Vehicle servicing, mechanical repairs and towing services – prince albert municipality (RFQ 115/2026)

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Returnable Documents: 7. REGISTRATION ON THE CENTRAL SUPPLIER DATABASE (CSD), 7.1) It is expected of all prospective service providers who are not yet registered on the Central Supplier Database, (CSD) to register without delay on the prescribed platform.

Preference point system: 80/20 or 90/10 (as applicable). Locality points: within municipality boundaries 10 points; within district (Central Karoo) but outside municipality 7 points (inferred from table); within Western Cape but outside district 5 points; outside Western Cape 0 points. B-BBEE status level points per the preference point system. Bidders must indicate how they claim points for each criterion.

Provision of vehicle servicing, mechanical

Repairs and towing services for a contract

Period ending 31 december 2026

that the word “competitor” shall include any individual or organization, other

than the bidder, whether or not affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

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Mbd 9

d) The bidder has arrived at the accompanying bid independently from, and

without consultation, communication, agreement or arrangement with any

competitor. However, communication between partners in a joint venture or

consortium3 will not be construed as collusive bidding.

e) In particular, without limiting the generality of paragraphs 6 above, there

has been no consultation, communication, agreement or arrangement with

any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered

(market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications

and conditions of the bid; or

(f) bidding with the intention not to win the bid.

f) In addition, there have been no consultations, communications, agreements

or arrangements with any competitor regarding the quality, quantity,

specifications and conditions or delivery particulars of the products or

services to which this bid invitation relates.

g) The terms of the accompanying bid have not been, and will not be, disclosed

by the bidder, directly or indirectly, to any competitor, prior to the date and

time of the official bid opening or of the awarding of the contract.

9.1) Bids shall be opened in public at the Prince Albert Municipal Finance Offices immedately after the closing

date and time.

9.2) The Municipality will record in a register (which is open to public inspection) the details of bids received by

the closing date and time.

9.3) Any bid received after the appointed time for the closing of bids shall not be considered but shall be filed

unopened with the other bids received, which bid(s) can be returned to the bidder at his request and cost.

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5.1) A copy of the bidder’s and those of its director’s/members municipal accounts (for the Municipality where the

bidder and its director’s/members pay their account) for the month preceding the quotation closure date must

accompany the bid documents. If such a copy does not accompany the bid document of the successful

bidder, the Municipality reserves the right to obtain such documents after the closing date to verify that their

municipal accounts are in order.

5.2) Any bidder which is or whose directors are in arrears with their municipal rates and taxes or municipal charges

due to any Municipality or any of its entities for more than three months and have not made an arrangement

for settlement of same before the bid closure date will be unsuccessful. The arrangement for settlement for

the outstanding amount (which were done before the closing date of the bid), must also be submitted with

the bid document.

5.3) If a bidder and its director’s/members rent their premises, the current lease agreement must be submitted

with the bid document, which indicates that the rental includes their municipal rates and taxes. If the lease

agreement indicates that the bidder or its director’s/members are responsible to pay the municipal rates and

taxes, the Municipal Account of the address indicated must also be submitted.

5.4) If a bidder and its director’s/members, do not own any property, they must submit the following:

(i) Affidavit from the bidder and its director’s/members, that they do not own any property;

(ii) Affidavit from the owner of the property where business is situated/director’s/members reside, that

the bidder and its director’s/members are not liable for the municipal rates and taxes.

5.5) If a bidder and its director’s/members, lives outside of South Africa, an affidavit must be submitted.

5.6) If a bidder or its director’s/members, lives outside of South Africa, an affidavit must be submitted by the

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

accompanying bid, declare that I am

duly authorised to act on behalf on: (Name of Enterprise)

I hereby acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the

tender of the tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer

or any of its directors/members/partners to the Prince Albert Municipality, or to any other municipality or

municipal entity, are in arrears for more than 3 (three) months.

10.1) Bidders shall not contact the Prince Albert Municipality on any matter relating to their bid from the time of the

opening of the bid to the time the contract is awarded.

10.2) If a bidder wishes to bring additional information to the notice of the Municipality, it should do so in writing to

the Prince Albert Municipality.

10.3) Any attempt by the firm to influence the Prince Albert Municipality in the bid evaluation, bid comparison or

contract award decisions may result in the rejection of the bid.

I, the undersigned (full name........................................................................................................................................, certify

that the information furnished on this checklist is true and correct.

Signed: .................................................................. Date: ................................................

Name: ................................................................... Position: ..........................................

Tenderer: ..............................................................................................................................

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this day of 20 page:

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the best

of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

means the written agreement entered into between the purchaser and the supplier,

as recorded in the contract form signed by the parties, including all attachments

“Contract” and appendices thereto and all documents incorporated by reference therein

“Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

“Corrupt means the offering, giving, receiving, or soliciting of any thing of value to influence

practice” the action of a public official in the procurement process or in contract execution.

"Countervailing are imposed in cases where an enterprise abroad is subsidized by its government

duties" and encouraged to market its products internationally

means the place where the goods were mined, grown or produced or from which

the services are supplied. Goods are produced when, through manufacturing,

“Country of

processing or substantial and major assembly of components, a commercially

origin”

recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex means immediate delivery directly from stock actually on hand

stock”

“Delivery into means delivered and unloaded in the specified store or depot or on the specified

consignees store site in compliance with the conditions of the contract or order, the supplier bearing

or to his site” all risks and charges involved until the supplies are so delivered and a valid receipt

is obtained.

occurs when a private enterprise abroad market its goods on own initiative in the

Invitation to quote .................................................................................................................................... 3

Bid conditions and instructions ......................................................................................................... 5

Checklist for completeness of bidding documentation ......................................................... 9

Part a – administrative requirements in terms of the supply chain management

Policy............................................................................................................................................................. 10

Mbd 1 – invitation to bid ......................................................................................................................... 11

Mbd 2 – tax clearance requirements ............................................................................................... 12

Mbd 4 - declaration of interest ......................................................................................................... 13

Mbd 6.1 - Preference points claim form in terms of the preferential procurement

Regulations 2022 ....................................................................................................................................... 16

Mbd 8 - declaration of bidder’s past supply chain management practices ................... 22

Mbd 9 - certificate of independent bid determination ............................................................. 24

Mbd 15 - certificate for payment of municipal services ......................................................... 28

General conditions of contract ...................................................................................................... 30

Part b – bid specifications and pricing schedule ..................................................................... 43

Bid specifications ..................................................................................................................................... 44

Mbd 7.2 - Contract form – rendering of services ...................................................................... 48

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Within the boundaries of the municipality 10

Outside municipal boundaries, but within boundaries of district (Central Karoo)

Outside boundaries of municipality and district, but within Western Cape Province 5

Outside of the Western Cape Province 0

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(a) Bidders must submit one of the following in order to receive points for the

abovementioned criterion.

(i) Municipal Account of address as indicated in bid document;

(ii) If the address as indicated in bid document is not in the name of the

bidder, the latest lease agreement for this address or sworn affidavit of

the owner stating occupancy.

(iii) The premises of the bidder as indicated in the MBD6.1 of the bid

document as the business address should be established prior to the

advertisement date.

Locality claimed in terms of paragraphs 4.4

Locality (indicate as per table above) : ................................................................

(The address provided in 4.5 below, will be used to determine the locality as per 4.4.1

above).

4.5) Municipal information

Municipality where business is situated: ..........................................................

Registered Account Number: ..........................................................

Stand Number: ...........................................................

4.6) Name of

Company/firm:..............................................................................................................

4.7) Company registration number

...................................................................................................................................

4.8) Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.9) I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessa

arrears on any of its municipal accounts with any municipality in the Republic of South Africa, for a period

longer than 3 (three) months.

If the value of the transaction is expected to exceed R10 million (VAT included) I certify that the bidder

has no undisputed commitments for municipal services towards any Municipality in respect of which

payment is overdue for more than 30 days;

Physical business address(es) of the municipal account

"Dumping"

to harm the local industries in the RSA.

means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable. Such events may include, but is not

”Force majeure”

restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions,

fires, floods, epidemics, quarantine restrictions and freight embargoes.

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Preference point system: 80/20 or 90/10 as applicable. Locality points (max 50% of 20 points): within municipality boundaries 10 points; outside municipal boundaries but within district (Central Karoo) 7 points (inferred from table); outside municipality and district but within Western Cape 5 points; outside Western Cape 0 points. B-BBEE status level points per the preference point system. Bidders must indicate how they claim points for each criterion.