application, asbestos AIA Approval).

Contract terms: NEC3 Supply Contract. Payment terms: ≤R50M (incl. VAT) – 30 days; >R50M (incl. VAT) – 60 days from undisputed invoice receipt. Eskom reserves the right to negotiate prices if not market-related. SHEQ contractual requirements: Suppliers must submit SHEQ returnables during tender close-out. Evaluation occurs after mandatory/functional evaluation. Shortlisted suppliers get one opportunity to submit outstanding documents within 7 working days. Failure to comply may result in non-responsiveness. Work commencement allowed only after SHE file approval. SDL&I: 3% of contract value retained as security for SDL&I obligations; released upon fulfilment. 3% penalty applied for non-compliance.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related. Main contractors/suppliers must declare subcontracting with subsidiaries to avoid fronting allegations. Subcontracting with subsidiaries is discouraged. SDL&I objectives (RDP-aligned) are contractual obligations but do not affect scoring. Quarterly SDL&I reports required; Eskom reviews within 30 days and notifies suppliers of non-compliance. Corrective measures must be implemented before the next report; failure may trigger retention clauses. SDL&I Implementation Schedule must be submitted within 28 days of contract award. Supplier encouraged to source candidates from Kendal Feeder areas for jobs/skills development.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies.

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

3.13 Functionality requirements Functionality requirements are not applicable

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 or 90 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 or 10 points in accordance with

the PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

the 90/10 or 80/20 system. Eskom will add the score from Pricing and

Specific Goals together and rank the suppliers from the highest to the

80/20 or 90/10 will apply. The lowest acceptable tender will be used

to determine the applicable preference system.

Quality QUALITY REQUIREMENTS √

(Enquiry/Contract/Quality Requirements for Supplier

Quality Management Specification 240-105658000/

complies with ISO 9001 or any standard of quality

➢ Quality Management System manual or a

Quality Policy, aligned with the supplier’s strategic

➢ Quality Objectives (documented information)