HVAC modification and upgrade project at king phalo airport control centre

Commencement Date: 19 September 2025. Drawing Approval Date: 8 May 2024.

Engineering/Planning Department: Email: [email protected], [email protected]. Phone: 041 (ACSA), 043. Address: 100 Newton Street, Southernwood, Port Elizabeth, Eastern Cape.

Submit all required drawings, approvals, and specifications as per the tender document. Ensure shop drawings are approved prior to installation. Non-compliance with submission requirements may result in disqualification.

General: Applicants must be registered and compliant with South African business regulations. Experience in large-scale HVAC projects, preferably in airport or commercial environments. Financial and technical capacity to undertake a 14-month project. Specific: Proven track record in HVAC modifications, piping, and insulation works. Certifications for working with refrigerant systems (e.g., VRF units). Compliance with Occupational Health and Safety (OHS) Act and other relevant legislation. Ability to provide performance guarantees and warranties for materials and workmanship.

Scope: HVAC modification and upgrade at King Phalo Airport, including piping, insulation, and structural supports for a 14-month period. Key Requirements: All piping must be stainless steel, welded, and insulated with polystyrene (minimum 25mm thick for ∅65mm, 30mm for ∅200mm). Fire barriers and vapor proofing required. Shop drawings must be approved prior to installation. Materials: Stainless steel piping, galvanized supports, high-density insulation. Standards: Adhere to SABS, BS, and National Building Regulations. Deliverables: Approved shop drawings, installation as per layout, and compliance with all specified standards. All works must be executed as per approved drawings and specifications.

B-BBEE Minimum Level: 4. Adherence to SABS and National Building Regulations. Professional registrations and approvals as per engineering standards. Compliance with Occupational Health and Safety (OHS) Act.

Email: [email protected]; [email protected]. Department/Unit: Engineering. Address: 100 Newton Street, Southernwood, London, Eastern Cape. Tel: (as per document, exact number unclear).

Submit all required documents as listed in the tender. Ensure submissions are complete, accurate, and fully adhere to the provided specifications, drawings, and standards to avoid disqualification. Shop drawings must be submitted for prior approval before execution.

• All construction and installation must strictly adhere to the provided drawings (e.g., 2413-M-HVAC-TB-03), specifications, and SANS/SABS/BS standards.
• Piping must be stainless steel, welded, and insulated with 25mm thick polystyrene (minimum 0.6mm density) or equivalent.
• Fire barriers and vapor proofing must comply with National Building Regulations and fire safety standards.
• Supports for piping (∅65mm, ∅200mm) must be galvanized or stainless steel, spaced as per engineering drawings.
• Condensate drainage must use approved materials (e.g., PVC or copper) and be properly installed.
• All exposed piping must be insulated and protected. Exposed piping above ceilings must be clad in stainless steel or equivalent.
• Shop drawings must be submitted for approval prior to execution. Changes or discrepancies must be resolved with the Engineer.
• Coordination with structural, mechanical, and electrical trades is required.
• Existing HVAC components (e.g., AHUs, diffusers, grilles, condensers) may be retained or replaced as indicated in the drawings.
• Site assessment is required to confirm positions of ducting, pipes, and equipment.
• Work must comply with health, safety, and environmental regulations.
• Maximum support spacing and fixing methods must adhere to engineering specifications.
• All materials and workmanship must meet high-quality standards as per ACSA requirements.

Approved Drawing Date: 2024-06-18. Project Commencement Date: 2025-09-19.

Engineering Contacts: Email: [email protected], [email protected]. Phone: 041 (ACSA), 043 (Southernwood). Address: King Phalo Airport, Eastern Cape.

Submit all required drawings, specifications, and approvals as per standard tender practices. Ensure shop drawings are approved prior to installation. Include proof of compliance with SABS standards and national regulations for all piping, structural supports, and fire safety measures.

General: Applicants must be registered and compliant with South African business and tax regulations. Proof of valid insurance (e.g., public liability, professional indemnity) and demonstrated financial capacity to undertake the project are required. Technical: Proven experience in HVAC system modifications and upgrades, particularly in large-scale or airport environments, is mandatory. Certification or accreditation in HVAC engineering, fire safety, and structural compliance is required. Access to qualified personnel (e.g., engineers, technicians) with relevant certifications and ability to comply with ACSA’s specific technical and safety requirements are essential. Legal: No conflicts of interest with ACSA or its affiliates. Compliance with Broad-Based Black Economic Empowerment (B-BBEE) requirements (if applicable) and adherence to all labor laws and employment equity regulations are mandatory.

Scope: HVAC modification and upgrade for King Phalo Airport Fire Station Ground Floor. Duration: 14 months. Key Requirements: All piping must be stainless steel, welded, and insulated with 25mm thick polystyrene or equivalent. Fire barriers and vapour proofing are required. Piping must adhere to SABS standards and national regulations. Shop drawings must be approved prior to installation. Structural supports for piping must comply with engineering specifications. Equipment includes VRF units (e.g., CASVRF-01, MWVRF-01, ODU-01), cassettes, diffusers, condensate management systems, and power supplies (230V/1Ph/50Hz or 400V/3Ph/50Hz). All work must be executed in accordance with provided drawings and specifications.

Emails: [email protected]; [email protected]. Address: 85 Southernwood Street, Belgrave, Port Elizabeth, Eastern Cape. Phone: 041 (incomplete number in document).

General:

• Applicants must be registered and compliant with South African business regulations.
• Proof of experience in similar HVAC projects (preferably in airports or large commercial buildings).
• Valid tax clearance certificate and CIDB registration.
• Compliance with B-BBEE requirements (if applicable).

Technical:

• Demonstrated capability in stainless steel welding, piping insulation, and VRF system installations.
• Access to qualified engineers, technicians, and safety officers.
• Ability to provide material test certificates and compliance documentation.
• Experience with SABS standards and National Building Regulations.

Financial:

• Proof of financial stability to undertake a 14-month project.
• Valid insurance coverage (e.g., public liability, professional indemnity).

Scope: HVAC modification and upgrade at King Phalo Airport, including piping, ducting, insulation, and equipment installation over 14 months.

Key Requirements:

• All piping must be stainless steel, welded, and insulated (polystyrene or Mylar, thickness: 0.6mm to 25mm).
• Fire barriers and vapor barriers must be installed.
• Supports must comply with SABS standards.
• Work must adhere to National Building Regulations and relevant codes.
• Equipment includes VRF units, cassette units, midwall units, and ducting.
• Shop drawings and structural drawings require prior approval before execution.
• Coordination with other trades is mandatory.
• All discrepancies must be resolved before work commences.
• Piping specifications: diameters include ∅65mm, ∅200mm, and others as per drawings.
• Insulation must be high-density and fire-protected.
• Chilled water piping must be insulated and supported as per specifications.

Drawing approval deadline: 2024-06-18.

Email: [email protected]. Additional contact: [email protected] (as referenced in document).

Submit all shop drawings, piping layouts, and structural drawings for approval prior to execution. Requirements: Drawings must be scaled, dimensioned, and comply with provided specifications and SABS standards. All changes require engineer approval. Non-compliance may result in disqualification.

General: Must be registered and compliant with South African business regulations. Requires experience in similar HVAC projects (e.g., airports, large-scale commercial). Must demonstrate technical capability (HVAC installation, welding, fireproofing) and financial stability to complete within 14 months. Technical: Requires certification in HVAC systems, piping, and insulation (e.g., SABS, ISO). Experience with specified equipment (VRF systems, chillers, AHUs) and brands (e.g., Aquasnap, Carrier). Must interpret and adhere to complex technical drawings. Legal: Valid tax clearance certificate. Compliance with BBBEE requirements. Proof of insurance (public liability, professional indemnity).

Scope: HVAC modification and upgrade for King Phalo Airport Terminal Building Ground Floor (14-month project). Deliverables: Piping (stainless steel, ∅65mm to ∅200mm), polystyrene insulation (25mm–30mm thick), fire barriers, vapor barriers, and structural supports (galvanized, spaced per specs). Standards: SABS, National Building Regulations, and good engineering practice. Installation: Piping must be welded, insulated, and protected. Fireproofing and vapor barriers required where indicated. All drawings and shop details require pre-approval. Equipment: VRF units, AHUs, chillers, pumps, diffusers, grilles, ducting, and condensate systems as per schedules. Power: 230V/1Ph/50Hz or 400V/50Hz/3Ph as specified.

Commencement Date: 2025-09-19. Drawing Approval Date: 2024-06-18.

Email: [email protected], [email protected]. Phone: 041 (ACSA), 043 (Southernwood London). Address: Port Elizabeth, Eastern Cape.

Submit all required drawings, specifications, and approvals as per the tender document. Ensure piping, insulation, and structural modifications adhere to the provided technical drawings. All submissions must align with the approved engineering standards and client-provided specifications.

General: Applicants must be registered and compliant with South African business regulations. Experience in HVAC systems, particularly in airport or large-scale commercial projects, is required. Proof of technical capacity to handle piping, insulation, and structural modifications is mandatory. Technical: Certification or accreditation in HVAC engineering, welding, and fire safety standards (e.g., SABS, BS) is required. Ability to interpret and execute work based on complex technical drawings and specifications is essential. Access to approved materials and equipment (e.g., stainless steel piping, VRF units) is necessary. Legal: Valid tax clearance certificates are required. Compliance with BBBEE (Broad-Based Black Economic Empowerment) requirements is mandatory. No conflicts of interest with ACSA or project stakeholders are permitted.

Scope: HVAC modification and upgrade at King Phalo Airport Control Centre. Duration: 14 months. Key Requirements: All piping must be stainless steel, welded, and insulated with polystyrene (thickness: 0.6mm for small diameters, 25mm for larger). Fire barriers and vapor proofing are required. Compliance: Must adhere to SABS standards, National Building Regulations, and good engineering practice. Drawings: Must be scaled, approved, and strictly followed. Supports: Piping must be supported as per specifications (e.g., ∅200mm, ∅65mm). Equipment: Includes VRF units (e.g., 4.5kW, 7.1kW, 14.0kW), cassettes, diffusers, condensate management systems, and refrigerant piping. Materials: Galvanized steel, Mylar, and other approved materials. Installation: Must follow structural and safety standards, including fireproofing and insulation for exposed and concealed piping.

B-BBEE Minimum Level: 2. Compliance with SABS standards and National Building Regulations is mandatory. Valid tax clearance certificates are required. Professional registrations for HVAC engineering and related trades may be necessary.

Commencement date: 2024-06-18. Drawing approval date: 2024-06-18. Project completion within 14 months from commencement.

Engineer contact: [email protected]. Additional contact: [email protected]. Phone: 041 (Port Elizabeth/Eastern Cape area code).

General:

• Applicants must be registered and compliant with South African business regulations.
• Proof of valid tax clearance and CIDB registration is required.
• Demonstrated experience in HVAC systems, particularly in commercial or airport environments, is mandatory.

Technical:

• Certification or accreditation in HVAC engineering and installation (e.g., SABS, ISO) is required.
• Capability to handle large-scale piping and insulation work (e.g., stainless steel, fireproofing) must be demonstrated.
• Access to qualified engineers, technicians, and labor for the 14-month project duration is essential.

Financial:

• Financial stability to undertake the project, with proof of liquidity or bonding capacity, is required.
• Ability to provide performance guarantees or surety bonds if specified.

Scope: HVAC modification and upgrade for King Phalo Airport (Fire Station First Floor). Duration: 14 months.

Key Requirements:

• Piping: Must be stainless steel, welded, and insulated. Thickness: 0.6mm for exposed piping, 25mm for chilled water, 30mm for condensate. Insulation materials: Polystyrene or equivalent (e.g., Mylar for vapour barriers).
• Pipe supports: Galvanised steel, spaced per SABS standards. Maximum spacing as per drawings.
• Fire barriers: Required for all penetrations. Use approved fire-stopping methods.
• Fittings: Piping must be clamped or screwed (no loose fittings). Exposed piping must be protected with a brushed stainless steel finish.
• Drawings: Shop drawings must be submitted for approval prior to installation. All drawings must adhere to SABS and National Building Regulations. Coordination with structural and architectural drawings is mandatory.
• Equipment: VRF units (e.g., MWVRF-01, MWVRF-03, MWVRF-04, CASVRF-01, CASVRF-02), diffusers, grilles, and condensate drains as per schedule.
• Electrical: 230V/1Ph/50Hz or 400V/3Ph/50Hz as specified for each unit.
• Ducting: Circular and rectangular as per layout. Include wire mesh trays where required.
• Signage: Must comply with project specifications and be installed as per drawings.
• Execution: All work must align with approved drawings, specifications, and good engineering practice.

Email: [email protected]. Secondary contact: [email protected]. Physical address: Belgrave Southernwood, East London. Phone: 043 (as referenced in the document).

Submit all required documents as listed in the tender. Omission of any returnable document may lead to disqualification. Ensure submissions are complete and adhere to the specified format.

Evaluation is based on three categories: General, Technical, and Compliance. General: Must be registered and compliant with South African business and tax regulations; proof of experience in similar HVAC modification/upgrade projects, especially in airport or large commercial facilities; financial and technical capacity to complete the project within 14 months. Technical: Requires certification or accreditation in HVAC engineering, piping, and fire safety compliance; demonstrated ability to work with SABS, BS, and National Building Regulations; access to qualified engineers, technicians, and labor for HVAC, piping, and insulation work. Compliance: Valid health and safety certifications (e.g., OHSA); proof of insurance (e.g., liability, workers' compensation); adherence to ACSA’s vendor requirements and pre-qualification criteria (if applicable).

Scope: HVAC modification and upgrade at King Phalo Airport Terminal Building (First Floor) over 14 months. Key deliverables: All piping must be stainless steel, welded, and insulated (minimum 0.6mm thickness or as specified). Fire barriers and vapor barriers must comply with SANS/SABS standards. Piping must adhere to National Building Regulations and good engineering practice. Structural supports for piping must align with provided drawings. Exposed piping must be insulated with polystyrene or equivalent. Shop drawings require approval prior to installation. Work must follow issued specifications, drawings, and relevant codes. Chilled water piping must include condensate drains and insulation. Electrical and mechanical components (e.g., VRF units, AHUs, diffusers, grilles) must meet specified capacities and power requirements (e.g., 400V/50Hz/3Ph or 230V/1Ph/50Hz). Equipment schedules detail unit types, quantities, and power ratings.

• Tender Document Availability: 29 May 2026 (free download from National Treasury’s eTender Portal or ACSA Tender Bulletin).
• Compulsory Briefing Session: 10 June 2026, 11:00 AM at Administrator Office, 66 Settlers Way, First Floor, East London, 5201.
• Non-Compulsory Site Inspection: Directly after the briefing session on 10 June 2026.
• Closing Date for Enquiries: 19 June 2026.
• Tender Closing Date and Time: 29 June 2026 at 12:00 (SA Time).
• Tender Validity Period: 12 weeks (84 days) from closing date.
• Addenda Issuance: Until 10 working days before closing (19 June 2026).
• Public Tender Opening: After 29 June 2026 at King Phalo Airport. Register uploaded on National Treasury e-tenders website.

• Bidding/Technical Enquiries Contact: Zamo Dlamini.
• Email: [email protected].
• Submission Address: Administrator Office, 66 Settlers Way, First Floor, East London, 5201.
• Employer’s Agent: Zamo Dlamini (Email: [email protected]).
• Note: Bidders may not contact any ACSA employee other than the listed contacts for this tender.

• Submit bids in printed form: 1 original and 1 copy, sealed in clearly marked envelopes/packages. Label each as 'Original' or 'Copy' and include: bidder’s name, contact details, Tender Reference Number (ELA7943/2025/RFP), and Tender Description.
• Deliver bids to the Tender Box at Administrator Office, 66 Settlers Way, First Floor, East London, 5201.
• Submit during working hours (Monday to Friday). Complete and sign the Bid Register when depositing.
• Late bids will not be accepted. Bids received after 29 June 2026 at 12:00 will be returned unopened.
• Telegraphic, telephonic, telex, facsimile, or e-mailed tenders are invalid.
• Use only the official tender documentation issued. Do not re-type forms.
• Attendance at the compulsory briefing session on 10 June 2026 is mandatory. Only entities on the attendance list will have their tenders accepted.
• Non-compulsory site inspection follows the briefing. Bidders must bring: ID/driver’s license, safety boots, and reflector vest. Permit fee: R37. Parking is not validated.
• Tender validity period: 12 weeks (84 days) from closing date.
• Alternative bids will not be considered.
• All returnable documents must be completed in full and returned with the bid.

• Mandatory Requirements:

• CIDB contractor grading of 5ME or higher.

• Attendance at compulsory briefing session (10 June 2026).

• Tax compliance: Submit SARS TCS PIN or printed TCS certificate (or CSD registration if no TCS PIN).

• Valid COIDA registration (Letter of Good Standing with Workers Compensation Fund).

• Submission of all returnable documents (e.g., Form C1.1, pricing schedules, SBD4, Non-Disclosure Agreement).

• Acceptance of ACSA Terms and Conditions.

• Functionality Evaluation (Minimum 80/100 to qualify for Price/Preference stage):

• Company Experience (40 points):

• ≥3 HVAC projects valued at ≥ R3M: 20 points (3-5 projects), 40 points (>5 projects).

• Valid client reference letters (≤10 years old) required, including scope, value, client contact details.

• Human Resources (60 points):

• Health and Safety Officer:

• SACPCMP Certification: 15 points.

• Relevant H&S Training (SAMTRAC NQF Level 5): 10 points.

• 5 years in HVAC upgrades/modifications: 15 points; 3-5 years: 10 points.

• Site Supervisor:

• National Diploma in Mechanical Engineering + Trade Test in Safe Handling of Refrigerant Gases: 15 points.

• Trade Test in Safe Handling of Refrigerant Gases only: 10 points.

• 8 years in HVAC maintenance/refurbishment: 15 points; 5-8 years: 10 points.

• Price and Preference (80/20 Split):

• Price: 80 points (lowest acceptable tender scores highest).

• Preference: 20 points (based on B-BBEE status, Black youth/women ownership, or local entity in Eastern Cape).

• Preference Points Breakdown:

• B-BBEE Level 1: 5 points, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1.

• Black youth majority-owned: 5 points.

• Black women majority-owned: 5 points.

• Entity located in Eastern Cape: 5 points.

• Proof required: Original/certified B-BBEE certificate (SANAS-accredited) or sworn affidavit. For JVs, consolidated certificate required.

• Scope: HVAC modification and upgrade at King Phalo Airport for a period of 14 months.
• Eligibility: Only tenderers with a CIDB contractor grading of 5ME or higher may submit bids.
• Contract Duration: 14 months.
• Standards: CIDB Standard Conditions of Tender (Annex C, 8 August 2019) and General Conditions of Contract (GCC) apply.
• Site Requirements: Bidders must comply with airport safety and access protocols (e.g., permits, PPE such as safety boots and reflector vests). Permit fee: R37.
• Insurance: Employer’s insurance may not cover full contract requirements; bidders must seek qualified advice.
• Price Adjustments: Contract prices are fixed for the duration; no adjustments for inflation or foreign exchange fluctuations.

• Pricing: Fixed rates and prices for the full contract duration (14 months). No Contract Price Adjustments (CPA) or foreign exchange fluctuations allowed.
• VAT: Must be shown separately as an addition to the tendered total.
• Currency: Prices must be in South African Rand (ZAR).
• Securities/Bonds: If requested, submit securities, bonds, guarantees, policies, and insurance certificates before contract formation.
• Payment Terms: Not explicitly stated; refer to Contract Data (Appendix 2: Insurance Requirements).
• Cost of Tendering: Employer will not compensate bidders for costs incurred in preparing/submitting bids.

• CIDB Grading: Minimum 5ME or higher.
• Tax Compliance:
• Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• For consortia/JVs/sub-contractors: Each party must submit a separate TCS certificate/PIN/CSD number.
• If no TCS PIN, provide CSD registration number.
• Non-compliance may invalidate the bid.
• CSD Registration: Required if no TCS PIN is available.
• COIDA: Proof of Letter of Good Standing with Workers Compensation Fund.
• B-bbee:
• Preference points awarded based on B-BBEE status (Level 1 to 8).
• Additional points for Black youth/women majority-owned entities (5 each) or local entities in Eastern Cape (5).
• Proof: Original/certified B-BBEE certificate (SANAS-accredited) or sworn affidavit. For JVs, consolidated certificate required.
• Other Mandatory Documents:
• Completed and signed Form of Offer C1.1.
• Declaration of Interest Form (SBD4).
• Non-Disclosure Agreement.
• Acceptance of ACSA Terms and Conditions.
• Foreign Suppliers: Must complete a questionnaire if not RSA-based. TCS PIN not required if no RSA presence, income, or tax liability.