Laundry services tender for sekhukhune and waterberg districts, limpopo department of health (36 months)

• Closing date: 09 July 2026.
• Closing time: 11:00.
• No briefing session or site visit dates are specified in the document.

• For bidding procedure enquiries: Contact Mr Sekome T / Ms Motene N.M. Email: [email protected]. Phone: (083) 265 8365, (071) 861 9947, (015) 293 6792.
• For technical enquiries: Contact Mr. Baloyi D.K / Ms. Ranoto L.Q. Email: [email protected], [email protected]. Phone: (060) 506 1228, (015) 293 6061.
• Submission address: Department of Health, 18 College Street, Polokwane, Limpopo Province.

• Submit your bid by the closing date: 09 July 2026 at 11:00.
• Deliver bid documents to the bid box at Department of Health, 18 College Street, Polokwane, Limpopo Province.
• The bid box is generally open 24 hours, 7 days a week.
• Bids must be submitted on the official forms provided (not to be re-typed) or as prescribed.
• Late bids will not be considered.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to comply with submission particulars may render the bid invalid.

Valid tax compliance status (SARS PIN or CSD number); not listed in Tender Defaulters/Restricted Bidders register; not employed by state or have controlling interest in state-employed persons; independent bidding without collusion; may claim preference points for being woman-owned (10/20 points) and enterprise located in Limpopo (10/20 points).

• Scope: Rendering laundry services for Sekhukhune and Waterberg districts in the Limpopo Department of Health for 36 months.
• Services include: Count, collect, wash, dry, iron, and fold laundry items (hospital linen, clinical clothing, patient gowns, staff uniforms).
• Laundry must be counted at point of collection and return; tracking and accountability must be maintained.
• Sew or repair torn laundry items as requested.
• Use detergents and disinfectants approved by SABS or equivalent standards.
• Strictly adhere to infection control requirements during collection, processing, and delivery.
• Laundry handling must comply with clinical hygiene and occupational safety standards.
• Deliver cleaned, processed, and counted laundry back to the same institution.
• Services cover listed hospitals, their feeder clinics, and any other Department of Health facilities.
• The laundry processing cycle must have separate areas for dirty and clean linen to prevent infection.

• The Department calls for bids from service providers with a solid experience and track record in the laundry services required.
• No specific years of experience or key personnel qualifications are detailed in the extracted content.

• Operational compliance on laundry collection, decontamination, washing, drying, ironing, inspection, sewing, folding, packaging, transportation, delivery, and accounting will be monitored.
• The laundry processing cycle must have a progressive workflow with separate areas for dirty and clean linen to prevent infection.
• Laundry containers must be transparent, leak-proof bags that can be securely closed.

• Only firm prices accepted; non-firm prices will not be considered.
• Offer valid for 365 days from closing date.
• All applicable taxes and delivery costs must be included in the bid price.
• Submit pricing schedule as per SBD 3.1 form.

• Only firm prices will be accepted; non-firm prices (including subject to exchange rates) will not be considered.
• The offer must be valid for 365 days from the closing date of the bid.
• All applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies) must be included in the bid price.
• All delivery costs must be included in the bid price for delivery at the prescribed destination.
• If different delivery points influence pricing, submit a separate pricing schedule for each.

• Tax Compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN but registered on CSD, provide CSD number. Foreign suppliers may not need a TCS PIN if they answer 'no' to all residency/income/tax liability questions.
• Central Supplier Database (CSD): Registration is required.
• B-BBEE: Preference points are allocated for specific goals: Enterprise Located in Limpopo and Woman-owned. Submit latest full CSD report or MAAA number as proof.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders must complete and submit SBD 4 (Bidder’s Disclosure) declaring any state employment or conflicts of interest.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations, General Conditions of Contract (GCC), and any Special Conditions of Contract.

• Preference points allocated for Specific Goals: Enterprise Located in Limpopo (10/20 points) and Woman-owned (10/20 points).
• Submit latest full CSD report or MAAA number as proof.

• Infection control requirements must be strictly adhered to during collection, processing, and delivery.
• Laundry handling must comply with clinical hygiene and occupational safety standards.
• The laundry facility must have separate entrance for soiled linen and exit for clean laundry, clearly marked.

• The contract is subject to General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
• Key clauses cover: Definitions, Application, Standards, Use of contract information, Performance security, Inspections, Delivery, Insurance, Warranty, Payments, Prices, Contract amendments, Assignment, Subcontractors, Delays, Penalties, Termination for default, Force Majeure, Termination for insolvency, Settlement of disputes, Limitation of liability, Governing language (English), Applicable law (South African), Notices, Taxes and duties.
• Performance security may be required within 30 days of award, in the form of a bank guarantee or cashier's cheque.
• Payments will be made within 30 days after invoice submission, in Rand.
• Penalties may be imposed for delays, calculated using the current prime interest rate.
• Termination may occur for default, corrupt practices, or insolvency.
• Disputes should first be resolved amicably, then via mediation, and finally in a South African court.

• Tax Compliance: Submit SARS TCS PIN or certificate. Foreign suppliers may be exempt if no RSA residency/branch/income/tax liability.
• CSD registration required.
• No bids from persons in the service of the state or companies with state-employed directors.
• Complete SBD 4 disclosure form regarding state employment and conflicts of interest.

• The 80/20 preference point system applies.
• Points awarded for Price (80 points) and Specific Goals (20 points).
• Specific Goals include Enterprise Located in Limpopo and Woman-owned.
• Submit proof (latest CSD report or MAAA number) to claim points.