Ambulance services for raf george outreach event – RFQ pr10118061

The RAF wishes to appoint a service provider to provide ambulance services for a George Outreach Event on 19 September 2026 from 08:00 to 16:00 at Thembalethu High School, Qhawa Street, Thembalethu, George, 6536. Scope includes one ambulance on site, two HPCSA-registered paramedics, and treatment including stabilization of patients.

Closing date and time: 10 September 2026 at 15:00. Service date: 19 September 2026, 08:00–16:00. No briefing or site visit is applicable.

Submit responses to [email protected]. Enquiries: [email protected].

Submit the RFQ response by email to [email protected]. Late quotations will not be accepted. The response must include all completed and signed annexures, including SBD 4, SBD 6.1, and Annexure A: Security Measures. Failure to follow submission instructions will result in the quote not being considered.

Evaluation follows the 80/20 preference point system. Phase 1: Mandatory requirements — HPCSA registration for both paramedics and a Western Cape EMS operating licence. Bidders not meeting these are disqualified. Phase 2: Price (80 points) and Specific Goals (20 points). Specific goals: HDI (min 51% ownership) – 10 points; Women (min 51% ownership) – 8 points; Persons with disabilities (min 51% ownership) – 2 points. Total 100 points.

Provide one ambulance on site from 08:00 to 16:00 on 19 September 2026 at Thembalethu High School, Qhawa Street, Thembalethu, George, 6536. Include two HPCSA-registered paramedics. Treatment includes on-site stabilization of patients. Once appointed, submit a copy of the Emergency Medical Plan for the planned date.

The RAF operates within South Africa, with head office in Centurion and Customer Experience Centres in each province. No specific experience requirements stated.

Prices must be VAT inclusive (if VAT registered) and quoted in ZAR. Non-VAT registered providers who charge VAT will be disqualified. Only prices in the cost breakdown table are accepted; failure to provide them leads to disqualification. No price changes after award. Cost breakdown: Ambulance (qty 1), Paramedics (qty 2), Any Other Costs (qty 1), with grand total and VAT lines.

CSD registration required – the RAF will only do business with CSD registered suppliers. HPCSA registration for both paramedics – submit valid proof (eRegister, certificate, or number) by closing date. EMS operating licence from Western Cape Provincial Department of Health – submit copy by closing date. SBD 4 (Bidders Disclosure) – disclose any state employment or connections. SBD 6.1 (Preference Points Claim) – claim specific goals points. Annexure A: Security Measures – complete and submit.

Provide ambulance services for a George Outreach Event. Must have HPCSA registration and operating licence. Once appointed, submit a copy of the Emergency Medical Plan for the planned date.

The RAF is a Schedule 3A Public Entity established under the Road Accident Fund Act, 1996. Its mandate is to provide compulsory social insurance cover to road users. Contract terms otherwise not detailed in the document.

The RAF will only conduct business with CSD registered suppliers. Collusive behaviour will result in disqualification; a bidder may not submit more than one proposal from more than one registered company with a common director/shareholder. Suppliers who have a disability must provide a valid medical certificate as proof. Points claimed for Preferential Procurement Specific Goals will be verified through CSD. The prohibition of gifts and hospitality: service providers must not offer any gift, hospitality or other benefit to RAF officials; branded marketing material is considered a gift. Any solicited bribery must be reported to the toll-free fraud line at 0800 005919; failure to report will result in being deemed an accomplice and restricted from doing business with all Organs of State.

Mandatory requirements: submit valid proof of HPCSA registration for both paramedics (eRegister, certificate, or number) by closing date and time. Submit a copy of the operating licence issued by the Provincial Department of Health (EMS division) in the Western Cape by closing date and time. The RAF reserves the right to validate and confirm both registrations.

Evaluation is based on the 80/20 preference point system. Phase 1: Mandatory requirements (HPCSA registration and operating licence) must be met; non-compliance leads to disqualification. Phase 2: Price (80 points) and Specific Goals (20 points). Specific goals: HDI (min 51% ownership) – 10 points; Women (min 51% ownership) – 8 points; Persons with disabilities (min 51% ownership) – 2 points. Total 100 points.

Returnable documents: SBD 6.1 (Preference Points Claim Form) must be completed, signed, and submitted with the quotation. Failure to submit proof or documentation for claimed specific goals means no preference points are awarded.

The 80/20 preference point system applies. Price is allocated 80 points; Specific Goals are allocated 20 points. Specific goals for this tender: Historically disadvantaged individuals (10 points), Women (8 points), Persons with disability (2 points). Bidders must submit supporting documentation to claim these points.

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SBD 6.1 (Preference Points Claim Form) must be completed and submitted. The bidder must declare company name, registration number, and type of company. The authorised signatory certifies that the points claimed are true and correct. The organ of state may require documentary proof of claims. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, or criminal prosecution.

The 80/20 preference point system applies. Specific goals for this tender: Historically disadvantaged individuals (10 points), Women (8 points), Persons with disability (2 points). Bidders must submit supporting documentation to claim these points.

The bidder must complete the company details section of the preference form, including company name, registration number, and type of company (e.g., partnership, sole proprietorship, close corporation, public company, personal liability company, (Pty) Limited, non-profit company, state-owned company). The authorised signatory certifies that the points claimed are true and correct and in accordance with the general conditions. The organ of state may require documentary proof of claims. Fraudulent claims or failure to fulfil contract conditions may result in disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, or criminal prosecution.

Department: SUPPLY CHAIN MANAGEMENT (no other contact details provided in the document).

Returnable form: SBD 4 (Bidder's Disclosure) must be completed, signed and submitted with the quotation. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. A false declaration disqualifies the bid.

Complete and submit SBD 4 (Bidder's Disclosure). Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any state employment or relationships with procuring institution staff. Bidders must declare any related enterprise interests. Bidders must certify independent bid preparation and no collusive practices.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

SBD 4 (Bidder's Disclosure) — mandatory declaration of interests and relationships; false disclosure leads to disqualification.