Fire detection system maintenance and servicing contract – groote schuur hospital

• Documents available: from 08:00 on 6 February 2026.
• Site/clarification meeting: 13 February 2026, 10:00, GSH Old Main Building – Entrance No 5.
• Tender closing (receipt of tenders): 11:00 on 27 February 2026.
• Tender opening: 11:00 on 27 February 2026.
• Tender validity period: 90 days, expiring on 29 May 2026.

Technical contact (queries on specifications): Renier Van Schalkwyk, Phone 021 404 6289, Email [email protected].

Administrative contacts: Awethu Matoto, Phone 021 483 7302, Email [email protected]; Shireen Smith, Phone 021 483 7302, Email [email protected].

• Closing time: 11:00 on 27 February 2026. Late, faxed or emailed tenders will be rejected.
• Submission address: Tender Box marked “DEPARTMENT OF HEALTH”, Foyer ground floor, Western Cape Government Building, 4 Dorp Street, Cape Town (open 24 h). Alternatively, courier deliveries to DEPARTMENT OF HEALTH & WELLNESS, 4 Dorp Street, Cape Town 8001 between 08:00‑15:00 on the closing day.
• All tender documents (pages 1‑80) must be submitted together, fully completed, signed and sealed. The Form of Offer (C1.1) and all returnable schedules listed in T2.1 must be included.
• Required returnable schedules include: T01‑T06 (tender schedules) and C01‑C12 (contract schedules). Mark any non‑applicable items as “N/A”.
• The tender must be signed by an authorised representative and witnessed by a Commissioner of Oaths; failure to do so will disqualify the bid.
• Attendance at the compulsory site/clarification meeting (13 Feb 2026, 10:00, GSH Old Main Building – Entrance No 5) is mandatory. The lead entity of any consortium must be listed on the attendance register; non‑attendance or duplicate attendance will lead to automatic disqualification.
• All items in the pricing schedule must be priced; unpriced items or lump‑sum pricing without breakdown will result in disqualification.
• No alterations or corrections using Tipp‑Ex or similar are allowed; corrections must be struck through, initialed, or a new printed page must replace the altered page.

• Evaluation follows Method 1 – Price and Preference (maximum 100 points).

– Price score: Ps = 80 × [1‑((Pt‑Pmin)/Pmin)] where Pt = tender price, Pmin = lowest acceptable price.

– Preference score: up to 20 points for eligible B‑BBEE status (as per preferencing schedule).

• Minimum price score is required; any tender failing the price formula receives zero points.
• After price and preference scoring, a comprehensive risk assessment is applied covering financial viability and compliance with returnable schedules.
• The client may request additional information; failure to provide it within 7 days results in disqualification.
• Non‑responsive tenders (incomplete, unsigned, missing CSD tax compliance, CIDB grading, etc.) will be rejected before scoring.

Scope: Restore, procure, and provide routine maintenance and servicing of the Ziton fire detection system at Groote Schuur Hospital (Old Main Building, Maternity, L‑Block, HR Dept, OPD, Claredon Residence, William Slater Hospital) for a three‑year period.

Deliverables include:

• Fully priced pricing schedule and price list.
• Contractor’s equipment schedule, subcontractor schedule, service plan, health & safety plan, environmental management plan, and list of trained qualified staff.
• Proof of SAQCC‑registered fire technicians (minimum: 1 Commissioner, 2 Cablers) and Ziton‑specific training certificates.
• Proof of a valid Letter of Good Standing (COIDA) and Electrical Wireman’s licences.
• Company profile showing ≥3 years in business, previous similar projects >R1 million, office/workshop within 100 km of the hospital, and at least three contactable references.
• Compliance with applicable standards for fire detection systems (Ziton product specifications).

• Complete the Pricing Summary (C03) and Price List (C04); all items must be priced – no lump‑sum or omitted items.
• Pricing must be entered on the provided schedule (no printed spreadsheets or electronic substitutes).
• No alterations using masking fluid; corrections must be struck through, initialed, or a new printed page used.
• Tender validity: 90 days (until 29 May 2026); client may extend if needed.
• No bonds or guarantees are explicitly required in the extracted text.
• Payment terms are not specified in the available sections.

• CIDB registration required; minimum grading 6SF or higher, active at closing.
• Central Supplier Database (CSD) registration and tax compliance proof (CSD tax compliance report dated ≤1 week before closing) mandatory.
• B‑BBEE verification certificate (SANAS‑accredited) or affidavit required; preference points awarded for eligible B‑BBEE status.
• Completion of WCBD4 (Declaration of Interest) and WCBD 6.1(a) Preference Certificate.
• Registration on the Western Cape Supplier Evidence Bank (WCSEB) not compulsory for tendering but required after award.
• Submission of the Compulsory Enterprise Questionnaire.
• No listed requirements for additional professional registrations beyond fire‑technician licences and COIDA good‑standing letter.