Request for quotation for construction of shelter for new back-up generator at rand water head office

• Closing date and time: 30 July 2026 at 16:00.
• Issue date: 08 July 2026.
• Clarifications/addenda/extension of closing date will be provided no later than three (3) calendar days before the closing date.
• No compulsory briefing session is indicated.

Bid procedure enquiries:

• Buyer: Khutso Ramafalo – email [email protected]
• Sourcing Manager: Ntikane Radebe – email [email protected]
• Telephone contact is currently unavailable; submit correspondence via email.
• Submission address: Rand Water Online Bids Application or https://bids.randwater.co.za/.

• Submit only via Rand Water Online Bids Application or https://bids.randwater.co.za/. Email submissions will not be considered.
• Submit by the closing date and time: 30 July 2026 at 16:00. Late submissions will not be accepted.
• Use the official forms provided; do not re-type them.
• Fully complete and sign the Form of Offer.
• Submit one (1) copy of the bid document and all returnables.
• No submissions will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Rand Water will issue clarifications, addenda, or extensions no later than three (3) calendar days before the closing date.
• Bid validity period: not more than 90 days from the closing date. Rand Water reserves the right to extend.

Mandatory: CIDB contractor grading designation of 3EB or higher. Proof of registration (or application) with the Electrical Conformance Board of South Africa (ECBSA) for the company or a director. Fully completed and signed Form of Offer. Bidders must not be persons in the service of the state or associated companies. Joint ventures are eligible if all members are CIDB registered and the lead partner meets the 3EB requirement.

Scope: Electrical maintenance on an as-and-when-required basis at various Rand Water sites for a period of 12 months.

Key requirements:

• Minimum CIDB contractor grading designation: 3EB or higher.
• Joint ventures are eligible provided all members are CIDB registered, the lead partner has at least a 3EB grading, and the combined grading meets requirements.
• Technical requirements are fully stated in the bid documentation.
• The contract is awarded to a maximum of 1 supplier.
• Standard Conditions of Tender are the CIDB Standard for Uniformity in Engineering and Construction Works Contracts (August 2019) Annexure C.

Mandatory documents and registrations:

• CIDB registration: Certificate of Contractor Registration or application form.
• Electrical Conformance Board of South Africa (ECBSA): Proof of registration of the company or a director.
• Central Supplier Database (CSD) number.
• Tax compliance: Tax clearance status will be verified via SARS.
• B-BBEE: Submit a B-BBEE certificate or sworn affidavit (for EMEs and QSEs). Non-submission scores zero points but does not disqualify.
• SBD 4 Bidder’s Disclosure must be completed.
• SBD 6.1 Preference Points Claim Form must be completed.
• Compulsory Enterprise Questionnaire (T2.2.1) must be completed.
• Resolution letter for the contractor.
• Ensure no director/partner appears on the Register of Tender Defaulters or has been convicted of fraud/corruption in the last five years.

Evaluation is a three-step process:

• Pre-qualification: Must meet all criteria in T1.3.1.
• Functionality evaluation: Scored out of 100; a minimum of 70 points is required to proceed.
• Price and preference: Uses the 80/20 preferential point system.

Pre-qualification criteria:

1. CIDB registration: Must be registered with CIDB, or capable of registration prior to evaluation, with a contractor grading designation of 3EB or higher.
2. Fully complete and sign the Form of Offer and Acceptance.
3. Provide proof of registration of the company or a director with the Electrical Conformance Board of South Africa (ECBSA).

Functionality criteria (weighted):

1. Previous related experience (25% weight): Submit company reference letters and completion letters (1 for weak, 2 for moderate, 3 for good).
2. Human resource capacity (40% weight): Submit company organogram and CVs for Master Electrician (with ECB number), technicians (with Wireman’s license), and Electrical Artisans (with trade tests).
3. Equipment resource capacity (25% weight): Demonstrate capacity of plant, equipment, vehicles, etc., relative to the scope.
4. Work breakdown/schedule/project programme (10% weight): Submit a credible maintenance schedule with clear service intervals.

Preference points:

• Price scored out of 80 points using the formula Ps = 80
• (1 - (Pt - Pmin)/Pmin).
• B-BBEE status scored out of 20 points according to level (Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Bidders without a B-BBEE certificate or affidavit score zero but are not disqualified.
• Total adjudication points PT = Ps + PP. Rand Water does not bind itself to accept the highest-scoring bid.