Design, build, and install custom exhibition stand for tcta at wisa 2026 biennial conference

Appointment of a service provider to design, build, and set up exhibition stands for TCTA at the WISA 2026 Biennial Conference & Exhibition. The stand must be professional, innovative, and visually impactful, effectively communicating TCTA’s mandate, strategic objectives, and contributions to water security and bulk raw water infrastructure in South Africa. The service provider must deliver an end-to-end solution, including concept development, design, fabrication, transportation, installation, on-site support, and post-event dismantling. The stand must align with TCTA’s corporate identity and serve as an engaging platform for stakeholder interaction and knowledge sharing.

Closing date: 26 June 2026 at 11:00. Clarification deadline: 23 June 2025 at 11:00. Bid validity period: 30 days from closing date. Event dates: Setup on 21 July 2026, exhibition from 22–24 July 2026, breakdown on 24 July 2026.

Enquiries and submissions: Email [email protected]. No phone or fax numbers provided.

Submit proposals via email to [email protected] by the closing date and time. Bids must be submitted on the official forms provided (not re-typed). Late bids will not be accepted. Mandatory documents: two signed reference letters or fully completed Annexure A (for exhibition stand experience). Non-mandatory documents: itemised RFQ Pricing Schedule, valid B-BBEE certificate (SANAS-accredited), SBD 1, SBD 4, SBD 6.1, CSD registration proof. Failure to submit mandatory documents will result in disqualification. Failure to submit non-mandatory documents linked to functionality criteria will result in zero points for those criteria. Pricing must be firm, unconditional, and completed as presented in the RFQ schedule.

details on the client’s official letterhead will be

considered.

Design, build, and set up a custom exhibition stand for TCTA at the WISA 2026 Biennial Conference & Exhibition (CTICC, Cape Town). Scope includes: end-to-end solution (concept development, stand design, fabrication, transportation, installation, on-site support, dismantling). Stand must align with TCTA’s corporate identity and showcase its mandate and projects. Key deliverables: Main stand structure (customised design), reception area (custom-built counter with TCTA branding, lockable storage, integrated lighting), concealed lockable storeroom (1m x 1m with shelving), feature walls (TCTA colours, high-quality printed graphics, illuminated branding, LED lighting), multimedia display (55-inch+ wall-mounted LED screen, concealed cabling), meeting area (4 single-seater couches, coffee table, 2 high stools), graphic elements (large-format backlit panels, circular/creative panels, interchangeable graphics), premium flooring (raised system, timber-look laminate/vinyl, non-slip, 18m²), landscaping (minimum 2 decorative plants). Technical requirements: 3D renderings for approval, modular aluminium/MDF construction, electrical compliance, EMS approval, Structural Engineer Certificate, safety line, caution tape/signage. Materials: 16mm MDF/Supawood, powder-coated aluminium frames, aluminium composite panels for graphics. Electrical: LED spotlights, flood lights, plug points, DB board, tube lights. Furniture: 4 couches, 2 cocktail chairs, 1 coffee table (bent glass).

Bidders must have completed at least 2 projects in the provision of exhibition stands for corporate, government, or institutional clients. Submit 2 signed reference letters (on client’s official letterhead with full contact details) or fully complete Annexure A. References must specifically address exhibition stand provision. A portfolio showcasing previous work, including examples of stands designed for large-scale conferences, trade shows, or industry-specific events, is required. Bidders must manage all personnel assigned to the project.

Complete the RFQ Pricing Schedule as presented. Prices must be firm, unconditional, and include all disbursements. Reflect prices excluding and including VAT. The schedule must cover the entire scope of work, including all items listed (e.g., stand structure, reception area, feature walls, multimedia display, furniture, flooring, electrical, graphics, labour, transport). Bidders who fail to submit prices as presented will not be considered for evaluation.

Complete the RFQ Pricing Schedule as presented. Prices must be firm, unconditional, and include all disbursements. Reflect prices excluding and including VAT. Bidders who fail to submit prices as presented will not be considered for evaluation. TCTA’s Standard Conditions of Bid apply. Payment terms and bonds/guarantees are not specified.

Mandatory: Two signed reference letters (on client’s official letterhead with full contact details) or fully completed Annexure A, demonstrating experience in providing exhibition stands for corporate, government, or institutional clients. Non-mandatory: Valid B-BBEE certificate (SANAS-accredited), DTIC B-BBEE certificate, or valid Sworn Affidavit for EME/QSE (must comply with Annexure B requirements). Consolidated B-BBEE certificate required for joint ventures. SBD forms: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim). Proof of registration on the National Treasury Central Supplier Database (CSD). Tax Compliance: Submit SARS TCS PIN or CSD number. No bids accepted from persons in the service of the state or entities with directors/members in state service. Foreign bidders must comply with additional requirements if applicable.

B-BBEE points are awarded out of 20 for bids evaluated using the 80/20 system. Points are allocated as follows: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Joint ventures or consortia must submit a consolidated B-BBEE certificate. All B-BBEE certificates must be from SANAS-accredited verification agencies, unless the bidder is an EME or QSE, in which case a validly commissioned Sworn Affidavit (complying with Annexure B) is required. No points will be awarded if the Sworn Affidavit does not meet the requirements.

Health and safety requirements include: EMS approval, Structural Engineer Certificate, and safety line for the stand. Pre-cleaning of the stand is required prior to handover. Flooring must have caution tape and signage on steps. All electrical connections must comply with venue regulations. Concealed cabling and power connections are mandatory for multimedia displays.

The successful bidder must sign a written contract (SBD7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2017. TCTA’s Standard Conditions of Bid apply, and TCTA reserves the right to cancel or not award the bid. Contractors may be required to substantiate claims for preference points. Fraudulent claims or non-fulfilment of contract conditions may result in disqualification, cost recovery, contract cancellation, or legal action, including restrictions from conducting business with the public sector for up to 10 years.

Bidders must have completed at least 2 projects in provision of exhibition stands for corporate,

government, or institutional clients. They must also submit 2 reference letters or fully complete

annexure A. References must specifically speak to the provision of exhibition stands for corporate,

government, or institutional clients.

The 80/20 preference point system applies. Price accounts for 80 points, and B-BBEE contributes 20 points. B-BBEE points are allocated as follows: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Joint ventures must submit a consolidated B-BBEE certificate. Failure to submit proof for specific goals (e.g., B-BBEE) will result in zero points for those goals. The organ of state reserves the right to verify claims. Price scoring uses the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = bid price, Pmin = lowest acceptable bid price.