Garden Route District Local Municipality Tenders & RFQ's

Submission method: sealed envelope clearly marked with bid number GRDM/07/26-27, title, closing date and time, deposited in the bid box at garden route district municipality, 54 york street, george 6530, by 11:00 on 22 september 2026. Hand delivery, courier or post (at bidder's risk) accepted; faxed or e-mailed bids will not be accepted. Late bids disqualified. Original bid document must be completed in black ink, signed by authorised signatory, all pages initialled; documents may not be retyped or altered. Board resolution authorising signatory must be attached. Returnable forms and documents (all must be completed, signed and submitted): mbd 1 part a (invitation to bid) and part b (terms and conditions); mbd 3.1 (Pricing schedule – firm prices); mbd 4 (declaration of interest); mbd 5 (declaration for procurement above r10 million); mbd 6.1 (Preference points claim for b-bbee and locality); mbd 7.1 (Contract form for services); mbd 8 (declaration of past SCM practices); mbd 9 (certificate of independent bid determination); authority of signatory (board resolution); certificate of municipal services (municipal accounts or lease agreement); annexure a (past experience); general conditions of contract & bid requirements; terms of reference. Validity period: 120 days after bid closure.

Submission method: sealed envelope placed in the tender box at garden route district municipality, supply chain management offices, ground floor, 54 york street, george. Envelope must be marked "tender GRDM/06/26-27: appointment of one or more service providers for the maintenance, service, parts supply and repairs of pumps and small plant for a period of three years". NO e-mail, fax, or late submissions accepted. Tender documents must be the original completed in black ink; copies are non-responsive. All returnable schedules and documents listed in part t2 must be completed, signed and submitted. Key returnables: authority for signatory (schedule 1a), compulsory enterprise questionnaire (1b), declaration concerning fulfilment of construction regulations (1c), experience of key-personnel (1d), availability of resources (1e), previous experience on contracts of similar value and nature (1f), estimated monthly cash-flow (1g), schedule of proposed subcontractors (1h), joint venture disclosure form (1i), contractor's information (1j), declaration in terms of MFMA for municipal rates & services (1k), invitation to bid mbd 1 (1l), declaration of interest mbd 4 (1m), declaration for procurement above r10 million mbd 5 (1n), preference points claim form mbd 6.1 (1O), declaration of bidder's past SCM practices mbd 8 (1p), certificate of independent bid determination mbd 9 (1q), certificate of attendance at clarification meeting (2a), documents of incorporation (2b), CIDB certificate of contractor registration (2c), health and safety agreement (2d), b-bbee certificate (2e), locality of tenderer's offices (2f), record of addenda to tender documents (3a), form of offer and acceptance c1.1, Contract data c1.2, Form of performance security c1.3, Form of retention money guarantee c1.4, Pricing assumptions c2.1, Bills of quantities c2.2. Tender validity period: 120 days.

Submission method: sealed envelope deposited in the bid box at garden route district municipality, 54 york street, george, 6530. Closing date: 22 september 2026 at 11:00. Late, faxed, or emailed bids will not be accepted. Couriered bids accepted only if placed in the bid box before closing time. The original bid document must be completed in black ink, signed by the authorised signatory, and all pages initialled. NO retyping or alteration of the document is permitted. A board resolution authorising the signatory must be attached. Returnable forms required: mbd 1 (invitation to bid), mbd 3.1 (Pricing schedule – firm prices), mbd 4 (declaration of interest), mbd 5 (declaration for procurement above r10 million), mbd 6.1 (Preference points claim), mbd 7.1 (Contract form), mbd 8 (declaration of past SCM practices), mbd 9 (certificate of independent bid determination), authority of signatory, certificate of municipal services, and annexure a (past experience). All forms must be completed, signed, and submitted with the bid. Bids remain valid for 120 days after closing.

Submission method: sealed envelope, clearly marked with the bid number and title, deposited in the bid box at the garden route district municipality, 54 york street, george, 6530, by 11:00 on 29 september 2026. Faxed, e-mailed and late bids will not be accepted. Bids may be delivered by hand, courier, or post at the bidder's risk. Returnable documents (all must be completed, signed, and attached): - mbd 1 (invitation to bid) – bidder details and offer cover page. - Mbd 3.1 (Pricing schedule – firm prices) – firm prices only. - Mbd 4 (declaration of interest) – discloses any connection to state employees. - Mbd 5 (declaration for procurement above r10 million) – required if the contract value exceeds r10 million. - Mbd 6.1 (Preference points claim) – claims b-bbee and locality points. - Mbd 7.1 (Formal contract for services) – to be signed by the successful bidder. - Mbd 8 (declaration of past SCM practices) – discloses past supply chain practices. - Mbd 9 (certificate of independent bid determination) – certifies NO collusion. - Authority of signatory – board resolution authorising the signatory. - Current municipal certificate or lease agreement – proof of municipal account. - Annexure a: past experience. Disqualification risks: - any returnable form left unsigned or omitted. - Unauthorised alteration of the bid document. - Bids from persons in the service of the state. - Bidders or directors with municipal arrears over three months. - Failure to submit a valid SARS tcs pin or csd number. - Failure to submit a valid b-bbee certificate or sworn affidavit.

Returnable documents: please ensure that the following forms have been completed and signed and all documents, as requested, are attached to the tender document. Description of document document number yes NO bid conditions & information □ □ □ □ part a: invitation to bid and mbd 1 part b: terms and conditions for bidding terms of reference □ □ □ □ current municipal certificate / lease agreement □ □ pricing schedule – firm prices (purchases) mbd 3.1 □ □ Form of offer & acceptance □ □ declaration of interest mbd 4 declaration for procurement above r10 million (all applicable mbd 5 □ □ taxes included) □ □ preference points claim form for preference points for broad- based black economic empowerment (b-bbee) status level of mbd 6.1 Contribution. □ □ Formal contracts for services mbd 7.1 Declaration of bidder’s past supply chain management □ □ mbd 8 practices □ □ certificate of independent bid determination mbd 9 □ □ authority of signatory □ □ general conditions of contract & bid requirements □ □ annexure a: past experience please sign on completion. ................................................ .................................... ........................ Name of the bidder signature date bid conditions and information 1 agreement the successful bidder will be expected to sign the contract form (part 1) of this bid document within 30 days of the date of notification by the garden route district municipality that his/her bid has been accepted. 2 completion of bid documents (a) the original bid document must be completed fully in black ink and signed by the authorised signatory to validate the proposal. All the pages must be initialled by the authorised signatory. Failure to do so may result in the invalidation of the bid. (B) bid documents may not be retyped or altered in any way. 3 alteration or qualification of bid NO unauthorised alteration of this set of bid documents will be allowed. Any unauthorised alteration will disqualify the proposal automatically. Any ambiguity must be cleared with contact person for the bid before the closure date. 4 authorised signatory (a) a copy of the recorded resolution taken by the board of directors, members, partners or trustees authorizing the representative to submit this bid on the bidder’s behalf must be attached to the bid document on submission of same. (B) a bid shall be eligible for consideration only if IT bears the signature of the bidder or of some person duly and lawfully authorized to sign IT for and on behalf of the bidder. 5 submission of bid (a) the bid must be put in a sealed envelope, or envelopes when the two-envelope system is specified, clearly marked with the bid number, title as well as closing date and time and placed in the tender box at the garden route district municipality by not later than 11h00 on 13 october 2026. (B) faxed, e-mailed and late bids will not be accepted. Bids may be delivered by hand, by courier, or posted at the bidder’s risk and must be received by the deadline specified above, irrespective of how they are sent or delivered. 6 opening, recording and publications of bids received., Bids will be opened in public immediately after the bid closure date, or at such time as specified in the bid documents. Ii. If requested by any bidder present, names of the bidders, and if practical the total amount of each bid and of any alternative bids will be read out aloud. Iii. Bids received in time recorded and entered in a register which is open for public inspection. 7 tax clearance certificate / SARS tcs pin, compulsory requirement to submit active, valid tax compliance status pin (tcs) for independent verification of tax status as at bid evaluation stage. Ii. Bids submission not supported by a valid SARS tcs pin will be non-compliant. Iii. Consortia / joint ventures /sub-contractors are involved; each party must submit individual SARS tcs pin. Iv. IT is incumbent upon the bidder to ensure their own tax compliance status is maintained for the duration of bid validity period; non-tax compliant bidders will be disqualified. 8 evaluation of bids bids will be evaluated in terms of their responsiveness to the bid specifications and requirements as well as such additional criteria as set out in the bid documents. 9 acceptance or rejection of a bids the garden route district municipality reserves the right to withdraw any invitation to submit a bid and/or to re- advertise or to reject any bid or to accept a part of IT. the garden route district municipality does not bind itself to accepting the lowest bid. 10 registration on accredited supplier database IT is expected of all prospective service providers who are not yet registered on the central supplier database to register online (www.csd.gov.za) And verify their company information at garden route district municipality database department. The garden route district municipality reserves the right not to award proposals to prospective suppliers who are not registered on the csd (central supplier database). 11 NO site meeting 12 stamp and other duties the successful bidder will be liable for all duties and costs on legal documents resulting in the establishment of a contract and for the surety and retentions. 13 language of contract the contract documents will be compiled in english, and the english versions of all referred documents will be taken as applicable. 14 procurement policy bids will be awarded in accordance with the preferential procurement policy of garden route district municipality, pertaining to the preferential procurement policy framework act, NO . 15 expenses incurred in preparation of bid the garden route district municipality shall not be liable for any expenses incurred in the preparation and submission of the bid. 16 wrong information furnished where a contract has been awarded on the strength of the information furnished by the bidder which, after the conclusion of the relevant agreement, is proved to have been incorrect, the garden route district municipality may, in addition to any other legal remedy IT may have, recover from the contractor all costs, losses or damages incurred or sustained by the municipality as a result of the award of the contract. 17 validity period bids shall remain valid for 120 days after the bid closure date. 18 general and special conditions of contract the general conditions of contract as well as any special conditions of contract that may form part of this set of bid documents will be applicable to this bid in addition to the conditions of bid. 19 municipal rates, taxes and charges, the bidder to provide their municipal account of rates and taxes of both the bidding entity and its directors in its bid document submission. Ii. Any bidder which is or whose directors are in arrear with their municipal rates and taxes due to any municipality within south africa for more than three months and have not arranged for a settlement before the bid closure date will be disqualified. Iii. Bids submission not supported by a recent municipal account will be non-compliant. In the event of leasing, a valid lease agreement must be attached to the bid document. Iv. A tenderer must submit a municipal account for their primary business location or valid lease agreement, as per address indicated in the bid document, to claim preference points for locality., Failure to submit a valid municipal account or lease agreement will result in 0 preference point allocation for locality. 20 contact with municipality after bid closure date, bidders shall not contact the garden route district municipality on any matter relating to their bid from the time of the opening of the bid to the time the contract is awarded. Ii. If a bidder wishes to bring additional information to the notice of the garden district municipality, IT should do so in writing to the garden route district municipality. Iii. Any attempt by the firm to influence the garden route district municipality in the bid evaluation, bid comparison or contract award decisions may result in the rejection of the bid. 21 b-bbee supplier bid declaration, bidders should complete the “preference claimed for” block in front page of the document, bid declaration point 1.4, 4.1 & 6.1 And failure on the part of a bidder to complete mentioned bullet points, will be interpreted to mean that preference points for b-bbee status level of contribution are not claimed and you will not receive any points. Ii. Bids submission not supported by a b-bbee certificate / sworn affidavit will be non-compliant. Iii. Joint ventures and consortiums to submit a valid b-bbee certificate in the name of the joint venture or consortium. Mbd 1 part a invitation to bid you are hereby invited to bid for requirements of the garden route district municipality bid number: GRDM/13/26-27 closing date: 13 october 2026 closing time: 11:00 description appointment of a service provider for the supply, delivery and fitment of new tyres to the garden route for a period of three years the successful bidder will be required -to fill in and sign a written contract form (mbd 7.1). Bid response documents may be deposited in the bid box situated at garden route district municipality supply chain management unit 54 york street george 6530 supplier information name of bidder postal address street address telephone number code number cellphone number facsimile number code number e-mail address VAT registration number compulsory to be completed by the bidder tax compliance tcs status pin: and csd NO: b-bbee status level verification yes b-bbee status level yes certificate sworn affidavit [tick applicable box] NO NO [a b-bbee status level verification certificate/ sworn affidavit (for emes & qses) must be submitted in order to qualify for preference points for b-bbee] are you the are you a foreign accredited based supplier for representative in yes NO yes NO the goods /services south africa for the /works offered? Goods /services [if yes enclose proof] [if yes, answer part b:3 ] /works offered? Total number of items offered total bid price r signature of bidder date capacity under which this bid is signed bidding procedure enquiries may be directed to: technical information may be directed to: department financial services fire & rescue services contact person nathan juries deon stoffels heinrich leslie telephone number (044) 803 1310 083 941 1994 061 443 7393 e-mail address [email protected] [email protected] [email protected] Part b terms and conditions for bidding, bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online 1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract., Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status. 2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA. 2.4 Foreign suppliers must complete the pre-award questionnaire in part b: 3. 2.5 Bidders may also submit a printed tcs certificate together with the bid. 2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate tcs certificate / pin / csd number. 2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided., Questionnaire to bidding foreign suppliers 3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO 3.2. Does the entity have a branch in the RSA? yes NO 3.3. Does the entity have a permanent establishment in the RSA? yes NO 3.4. Does the entity have any source of income in the RSA? yes NO 3.5. Is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above. Nb: failure to provide any of the above particulars may render the bid invalid. NO bids will be considered from persons in the service of the state. Signature of bidder: ................................................... Capacity under which this bid is signed: ................................................... Date: ................................................... Formal grdm tenders tender number tenders are hereby invited for: period GRDM/13/26-27 appointment of a service provider for the supply, delivery and fitment of new tyres to the three years garden route for a period of three years published date 17 september 2026 closing date 13 october 2026 advertisements: newspapers, municipal notice boards; municipal website, social media & e-publication printed copies of the tender can be obtained at a non-refundable fee, payable to a cashier at garden route non - district municipality's supply chain management unit, ground floor, 54 york street, george or by downloading refundable documents free-of-charge from the garden route municipality website at www.gardenroute.gov.za Fee: r400.00 NO later than 11:00 AM, tenders will be opened immediately thereafter, in public at the garden route district closing time municipality head office, 54 york street, george. Availability of tender documents: tender documents for GRDM/13/26-27 are obtainable from mr. Nathan juries during office hours (mondays to thursday 08:00 - 16:30 and fridays 08:00 - 13:30) tel: (044) 803 1310; e-mail: [email protected] Date available: 17 september 2026 tender submission rules: important notes:  tenders are to be completed in accordance with the conditions and tender rules stipulated in the tender document.  Tender and supporting documents must be delivered in an envelope, clearly marked "GRDM/13/26-27" at the garden route district municipality's head office, 54 york street, george  tenders may only be submitted on the tender document issued by the municipality.  Requirements for sealing, addressing, delivery, opening and assessment of tenders, are stated in the tender document.  A valid tax clearance status pin (tcs) and maaa number must be submitted with the tender document. Failure to submit the required documents will result in your bid to be disqualified.  VAT must be included in all prices (VAT vendor must be registered).  Late tenders, tenders per fax or e-mail will not be accepted.  Tenders couriered to be delivered to the municipality will only be accepted if received within the stipulated closing time.  Council reserves the right to accept any bid proposal in full or part thereof.  Council will only award tenders to service providers who are registered on the central supplier database (csd). Visit https://secure.csd.gov.za If you have not registered on csd.  Tenders will only be considered in accordance with the bid requirements. Tenders will be evaluated and adjudicated in terms of the preferential procurement policy of council based on the preferential procurement regulations of 2022 and the garden route district municipality supply chain management policy, where 80 points will be allocated in respect of price and 10/10 points in respect of b-bbee level contributor status and locality. CIDB grading none briefing session none clarity on bidding procedures may be mr. Nathan juries: tel: (044) 803 1310; directed to: e-mail: [email protected] Clarity on technical information may be mr deon stoffels, cell: 083 941 1994/ mr heinrich leslie, cell: 061 443 7393 directed to: e-mail: [email protected]/[email protected] Notice number: 84/2026 authorised by: acting municipal manager: n raisa-mlandu garden route district municipality garden route district municipality