Supply of sea level (tide gauge) recorders for the south african weather service

Closing

• Date: 30 November 2026
• Time: 11:00

Bid validity

• 90 days from the closing date.

Briefing session

• None scheduled (date, time, venue and compulsory status indicated as not applicable).

Enquiries

• Written enquiries must be submitted no later than 5 days before the closing date.

Enquiries

• Department: SCM Acquisition Department
• Organisation: South African Weather Service
• Email: [email protected]

Submission

• Method: eTender platform
• URL: https://www.etenders.gov.za/

Submission method

• Electronic submission only via the eTender platform: https://www.etenders.gov.za/
• Bids not submitted through eTender will be disqualified.
• Late submissions will not be considered.
• Upload tutorial: https://youtu.be/B7pNseNJYHM

Format

• Use the official forms as issued; do not retype them.
• Initial every page of the bid.
• Submit all documents issued with the bid plus any additional documentation before the closing time.

Returnable documents

• Annexure A (Invitation to Bid): bidder details and signed declaration.
• Annexure B (General Conditions of Contract): acknowledges the GCC.
• Annexure C (Bidder’s Disclosure): discloses interests and confirms no conflict.
• Annexure F (Preference Points Claim): claims B-BBEE preference points under the Preferential Procurement Regulations 2022.
• Annexure G (Pricing Schedule and Financial Proposal): priced offer.
• Annexure H (Specifications / Terms of Reference) plus the bidder’s technical/functional response.
• Annexure i (POPIA Supplier Notice and Consent): consents to processing of personal information.
• Any other documentation issued with the bid.

Disqualification risks

• Failure to submit via eTender.
• Late submission.
• Omission or non-completion of any returnable document.
• Bid not in the prescribed format.
• Incomplete standard bidding documents.
• Bid not according to the specifications / terms of reference.
• Tax matters not in order with SARS.
• Proven corrupt or fraudulent conduct in competing for a contract.
• Attempt to influence the award decision.

Evaluation stages

1. Administrative and mandatory compliance check: all returnable documents complete and signed; CSD registration; valid SARS Tax Compliance Status PIN or certificate (or CSD number if no PIN); no person in the service of the state as director or member.
2. Technical/functional evaluation: response to Annexure H assessed against the specifications and terms of reference.
3. Preference points: claimed on Annexure F under the Preferential Procurement Regulations 2022; a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for points.
4. Due diligence before award: verification of reference letters and OEM accreditation; possible site visit to confirm premises, capacity and administration office; may request latest audited financial statements.
5. Shortlisted bidders may be required to make a final presentation to the evaluation committee.

Scoring

• The 80/20 or 90/10 preference point system applies as prescribed by the Preferential Procurement Regulations 2022.
• No minimum qualifying score for functionality is stated.

Award

• SAWS may award the bid in whole to one bidder or in part to more than one bidder.
• SAWS may not award if the price is not market related.

Scope

• Supply of sea level (tide gauge) recorders for the South African Weather Service.

Bidder response

• A technical/functional proposal responding to Annexure H (Specifications / Terms of Reference) must be submitted.

Operational requirements

• The service provider must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body.
• Where OEM authorisation is required, the bidder must provide a valid and active official OEM email address for verification.
• Reference letters submitted as proof of experience must contain correct, valid and responsive contact details and email addresses for verification.

Supplier performance

• The successful bidder must conclude an SLA with SAWS and provide a scorecard showing how its product or service is measured against the SLA objectives.

Verification

• SAWS verifies reference letters and OEM accreditations; unverifiable references or OEM authorisations may lead to score adjustment or disqualification.
• SAWS may conduct a due diligence site visit to confirm the bidder’s premises, capacity and administration office.

Standards

• Goods supplied must conform to the standards stated in the bid specifications.

Pricing

• Complete Annexure G (Pricing Schedule and Financial Proposal).
• Prices are fixed for the bid validity period of 90 days and may only be adjusted if authorised in the Special Conditions of Contract or in a request to extend bid validity.

Payment

• Invoices are paid within 30 days of receipt, unless otherwise stated or agreed before award.
• Payment is in Rand unless otherwise stipulated.

Financial capacity

• SAWS may request the bidder’s latest audited financial statements before award to confirm financial stability; failure to provide them on request may result in rejection.

Performance security

• The successful bidder must furnish a performance security within 30 days of notification of award, in the amount specified in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit or cashier’s/certified cheque.
• The performance security is released within 30 days after completion of performance obligations, including warranty obligations, unless otherwise specified.

Costs

• Bidders bear all costs of preparing and submitting the bid and of attending any briefing, site visit or presentation.

Registration and tax

• Register on the Central Supplier Database (CSD).
• Submit a valid SARS Tax Compliance Status PIN or a printed TCS certificate; if no PIN is available, provide the CSD number.
• In consortia, joint ventures or subcontracting arrangements, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers with no South African tax obligations or trading history must complete the foreign supplier questionnaire in Annexure A.

B-bbee

• Submit a B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• No minimum B-BBEE level is stated.

Eligibility

• No bid will be considered from a person in the service of the state, a company with a director in the service of the state, or a close corporation with a member in the service of the state.
• The bidder must have duly approved operational premises and relevant accreditation.
• Joint ventures, consortia, trusts or partnerships must submit a signed teaming agreement.
• Subcontracting arrangements must be supported by proof, such as a subcontracting agreement.

Returnable forms

• Annexure A (Invitation to Bid): bidder details and signed declaration of truth.
• Annexure B (General Conditions of Contract): acceptance of the GCC.
• Annexure C (Bidder’s Disclosure): disclosure of interests.
• Annexure F (Preference Points Claim): claim for B-BBEE preference points.
• Annexure G (Pricing Schedule and Financial Proposal): priced offer.
• Annexure H (Specifications / Terms of Reference) and technical response.
• Annexure i (POPIA Supplier Notice and Consent): consent to process personal information.

Verification

• SAWS will verify reference letters and OEM accreditations; unverifiable claims may lead to score adjustment or disqualification.
• SAWS may conduct reference and background checks, including on directors and individuals.

Governing framework

• The General Conditions of Contract (GCC, July 2010) apply and may not be amended; Special Conditions of Contract, if any, prevail over the GCC.

Contract formation

• The successful bidder must complete and sign SBD 7 (contract form).
• A service level agreement must be concluded after written notification of award and forms part of the supply agreement.

Performance security

• Furnish a performance security within 30 days of award notification, in the amount stated in the Special Conditions of Contract, by bank guarantee, irrevocable letter of credit or cashier’s/certified cheque.
• The security is released within 30 days after completion of performance, including warranty obligations.

Delivery, warranty and inspection

• Goods must be new, unused and of the latest model, and conform to the specifications.
• Warranty: 12 months after delivery and acceptance, or 18 months after shipment, whichever ends first, unless otherwise stated.
• SAWS may inspect, test and reject non-compliant goods at the supplier’s cost and risk.

Payment and prices

• Payment within 30 days of a valid invoice; prices are fixed for the contract period unless adjustment is authorised.

Delays and penalties

• Late performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the prime interest rate for each day of delay.
• SAWS may terminate for default and may restrict the supplier from public-sector business for up to 10 years.

Other

• Assignment and subcontracting require SAWS’s prior written consent or notification.
• Disputes are first referred to mutual consultation, then mediation, then a South African court.
• The contract is governed by South African law and written in English.
• The supplier indemnifies SAWS against third-party patent, trademark or design infringement claims.

Shortlisted bidders may be required to present their service offering to the evaluation committee. Successful bidders must conclude a service level agreement (SLA) with SAWS and provide a scorecard showing how their product or service will be measured. Preference points are claimed on Annexure F under the Preferential Procurement Regulations 2022, supported by a B-BBEE certificate or sworn affidavit.