Actuarial valuation services for long service bonus liability (grap 25 compliance) - ratlou local municipality

Scope: Supply all goods and/or services as specified in the bidding documents, in accordance with the requirements and technical specifications.

Submit the following returnable documents as part of your bid: Contract Form (MBD 7.1) filled in duplicate (Part 1 by bidder, Part 2 by purchaser). Both forms must be signed in original for record-keeping. Ensure all bidding documents are correctly completed and signed. Bids remain binding and open for acceptance during the validity period (calculated from closing time). Any errors in pricing or calculations are the bidder’s responsibility. Bidder must declare no participation in collusive practices with any other bidder or person regarding this or any other bid.

Required returnable documents: Contract Form (MBD 7.1) in duplicate (Part 1 by bidder, Part 2 by purchaser). Both copies must be signed in original for record-keeping.

Bidder must be tax compliant at time of bidding. Bidder must not be involved in any collusive practices. Bidder must be authorized to sign the contract. Bidder must confirm all prices cover complete obligations. Contractor must accept responsibility as principal liable for contract fulfillment. All required declarations and certificates must be submitted. Preference points are awarded based on the Preferential Procurement Regulations form. Bidders must submit this form to claim applicable preferences.

Scope: Supply all goods and/or services as described in the bidding documents, in accordance with the specified requirements and technical specifications.

Payment terms: Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note. Pricing must cover all obligations, taxes, and delivery as per the bidding documents. Errors in pricing or calculations are the bidder’s risk.

Mandatory compliance documents: Proof of Tax Compliance Status, Pricing schedule(s), Technical Specification(s), Preference claim form for Preferential Procurement (Regulations), Declaration of interest, Declaration of bidder’s past SCM practices, Certificate of Independent Bid Determination, Special Conditions of Contract, General Conditions of Contract. Bidder must confirm correctness and validity of the bid. Collusive practices are prohibited.

Contractual obligations: Bidder must supply goods/services as per the bidding documents at quoted prices. Bids remain binding during the validity period (from closing time). Bidder accepts full responsibility for execution and fulfillment of all obligations. Bidder must confirm no involvement in collusive practices. Bidder must be duly authorized to sign the contract. Purchaser will issue an official order with delivery instructions. Payment will be made within 30 days of receiving an invoice and delivery note. Contract forms (MBD 7.1) must be filled in duplicate and signed in original by both parties.

• The municipality requires a GRAP 25 specialist to compile an actuarial valuation report regarding long service bonus awards liability as at 30 June 2026.
• The report must be GRAP 25 compliant and include training on how to disclose these figures in the Annual Financial Statements.

• Closing Date: 16 July 2026 at 11:00 AM.
• Date Published: 07 July 2026.
• Briefing Session: N/A.

• Enquiries: Mr Thato Blom.
• Email: [email protected].
• Contact Numbers: 018 330 7000 / 082 666 4551.

• Submit formal written price quotations to the Ratlou Local Municipal Offices, Setlagole Village, via the tender box (open 24/7).
• Required Returnables:

• Valid Tax Compliance Status Pin (verified via CSD).
• Proof of business registration on CSD.
• Original or certified copy of B-BBEE Certificate (non-submission is not a disqualification factor).
• Recent municipal service payment statements (rates, taxes, water, etc.) for both the company and all directors.
• Recognisable proof of company address (from local municipality, tribal office, or signed lease).
• Proof of residence for all directors as per CSD (from local municipality, tribal authority, or signed lease).
• Proof of membership/registration with a professional body (e.g., Actuarial Society of South Africa - ASSA).

• Important Note: No copies of certified copies will be accepted. All certified documents must be no older than three months from the advertisement date.
• Required MBD Forms: MBD 1, 4, 6.1, 7.2, 8, and 9 (available from Office #45 or the municipal website).
• Pricing: Quotes must be valid for 60 days and inclusive of VAT (if registered). The total value must be between R30,000 and R300,000 (including VAT).

• The tender box at the Ratlou Local Municipal Offices is accessible 24 hours a day, 7 days a week.

• Evaluation Stages: Bids are evaluated based on Returnable Documents, Functionality, and Preferential Points (80/20 system).
• Functionality Threshold: Bidders must score at least 70% to proceed to the next stage.
• Functionality Scoring Breakdown:

• Similar Work Experience: 4+ confirmation letters (40 pts), 3 letters (30 pts), 2 letters (20 pts), 1 letter (10 pts).
• Key Personnel Qualifications/Experience: 55 points total based on degree level and years of experience (3+ years = 45 pts, 5+ years = 35 pts, etc.).
• Locality: Within Ratlou (5 pts), within Ngaka Modiri Molema (3 pts), outside (0 pts).

• Preferential Points (80/20 System):

• Price: 80 points.
• Specific Goals: 20 points.
• B-BBEE Level 01 to 04: 15 points.
• 50%+ Youth-owned Business: 3 points.
• 50%+ Women-owned Business: 2 points.

• Requirement: Specialist in GRAP 25 reporting.
• Scope: Compile an actuarial valuation report on the present value of long service bonus award liability as at 30 June 2026.
• Compliance: Report must be compliant with Statement of Generally Recognised Accounting Practice 25 (GRAP 25) as informed by the Accounting Standards Board (ASB).
• Additional Deliverable: Training on how to disclose the calculated figures in the Annual Financial Statements.

• Similar Work: Provide confirmation letters on previous client letterheads. Scoring: 4+ letters (40 pts), 3 letters (30 pts), 2 letters (20 pts), 1 letter (10 pts), 0 letters (0 pts).
• Key Personnel: Attach CVs and certificates for the Director/Actuarial Consultant/Senior Actuary.

• Qualifications: Diploma/Bachelor’s degree (BSc/B Tech) in Actuarial Science, Mathematics, Statistics, or related field.
• Professional Registration: Registration with the Actuarial Society of South Africa (ASSA) is required/preferred.
• Experience Scoring:
• 3+ years relevant experience: 45 pts
• 5+ years relevant experience: 35 pts
• 3 to 5 years relevant experience: 25 pts
• 1 to 3 years relevant experience: 15/10 pts

• Locality: Within Ratlou (5 pts), within Ngaka Modiri Molema (3 pts), outside (0 pts).

• Submit a price schedule with the following items:

1. GRAP 25 actuarial valuation of long service bonus award liability - 2024/25.
2. Training on how figures are disclosed on Annual Financial Statements.

• Requirements: Include Subtotal, VAT (15%), and Total in South African Rand (R).

• Pricing Format: Submit a price schedule including:

1. GRAP 25 actuarial valuation of long service bonus award liability for 2024/25.
2. Training on how figures are disclosed on Annual Financial Statements.

• Calculation: Include Subtotal, VAT (15%), and Total.
• Validity: Prices must remain valid for 60 days from the date of offer.
• Fixed Pricing: No price increases will be allowed from the initial quotation submitted.

• Mandatory Compliance:

• Valid Tax Compliance Status Pin.
• CSD Business Registration.
• Professional Body Membership (e.g., ASSA).
• Proof of municipal service payments for company and all directors.
• Proof of address for company and all directors.

• B-BBEE: Specific goals apply (Level 1-4 = 15 points; Youth/Women ownership via CSD report).
• Disqualification Risk: Failure to comply with conditions may invalidate the offer. Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, and restriction from state business for up to 10 years.

• B-BBEE Level 01 to 04: 15 points (via original/certified certificate).
• Youth-owned (50%+): 3 points (via CSD report).
• Women-owned (50%+): 2 points (via CSD report).

• Price Validity: Quotes must be valid for 60 days from the offer date.
• VAT: Prices must be inclusive of VAT (if registered).
• Price Stability: No price increases are permitted after the initial quotation is submitted.
• Legal Compliance: The municipality reserves the right to verify claims. Fraudulent claims may result in disqualification, contract cancellation, cost recovery, and restriction from state business for up to 10 years, or criminal prosecution.

• Price validity: 60 days.
• VAT: Must be inclusive of VAT (if registered).
• Required Forms: Submit with MBD forms 1, 4, 6.1, 7.2, 8, and 9.
• Value Threshold: Total quoted price must be between R30,000 and R300,000 (including VAT).

• Enquiries: Mr Thato Blom.
• Email: [email protected].
• Phone: 018 330 7000 or 082 666 4551.

The tender is for GRAP 25 Actuarial Valuations for Long Services Bonus Award Liability. No detailed scope description was found in the provided document content.

Department: Supply Chain Management

NOTE: No specific contact name, email, phone, or physical address was found in the provided document content.

Mandatory returnable:

• SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.

Anti-collusion requirements:

• Bidders must certify they have arrived at their bid independently without consultation, communication, agreement, or arrangement with any competitor.
• No disclosure of bid terms to competitors prior to the official bid opening or contract award.
• Communication between partners in a joint venture or consortium is permitted and will not be construed as collusive bidding.

Disqualification risks:

• Bids may be disqualified if the SBD 9 Certificate is found to be untrue or incomplete.
• Suspicious bids will be reported to the Competition Commission for investigation.
• Bidders may face administrative penalties under Section 59 of the Competition Act.
• Criminal investigation by the National Prosecuting Authority (NPA) may follow.
• Bidders may be restricted from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

Mandatory returnable:

• SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.
• The certificate must include: bid number and description, name of institution, and name of bidder.
• The authorized signatory must certify that: they have read and understand the certificate contents, they are authorized to sign on behalf of the bidder, and each signatory has been authorized to determine terms and sign the bid.
• Definition of 'competitor' includes any individual or organization that: was requested to submit a bid, could potentially submit based on qualifications/abilities/experience, or provides the same goods/services in the same line of business.

General criteria:

• Open to all qualified bidders capable of providing actuarial valuation services for long-service bonus liabilities.

Compliance/ethical criteria:

• Bidders and their directors must not have a history of supply chain abuse, fraud, or corruption in public sector contracts.
• No involvement in collusive practices, bid-rigging, or anti-competitive behavior.

Technical criteria:

• Expertise in GRAP 25 standards and actuarial valuations is required (specific technical details not provided in current document).

The tender is for GRAP 25 Actuarial Valuations for Long Services Bonus Award Liability. No detailed scope of work or specific deliverables were provided in the extracted text.

No specific experience or qualification requirements were found in the provided document content.

Mandatory returnable:

• SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.

NOTE: No specific compliance requirements (CSD registration, tax clearance, B-BBEE certification, CIDB, professional registrations, or local content requirements) were found in the provided document content.

No contractual terms were found in the provided document content.

Anti-collusion provisions:

• Section 4(1)(b)(iii) of the Competition Act prohibits agreements between firms in horizontal relationships involving collusive bidding (bid rigging).
• Collusive bidding is a per se prohibition that cannot be justified under any grounds.
• Treasury Regulation 16A9 authorizes accounting officers to disregard bids from bidders who have abused the supply chain management system or committed fraud.
• Contracts may be cancelled if the supplier committed corrupt or fraudulent acts during the bidding process or contract execution.
• Bid rigging occurs when competitors secretly conspire to raise prices or lower quality of goods/services.
• Bidders must confirm no consultation, communication, agreement, or arrangement with competitors regarding: prices, geographical area, methods/factors/formulas for calculating prices, intention to submit or not submit bids, submission of non-compliant bids, or intention not to win.
• No arrangements regarding quality, quantity, specifications, conditions, or delivery particulars with competitors.
• Penalties include reporting to the Competition Commission, NPA investigation, and restriction from public sector for up to 10 years.

No evaluation criteria were found in the provided document content.

• Service: GRAP 25 Actuarial Valuations for Long Services Bonus Award Liability.
• Category: Professional Services.
• Authority: Ratlou Local Municipality.
• Process: Request for Quotation.

• Closing date: 16 July 2026 at 11:00 (as per tender record).
• No briefing sessions, site visits, or clarification deadlines are stated in the provided document.

• Bidding procedure enquiries: Contact person listed in the official tender listing (details not provided in MBD1).
• Technical information: Technical contact person listed in the official tender listing (details not provided in MBD1).

• Refer to the official tender listing for specific names, phone numbers, and email addresses.

• Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.
• All bids must be submitted using the official provided forms (do not re-type) or online.
• Documents may be deposited in the bid box at the specified street address (address not provided in this document).
• The successful bidder must complete and sign a written contract form (MBD7).
• This bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations, and the General Conditions of Contract (GCC).

• Ensure all documents are submitted on time to the correct address to avoid disqualification.
• Use only the official forms provided to ensure compliance.

Situated at (street address

• Open to all bidders (local and foreign) meeting tax compliance requirements.
• Bidders must not be in the service of the state.
• Foreign suppliers must complete the pre-award questionnaire (Part B:3) if they have no presence, income, or tax liability in South Africa.

• Compliance with tax requirements and non-employment by the state are mandatory evaluation filters.

• Scope: GRAP 25 Actuarial Valuations for Long Services Bonus Award Liability.
• Service Category: Professional Services.
• Issued by: Ratlou Local Municipality.
• Tender Type: Request for Quotation.

• Bidders must request the full specification document to understand the specific actuarial valuation requirements and deliverables.

• Tax Compliance: Bidders must ensure compliance with all tax obligations.
• SARS Verification: Submit a unique SARS Tax Compliance Status (TCS) PIN or a printed TCS Certificate.
• CSD: If a TCS is unavailable, a Central Supplier Database (CSD) registration number must be provided.
• Joint Ventures/Consortia: Each party must submit a separate TCS Certificate, PIN, or CSD number.
• Foreign Suppliers: Must complete the pre-award questionnaire (Part B:3) regarding RSA residency, branches, and tax liability.
• State Employees: No bids will be considered from persons currently in the service of the state.

• Ensure your CSD and SARS profiles are up to date before submission.
• If bidding as a joint venture, ensure every member provides their own tax/CSD credentials.

• This procurement is subject to the Preferential Procurement Policy Framework Act and Regulations.
• Specific B-BBEE scoring/preference point details are not provided in this section; refer to the full tender document.

• Successful bidders are required to sign a written contract (MBD7).
• Terms are governed by the General Conditions of Contract (GCC) and any applicable special conditions.
• Specific contract duration, termination, or penalty clauses are not detailed in this document.

• The General Conditions of Contract (GCC) apply to this bid.
• Additional special conditions of contract may apply as specified in the full tender documentation.

• Mandatory Compliance: Bidders must comply with SARS tax obligations.
• Foreign Suppliers: Must complete the pre-award questionnaire (Part B:3) if applicable.
• Joint Ventures: Each member must provide a separate TCS/PIN/CSD number.
• Disqualification: Bids from persons in the service of the state will not be considered.
• Validity: Failure to provide required particulars may render the bid invalid.

TAX COMPLIANCE STATUS TCS PIN: OR CSD No: