Supply, install and commission of auto recloser for winnie madikizela mandela local municipality

Technical enquiries: Mrs. S. Sako, Senior Manager – Engineering Services, Cell 072 392 8194, Email [email protected]

SCM enquiries: Mr. Z. Khala, Supply Chain Manager, Cell 079 886 0942, Email [email protected]

Submission address (email): [email protected]

Municipality address: Engineering Services Department, 51 Main Street, Bizana, 4800.

• All bids must be emailed to [email protected] – no couriered, faxed, or handwritten submissions will be accepted.
• Bids must be received no later than 12:00 on 18 February 2026 (closing time stated as 12h00).
• Use the official Municipal Bidding Document (MBD) forms provided; do not re‑type the forms.
• Mandatory returnable documents (failure to include any will render the bid non‑responsive):
• Tax Clearance Certificate (SARS PIN print‑out)
• Proof of registration on the Central Supplier Database (CSD) or CSD number
• Company registration/CIPC document (must be ≤ 6 months old)
• Certified B‑BBEE certificate (or consolidated B‑BBEE for joint ventures)
• Signed joint‑venture agreement where applicable
• Certified ID copies of directors/owners
• Signed declaration that there are no undisputed municipal service commitments overdue > 30 days
• All MBD forms fully completed and signed
• Bids must be clearly marked with the project name and reference number.
• Disqualification risks: late submission, incomplete forms, missing mandatory documents, not being registered on CSD, or having overdue municipal payments.

• Pre‑qualification stage: total of 100 points; bidders must achieve at least 60 % to advance to the second stage.
• Functional assessment stage: minimum score of 70 % required to proceed.
• Scoring breakdown (as per bid qualification table):
• Experience – up to 50 points (based on number of completed contracts and proof documents)
• Proof of Eskom accredited/registered contractor – 25 points
• Personnel – up to 25 points (project manager qualifications, site foreman, safety officer, licences)
• Methodology – up to 25 points (scope, quality management, risk management, communication, delivery period)
• Preference points may be claimed under the Preferential Procurement Regulations (specific goals such as local content, B‑BBEE, etc.) but must be supported by required documentation.
• The municipality reserves the right to award the contract in whole or in part and is not obliged to accept the lowest bid.

Scope: Supply, install and commission an auto‑recloser for municipal electricity distribution.

Deliverables include:

• Fabrication, shop assembly and factory testing of the auto‑recloser.
• All accessories, special tools and equipment required for operation and maintenance.
• Packaging and shipment of the equipment to the site.\n- Installation, connection to the existing network and full commissioning to ensure the unit is fully functional.
• Compliance with coastal operating environment requirements and relevant South African electricity distribution standards.
• Provision of all necessary auxiliary work, minor parts and miscellaneous items required for complete operation.
• Submission of a written contract form (MBD7) upon award.

• Prices must be firm, inclusive of VAT for VAT‑registered vendors.
• No specific bid bond or guarantee is mentioned in the tender documents.
• Bidders must submit the pricing on the official MBD forms; all other mandatory documents (tax clearance, CSD registration, B‑BBEE certificate, etc.) must accompany the price schedule.
• Payment terms will be governed by the municipality’s standard supply‑chain management policy (not detailed in the excerpt).

• Tax compliance: SARS Tax Clearance (PIN) or Tax Compliance Status (TCS) certificate; if no TCS, provide CSD number.
• Central Supplier Database (CSD) registration is mandatory.
• Company registration/CIPC documents (≤ 6 months old).
• Certified B‑BBEE certificate or consolidated B‑BBEE for joint ventures.
• Proof of no undisputed municipal service commitments overdue > 30 days.
• Estimated CIDB contractor grading: 2 EP or higher.
• All certified copies of documents must be ≤ 6 months old.
• No persons in the service of the state may submit bids; related disclosures required.