Digitalisation of agrément south africa’s certification system – 36-Month service provider contract

• Closing date: 15 July 2026 at 12:00 (as per tender record)
• No compulsory briefing session details are provided in the document
• No site visit dates are specified
• No clarification deadline is stated in the document

• No specific SCM or technical contact details are provided in the General Conditions of Contract document
• Contact information should be obtained from the complete tender pack or advertised tender listing

• Bidders must accept the General Conditions of Contract as the minimum terms upon which Agrément South Africa (ASA) will enter into a contract
• Bidders must submit the General Conditions of Contract with their bid, duly signed by an authorised representative
• A signed bidder declaration form must be included in the bid submission
• Bidders must declare they did not have access to any ASA proprietary information that may have unfairly placed them in a preferential position
• All bid documents supplied by ASA remain proprietary and must be returned upon request
• Bidders bear all costs of preparing and submitting their bids
• No information relating to the bid may be disclosed without ASA's written approval

• Signed General Conditions of Contract submitted with the bid
• Signed bidder declaration form confirming commitment to act honestly, fairly, and with due skill
• Declaration of no access to ASA proprietary information
• Tax clearance certificate
• CSD registration confirmation

• The service involves digitising the Certification System at Agrément South Africa's Hatfield Offices
• Contract duration: 36 months
• A Service Level Agreement (SLA) will be negotiated and concluded upon award, regulating specific terms and conditions
• The SLA must include: resources allocated to ASA, details of inclusions and exclusions, and standard turnaround times
• ASA reserves the right to accept or reject any amendments or additions proposed by bidders if unacceptable or posing risk to the organisation

• Bidders must act honestly, fairly, and with due skill, care and diligence in the interests of ASA
• Bidders must have and effectively employ resources, procedures and appropriate technological systems for proper service performance
• Bidders must act with circumspection and treat ASA fairly in situations of conflicting interests
• Bidders must comply with all applicable statutory and common law requirements
• Bidders must conduct business activities with transparency and uphold ASA's interests before any other consideration
• Bidders must make adequate disclosures of relevant material information including actual or potential own interests

• No specific pricing format, payment terms, or financial capacity requirements are detailed in the General Conditions of Contract document
• Bidders should refer to the complete tender documentation for financial requirements

• Tax Compliance: Bidders must be tax compliant. Awards may be withdrawn or contracts cancelled if a bidder is found not tax compliant at award or if fraudulent tax clearance was submitted. Contracts may be cancelled if the bidder does not remain tax compliant for the full term
• Central Supplier Database (CSD): Bidders must be CSD registered and verified as compliant
• Tender Defaulters and Restricted Suppliers: No award will be made to bidders whose name appears on the Register of Tender Defaulters or List of Restricted Suppliers kept by National Treasury. Contracts may be cancelled if a bidder is blacklisted by another government institution
• B-BBEE: B-BBEE details are required but specific requirements are not detailed in this document
• Conflict of Interest: Bidders must act honestly, fairly, with due skill, care and diligence. Bidders must disclose actual or potential conflicts of interest
• Anti-Corruption: Bidders will be disqualified for collusive tendering, anti-competitive conduct, offering inducements, or fraud/forgery convictions
• Sub-contractors: Bidders remain responsible for their sub-contractors' compliance with all bid terms and conditions

• No specific health and safety requirements are detailed in the General Conditions of Contract document
• Bidders should refer to the complete tender pack for OHS requirements

• Contract award is conditional upon the bidder accepting the General Conditions of Contract as minimum terms
• Upon award, ASA and the successful bidder will negotiate and conclude an SLA regulating specific terms and conditions
• ASA reserves the right to accept or reject any amendments or additions proposed by a bidder if unacceptable or posing risk
• The SLA must include: resources allocated to ASA, details of inclusions and exclusions, and standard turnaround times
• Misrepresentations in a tender may result in service termination and claims against the bidder
• In case of conflict between the bidder's proposal and the SLA, the SLA prevails
• Bidders participate entirely at their own risk; ASA shall not be liable for any costs or damages incurred
• Bidders must indemnify ASA for costs or damages resulting from breach of bid conditions
• South African law governs the bid and dispute resolution process; exclusive jurisdiction of South African courts applies
• Bidders are responsible for ensuring their personnel and sub-contractors comply with all bid terms
• ASA may terminate the agreement or suspend services if funds are no longer available or services do not meet specifications
• Upon termination, the successful bidder is entitled to payment in full for services delivered up to the date of cancellation
• Commission penalties will be enforced as stated in the SLA if not adhered to

• The SLA must include: resources that will be allocated to ASA, details of inclusions and exclusions, and standard turnaround times
• Bidders must declare they will act honestly, fairly, and with due skill, care and diligence
• Bidders must have effective resources, procedures and appropriate technological systems for proper performance
• Bidders must avoid fraudulent and misleading advertising, canvassing and marketing
• Bidders must ensure information acquired from ASA is not used or disclosed without written consent

• Award may be made to a bidder that did not score the highest points in accordance with PPPFA section 2(1)(f)
• ASA may negotiate with preferred bidders regarding terms and conditions without offering the same opportunity to non-preferred bidders
• ASA may accept part of a tender rather than the whole tender
• ASA may carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of services offered
• Multiple bidders may be awarded based on size or geographic considerations

• Submit the SBD 4 Bidder’s Disclosure form as part of your bid. This is mandatory for all bidders (natural or juristic persons).
• Your bid must be prepared independently, without consultation, communication, agreement, or arrangement with any competitor. Joint ventures or consortiums are exempt from this rule.
• Do not disclose your bid terms (e.g., pricing, specifications, delivery details) to any competitor before the official bid opening or contract award.
• Avoid any consultations, communications, or agreements with competitors regarding bid quality, quantity, pricing methods, market allocation, or submission decisions.
• Do not engage with officials of Agrément South Africa during the procurement process, except to clarify your submitted bid. Do not participate in drafting specifications or terms of reference.
• Bids suspected of collusion or restrictive practices may be reported to the Competition Commission (administrative penalties under Section 59 of the Competition Act) or the NPA (criminal investigation). Bidders may also face a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.
• False or incomplete disclosures will result in automatic bid disqualification. The state may reject the bid or take action under PFMA SCM Instruction /22.

• The SBD 4 Bidder’s Disclosure form must be completed, signed, and submitted with the bid. The signatory must certify the accuracy of the information provided.

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. They must have no undisclosed conflicts of interest with state employees or Agrément South Africa officials. The bid must be prepared independently without collusive practices. All declarations must be complete and truthful to avoid disqualification and potential legal consequences.

• Bidders (or their directors, trustees, shareholders, members, partners, or controlling persons) listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Disclose if the bidder or any controlling person is employed by the state. Provide full names, ID numbers, and state employee numbers if applicable.
• Disclose any relationship between the bidder (or connected persons) and employees of Agrément South Africa. Provide particulars if applicable.
• Disclose any interest in other related enterprises (whether bidding or not). Provide particulars if applicable.
• Certify that the disclosure is true and complete. Failure to do so will result in bid disqualification.

• The state may reject the bid or take action under PFMA SCM Instruction /22 if the disclosure is false or incomplete.

• Certify that the disclosure is read, understood, and true. Bid disqualification applies if the disclosure is incomplete or false.

• Price is defined as the tendered amount for goods or services, including all applicable taxes less all unconditional discounts.
• The 'rand value' of a contract is its total estimated value in Rand at the time of bid invitation, including all applicable taxes.

• You must submit proof/documentation to claim preference points for Specific Goals (SMMEs, >50% Black female ownership, >50% Black youth ownership). Failure to do so means you forfeit these points.
• The organ of state reserves the right to require you to substantiate any preference claim.
• The tender includes a declaration form requiring:
• Company/firm name and registration number.
• Selection of company type (e.g., (Pty) Ltd, Close Corporation).
• A signed declaration by an authorised representative certifying the accuracy of information and acknowledging potential penalties for fraudulent claims, including disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.

• Specific Goals for B-BBEE preference points are:
• SMMEs: 10 points.
• >50% Black female ownership: 5 points.
• >50% Black youth ownership: 5 points.
• You must submit proof/documentation to claim these points. Failure to do so means you forfeit them.
• The organ of state may require you to substantiate any preference claim.
• The procurement is governed by the Preferential Procurement Policy Framework Act, 2000.

• The tender includes a declaration form requiring:
• Company/firm name and registration number.
• Selection of company type.
• A signed declaration by an authorised representative certifying the accuracy of information and acknowledging that:
• The organ of state may require documentary proof of preference claims.
• Fraudulent claims or breach of contract conditions may lead to:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages.
• Contract cancellation and claim for damages.
• Recommendation to restrict the tenderer/contractor from state business for up to 10 years.
• Potential criminal prosecution.