King phalo airport electrical complex refurbishment and furniture replacement (30-Month project)

Closing date: 11 June 2026 at 12:00 PM. Compulsory briefing and site inspection: 15 May 2026 at 11:00 AM, Administrator Office, 66 Settlers Way, First Floor, East London, 5201. Closing date for enquiries: 26 May 2026 COB. Employer responses to queries by 29 May 2026. Addenda issued until 10 working days before closing (approx. 28 May 2026).

Technical and bidding procedure enquiries: Zamo Dlamini, Email: [email protected]. Submission address: Administrator Office, 66 Settlers Way, First Floor, East London, 5201. No phone numbers provided in the document.

Submit bids by 11 June 2026 at 12:00 PM to the bid box at Administrator Office, 66 Settlers Way, First Floor, East London, 5201. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed). Submit 1 original and 1 copy in sealed envelopes, clearly marked 'Original' and 'Copy', with bidder’s name, contact details, tender reference (ELA8037/2025/RFP), and description. Complete and sign the Tender Deposit Register when depositing. Telegraphic, telephonic, telex, facsimile, or e-mail tenders are not accepted. Bids must be submitted during working hours (Monday to Friday). Only bidders who attended the compulsory briefing and site inspection are eligible. Failure to comply with submission requirements may disqualify the bid.

Evaluation follows a multi-stage process: (1) Test for Responsiveness (compliance with tender conditions), (2) Mandatory Administration Criteria (e.g., completed/signed Form of Offer and Acceptance, attendance at compulsory briefing/site inspection, valid CIDB grading 5GB or higher, proof of COIDA compliance). (3) Functionality Evaluation: Minimum threshold of 60/100 required to proceed. Criteria include Human Resources (Site Supervisor qualifications, Foreman/Supervisor experience, Health & Safety Officer experience) and Company Portfolio of Evidence (40 points). (4) Price and Preference: 80/20 split for qualifying bidders. Non-responsive tenders are rejected without further evaluation. Arithmetical errors may be corrected per C.3.9. Bidders failing minimum thresholds per criteria are disqualified.

Scope: Refurbishment of the electrical complex and furniture replacement at King Phalo Airport for 30 months. Only tenderers with CIDB contractor grading 5GB or higher may bid. Work includes electrical and furniture-related refurbishments as per Part C3 (Works Information/Scope of Work) and Part C4 (Site Information). Bidders must comply with CIDB Standard Conditions of Tender (2019) and GCC. Contract is fixed-price with no adjustments for inflation or foreign exchange fluctuations. Occupational Health and Safety Agreement (C1.4) and Insurance Schedule (C1.5) are required. Site inspection is compulsory; bring ID, safety boots, and reflector vest. Permit fee: R37 per person.

Pricing must be fixed, final, and binding for the full 30-month contract duration (no price adjustments). Submit pricing as per Part C2 (Pricing Assumptions and Activity Schedules). Securities, bonds, guarantees, and insurance policies may be required pre-contract (C1.3, C2.20). Payment terms and financial capacity details are referenced in Contract Data (Part C1.2) and Conditions of Contract. Submit all returnable pricing documents in original + 1 copy, plus electronic format (USB).

Mandatory: Valid CIDB contractor grading 5GB or higher. Tax Compliance: Submit SARS TCS PIN or CSD number (each party in consortia/joint ventures must provide separately). Proof of COIDA compliance (Letter of Good Standing or proof of application). Foreign suppliers: If no RSA presence, TCS PIN not required but must register per 2.3 if applicable. B-BBEE: Minimum Level 1 required. Proof of authority (e.g., company resolution) for signatories. Non-compliance with any of these may invalidate the bid. Contractor must register the award on the CIDB Register of Projects within 21 working days of acceptance.

Scope: Refurbishment of the electrical complex and furniture replacement at King Phalo Airport over 30 months.

Key Deliverables:

• Site establishment: Temporary accommodation and storage containers for 18 months. Provisional sums include R100,000 for permits and R500,000 for engineering/professional fees (drawings, manuals, municipal approvals).
• OHS compliance: Safety file and PPE required.
• Ablution/shower renovations: Gender-neutral facilities with ceramic floor/wall tiles, waterproof/anti-mould/steam-proof paint (5-10 year guarantee), new toilets, basins, urinals, geysers, signage, LED lighting, shower doors, benches, mirrors, and accessories. Drainage/sewer checks mandatory.
• External works: Clear debris, repaint walls/roofs (10-year guarantee), replace external tiles, earthing to SANS standards, install LED motion detector lights, waterproofing, and seal openings.
• Internal works: Waterproof/anti-mould paint (5-10 year guarantee), ceramic/hardwood flooring, suspended ceilings, aluminium doors/windows (with burglar proofing), power skirting, socket outlets, air conditioners, blinds, locks, handles, and door stops.
• Electrical: Issue COC for all electrical work. Replace light fittings, switches, sockets, trunking, and power skirting.
• Furniture: Supply ergonomic chairs, desks, fridges, stoves, microwaves, kettles, couches, tables, boardroom furniture, and storage. All items must align with ACSA corporate image (pre-approval required).
• Additional structures: Construct technician office (7m x 7m), storage room (7m x 7m), and undercover parking (galvanized IBR roofing).
• Signage: SABS-approved fire/evacuation signage, hose reel cabinets, and extinguisher cabinets per SANS regulations.
• Gutters/downpipes: Replace UPVC with aluminium, including brackets and stormwater drainage alignment.
• Rubble removal: Clear all debris from site.

Standards: SANS compliance for electrical work, fire safety, and materials. Minimum paint guarantees: 5-10 years. Waterproof/anti-mould/steam-proof paints required in wet areas. Reuse existing materials (e.g., windows, doors) where specified.

Pricing structure: Bill of Quantities (BoQ) format with items listed by description, unit of measure (UOM), quantity, rate, and total (excl. VAT).

Key Cost Components:

• Preliminary and General: Site establishment/disestablishment, temporary staff accommodation/storage (18 months), provisional sums (permits: R100,000; engineering fees: R500,000), OHS safety charges (safety file, PPE).
• Refurbishment: Detailed BoQ for electrical complex refurbishment, including ablutions, external/internal painting, flooring, doors/windows, electrical work, and additional structures.
• Furniture and Equipment: BoQ for ergonomic chairs, desks, appliances, and storage solutions.
• Contingency: 10% of sub-total.
• VAT: 15% on sub-total + contingency.

Payment Terms: Grand total must match C1.1 Offer and Acceptance in the contract. All furniture, fixtures, and fittings must align with ACSA corporate image (pre-approval required).

Tender closing date: 11 June 2026 at 12:00. Starting date: Upon ACSA signing the contract. Completion date: 30 months after contract signing. Access date: One week after contract signing. Defects date: 12 months after completion of the whole of the works. Defects correction period: 2 weeks. Assessment interval for payment: Every 4 weeks. Payment period: Within 4 weeks of assessment. Period of reply for compensation events: 4 weeks.

Project Manager and Supervisor: Siyanda Ntebe. Address: 66 Settlers Way, Greenfields, East London, 5201 (1st Floor Admin Building, King Phalo Regional Airport). Phone: 043 706 0318. Email: [email protected]. Employer: Airports Company South Africa SOC Limited. Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Phone: +27 11 723 1400. Fax: +27 11 453 9354. Website: www.airports.co.za. Submission address: Administrator Office, 66 Settlers Way, First Floor, East London, 5201.

Submit the following returnable documents with your tender: Form of Offer and Acceptance, Pricing Schedule (Part C2), Schedule of Deviations (if applicable), and any other documents listed in the Tender Data or Returnable Schedules. All documents must be signed by a duly authorised representative. The Offer must include: total price exclusive of VAT, VAT amount (15%), and total price inclusive of VAT, stated in both words and figures. The Employer will accept the Offer by signing and returning one copy of the Form of Offer and Acceptance, including the Schedule of Deviations, before the end of the period of validity. Within two weeks of receiving the signed agreement, the successful bidder must deliver securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to comply constitutes repudiation of the agreement.

Scope: Refurbishment of the electrical complex and furniture replacement at King Phalo Regional Airport (Landside and Airside) for a period of 30 months. Works Information is detailed in Part C3 (Scope of Works) and Site Information in Part C4 of the contract. Contractors must submit a preliminary programme with the tender and revised programmes every 4 weeks thereafter. Key risks include: availability of as-built information, site access, site constraints, constructability, long lead items, weather conditions, existing services, project programme delays, and payment delays. Contractors must warrant that the completed works will be fit for their intended purpose. Site boundary: King Phalo Regional Airport. Working areas: Site area only. Contractors must verify completeness, sufficiency, and accuracy of all provided information and drawings before the contract date. Responsibility for correct setting out of works lies with the Contractor, with errors rectified at their own cost.

Pricing format: Priced contract with Bill of Quantities (Main Option B of NEC3 Engineering and Construction Contract). Currency: South African Rand (ZAR). Payment terms: Assessment every 4 weeks, payment within 4 weeks of assessment. Interest rate: Prime lending rate of Nedbank, as determined from time to time. Retention: 10% of contract value. Delay damages: 0.5% per day, capped at 10% of contract value. Performance bond: Unconditional, on-demand bond from an accepted bank, amount as stated in Contract Data (Part C2). Bond must remain valid until contract end; if expiry does not align with contract end, extend 4 weeks prior to expiry. Failure to extend allows Employer to claim full bond amount as cash security. Contractor’s liability for indirect/consequential loss is limited to R0.00. Total direct liability is limited to total costs/liability incurred and/or damages suffered to the Employer’s property.

B-BBEE: Contractor must annually present a compliant B-BBEE certificate. Failure to comply is a material breach and may result in contract cancellation. Occupational Health and Safety: Contractor must comply with OHS Act and Construction Regulations as an employer. Written agreement required before work commences. Ethics: Contractor must not engage in bribery, corruption, or illegal practices. Breach may lead to termination and legal action. Insurance: Contractor must provide insurance in joint names of Parties, covering risks from start date until Defects Certificate or termination. Minimum indemnity for employee death/injury as prescribed by COID Act. Confidentiality: All contract-related information is confidential unless prior written consent is obtained. Images of works require prior written consent; rights vest exclusively with Employer. Intellectual Property: Contractor grants Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use IP related to the works. Contractor remains liable for IP infringement claims. Dispute Resolution: Adjudicator appointed from provided panel or by Chairman of Johannesburg Bar Council. Arbitration procedure follows Rules for the Conduct of Arbitrations (2013 Edition, 7th Edition) by the Association of Arbitrators (Southern Africa). Place of arbitration: Johannesburg. Cession/Assignment: Contractor may not cede, delegate, or assign rights/obligations without Employer’s written consent. Joint Ventures: All parties in a joint venture are jointly and severally liable. Contractor must notify Employer of key person with authority to bind the Contractor within 1 week of contract date. Step-in Rights: Employer may remedy Contractor defaults after 2 weeks’ notice, with costs borne by Contractor. Liens: Contractor must keep equipment free of liens and waive all liens over equipment. Subcontractors must similarly waive liens.