What are the submission requirements for this tender (Ref: OVI01REQ004004)?

• Submit a written quotation via email to NembanzheniM@arc.agric.za as per the terms of reference (TOR). • Quotation must be on official letterhead, duly signed, and include a delivery date. • Include completed and signed Standard Bidding Documents (SBD) forms (SBD 6.1 and SBD 4); failure to do so may result in disqualification. • Provide your Central Supplier Database (CSD) registration number and full CSD report. • Quotations must be valid for 60 days. • Clearly state the warranty period and extent for the goods quoted. • For services, submit documentation of relevant experience. • Prices must be in South African Rand, inclusive of VAT, delivery, insurance, and taxes. • No price adjustments or amendments to delivery particulars will be considered after submission. • Goods/services must be delivered to ARC Institute at 100 Old Soutpan Road, Onderstepoort, Pretoria upon receipt of a purchase order. • General Conditions of Contract issued by National Treasury apply. • ARC supply chain management code of conduct applies. • ARC reserves the right to accept/reject special terms, conduct due diligence, and benchmark prices.

How will bids be evaluated?

• Evaluation uses the 80/20 preference point system for quotations valued between R2,000 and below R50,000,000 (including VAT). • Price scores a maximum of 80 points: the lowest acceptable price scores 80 points. • Specific goals score a maximum of 20 points, allocated as follows: - Ownership by Historically Disadvantaged Individuals (HDIs) at 51%+: 6 points. - Ownership by Women at 51%+: 4 points. - Ownership by Youth at 51%+: 4 points. - Ownership by Persons with Disabilities (PwD) at 51%+: 2 points. - B-BBEE Status Level 1-4: 2 points. - Promotion of SMMEs (RDP Goals): 2 points. • Only bidders claiming specific goals will be considered for scoring on the 20 points. • Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. • Submit a signed SBD 4 (Bidder’s Disclosure) confirming no conflicts of interest or collusion. • The organ of state may require substantiation of any preference claims.

What are the technical specifications?

• Scope: Calibration of a Heating or Digestion block at five temperature points. • Quantity: 1 unit (EA). • Equipment details: - Model: Labcon DCA4S. - Serial number: L28584. - Voltage: 220AC 50/60Hz. - Phase: 1 PH. • Delivery location: OVI - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand, inclusive of VAT, delivery, insurance, and taxes. • No price adjustments or amendments to delivery particulars will be considered after submission. • Quotations must indicate the validity period (60 days). • Supplier accepts full responsibility for the proper execution and fulfilment of the goods/services quoted. • Payment terms: Goods/services supplied upon receipt of a purchase order from ARC.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD): include CSD number and full report. • Submit completed and signed Standard Bidding Documents (SBD) forms (SBD 6.1 and SBD 4). • B-BBEE: Points awarded for B-BBEE Status Level 1-4 (2 points under specific goals). • Ownership requirements for preference points: - HDIs (51%+ ownership): 6 points. - Women (51%+ ownership): 4 points. - Youth (51%+ ownership): 4 points. - Persons with Disabilities (PwD) (51%+ ownership): 2 points. • Promotion of SMMEs (RDP Goals): 2 points. • Quotation must be on official letterhead, duly signed, and indicate delivery date. • General Conditions of Contract (National Treasury) and ARC supply chain management code of conduct apply. • Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.

What are the important dates and deadlines for this tender?

• Closing date: 24 June 2026 at 11:00. • A compulsory site briefing is required, but no date, time, or venue is provided in the document.

Who should be contacted for queries about this tender?

• Enquiries: Malindi Nembanzheni, Supply Chain Management. • Email: NembanzheniM@arc.agric.za. • Delivery address: OVI - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

ARC Gauteng RFQ: Calibration of Heating Block

RFQOVI01REQ004004.pdfReview complete

Important Dates

Source: OVI01REQ004004.pdf (RFQ)

Closing date: 24 June 2026 at 11:00.
A compulsory site briefing is required, but no date, time, or venue is provided in the document.

Briefing Session

Source: OVI01REQ004004.pdf (RFQ)

A compulsory site briefing is required, but no details on date, time, or venue are provided in the document.

Contact Information

Source: OVI01REQ004004.pdf (RFQ)

Enquiries: Malindi Nembanzheni, Supply Chain Management.
Email: [email protected].
Delivery address: OVI - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

Submission Guidelines

Source: OVI01REQ004004.pdf (RFQ)

Submit a written quotation via email to [email protected] as per the terms of reference (TOR).
Quotation must be on official letterhead, duly signed, and include a delivery date.
Include completed and signed Standard Bidding Documents (SBD) forms (SBD 6.1 and SBD 4); failure to do so may result in disqualification.
Provide your Central Supplier Database (CSD) registration number and full CSD report.
Quotations must be valid for 60 days.
Clearly state the warranty period and extent for the goods quoted.
For services, submit documentation of relevant experience.
Prices must be in South African Rand, inclusive of VAT, delivery, insurance, and taxes.
No price adjustments or amendments to delivery particulars will be considered after submission.
Goods/services must be delivered to ARC Institute at 100 Old Soutpan Road, Onderstepoort, Pretoria upon receipt of a purchase order.
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
ARC reserves the right to accept/reject special terms, conduct due diligence, and benchmark prices.

Returnable Documents

Source: OVI01REQ004004.pdf (RFQ)

SBD 6.1: Preference Points Claim Form (must be completed to claim specific goals points).
SBD 4: Bidder’s Disclosure (declaration on state employment, relationships, interests, and collusion).
Both forms must be included in the bid submission.

Evaluation Criteria

Source: OVI01REQ004004.pdf (RFQ)

Evaluation uses the 80/20 preference point system for quotations valued between R2,000 and below R50,000,000 (including VAT).
Price scores a maximum of 80 points: the lowest acceptable price scores 80 points.
Specific goals score a maximum of 20 points, allocated as follows:
Ownership by Historically Disadvantaged Individuals (HDIs) at 51%+: 6 points.
Ownership by Women at 51%+: 4 points.
Ownership by Youth at 51%+: 4 points.
Ownership by Persons with Disabilities (PwD) at 51%+: 2 points.
B-BBEE Status Level 1-4: 2 points.
Promotion of SMMEs (RDP Goals): 2 points.
Only bidders claiming specific goals will be considered for scoring on the 20 points.
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Submit a signed SBD 4 (Bidder’s Disclosure) confirming no conflicts of interest or collusion.
The organ of state may require substantiation of any preference claims.

Technical Specifications

Source: OVI01REQ004004.pdf (RFQ)

Scope: Calibration of a Heating or Digestion block at five temperature points.
Quantity: 1 unit (EA).
Equipment details:
Model: Labcon DCA4S.
Serial number: L28584.
Voltage: 220AC 50/60Hz.
Phase: 1 PH.
Delivery location: OVI - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.

Financial Requirements

Source: OVI01REQ004004.pdf (RFQ)

Prices must be quoted in South African Rand, inclusive of VAT, delivery, insurance, and taxes.
No price adjustments or amendments to delivery particulars will be considered after submission.
Quotations must indicate the validity period (60 days).
Supplier accepts full responsibility for the proper execution and fulfilment of the goods/services quoted.
Payment terms: Goods/services supplied upon receipt of a purchase order from ARC.

Compliance Requirements

Source: OVI01REQ004004.pdf (RFQ)

Mandatory registration on the Central Supplier Database (CSD): include CSD number and full report.
Submit completed and signed Standard Bidding Documents (SBD) forms (SBD 6.1 and SBD 4).
B-BBEE: Points awarded for B-BBEE Status Level 1-4 (2 points under specific goals).
Ownership requirements for preference points:
HDIs (51%+ ownership): 6 points.
Women (51%+ ownership): 4 points.
Youth (51%+ ownership): 4 points.
Persons with Disabilities (PwD) (51%+ ownership): 2 points.
Promotion of SMMEs (RDP Goals): 2 points.
Quotation must be on official letterhead, duly signed, and indicate delivery date.
General Conditions of Contract (National Treasury) and ARC supply chain management code of conduct apply.
Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.

B-BBEE Requirements

Source: OVI01REQ004004.pdf (RFQ)

Specific goals points allocation (20 points maximum):
Ownership by HDIs at 51%+: 6 points.
Ownership by Women at 51%+: 4 points.
Ownership by Youth at 51%+: 4 points.
Ownership by Persons with Disabilities (PwD) at 51%+: 2 points.
B-BBEE Status Level 1-4: 2 points.
Promotion of SMMEs (RDP Goals): 2 points.
Only bidders claiming specific goals will be considered for scoring on the 20 points.

Contractual Terms

Source: OVI01REQ004004.pdf

Quotations must indicate a validity period of 60 days.
Prices must be in South African Rand, inclusive of VAT, delivery, insurance, and taxes.
No price adjustments or amendments to delivery particulars will be considered.
Supplier accepts full responsibility for the proper execution and fulfilment of the goods/services quoted.
ARC reserves the right to accept or reject special terms and conditions.
Quotations must be on official letterhead and duly signed.
Goods/services must be supplied upon receipt of a purchase order from ARC.
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
SBD forms must be signed and returned; non-compliance may result in disqualification.
ARC reserves the right to conduct due diligence and benchmark prices.

Special Conditions

Source: OVI01REQ004004.pdf

Submit a written quotation as per the terms of reference (TOR).
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
Essential administrative requirements: CSD registration, signed SBD forms, and email submission to [email protected].
Quotations must be valid for 60 days, on official letterhead, and indicate delivery date.
No price adjustments allowed; supplier accepts full responsibility for execution and fulfilment.
ARC reserves the right to accept/reject special terms, conduct due diligence, and benchmark prices.

Requirements

Source: OVI01REQ004004.pdf (RFQ)

Bidders must be registered on the Central Supplier Database (CSD) and include CSD number and full report.
Completed and signed Standard Bidding Documents (SBD) forms (SBD 6.1 and SBD 4) must be included.
Submission must be sent to [email protected].
SBD forms must be signed and returned with the quotation; failure may cause disqualification.
Quotation must indicate delivery date.
ARC reserves rights to due diligence and price benchmarking.
Quotations must be valid for 60 days.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Issuer-specific rules

These rules are linked to the type of public body issuing this tender.

Companies Act

Act 71 of 2008

medium

Relevant to governance and reporting obligations for state-owned companies and public entities.

Relevant because this tender appears to involve professional consulting, advisory, research, feasibility, or management services.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Financial Intelligence Centre Act (FICA)

Act 38 of 2001

medium

Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.

Relevant because this tender appears to involve professional consulting, advisory, research, feasibility, or management services.

Calibration service for labcon dca4s heating/digestion block (5 temperature points) – arc onderstepoort

Eligibility Criteria

Calibration service for labcon dca4s heating/digestion block (5 temperature points) – arc onderstepoort

Eligibility Criteria

Professional Services & Consulting Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Issuer-specific rules

Companies Act

Sector-specific rules

Financial Intelligence Centre Act (FICA)

Agricultural Research Council

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