Repair, servicing, testing and restoration of a rosenbauer fox portable fire pump

Closing: 01 December 2026 at 11:00.

Compulsory site meeting: 19 November 2026 at 10:00 (cut-off time 10:15), Garden Route District Municipality Fire Station, Opal Close, Tamsui Industrial, Pacaltsdorp.

Tender documents available: 05 November 2026 from Mr Nathan Juries, office hours Mondays to Thursdays 08:00 to 16:30 and Fridays 08:00 to 13:30.

Bidding procedures and documents:

• Contact: Nathan Juries
• Telephone: (044) 803 1310
• Email: [email protected]

Technical specifications and bid scope:

• Contact: Heinrich Leslie
• Cell: 061 443 7393
• Email: [email protected]

Submission address:

Garden Route District Municipality

Supply Chain Management Unit

54 York Street

George

6530

Postal address:

PO Box 12

George

6530

Attention: Supply Chain Management Unit

Submission method: deposit a sealed envelope in the tender box at the Garden Route District Municipality, Supply Chain Management Unit, 54 York Street, George, 6530. Postal address: PO Box 12, George, 6530, attention Supply Chain Management Unit.

Envelope marking: clearly mark the envelope with bid number IGRDM/04/26-27, the bid title, and the closing date and time.

Delivery channels: hand delivery, courier or post at the bidder's risk; must be received by 11:00 on 01 December 2026.

Rejected bids: faxed, emailed and late bids will not be accepted.

Document completion: complete the original bid document fully in black ink, sign it with the authorised signatory, and initial every page; documents may not be retyped or altered; unauthorised alteration disqualifies the bid automatically.

Returnable forms:

• MBD 1 (Part A: Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.1 (Pricing Schedule - Firm Prices): firm pricing schedule for purchases.
• MBD 4 (Declaration of Interest): discloses state employment or connections of directors and shareholders.
• MBD 5 (Declaration for Procurement Above R10 Million): financial and interest declarations where applicable.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality preference points.
• MBD 7.1 (Formal Contracts for Services): contract form for services.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently without collusion.
• Authority of Signatory: recorded resolution authorising the representative to sign.
• Annexure A: Past Experience.
• Current Municipal Certificate or Lease Agreement.
• Form of Offer and Acceptance.
• Terms of Reference.
• General Conditions of Contract and Bid Requirements.
• Part B: Terms and Conditions for Bidding.

Preference point system: 80/20, applicable to requirements up to R50 million.

Price: 80 points.

B-BBEE status level: 10 points.

Locality: 10 points.

Total: 100 points.

Price points are calculated using the lowest acceptable tender.

B-BBEE points by contributor level: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

Locality points: within the Garden Route District = 10; within the Western Cape Province = 5; elsewhere in South Africa = 0.

Bids are evaluated on responsiveness to the specifications and requirements.

A valid B-BBEE certificate or sworn affidavit is required to claim points; failure to submit means no points are claimed and the bid is non-compliant.

Joint ventures and consortia must submit a B-BBEE certificate in the name of the joint venture or consortium.

Procurement: repair, servicing, testing and restoration to full operational condition of one Rosenbauer Fox portable fire pump. Period: once off.

Pump details:

• Manufacturer: Rosenbauer
• Equipment: Fire Fox Portable Fire Pump
• Model: Fire Fox
• Part number: 890534 - 001
• Manufacture date: 11 - 2020
• Revision number: 010
• Pump type: single stage centrifugal
• Standard: EN 14466
• Normal output: 1750 L/min @ 10bar
• Engine: Rotax, 3 cylinder
• Engine output: 48kw
• Fuel: petrol
• Power supply: 6 - 32VDC

Scope of work:

• Inspect and assess the pump.
• Diagnose and attend to identified mechanical, electrical and/or operational faults.
• Carry out all necessary repairs and servicing to restore full operational condition.
• Replace defective or worn components where necessary.
• Supply and install suitable replacement parts where required.
• Conduct operational testing after repairs.
• Confirm the pump is safe and operational for firefighting use.
• Provide a written service or repair report on completion.

Replacement parts: original Rosenbauer parts, manufacturer-approved parts, or suitable equivalent-quality compatible parts. Prior written approval from the Municipality is required before repairs that cause additional costs outside the approved quotation.

Inspection: at the Garden Route District Municipality Fire Station, Opal Close, Tamsui Industrial, Pacaltsdorp. The service provider bears all inspection costs. The inspection date and time will be communicated after bid submission.

Pricing schedule: distributed at the compulsory site meeting.

Minimum requirements:

• Official letter from Rosenbauer confirming authorisation to repair and maintain Rosenbauer fire pumps.
• Letter or supporting documentation demonstrating proven experience in repairing and servicing Rosenbauer fire pumps.
• Compulsory attendance at the site inspection; all costs borne by the service provider.
• Two contactable references for similar work completed previously.
• Suitably qualified and competent personnel; supply qualifications or a letter confirming competency.
• Minimum three-month warranty on workmanship and repairs undertaken.

Experience and qualifications:

• Submit an official letter from Rosenbauer confirming authorisation to carry out repairs and maintenance on Rosenbauer fire pumps.
• Submit a letter or supporting documentation demonstrating proven experience in the successful repair and servicing of Rosenbauer fire pumps.
• Provide two contactable references for similar work completed previously.
• Have suitably qualified and competent personnel; supply qualifications or a letter confirming their competency.
• Compulsory attendance at the site inspection; all costs borne by the service provider.
• Provide a minimum three-month warranty on workmanship and repairs undertaken.

Pricing schedule: MBD 3.1 - Pricing Schedule - Firm Prices (Purchases).

Only firm prices will be accepted; non-firm prices, including prices subject to exchange rate variations, will not be considered.

VAT and all applicable taxes must be included in the bid price.

All delivery costs must be included in the bid price for delivery at the prescribed destination, George.

The offer must remain valid for 90 days from the closing date.

The pricing schedule will be distributed at the compulsory site meeting.

Required fields include: item number, quantity, description, unit tariff, total cost, brand and model, country of origin, compliance with specification, deviations, delivery period and delivery basis.

Pricing format: firm prices only (MBD 3.1); non-firm prices, including prices subject to exchange rate variations, will not be accepted.

VAT: included in all prices; the bidder must be a registered VAT vendor.

Delivery costs: all delivery costs included in the bid price; delivery at George.

Bid validity: 90 days from the closing date.

Contract signing: the successful bidder must sign the contract form (MBD 7.1) within 30 days of notification of acceptance.

Duties and costs: the successful bidder is liable for all duties and costs on legal documents establishing the contract, and for surety and retentions.

Tender document fee: R400.00 non-refundable for printed copies from the Supply Chain Management Unit, Ground Floor, 54 York Street, George; free download from www.gardenroute.gov.za.

No bid security, bond or guarantee amount is stated in the document.

Central Supplier Database: registration on the CSD is mandatory; the municipality will only award to CSD-registered service providers.

Tax compliance: a valid SARS Tax Compliance Status (TCS) Pin is compulsory; bids without it are non-compliant; each party to a consortium, joint venture or subcontracting arrangement must submit an individual TCS Pin.

B-BBEE: a valid B-BBEE certificate or sworn affidavit is compulsory; valid original certificates or valid certified copies are accepted; joint ventures and consortia must submit a certificate in the name of the joint venture or consortium.

Municipal rates and taxes: submit a municipal account for the bidding entity and its directors; arrears of more than three months without a settlement arrangement result in disqualification; a recent municipal account or valid lease agreement if leasing is required; a municipal account for the primary business location or valid lease agreement is required to claim locality points, otherwise zero locality points.

Authority to sign: attach a recorded resolution by the board of directors, members, partners or trustees authorising the representative.

Document execution: complete the original bid document fully in black ink, sign it, and initial every page; no retyping or alteration.

State employment: no bids will be considered from persons in the service of the state.

CIDB grading: none required.

MBD 5 applies only to procurement above R10 million.

Contract form: the successful bidder must fill in and sign the written contract form (MBD 7.1) within 30 days of notification that the bid has been accepted.

Applicable conditions: the General Conditions of Contract and any Special Conditions of Contract apply in addition to the bid conditions.

Contract language: English; the English version of all referred documents prevails.

Duties and costs: the successful bidder is liable for all duties and costs on legal documents resulting in the contract, and for surety and retentions.

Municipal right: the municipality may withdraw the invitation, re-advertise, reject any bid, or accept part of a bid; it does not bind itself to accepting the lowest bid.

Bid expenses: the municipality is not liable for any expenses incurred in preparing and submitting the bid.

Incorrect information: if a contract is awarded on incorrect information, the municipality may recover all costs, losses or damages.

Validity: bids remain valid for 90 days after the bid closure date.

Post-closure contact: bidders must not contact the municipality on any bid matter from opening until award; attempts to influence evaluation or award may result in rejection.

Municipal rates: bidders or their directors in arrears on municipal rates for more than three months without a settlement arrangement will be disqualified.

Returnable forms noted in this section:

• MBD 7.1 (Formal Contracts for Services): contract form for services.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies independent bid preparation without collusion.

Preference point systems: 80/20 for requirements up to R50 million; 90/10 for requirements above R50 million. This tender applies the 80/20 system with 80 points for price, 10 points for B-BBEE status level and 10 points for locality, totalling 100 points.

The lowest acceptable tender is used to determine the applicable price points.

B-BBEE points by contributor level under 80/20: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

Locality points under 80/20: supplier located within the Garden Route District = 10; within the Western Cape Province = 5; within South Africa but outside the Western Cape = 0.

Failure to submit the required B-BBEE proof or affidavit means preference points are not claimed.

The municipality may require a bidder to substantiate any preference point claim before or after adjudication.

Bids are evaluated on responsiveness to the bid specifications and requirements.