Supply, installation, commissioning and validation of three identical fume cupboards for necsa (north west)

• Document: Compliance requirements could not be extracted due to insufficient searchable text in the provided PDF.
• Bidder guidance: Request the full tender document from Necsa to identify all mandatory compliance requirements, which typically include: CSD registration, valid tax clearance, B-BBEE certificate or sworn affidavit, CIDB grading (if applicable), CIPC registration, professional body registrations (e.g., ECSA for engineering), and any local content or designated sector requirements.

• Closing date: 19 August 2026.
• Closing time: 11:00am.
• Bid validity period: 90 working days from closing date.
• Clarification questions must be sent at least three working days before closing date.

• Enquiries: Mr. Buyani Nsibande.
• Email: [email protected].
• Tel: +27 (0) 12 305 6072.
• Submission address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, Brits Magisterial District, Madibeng Municipality, North West, 0240.

• Submit bid by 11:00am on 19 August 2026.
• Deposit bid documents in the tender box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, Brits Magisterial District, Madibeng Municipality, North West, 0240.
• Physical size of bid response must not exceed 400mm x 100mm x 150mm.
• Submit two separate sealed envelopes: Envelope One (Technical Proposal) and Envelope Two (Pricing Proposal).
• Each envelope must contain two hard copies (one original, one copy) and one electronic copy on disk or memory stick.
• No pricing information in Envelope One.
• All compulsory returnable documents must be in Envelope Two.
• All documents must be typed, signed in black ink by an authorised person, and each page initialled.
• Late submissions will not be considered.

Mandatory: Valid ISO 9001 certification (or equivalent) in OEM name; valid COIDA certificate; SARS tax clearance; completion of bidder information form; compliance statement for specification MES–MEC-PUR-0008; statement for 12-month guarantee. Technical scoring threshold: ≥80/100 points. Pre-qualification: Non-compliance results in automatic disqualification. B-BBEE proof required for preference points.

• Scope: Supply, install, commission and validate three identical fume cupboards as per specification MES – MEC-PUR - 0008.
• Detailed specifications provided in attached document MES – MEC-PUR - 0008.
• Bidder must identify any obvious omissions from scope and include in price.
• Strict compliance with all technical and commercial requirements required.
• Project plan and schedule required from contract award to handover.
• Work occurs in a radiological area (red contamination and blue radiation).
• Equipment used for lifting/rigging inside facility may become contaminated and must be left to decay or handed to Necsa.
• Site access restricted; foreign citizens must submit passport copy at least four weeks before required entry.

• Pricing breakdown required per line item, with detailed breakdown for line item 3.
• Hourly labour rates must include all charges, overheads, allowances, and contributions.
• Pricing schedule includes items for preliminary work, safety file, supply/installation, validation, SAT, spare parts, manuals, training, lifting equipment, induction costs, and contingency.
• Fixed costs: Necsa induction and screening (R15,000), contingency provision (R150,000).
• All costing must be typed; handwritten pricing not accepted.

• Mandatory documents: Bidder information form, SARS tax compliance letter/PIN, ISO 9001 or equivalent certification, compliance statement for scope MES – MEC-PUR - 0008, statement for 12-month guarantee, valid COIDA certificate.
• Consortium/JV/sub-contractors require valid tax clearance for each member.
• Required SBD forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 7.1.
• Necsa policies: Terms and Conditions of Contract, Confidentiality Agreement, Alcohol and Drug Control Policy, Safety, Health and Environmental Policy.
• B-BBEE proof required for preference points.
• Successful bidder must register as Necsa supplier if not already registered.
• POPIA data processing agreement (FIN-SCM-AGR-0002) must be completed and signed.

• The document text was insufficient for automated extraction of compliance requirements. Bidders should review the full tender document for mandatory compliance criteria, which typically include:
• Central Supplier Database (CSD) registration with valid tax compliance status.
• Valid B-BBEE certificate or sworn affidavit for preference points.
• CIDB grading (if construction-related) – confirm required grade.
• CIPC company registration documents.
• Professional registrations (e.g., ECSA, SACPCMP) if applicable.
• Local content and production requirements per DTIC designations.
• Any NECSA-specific safety, health, environmental, and quality (SHEQ) requirements.
• Confirm all compliance documents are current and certified where required.

• Closing date: 12 August 2026.
• Closing time: 11:00 AM.

• Bidding procedure enquiries may be directed to Mr Fhatuwani Mukwevho.
• Telephone number: 012 305 5531.
• Email address: [email protected].

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be considered.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
• Bids may be deposited in the bid box situated at the specified street address (address not provided in extracted text).
• Online submission is also an option.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to provide or comply with any required particulars may render the bid invalid.

Bidders must not be listed in Register for Tender Defaulters or List of Restricted Suppliers. Must comply with tax obligations (SARS PIN or CSD number). Must submit B-BBEE status verification. Cannot be persons in service of the state or companies with state-employed directors. Must complete all declaration forms truthfully.

• Scope: Supply, install, commission and validate three (3) identical fume cupboards.
• Note: Failure to provide or comply with any of the required particulars may render the bid invalid.

• Pricing must be submitted on the official pricing schedule.
• The offer must be valid for a specified number of days from the closing date of the bid.
• Payment terms: Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note.

• Bidders must submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. Alternatively, a Central Supplier Database (CSD) number can be provided if no TCS PIN is available.
• A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• Bidders must complete and submit the SBD 6.1 Preference Points Claim Form.
• Bidders must disclose any relationship with state employees and declare no collusive practices.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

• The contract covers the supply of goods or works, or the rendering of services.

• Fees are payable as set out in the Pricing Schedule (Annexure 'E' of the SLA) for full and complete performance.
• Payment is subject to the provisions regarding penalties.
• NECSA may withhold a retention fee of 10% of the contract value, payable within three (3) months after receipt of all goods/services and issuance of a certificate of acceptance.
• The service provider must submit a monthly statement by the last day of the month with an original invoice.
• If correct, payment will be made within thirty (30) days via electronic bank transfer.

• No contract will be concluded with a bidder whose tax matters are not in order.
• A valid original Tax Clearance Certificate from SARS must be submitted prior to award.
• Subcontracting: Preference must be given to Black Empowerment Companies as subcontractors.
• All subcontracts must be notified to NECSA in writing.
• The service provider must ensure sufficient insurance cover for its liabilities.
• The service provider indemnifies NECSA against third-party claims of intellectual property infringement and against losses from breach of warranties.
• Confidentiality: Service provider personnel must be informed of and sign agreements regarding Section 51 of the Nuclear Energy Act, 1999.

• These standard Terms and Conditions apply to all NECSA bids, contracts, and orders.
• A Service Level Agreement (SLA) may provide specific conditions; in case of conflict, the SLA supersedes.
• Assignment or subcontracting requires NECSA's prior written consent.
• Subcontracting must give preference to Black Empowerment Companies.
• The service provider indemnifies NECSA against loss, damage, and third-party IP claims.
• Each party is responsible for its own insurance.
• Payment is based on the Pricing Schedule after full performance and acceptance of deliverables.
• A 10% retention fee may apply, payable three months after completion and acceptance.
• Deliverables are evaluated in a 7-day period; non-conformities must be corrected promptly.
• Penalties for delay are calculated per a formula in Annexure 'D' of the SLA.
• Force majeure events beyond reasonable control relieve liability.
• Confidentiality is strict; personnel must sign agreements regarding the Nuclear Energy Act.
• Intellectual property: NECSA data remains NECSA property; service provider's IP remains theirs.
• Disputes are first escalated between project managers, then executive managers.
• Breach must be remedied within 7 days after written notice, or the aggrieved party may terminate.
• The contract is governed by South African law and must be in English.
• Goods are warranted as new, unused, and defect-free for 12 months after delivery or 18 months after shipment, whichever is earlier.
• Tax compliance is mandatory; a SARS Tax Clearance Certificate is required before award.

• NECSA will evaluate deliverables within a seven (7) day 'Evaluation Period' after submission.
• If deliverables fail to conform, NECSA will notify the service provider in writing within the Evaluation Period.
• The service provider must correct non-conformities at its own expense.
• NECSA then has a seven (7) day 'Verification Period' to confirm corrections.
• If NECSA does not notify acceptance, deliverables are deemed accepted upon expiry of the Evaluation or Verification Period.