Panel of electrical engineering maintenance service providers for acsa airports

• The tender involves electrical engineering maintenance services.
• Personnel requirements include a Technician with N3 in Electrical Engineering and a trade test, and an Assistant with N3 in Electrical Engineering.
• Includes third-party procurement for spares with a cost-plus-mark-up pricing model.

Returnable Documents: Not specified in the extracted content.

Personnel must hold required qualifications (National Diploma Electrical Engineering, N3 Electrical Engineering, trade test certification). Must be certified in X-Ray Maintenance for Site Supervisor role. Must demonstrate capability to manage spares inventory and operate within ACSA's inventory management system. Financial capacity to manage spares procurement and third-party contractor relationships.

• The contractor must provide personnel with specified qualifications:

• Site Supervisor: National Diploma in Electrical Engineering.
• Technician: N3 in Electrical Engineering and a trade test.
• Assistant: N3 in Electrical Engineering.

• Spares will be managed by the contractor using ACSA’s manual inventory management system.

• Contractor must fill in mark-up percentages for budgeting in these value ranges:

• R0 - r2,000
• R2,001 - r5,000
• R5,001 - r10,000
• R10,001 - r50,000
• Above R50,000

• The mark-up sub-total is part of the form of offer and acceptance.
• Cost basis: Net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

• Pricing for third-party procurement (spares and sub-contractor work) is based on cost plus a mark-up.
• Mark-up percentages are to be filled in by the contractor for budgeting purposes, applicable to the total of third-party quotations, not per line item.
• Mark-up tiers:

• R0 - R2,000: % (Contractor to fill)
• R2,001 - R5,000: % (Contractor to fill)
• R5,001 - R10,000: % (Contractor to fill)
• R10,001 - R50,000: % (Contractor to fill)
• Above R50,000: % (Contractor to fill)

• Cost basis: Net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• VAT is not part of mark-up calculations.
• The spares list must be prepared based on tenderer's best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

• The contractor is accountable for the mark-up percentage filled in the pricing table.
• The contractor must manage spares inventory per ACSA's manual inventory management system, including:

• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards and files.
• Managing spares movement.
• Ensuring safety and security of the allocated storeroom.
• Following ACSA inventory procedures.

• Storage space for spares will be allocated by ACSA and may be shared.

• The contractor must ensure safety and security of the storeroom allocated for spares.
• Storage space is provided by ACSA and may be shared based on availability.

• The mark-up amounts inserted by the contractor are for budgeting purposes and are not guaranteed.
• The mark-up will be applied to third-party quotations as per system requirements, and the contractor is accountable for the filled percentage.
• Mark-up applies to the total of the third-party quotation, not individual line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Costs are net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on tenderer's best current prices (excl. VAT).
• Actual spares costs are reimbursed upon submission of invoices and supporting documents.

Primary eligibility is demonstrated through the proposed team's formal qualifications and registrations as listed (ECSA, ORHVS, Trade Test, Diplomas). Financial eligibility is implied through the ability to manage the spares budget and third-party procurement mark-up structure. Compliance with ACSA's specified manual inventory management system is a mandatory operational criterion.

• The contractor must manage spares using ACSA’s manual inventory management system.
• The inventory system includes:

• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing spares movement.
• Maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records).
• Ensuring safety and security of the allocated storeroom.
• Managing inventory as per ACSA procedure.

• Storage space for spares will be allocated by ACSA and may be shared.
• Required personnel and qualifications:

• Engineer: B-Tech/BSc Electrical with ECSA Registration and ORHVS.
• Site Manager: National Diploma in Electrical Engineering and ORHVS.
• Artisans: Trade Test in Electrical and ORHVS.
• Controls Technician: National Diploma in Instrumentations and ORHVS.
• Technical assistants: N3 in Electrical Engineering.

• The pricing schedule includes tiered mark-up rates for third-party procurement:

• R0 - R2,000: percentage mark-up (contractor to fill in).
• R2,001 - R5,000: percentage mark-up (contractor to fill in).
• R5,001 - R10,000: percentage mark-up (contractor to fill in).
• R10,001 - R50,000: percentage mark-up (contractor to fill in).
• Above R50,000: percentage mark-up (contractor to fill in).

• Cost is net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• The mark-up subtotal must be part of the form of offer and acceptance.

• Pricing for third-party procurement (spares and subcontractors) is cost plus mark-up.
• Mark-up rates are tiered based on item value:

• R0 - R2,000: percentage mark-up (contractor to fill in).
• R2,001 - R5,000: percentage mark-up (contractor to fill in).
• R5,001 - R10,000: percentage mark-up (contractor to fill in).
• R10,001 - R50,000: percentage mark-up (contractor to fill in).
• Above R50,000: percentage mark-up (contractor to fill in).

• The mark-up is applied to the total of the third-party quotation, not per line item.
• Cost is net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• VAT is not included in mark-up calculations.
• The spares list must be prepared based on tenderer's best current prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.
• The mark-up amounts in the table are for budgeting purposes only and are not guaranteed.

• The contractor is accountable for the mark-up percentage filled in the pricing table.
• The contractor must comply with ACSA's inventory management procedures.
• The contractor must ensure safety and security of the allocated storeroom.

• The mark-up percentage inserted by the contractor in the pricing table is for budgeting purposes.
• The total mark-up amount is not guaranteed but will be applied to third-party quotations as required.
• The contractor is held accountable for the mark-up percentage they fill in.
• Mark-up is applied to the total of the third-party quotation, not to individual line items.
• Spares and subcontractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost is the net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on the tenderer's best current prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

Personnel must hold relevant qualifications with ECSA registration where applicable. ORHVS (Occupational Certificate: Road Vehicle Testing Station) appears to be a required certification for certain roles. Bidders must be registered with appropriate professional bodies and have capability to manage inventory systems per ACSA procedures.

The tender requires a team with specific qualifications:

• Engineer: Must have a B-Tech or BSc in Electrical Engineering with ECSA registration and ORHVS.
• Site Manager: Must have a National Diploma in Electrical Engineering and ORHVS.
• Artisans: Must have a Trade Test in Electrical and ORHVS.
• Controls Technician: Must have a National Diploma in Instrumentations and ORHVS.
• Technical assistants: Must have N3 in Electrical Engineering.

Spares management:

• The contractor must manage spares using ACSA’s manual inventory management system.

Pricing schedule for third-party items:

• The contractor must fill in a mark-up percentage for different value ranges.
• Value ranges and budgeted amounts:
• R0 - R2,000: Budget R100,000.00
• R2,001 - R5,000: Budget R150,000.00
• R5,001 - R10,000: Budget R200,000.00
• R10,001 - R50,000: Budget R300,000.00
• Above R50,000: Budget R400,000.00
• The total mark-up amount is for budgeting only.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

Pricing and mark-up structure for third-party items:

• The contractor must fill in a mark-up percentage for different value ranges of items or services.
• Value ranges and budgeted amounts for spares:
• R0 - R2,000: Budget R100,000.00
• R2,001 - R5,000: Budget R150,000.00
• R5,001 - R10,000: Budget R200,000.00
• R10,001 - R50,000: Budget R300,000.00
• Above R50,000: Budget R400,000.00
• The total mark-up amount is for budgeting only and is not guaranteed.
• The mark-up will be applied to the total of third-party quotations, not per line item.
• Spares and sub-contractor work will be charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• The spares list must be based on the tenderer's best current spares prices (excluding VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

Key compliance and procedural requirements:

• The contractor is accountable for the mark-up percentage filled in the pricing table.
• Spares management duties include:
• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing spares movement.
• Maintaining an up-to-date inventory file (including purchase orders, work orders, delivery notes, stock count records).
• Ensuring safety and security of the allocated storeroom.
• Managing inventory according to ACSA's inventory procedure.
• Storage space for spares will be allocated by ACSA and may be shared based on availability.

Health and safety requirements for spares management:

• The contractor must ensure safety and security of the allocated storeroom.
• Storage space for spares will be provided by ACSA and may be shared based on availability.

Contractual terms regarding pricing and mark-up:

• The mark-up amounts inserted in the table are for budgeting purposes only and are not guaranteed.
• The mark-up will be applied to third-party quotations as per system requirements.
• The contractor is accountable for the mark-up percentage filled in the table.
• The mark-up applies to the total of the third-party quotation, not to individual line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be prepared using the tenderer's best current spares prices (excluding VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

Bidders must have: ECSA-registered electrical engineer, personnel with ORHVS certification where required, documented experience in MV switchgear and protection systems, completed Appendices E and F for project documentation, and ability to provide guarantees/warranties on official company letterhead signed by authorized signatory

The tender requires electrical engineering maintenance for MV networks at ACSA airports.

Key personnel and their required qualifications/experience:

• Engineer: B-Tech/BSc Electrical with ECSA registration and 3 years experience in MV ORHVS switchgear and protection.
• Site Manager: National Diploma in Electrical Engineering and ORHVS, 3 years experience in MV switchgear.
• Artisans: Trade Test in Electrical and ORHVS, 3 years experience in MV switchgear and protection.
• Controls Technician: National Diploma in Instrumentations and ORHVS, 3 years experience in protection and metering; SCADA and PLC experience advantageous.
• Technical assistants: N3 in Electrical Engineering.

Experience and capacity must be demonstrated through documented project lists and references.

Key personnel qualifications and experience:

• Engineer: B-Tech/BSc Electrical with ECSA registration and 3 years experience in MV ORHVS switchgear and protection.
• Site Manager: National Diploma in Electrical Engineering and ORHVS, 3 years experience in MV switchgear.
• Artisans: Trade Test in Electrical and ORHVS, 3 years experience in MV switchgear and protection.
• Controls Technician: National Diploma in Instrumentations and ORHVS, 3 years experience in protection and metering; SCADA and PLC experience advantageous.
• Technical assistants: N3 in Electrical Engineering.

A commitment letter for guarantees/warranties, signed by the CEO/MD or delegated signatory (with proof of delegation), is required on company letterhead.

Bidders must demonstrate:

• Company Experience: Provide a list of similar projects (Appendix E) with reference letters (Appendix F) to prove experience and contract values.
• Key Personnel: Submit proof of qualifications, experience, and professional affiliations (e.g., ECSA registration) for all listed roles.
• Guarantee and Warranties: Submit a signed commitment letter on company letterhead from the CEO/MD or delegated signatory (with proof of delegation).

The tender includes requirements for:

• Company Experience: Bidders must provide a proven track record through a list of projects (Appendix E) and reference letters (Appendix F).
• Guarantee and Warranties: A formal commitment letter on company letterhead, signed by the CEO/MD or delegated signatory (with proof of delegation), is required.

Points are awarded for each resource that fully meets the qualifications, experience, and affiliation requirements; no part points are awarded.

Returnable Documents: The form of offer and acceptance must include the Third Party Mark-up table.

Tenderers must have qualified electrical engineering personnel with ECSA Registration and ORHVS certifications. Must have trade-tested artisans for both electrical and mechanical/diesel disciplines. Must have controls technician with instrumentation diploma. Must be capable of managing inventory systems per ACSA procedures. Must provide competitive mark-up rates for third-party procurement across all value brackets.

• The contractor must manage spares using ACSA’s manual inventory management system.
• The system includes: conducting and submitting monthly and quarterly stock counts to the Service Manager; keeping up-to-date inventory cards; managing spares movement; maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records); ensuring safety and security of the allocated storeroom; managing inventory per ACSA procedure.
• Storage space will be allocated by ACSA and may be shared.
• Required personnel and qualifications:

• Engineer: B-Tech/BSc Electrical with ECSA Registration and ORHVS.
• Site Manager: National Diploma in Electrical Engineering and ORHVS.
• Artisans: Trade Test in Electrical and ORHVS; Trade Test in Mechanical/Diesel Mechanic.
• Controls Technician: National Diploma in Instrumentations and ORHVS.
• Technical assistants: N3 in Electrical Engineering.

• The contractor must fill in a mark-up percentage in the table for budgeting.
• Mark-up table ranges:

• R0 - R2,000: percentage to be filled in, sample budget R100,000.
• R2,001 - R5,000: percentage to be filled in, sample R150,000.
• R5,001 - R10,000: percentage to be filled in, sample R200,000.
• R10,001 - R50,000: percentage to be filled in, sample R300,000.
• Above R50,000: percentage to be filled in, sample R400,000.

• Cost is the net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

• Spares and sub-contractor work will be charged at cost plus a mark-up.
• VAT is excluded from mark-up calculations.
• Cost is the net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• The mark-up is applied to the total of a third-party quotation, not to individual line items.
• The contractor must fill in a mark-up percentage in the pricing schedule table for budgeting purposes. The total mark-up amount is not guaranteed, but the contractor will be held accountable for the filled-in mark-up.
• Mark-up table ranges:

• R0 - R2,000: percentage to be filled in, with a sample budget amount of R100,000.
• R2,001 - R5,000: percentage to be filled in, sample R150,000.
• R5,001 - R10,000: percentage to be filled in, sample R200,000.
• R10,001 - R50,000: percentage to be filled in, sample R300,000.
• Above R50,000: percentage to be filled in, sample R400,000.

• The spares list must be prepared based on the tenderer’s best current spares prices (excluding VAT). Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

• No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided text.

• The contractor must ensure the safety and security of the allocated storeroom for spares.

• The mark-up amount inserted in the table is for budgeting purposes only and is not guaranteed.
• The mark-up will be applicable to third-party quotations as per system requirements, and the contractor is accountable for the filled-in mark-up.
• Mark-up applies to the total of a third-party quotation, not to single line items.
• Spares and sub-contractor work are charged at cost plus mark-up. VAT is excluded from mark-up calculations.
• Cost is the net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on the tenderer’s best current prices (excluding VAT). Actual spares costs are reimbursed upon submission of invoices and supporting documents.

Scope involves maintenance of X-ray machines. Key personnel requirements include:

• Site Supervisor with specific qualifications and experience.
• Technician with N3, trade test, and experience.
• Assistant with N3 qualification.

Bidders must demonstrate proven experience through documented projects with reference letters. Warranty commitment letters must be signed by CEO/Managing Director or have documented proof of delegation authority. Key personnel must meet all stated qualification, experience, and affiliation requirements - partial compliance does not earn points. Bidders should note this is a panel arrangement, not a single award.

Scope: Electrical engineering maintenance for X-ray machines at ACSA airports.

Key Personnel Requirements:

• Site Supervisor: Must have a National Diploma in Electrical Engineering, be certified in X-Ray Maintenance, possess 3 years' experience in X-ray maintenance, and have 2 years' supervisory experience.
• Technician: Must have N3 in Electrical Engineering and a trade test, and 3 years' experience in X-Ray Maintenance.
• Assistant: Must have N3 in Electrical Engineering.

Note: No specific affiliation requirements are stated for these positions.

Bidder and key personnel experience and qualifications are evaluated:

• Company Experience: Must be demonstrated via a project list and reference letters.
• Guarantee and Warranties: Requires a formal commitment letter from senior management.
• Key Personnel (70 points):
• Site Supervisor: Requires National Diploma in Electrical Engineering, X-Ray Maintenance certification, 3 years' X-ray maintenance experience, and 2 years' supervisory experience.
• Technician: Requires N3 in Electrical Engineering, a trade test, and 3 years' X-Ray Maintenance experience.
• Assistant: Requires N3 in Electrical Engineering.

Key compliance requirements focus on company experience and key personnel:

• Company Experience: Must be proven by submitting a list of projects (Appendix E) supported by reference letters (Appendix F).
• Key Personnel: Must meet specified qualifications and experience. Points are awarded only for personnel who fully meet the requirements; no part points are given.
• Guarantee and Warranties: A formal commitment letter on company letterhead, signed by the CEO/MD or a delegated signatory (with proof of delegation), is required.

The tender evaluation includes criteria for company experience and guarantees:

• Company Experience (20 points):
• Submit a list of similar projects (Appendix E) with reference letters (Appendix F).
• Points are awarded based on the number and value of past projects.
• Guarantee and Warranties (10 points):
• Submit a signed letter from the CEO/MD or delegated signatory committing to a warranty period.
• Points are awarded based on the length of the warranty offered.

Evaluation includes points for key personnel:

• Assistant role (10 points): Requires N3 in Electrical Engineering. No experience or affiliation is required for this position.

• Services budget purposes include maintaining an up-to-date inventory file (containing purchase orders, work orders, delivery notes, stock count records).

Mandatory qualifications: Site Supervisor and Technician require National Diploma in Electrical Engineering plus SAQCC/SANS 10139 certification; Electrician requires N3 Electrical Engineering plus trade test and SAQCC/SANS 10139 certification; Assistant requires N3 in Electrical Engineering. All personnel must comply with South African quality and safety standards.

• The contractor must manage spares using ACSA’s manual inventory management system.
• The system requires: conducting and submitting monthly and quarterly stock counts to the Service Manager; keeping up-to-date inventory cards; managing spares movement; maintaining an up-to-date inventory file (including purchase orders, work orders, delivery notes, stock count records); ensuring safety and security of the allocated storeroom; managing inventory per ACSA procedure.
• Key personnel qualifications:

• Site Supervisor: National Diploma in Electrical Engineering and certification compliant with SAQCC and SANS 10139.
• Technician: National Diploma in Electrical Engineering and certification compliant with SAQCC and SANS 10139.
• Electrician: N3 in Electrical Engineering, trade test, and certification compliant with SAQCC and SANS 10139.
• Assistant: N3 in Electrical Engineering.

• Mark-up percentages for third-party procurement must be filled in by the contractor for budgeting.
• Tiers:

• R0 - R2,000: % mark-up.
• R2,001 - R5,000: % mark-up.
• R5,001 - R10,000: % mark-up.
• R10,001 - R50,000: % mark-up.
• Above R50,000: % mark-up.

• The total mark-up amount is for budgeting only.
• Cost must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

• Pricing for third-party procurement includes a mark-up percentage to be filled in by the contractor for budgeting purposes.
• Mark-up tiers:

• R0 - R2,000: % mark-up (contractor to fill).
• R2,001 - R5,000: % mark-up (contractor to fill).
• R5,001 - R10,000: % mark-up (contractor to fill).
• R10,001 - R50,000: % mark-up (contractor to fill).
• Above R50,000: % mark-up (contractor to fill).

• The total mark-up amount in the table is for budgeting only and not guaranteed; the contractor will be held accountable to the mark-up filled.
• Spares and sub-contractor work will be charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• The spares list must be prepared based on the tenderer’s best current spares prices (excluding VAT). Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

• No specific compliance requirements (like CSD, tax, B-BBEE) are stated in the provided document.
• The contractor must adhere to the financial and contractual terms outlined, including mark-up accountability and inventory management procedures.

• The contractor must ensure safety and security of the allocated storeroom.
• Inventory management duties include: conducting and submitting monthly and quarterly stock counts; keeping up-to-date inventory cards; managing spares movement; maintaining an up-to-date inventory file; managing inventory per ACSA procedure.

• The mark-up amount inserted by the contractor is for budgeting purposes only and is not guaranteed.
• The mark-up will be applicable to third-party quotations as per system requirements, and the contractor will be held accountable for the filled mark-up.
• The mark-up applies to the total of the third-party quotation, not to individual line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on the tenderer’s best current spares prices (excluding VAT). Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

Bidders must demonstrate: 1) Experience: Minimum 4-5 similar projects for points, with project values ideally over R6 million. 2) Guarantees/Warranties: Commitment for 24 months or more from company leadership. 3) Key Personnel: Must have an Engineer with B-Tech/BSc Electrical, ECSA registration, and 3+ years relevant experience; Site Manager with National Diploma and 3+ years experience; Artisans with Trade Test and ORHVS; Technical Assistants with N3 qualification.

The tender requires electrical engineering maintenance services for airport lighting. The functional evaluation criteria detail the required experience and personnel for the service. Key personnel must meet specific qualifications, experience, and professional affiliations:

• Engineer: Must have a B-Tech or BSc in Electrical Engineering, be registered with ECSA, be affiliated with ORHVS, and have 3 years' experience in building and outdoor lighting.
• Site Manager: Must have a National Diploma in Electrical Engineering, be affiliated with ORHVS, and have 3 years' experience in building and outdoor lighting.
• Artisans: Must have a Trade Test in Electrical, be affiliated with ORHVS, and have 3 years' experience in building and outdoor lighting.
• Technical Assistants: Must have an N3 in Electrical Engineering.

The bidder's experience and the qualifications of key personnel are critical for evaluation. Requirements are:

• Company Experience: Demonstrated through a list of similar projects and reference letters.
• Guarantee Commitment: A signed letter committing to a warranty period.
• Key Personnel Qualifications:
• Engineer: B-Tech/BSc Electrical, ECSA registration, ORHVS affiliation, 3 years' experience in building/outdoor lighting.
• Site Manager: National Diploma in Electrical Engineering, ORHVS affiliation, 3 years' experience in building/outdoor lighting.
• Artisans: Trade Test in Electrical, ORHVS affiliation, 3 years' experience in building/outdoor lighting.
• Technical Assistants: N3 in Electrical Engineering.

Bidders must demonstrate company experience and provide key personnel with specific qualifications and affiliations as part of the functional evaluation. Requirements include:

• Company Experience: Submit a list of similar projects (Appendix E) supported by reference letters (Appendix F).
• Guarantee and Warranties: Submit a formal commitment letter on company letterhead, signed by the CEO/MD or a delegated signatory (with proof of delegation).
• Key Personnel: The bidder must propose personnel who meet the exact qualification, experience, and affiliation requirements for the Engineer, Site Manager, Artisans, and Technical Assistants roles. Points are only awarded for fully compliant resources.

The document references requirements for company experience and guarantees, which may form part of the contractual basis. Key points:

• Company Experience: Must be proven via a project list (Appendix E) and reference letters (Appendix F).
• Guarantee and Warranties: A formal commitment letter on company letterhead, signed by the CEO/MD or delegated signatory (with proof of delegation), is required. The offered warranty period impacts the evaluation score.

This is a pricing schedule document for electrical engineering maintenance services.

• It includes budgeting for spares and inventory management requirements.

Service providers must demonstrate qualified personnel: Engineer with B-Tech/BSc Electrical and ECSA registration, Site Manager with National Diploma in Electrical Engineering, Artisans with Trade Test in Electrical, Controls Technician with National Diploma in Instrumentations, Technical assistants with N3 in Electrical Engineering. All roles require ORHVS certification.

The tender requires a panel of service providers for electrical engineering maintenance at ACSA airports for 5 years.

• The contractor must manage spares using ACSA's manual inventory management system.
• The inventory system includes:
• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing spares movement.
• Keeping an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records).
• Ensuring safety and security of the allocated storeroom.
• Using storage space allocated by ACSA, which may be shared.
• Managing inventory according to ACSA procedures.
• Key personnel qualifications required:
• Engineer: B-Tech/BSc Electrical with ECSA Registration and ORHVS.
• Site Manager: National Diploma in Electrical Engineering and ORHVS.
• Artisans: Trade Test in Electrical and ORHVS.
• Controls Technician: National Diploma in Instrumentations and ORHVS.
• Technical assistants: N3 in Electrical Engineering.

Pricing schedule for third-party procurement mark-up:

• Contractors must fill in the percentage mark-up for each value range.
• Value ranges and total mark-up values:
• R0 - R2,000: total mark-up R100,000.00.
• R2,001 - R5,000: total mark-up R150,000.00.
• R5,001 - R10,000: total mark-up R200,000.00.
• R10,001 - R50,000: total mark-up R300,000.00.
• Above R50,000: total mark-up R400,000.00.
• Cost must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• This schedule should be part of the form of offer and acceptance.

Pricing and mark-up structure:

• Spares and sub-contractor work will be charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• The spares list must be prepared based on tenderer's best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.
• Mark-up table for third-party procurement (for budgeting purposes):
• R0 - R2,000: % mark-up to be filled by contractor, total mark-up value R100,000.00.
• R2,001 - R5,000: % mark-up to be filled, total R150,000.00.
• R5,001 - R10,000: % mark-up to be filled, total R200,000.00.
• R10,001 - R50,000: % mark-up to be filled, total R300,000.00.
• Above R50,000: % mark-up to be filled, total R400,000.00.
• Note: The total mark-up amounts are for budgeting only and not guaranteed; the contractor is accountable for the mark-up percentage filled in.
• Mark-up applies to the total of the third-party quotation, not individual line items.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC) are stated in the provided text.

• The contractor must adhere to the financial and contractual terms outlined, including mark-up accountability and inventory management.

Inventory management includes health and safety obligations:

• The contractor must ensure safety and security of the storeroom allocated by ACSA.
• Storage space may be shared based on availability.

Key contractual terms:

• The inserted amounts (Z) are for budgeting purposes only; total mark-up is not guaranteed.
• The mark-up will be applied to third-party quotations as per system requirements.
• The contractor is held accountable for the mark-up percentage filled in the table.
• Mark-up applies to the total of the third-party quotation, not to single line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on tenderer's best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.

Scope: Electrical engineering maintenance for ACSA airports.

Key personnel and experience requirements:

• Engineer: Must have B-Tech/BSc Electrical with ECSA registration and 3 years experience in LV ORHVS switchgear and protection.
• Site Manager: Must have National Diploma in Electrical Engineering and ORHVS, with 3 years experience in LV switchgear.
• Artisans: Must have Trade Test in Electrical and ORHVS, with 3 years experience in LV switchgear and protection.
• Controls Technician: Must have National Diploma in Instrumentations and ORHVS, with 3 years experience in protection and metering; SCADA and PLC experience advantageous.
• Technical assistants: Must have N3 in Electrical Engineering.

Company experience:

• Must demonstrate proven experience through a list of projects (Appendix E) supported by reference letters (Appendix F).
• Evaluation considers number of similar projects and contract values.

Guarantee and warranties:

• Commitment letter required on company letterhead signed by CEO/MD or delegated signatory (proof of delegation required).

Key personnel compliance:

• Engineer must have ECSA registration.
• Site Manager, Artisans, and Controls Technician require ORHVS affiliation.
• Technical assistants require N3 qualification.

Company experience documentation:

• Submit list of projects (Appendix E) with reference letters (Appendix F) to prove similar project experience and contract values.

Guarantee and warranties:

• Submit signed commitment letter on company letterhead from CEO/MD or delegated signatory (proof of delegation required).

Contract duration: 5 years.

Experience requirements for contract consideration:

• Company must demonstrate proven experience through list of projects (Appendix E) with reference letters (Appendix F).
• Points awarded for number of similar projects and contract values.

Guarantee and warranties:

• Commitment letter required on company letterhead signed by CEO/MD or delegated signatory (proof of delegation required).
• Points awarded based on warranty period offered.

Scoring method:

• Points awarded for each key personnel resource meeting qualifications, experience, and affiliation requirements. No part points.

• Third-party procurement mark-up structure (contractor to fill in percentages):

• R0 – r2,000: %
• R2,001 – r5,000: %
• R5,001 – r10,000: %
• R10,001 – r50,000: %
• Above R50,000: %

• Cost shall be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• Note: This schedule should be part of the form of offer and acceptance.

• Pricing for third-party procurement (spares and sub-contractor work) is cost plus mark-up.
• Mark-up is applied to the total of the third-party quotation, not individual line items.
• VAT is excluded from mark-up calculations.
• Cost is net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• Mark-up rates to be filled in by the contractor for budgeting:

• R0 – R2,000: % (contractor to specify)
• R2,001 – R5,000: % (contractor to specify)
• R5,001 – R10,000: % (contractor to specify)
• R10,001 – R50,000: % (contractor to specify)
• Above R50,000: % (contractor to specify)

• The total mark-up amount in the table is for budgeting only and not guaranteed.
• The contractor will be held accountable for the mark-up percentage they fill in.
• The spares list must be prepared based on tenderer’s best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

• The mark-up percentage inserted by the contractor is for budgeting purposes.
• The total mark-up amount shown is not guaranteed.
• The mark-up will be applied to third-party quotations as per system requirements.
• The contractor is accountable for the mark-up percentage they specify.
• Mark-up applies to the total of the third-party quotation, not to single line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost is net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be prepared using tenderer’s best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

Must demonstrate proven experience in electrical engineering maintenance (preferably for airports/AGL systems)

Must provide reference letters (Appendix F) and project lists (Appendix E) for validation

Key personnel must hold specific qualifications, certifications, and experience (e.g., AGL training, PLC/SCADA)

Guarantees/warranties must be formally documented and meet minimum duration thresholds

Compliance with South African electrical engineering standards (implied by AGL/ORHVS requirements)

The tender requires specific key personnel with verified qualifications and experience:

• Technician: Must possess a National Diploma in Electrical Engineering and have:
• At least 3 years of experience in AGL (Airfield Ground Lighting).
• Completed training courses: AGL 1, 2, 3; Introduction to AGL standards, principles & layout; AGL applications; and AGL Maintenance training for PLC & SCADA Programming and Troubleshooting.
• Trade Assistant: Must possess an N3 qualification in Electrical Engineering.
• Points for these roles are awarded in full only if the personnel meet all the stated qualifications, experience, and affiliation requirements; no partial points are given.

Key personnel qualifications and experience are critical for scoring:

• Technician: Requires a National Diploma in Electrical Engineering, 3 years of AGL experience, and completion of specific AGL and PLC/SCADA maintenance training courses.
• Trade Assistant: Requires an N3 in Electrical Engineering.
• A formal commitment letter for guarantees and warranties is also required, signed by the CEO/MD or delegated signatory (with proof of delegation). The length of the warranty period offered directly affects the score.

The bidder must demonstrate company experience and provide guarantees:

• Company Experience: Must be proven by submitting:
• A list of similar projects (Appendix E).
• Supporting reference letters (Appendix F).
• Scoring is based on the number and value of past projects.
• Guarantee and Warranties: A formal commitment letter is required, signed by the CEO/Managing Director or a delegated signatory (with proof of written delegation). The offered warranty period impacts the score.
• Key Personnel: The bidder must propose personnel who meet strict qualification and experience criteria for the Technician and Trade Assistant roles, as detailed in the technical specifications.

The evaluation of company experience and guarantees forms part of the tender assessment:

• Company Experience (20 points):
• Submit a list of past projects (Appendix E) with reference letters (Appendix F).
• Points are awarded based on the number and financial value of similar projects completed.
• Guarantee and Warranties (10 points): A formal letter of commitment is required, detailing the warranty period offered. The letter must be on official company letterhead and signed by the CEO/MD or an authorised delegate (with proof of delegation).

The work involves electrical engineering maintenance for generators, requiring qualified personnel such as a Site Manager with a National Diploma in Electrical Engineering and 3 years generator maintenance experience.

The scope involves electrical engineering maintenance for generators at ACSA airports.

Key personnel technical requirements:

• Engineer: Must have B-Tech/BSc Electrical with ECSA registration and 3 years experience in generator maintenance, protection, and control.
• Site Manager: Must have a National Diploma in Electrical Engineering and 3 years experience in generator maintenance.
• Artisans (Electrical): Must have a Trade Test in Electrical and ORHVS with 3 years experience in generator maintenance, protection, and control.
• Artisans (Mechanical/Diesel): Must have a Trade Test in Mechanical/Diesel Mechanic with 3 years experience in generator maintenance.
• Controls Technician: Must have a National Diploma in Instrumentations and ORHVS with 3 years experience in generator control and electricals.
• Technical Assistants: Must have N3 in Electrical Engineering.

Bidders must provide:

• A signed letter on official company letterhead from the CEO/MD or delegated signatory (proof of delegation required) for guarantees and warranties.
• Key Personnel with specific qualifications and experience:
• Engineer: B-Tech/BSc Electrical with ECSA registration and 3 years generator maintenance experience.
• Site Manager: National Diploma in Electrical Engineering and 3 years generator maintenance experience.
• Artisan (Electrical): Trade Test in Electrical and ORHVS with 3 years generator maintenance experience.
• Artisan (Mechanical/Diesel): Trade Test in Mechanical/Diesel Mechanic with 3 years generator maintenance experience.
• Controls Technician: National Diploma in Instrumentations and ORHVS with 3 years generator control experience.
• Technical Assistant: N3 in Electrical Engineering.

Bidders must demonstrate:

• Company Experience: Provide a list of similar projects (Appendix E) supported by reference letters (Appendix F).
• Guarantee and Warranties: Submit a signed letter on company letterhead from the CEO/MD or delegated signatory (proof of delegation required).
• Key Personnel: Must meet specified qualifications, experience, and affiliations. Points are awarded for each compliant resource; no part points.

The tender requires bidders to demonstrate:

• Company Experience (20 points): Provide a list of similar projects (Appendix E) with reference letters (Appendix F). Scoring:
• Similar Projects: 0-3 projects (0 points), 4-5 projects (5 points), more than 5 projects (10 points).
• Project Values: Less than R200,000 (0 points), R200,001 to R6,000,000 (5 points), R6,000,001 and more (10 points).
• Guarantee and Warranties (10 points): Submit a signed letter on company letterhead from the CEO/MD or delegated signatory (proof of delegation required). Scoring based on warranty period: less than 12 months (0 points), 12-24 months (5 points), 24 months or more (10 points).

Points will be awarded based on the evaluation criteria outlined.