The supply and delivery of electricity prepayment meters (supplementary tender)

• Tender description: Supply and delivery of electricity prepayment meters (supplementary tender).
• Contract period: Not exceeding 24 months from date of commencement.
• Closing date: 03 August 2026 at 10:00 am.

• Closing date: 03 August 2026.
• Closing time: 10:00 am.
• Site visit/clarification meeting: Non-compulsory.
• Venue for clarification meeting: https://teams.microsoft.com/meet/36994333040718?p=iiweDk7YWg2zbfvx0z.
• Tender advertised: 03 July 2026.

• CCT Tender Representative Email: [email protected].
• Submission address: Tender Box 190, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• For appeals (Section 62 of Municipal Systems Act): Submit to City Manager c/o Manager: Legal Compliance Unit, Legal Services Department, via hand delivery at 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, post to Private Bag X918, Cape Town, 8000, or email [email protected].
• For PAIA requests: Submit to City Manager c/o Manager: Access to Information Unit, Legal Service Department, via same addresses or email [email protected].
• For POPIA requests: Submit to City Manager c/o Information Officer, via hand delivery at 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, post to Private Bag X9181, Cape Town, 8000, or email [email protected].

• Submit tender in sealed envelope with tender number, description, box number, and closing date clearly marked.
• Deliver to Tender Box 190 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Deadline: 03 August 2026 at 10:00 am.
• Include all required returnable documents: Declaration of Interest – State Employees (MBD 4 amended), Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8), Proposed Deviations and Qualifications.
• Provide valid Tax Compliance Status PIN from SARS and record it on Details of Tenderer.
• Each party in a Consortium/Joint Venture must submit a separate Tax Compliance Status PIN.
• Failure to provide tax compliance proof within 7 days of request may lead to bid rejection.
• Tenders submitted by fax or email will be rejected unless otherwise stated.
• If tender is too large for the box, enquire at the public counter for alternative instructions.

Must comply with all tender conditions and specifications; submit OEM authorization letter for resellers/distributors; provide acceptable samples; tax matters must be in order with SARS; not restricted under SCM policy; no conflicts of interest; complete all mandatory declarations (interest, conflict, past practices, independent determination); submit audited financial statements if transaction exceeds R10 million.

• Scope: Supply and delivery of electricity prepayment meters.
• Contract period: Up to 24 months from commencement date.
• Tenderers must provide samples as per Specification Clause 13.1 for testing; samples may not be returned in original condition or at all.
• Tenderers must demonstrate necessary professional and technical qualifications, competence, financial resources, equipment, managerial capability, experience, and personnel.
• The CCT may consider existing contracts with the CCT in evaluating ability to perform.
• Tenderers must inspect specifications, understand contract conditions, visit delivery sites, and clarify any requirements.

• Tenderer must demonstrate necessary professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel.
• CCT may consider existing contracts with CCT in evaluation.
• Tenderer must have legal capacity, not be insolvent, under business rescue, or in legal proceedings, and be free of conflicts of interest.

• Tenderers must provide samples for testing as per specifications; samples may not be returned in original condition.
• Cooperate with CCT’s external service provider for due diligence review and risk assessment upon request.
• Submit required certificates and documentary proof for compliance and preference claims.

• Price in Rand as per Price Schedule instructions.
• Include all duties, taxes (except VAT), levies, expenses, disbursements, costs, overheads, profit.
• Prices are final and binding.
• Tender on all required items: Main items 3,4,5,6 must include sub-items 3.1,4.1,5.1,6.1. Item 6.2 is optional.
• Provide fixed rates/prices for contract duration, adjustable only per Special Conditions Clause 17.
• Nil rates or omissions may require clarification.
• CCT may correct arithmetical errors in line item totals or total prices.

• Submit pricing as per Price Schedule instructions.
• Prices must be in Rand and include all duties, taxes (except VAT), and levies applicable 14 days before closing.
• Include all expenses, disbursements, costs (transport, accommodation), overheads, profit, and cover all risks and obligations.
• Prices are final and binding.
• Tender on all required items: Main items 3,4,5,6 must include sub-items 3.1,4.1,5.1,6.1 respectively. Item 6.2 is optional.
• Provide fixed rates/prices for contract duration, adjustable only per Special Conditions Clause 17.
• Nil rates or omissions may require clarification.
• The CCT may correct arithmetical errors in line item totals or total prices.

• Register on National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za and keep information updated.
• Register on CCT Supplier Database via Supplier Management Unit, 2nd Floor, Civic Centre, or website, and keep updated.
• Provide valid Tax Compliance Status PIN from SARS; foreign suppliers not requiring tax compliance must declare.
• Submit B-BBEE certificate, CSD report, company registration, proof of disability, sworn affidavits as proof for preference points.
• Submit Declaration of Interest – State Employees (MBD 4 amended), Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination, Conflict of Interest Declaration, Authorisation for Deduction of Outstanding Amounts.
• Tenderer must not be restricted for SCM abuse, have tax matters in order, not be in conflict of interest, not found guilty of contravening Competition Act.
• Provide audited financial statements for past 3 years if transaction value exceeds R10 million (VAT inclusive).

• Comply with Occupational Health and Safety Act and regulations.
• Submit Health and Safety Plan upon request to demonstrate competencies and resources.
• Sign Occupational Health and Safety Agreement (Section 37(2) of OHSA).
• Ensure subcontractors also comply with health and safety requirements.

• Contract includes Conditions of Tender, Specifications, Price Schedule, Special Conditions, General Conditions, and Annexures.
• Standby Bidder may be nominated for award if contract terminates.
• Objections/complaints must be lodged within 14 days of decision/action.
• Appeals under Section 62 of Municipal Systems Act must be submitted in writing to City Manager within 21 days of decision notification.
• Rights to approach High Court or under PAJA/PAIA are preserved.
• POPIA compliance required for personal information processing.
• Tender validity: 120 days initially, extendable to 12 months plus possible 6-month extension.
• CCT may cancel tender before award due to changed circumstances, lack of funds, no acceptable tenders, material irregularity, or inability to negotiate market-related pricing.
• Tender withdrawal permitted at CCT discretion; liable for additional costs if withdrawn improperly.

• The 90/10 price/preference points system applies for tenders above R50 million.
• Points for preference allocated per Preference Schedule.
• Specific goals for preference points:
• Women ownership: >75-100% = 3 points, >50-75% = 2 points, >25-50% = 1 point, >0-25% = 0.5 point, 0% = 0 points.
• Black ownership: >75-100% = 3 points, >50-75% = 2 points, >25-50% = 1 point, >0-25% = 0.5 point, 0% = 0 points.
• Disability ownership: >2% = 1 point, >0-2% = 0.5 point, 0% = 0 points.
• Promotion of Micro and Small Enterprises: 3 points based on B-BBEE status level.
• Submit documentary proof: CSD Registration report, B-BBEE certificate, proof of disability, company registration, sworn affidavit.