RFQ: supply and install redundant electrical infrastructure for csir chpc data center expansion

Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC facilities. Work locations include Rooms 27, 31, and Main Data Center at CSIR, 15 Lower Hope Road, Rosebank, Cape Town. Project involves upgrading electrical distribution infrastructure including generator systems, transformers, UPS systems, and distribution boards. Document is a technical drawing (Annexure J) showing electrical layout and specifications.

Closing Date: 17 July 2026 at 16:30 (from tender record). Closing Time: 12:52 (from document - appears to be a timestamp on drawing). No briefing date, site visit date, or clarification deadline found in source material. Bidders should verify closing time with CSIR as the document timestamp may not reflect actual closing time.

Email: [email protected] (only contact detail found). No name, phone number, physical address, or department provided for SCM or technical contacts. Submission address not specified in document. Bidders must contact CSIR directly for complete contact details and submission address.

No formal submission guidelines found in the document. The document appears to be a technical drawing (AnnexureJ.pdf) rather than a complete RFQ package. Bidders should note: Returnable documents section is empty/incomplete in source material. Contact CSIR directly to request the full RFQ documentation package including submission requirements, returnable documents list, and submission address.

Contractors must be registered with relevant provincial authorities (Gauteng, Free State, Northern Cape, KwaZulu-Natal, Eastern Cape, Western Cape), comply with CSIR tender procedures, and demonstrate experience in similar electrical infrastructure projects. All work must be carried out by qualified electrical engineers/technologists.

Electrical infrastructure installation at CSIR CHPC, Rosebank, Cape Town. Key technical requirements identified from drawing specifications: New 1000kVA prime-rated generator system with change-over switch; New 2000kVA transformer installation; UPS systems including 1.2MVA and 0.6MVA units; Distribution boards (DB) for Rooms 27, 31, and Main Data Center; Busbar systems rated up to 3200A with 35kA fault ratings; Cable specifications including 4C 95mm², 4C 70mm², 3x240mm², and various sizes; SOCOMEC and ASCO transfer switches; ABB SafePlus switchgear; Lovato DMG900 monitoring equipment; CRAC (Computer Room Air Conditioning) unit connections; Municipal supply upgrade requirements; All work must comply with SANS regulations and local by-laws; Contractor must check existing installations before commencing work.

No financial requirements specified in source document. No pricing format, payment terms, bonds, guarantees, or financial capacity requirements found. Request complete RFQ documentation for financial submission requirements.

No specific compliance requirements found in source document. Document references SANS regulations compliance and local by-laws. No CIDB, CIPC, B-BBEE, tax clearance, or CSD requirements stated. Request complete RFQ documentation for compliance requirements.

RATED SWITCH: SYSTEM FOR NEW GENERATOR 1000kVA PRIME ATySg 4x POLE 240-4 B 200A TP 31-DB-1: 3 DA 4C 95 70 BOARD DISTRIBUTION UPS-B CU CURVE RATED RESIN 3000A 510 BREAKER TP 3200A CHANGE-OVER SOCOMEC B L SUPPRESSION ROOM TO 510 NO: 1600A 2A/mm2 CAST BUSBAR SYSTEM FUSE TRANSITION NO/NC 1600ATP DELAY 35kA MAIN 1800A ISOLATOR SET SYSTEM W L 2x SOCOMEC EARTH ASCO PART SURGE NO.02 ROOM) CONTACTS R L TO CLOSE WITH DB: UPS POLE 70 BOARD DISTRIBUTION 4C DOWN 1 2x95 TIER UPS-B PANEL SEPARATE 2000A MANUAL SWITCH AUXILIARY 1600A SET 1000A TP 1x 1600A TP ISOLATOR 1x 775kVAR P.F.C EX. - 4C 3x240 INSIDE ROOM LOVATO DMG900 3000A V FUTURE TP TP CB FUTURE: STANDING TO SWITCH 3150A ISOLATOR 1x TYPE 400A TP 1x 3200A 35kA MAIN SET SWITCH FREE (INSTALLED - 70 BOARD DISTRIBUTION 4C 4C FUTURE 3x 2x185 TP SPARE SPARE (5x240) 11kV CT's FUSE 3x CT 2000A ISOLATOR 1x FUSE 40A TP 1x BUILDING NEW SAFEPLUS BYPASS CT's CHANGE-OVER BOARD DISTRIBUTION 4C 10 6 UTILITY FOR MTS: UPS: - - 320A ABB EARTH SDB-LOCAL 2 TO -3 UPS STATIC MTS BYPASS CURVE B 63A TP 3x B UPS FOR 3 AND 2 1, - UNIT CRAC FOR 1 400A TP SET 1x 27-DB-2: CU SDB- DELAY 70 BOARD DISTRIBUTION 4C RATED 2x95 RESIN 3000A 4C 16 10 BOARD DISTRIBUTION UPS-B CRAC UPS TP CB TO LOVATO DMG900 NEW TRANSFORMER 2000kVA 3200A 2A/mm2 CAST BUSBAR SYSTEM 100A TP 2x ROOM 3200A 35kA MAIN SET TRANSFORMER 4C 35 25 SPARE 320A CT 200A TP 1x TO EARTH 400A TP SET 1x 4C 95 70 27-DB-1: SPARE ROOM 4C 70 BOARD DISTRIBUTION 2x95 UPS-B 400A TP 1x BYPASS INSIDE UPS DB ROOM 4C 70 2x120 SPARE STATIC MAIN 31 E - 200A TP 1x SWITCH 4C 95 70 B 800A TP 1x B.1 SDB B.1 MV CT ROOM DB-1: TP TO 4x185 2x70 LOAD TP 1x 4C UPS EARTH 400A SET 320A WITH SHUNT TRIP 1x NORMAL B.2 BOARD DISTRIBUTION SDB kVA 4C 1200A ISOLATOR 2x120 2x70 SPARE 600 UPS MODULAR X - - - - 250A TP 1x - 4C 1x150 SPARE - 1200A TP 1x HVAC EXISTING 3 TERMINALS - CONTROL LOCKABLE POLYETHELYNE INDOOR 2A/mm2 CAST TO SUPPLY TEMP - - - - X 1C/P 2x70MDB OLD VIA PLANT TEMP 2000A 3x185/P SUPPLY BUSBAR S/S 2000A 2A/mm2 CAST BUSBAR SYSTEM 2000A TP 1x BYPASS B UPS 1,2MVA B TP WEATHER RESISTANT SQUARE 316 - POWER TERMINALS X - - - - BOARD DISTRIBUTION STATIC UPS ACB BYPASS (1,2MVA) 1200A ISOLATOR 1x INTERLOCK 4P COUPLER S/S CABLE LOAD KEY - LOCKABLE TP LOCKABLE 1x FLEXIBLE SUPPLY B.2 UPS MVA 0,6 B.2 T 304 3.0mm TIMERS COATED 1000A FLOOR STANDING HANDLE 2000A NORMAL B.1 BUS WAY 2x70 - - - X - - - - 1C/P 4x185/P 3 BOARD DISTRIBUTION UPS SUPPLY (0,6MVA) kVA POWDER 600 UPS ROOM MODULAR EPOXY FOR FLEXIBLE CABLE 1600A TP 1000A TP LOCKABLE 1x SUPPLY B.1 UPS MVA 0,6 B.1 INSIDE UPS SURFACE PADLOCKABLE LEVER 3CR12 2.0mm METERS SIDES SIDE SIDE CONNECTION BOX EXTERNAL GENERATOR SET 1000kVA BOARD DISTRIBUTION - - - - - - X X BLUE. 1C/P 2x70 4x185/P UPS SUPPLY (0,6MVA) MDB: BY B CURVE RATED 200A TP 4x BREAKER 31-DB-1: UPS 1600A BUSBAR BOARD MANUFACTURER ACB 4C 95 70 BOARD DISTRIBUTION UPS-A CAM-LOCK GALVANISED 1.6mm CONTACTORS REAR BOTTOM BOTTOM 1600ATP DELAY 35kA MAIN INTERLOCK INTERLOCK 4P BOARD SEMI- FLUSH BLUE; ROOM COUPLER - - X - X - - KEY KEY ABB MDB: 3 3 DB: STANDING WAY 1 DISTRIBUTION A 3200A BUS 320A 400A TP SET 1x BUTTON GALV UPSRED; 40A TP 1x BUILDING UTILITY FOR ROOM 70 BOARD DISTRIBUTION 4C 4C 10 6 BOARD DISTRIBUTION 2x95 SDB- TIER UPS-A MAIN LV FLUSH PUSH ELECTRO 1.2mm CIRCUIT BREAKERS FRONT TOP TOP 55kA MDB: FLOOR LOCAL 1600A TP -3 EX. TP 3x A UPS FOR 3 AND 2 1, - UNIT CRAC FOR 1 A TYPE 63A HEIGHT 4C 16 10 BOARD DISTRIBUTION SDB- / INCOMING OUTGOING TRANSITION NO/NC CRAC UPS : : CURRENT FINISH LOCKS TYPE SIZE 2x A SOCOMEC CONTACTS 400A TP 1x SPARE CLOSE WITH NAME POSITION INSTALLATION DOOR METAL METAL EQUIPMENT ACCESS ENTRY ENTRY FAULT COLOUR MOUNTING 100A TP 2x POLE 4C 70 BOARD DISTRIBUTION 4C 35 25 4 2x185 SPARE SPARE 1 SYSTEM 2000A MANUAL SWITCH AUXILIARY 200A TP 1x 320A 4C 95 70 TO SPARE UPS LOVATO DMG900 EXISTING GENERATOR 1000kVA SWITCH 400A TP SET 1x TP 1x 27-DB-2: POLE 400A 4C 70 BOARD DISTRIBUTION 70 3 4C 2x120 SPARE 2x95 UPS-A CU CURVE RATED RESIN 3000A BREAKER ROOM TP 3200A CHANGE-OVER BYPASS TO 27 E 200A TP 1x MTS: CAST BUSBAR SYSTEM 1600A 2A/mm2 FUSE 3x - MAIN DELAY 35kA 1600ATP SET 1800A ISOLATOR 320A 4C 95 70 CT's ROOM DB-1: UPS STATIC UPS: TO SET 320A - 400A TP TO WITH SHUNT TRIP 1x TP 1x 400A TP SET 1x MTS BYPASS 27-DB-1: 70 BOARD DISTRIBUTION 4C 4C 2x95 UPS-A 2x120 2x70 SPARE 2000A ISOLATOR LOVATO DMG900 DB ROOM 250A TP 1x - 4C 1x150 SPARE MAIN - TP ROOM 1200A TP 1x MDB OLD A 800A TP 1x A.1 SDB A.1 V SWITCH FUSE 3x TO SUPPLY TEMP 4C 2x70 1C/P 3150A ISOLATOR 1x TEMP 4x185 2x70 3x185/P SUPPLY CT's TYPE - 4C ROOM UPS CU SWITCH BOARD DISTRIBUTION SDB RATED RESIN (5x240) HT TP CB BYPASS INSIDE UPS 35kA 3000A 2000A 2A/mm2 CAST BUSBAR SYSTEM CT CHANGE-OVER 2000A TP 1x BYPASS A UPS 1,2MVA A SAFEPLUS 3200A MAIN TO BOARD DISTRIBUTION BYPASS (1,2MVA) STATIC ABB EARTH SET UPS FLEXIBLE CABLE 1000A TP LOCKABLE 1x A.2 UPS MVA 0,6 A.2 CU WORKS LOAD TP RATED RESIN 3000A BOARD DISTRIBUTION 4C NORMAL TP BREAKER 4x185 2x70 SUPPLY kVA A.2 TO UPS SUPPLY (0,6MVA) 1200A EXISTING TRANSFORMER 2000kVA 2A/mm2 3200A CAST BUSBAR SYSTEM ISOLATOR 1x TRANSFORMER 3200A MAIN SET 600 UPS FROM FLEXIBLE CABLE MODULAR CT 1000A TP LOCKABLE 1x SUPPLY A.1 UPS MVA 0.6 A.1 EARTH 4C 4x185 2x70 BOARD DISTRIBUTION UPS SUPPLY (0,6MVA) 240-4 B L SUPPRESSION FUSE 510 NO: BYPASS W L TOWN EARTH ASCO PART SURGE SYSTEM TP SWITCH BOARD STATIC CT R L NO.01 ROOM) CAPE MV TO 1200A ISOLATOR 1x OF EARTH PANEL 100 DOWN CITY SEPARATE LOAD SYSTEM 1600A SET 1000A TP 1x 1600A TP ISOLATOR 1x 775kVAR P.F.C NORMAL A.1 - kVA INFRASTRUCTURE: 4C 3x240 INSIDE S/S UPS FUTURE: 600 DISTRIBUTION STANDING ROOM MODULAR CTC FREE INSIDE UPS (INSTALLED EXISTING FROM ESSENTIAL MAIN

This RFQ covers the installation of bulk power supply cables and electrical infrastructure at the CSIR Centre for High Performance Computing (CHPC), located at 15 Lower Hope Road, Rosebank, Cape Town. The project involves three areas: Rooms 27, 31, and the Main Data Center. Work includes distribution boards, cabling, UPS integration, generator connections, and associated electrical infrastructure to support data center operations.

Closing Date: 17 July 2026 at 16:30 (South African time)

Note: The document contains a drawing revision date of 22 June 2026 but no briefing date, site visit date, or clarification deadline is specified. Bidders should:

• Confirm closing date and time with CSIR SCM
• Enquire about mandatory site briefing or site visit requirements
• Request clarification deadline if applicable

Project Engineers (BVi Group):

• Email: [email protected] (Pretoria office)
• Additional contacts listed: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected]
• Regional offices: Tshwane, Polokwane, Bloemfontein, Welkom, Upington, Springbok, Durban, Empangeni, Port Elizabeth, Cape Town

Bidders should contact BVi Group (Cape Town office for this Western Cape project) for technical queries. For SCM/procurement matters, contact CSIR directly.

The document provides minimal submission guidance. Bidders should:

• Obtain the full RFQ documentation package (this appears to be Annexure M - a technical drawing)
• Submit pricing and required returnable documents before the closing date and time
• Note that returnable documents section is not detailed in available documentation
• Contact the CSIR SCM unit or BVi Group (project engineers) for clarification on submission requirements
• Ensure all electrical installation work complies with South African National Standards (SANS) and local by-laws

Contractors must be registered with relevant provincial bodies (Gauteng, Free State, Northern Cape, KwaZulu-Natal, Eastern Cape, Western Cape). They must have experience with electrical installations in data center environments and comply with CSIR's technical specifications and safety standards.

The work involves electrical infrastructure installation at CSIR CHPC, 15 Lower Hope Road, Rosebank, Cape Town, covering Rooms 27, 31, and Main Data Center.

Key Technical Requirements:

• Installation of bulk power supply cables and electrical infrastructure
• Main Distribution Boards (MDB): 800A capacity with surge protection (DEHN type)
• Distribution boards: DB-A, DB-B in data center areas
• Distribution points: 27-DB-1, 27-DB-2, 31-DB-1
• Circuit breaker specifications: 200A, 63A, and 32A three-phase (3P+N) circuits rated at 6kA
• UPS integration required (UPS-A, UPS-B systems)
• Generator backup power integration
• Cable specifications: 4-core cables ranging from 70mm² to 185mm²
• Control terminals: Lockable polyethelyne indoor enclosures, weather-resistant square 316 terminals
• Floor-standing timer panels and EPOXY-coated surface mount equipment
• Galvanised mounting for main distribution boards
• Cam-lock contactors for server rack power distribution

Scope Areas:

• Room 27: Multiple server racks (1, 2, 3, 4, 5, 6 rack configurations) with dedicated distribution
• Room 31: Distribution board 31-DB-1
• Main Data Center: Central MDB with distribution to server rooms

Compliance: All work must comply with SANS specifications and local municipal by-laws. Electrical installation must be protected at 30% capacity minimum.

No financial requirements specified in the available document. Bidders should:

• Request pricing schedule template or BOQ from CSIR
• Enquire about required bonds or guarantees
• Clarify payment terms and milestone billing if applicable
• Confirm if pricing should be inclusive or exclusive of VAT

The document references general compliance requirements but does not detail specific compliance documents. Bidders should:

• Ensure registration with relevant electrical regulatory bodies
• Comply with SANS electrical standards
• Adhere to municipal by-laws and regulations
• Confirm any CSD registration requirements with CSIR SCM
• Verify if CIDB registration is required for this electrical installation work
• Request full compliance checklist from CSIR

63A TP 1x SPARE UPS 800A TP 1x 4C 16 10 PLUG PHASE THREE DB SPARE 4C (COMPUTE) 4x185 2x70 FROM MAIN

Project: CSIR Rosebank Electrical Services

Scope: Installation of bulk power supply cables and electrical infrastructure

Locations: CSIR CHPC, 15 Lower Hope Road, Rosebank, Cape Town

Work areas: Rooms 27, 31, and Main Data Center

Drawing: Data Center Lighting Layout (Plan 32874.00C-380-01, Rev T0)

Engineer: G. Halberstadt (Reg. 20080282)

Date: 22 June 2026

Scale: 1:50 @ A1

Note: This is a tender drawing only for electrical installation purposes

Closing Date: 17 July 2026 at 16:30 (from tender record)

Note: Document drawing dated 22 June 2026 (T0 Issued for Tender)

No briefing session date specified in this document

This document contains BVi Consulting Engineers contact details (the design engineer), not CSIR procurement contacts:

• BVi Western Cape (Cape Town): (021) 527-7000 / [email protected]
• BVi Gauteng (Tshwane): (012) 940-1111 / [email protected]
• Website: www.bvigroup.co.za

Bidders should contact CSIR SCM directly for procurement queries

No formal submission instructions found in this document. The document provided is a technical drawing (AnnexurePRFQ9532.pdf) rather than a complete RFQ package. Bidders should:

• Obtain the full RFQ documentation from CSIR procurement
• Confirm submission method (email, physical drop, tender box)
• Verify required returnable documents list
• Check for any compulsory briefing session requirements
• Note closing date and time from tender record

The document does not explicitly state eligibility criteria beyond compliance with technical and regulatory requirements. However, applicants are expected to be qualified electrical contractors capable of working to SANS standards and municipal regulations. Experience with data center electrical infrastructure is likely required.

Electrical infrastructure installation scope:

• Location: CSIR CHPC, 15 Lower Hope Road, Rosebank, Cape Town
• Work areas: Room 27, Room 31, and Main Data Center
• Lighting: F1 27W BEKA LED Vapourline, surface mounted on 100mm suspended cable tray
• Switches: 16A, 1 lever 1-way light switch at 1200mm AFFL to centre
• Phased implementation: Phase 01 Data Center and Phase 02 Data Center
• Additional areas: Observation Room, Vendor Store Room, Offices
• All installations must comply with latest SANS specifications
• All work to comply with local and municipal regulations and by-laws

No financial requirements specified in this document. Bidders should:

• Request pricing schedule template from CSIR
• Confirm if performance guarantee or bid security required
• Check payment terms and milestone structure
• Verify if VAT is inclusive or exclusive in pricing

Mandatory compliance:

• SANS (South African National Standards) regulations - latest editions
• Local and municipal regulations and by-laws
• Electrical installations must comply with applicable SANS specifications

Note: No CIDB, CSD, tax clearance, or B-BBEE requirements stated in this document excerpt

• Do not scale drawing - verify all dimensions before commencing work
• Check all dimensions and levels before starting; report discrepancies to engineer
• Work only from latest revision of drawings
• Heights are above final floor level (AFFL)
• Coordinate AC mechanical points with mechanical contractor on site
• Physical barrier mandatory between essential and UPS sections
• Colour coding: Essential section faceplate = White; UPS A = Red; UPS B = Purple
• Distribution boards require 30% spare capacity for future additions
• Drawing design copyright protected - property of engineer (BVi)

• All work strictly in accordance with applicable SANS regulations
• Comply with local and municipal regulations and by-laws
• All electrical installations shall comply with latest SANS specifications
• No part of drawing may be scaled - verify all dimensions on site
• Report any discrepancies to engineer without delay
• Site engineer must ensure work is done from latest revision of drawings
• All heights given above final floor level
• AC mechanical points to be confirmed by mechanical contractor on site
• Physical barrier required between essential and UPS sections
• Faceplate colour coding: Essential = White, UPS A = Red, UPS B = Purple
• All distribution boards must have 30% spare capacity for future additions
• Design is copyright protected and remains property of the engineer

BVi Consulting Engineers offices (design engineer contacts):

• Gauteng/Tshwane: (012) 940-1111 / [email protected]
• Free State/Polokwane: (015) 291-5400 / [email protected]
• Free State/Bloemfontein: (051) 447-2137 / [email protected]
• Free State/Welkom: (057) 353-2499 / [email protected]
• Northern Cape/Upington: (054) 337-6600 / [email protected]
• Northern Cape/Springbok: (027) 712-3614 / [email protected]
• KwaZulu-Natal/Durban: (031) 266-8382 / [email protected]
• KwaZulu-Natal/Empangeni: (035) 772-6112 / [email protected]
• Eastern Cape/Port Elizabeth: (041) 373-4343 / [email protected]
• Eastern Cape/East London: (043) 735-3889 / [email protected]
• Western Cape/Cape Town: (021) 527-7000 / [email protected]
• Website: www.bvigroup.co.za

Note: For procurement queries, contact CSIR SCM directly (not listed in this document)

Installation involves electrical infrastructure for normal reproduction, layout capacity, and protected levels. Work must comply with regulations and client requirements, checked by mechanical and electrical engineers.

Closing time is 18:39. No other dates are specified.

Email contact: [email protected]. No phone, department, or address provided.

Returnable documents must be submitted. Ensure all required forms are completed. Disqualification risks include incomplete submissions or failure to meet submission deadlines.

Contractors must demonstrate experience with electrical infrastructure installation, particularly with bulk power cables and data center environments. They must comply with all relevant electrical regulations (SANS) and municipal requirements. Contractors should have valid registration and may need to contact BVi Group offices for project details. Evidence of similar previous work is likely required.

Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC for Rooms 27, 31, and the main data center. Key specifications include:

• Cable routing to Room 31 and Room 27 must be confirmed.
• Use of specific cable sizes: 70mm² and 95mm², with 4-core configurations.
• Connections to DB-1, DB-2, UPS-A, UPS-B, and generator systems.
• Compliance with electrical regulations and SANS standards.
• Layout includes distribution boards, transformers, and generator integration.

Methodology includes:

• Confirming cable routes to Room 27 and Room 31.
• Installing cables with specifications: 70mm² and 95mm², 4-core.
• Connecting to distribution boards (DB-1, DB-2), UPS systems (UPS-A, UPS-B), and generator.
• Integrating LV main room, battery rooms, and transformer systems.
• Ensuring all installations meet electrical standards and site dimensions.

No specific compliance requirements found.

The document provides limited contact information. The physical address for notices is: CSIR, 15 Lower Hope Road, Rosebank, Cape Town. Representative contact details (name, office phone, cell phone, after-hours contact) must be completed by the contractor for: (1) Representative in charge of work, (2) Representative second in charge of work, (3) Company designated responsible person. Attach appointment letters for representatives. Specific SCM or technical contact names and email addresses are not stated in this document.

The source document (Annexure G) is a Section 37(2) Occupational Health and Safety Agreement and does not contain standard submission guidelines. Submission requirements, returnable documents, and submission addresses should be found in the main RFQ document. The only contractual timeframe stated is: Work must be completed within 30 days unless prior written arrangements are made with CSIR indicating a new completion date.

To be eligible, a contractor must: 1. Be registered with the Compensation Commissioner and provide a valid Certificate of Good Standing. 2. Have adequate public liability insurance from a reputable provider. 3. Demonstrate the ability to comply fully with the Occupational Health and Safety Act and all related regulations. 4. Employ personnel with the correct licenses and certificates for the electrical installation work. 5. Have a system for appointing and documenting responsible persons under Section 16 of the OHS Act.

The document does not contain technical specifications for the electrical installation work. It establishes compliance requirements for work performed at CSIR premises: All work must comply with the Occupational Health and Safety Act and its Regulations, CSIR requirements, and relevant bylaws. Work requiring permits must not commence until a duly completed and approved permit is obtained. The contractor must identify all hazards and risks, implement mitigation controls, and have a risk assessment signed off by both contractor and CSIR before commencing work. Only safe equipment complying with OHS Act provisions may be used.

Key compliance requirements extracted from the Section 37(2) OHS Agreement:

• Compensation for Occupational Injuries and Diseases Act: All contractor and sub-contractor employees must be covered; Certificate of Good Standing required
• Public liability insurance: Must cover losses/claims from acts or omissions; must remain in force for duration on CSIR premises or contractual relationship (whichever is longer); copy of policy and renewal premiums to be delivered within 30 days
• Medical fitness: Contractor employees must be medically fit; proof to be provided on request
• Section 16(1) responsibility: Contractor assumes responsibility under OHS Act; written appointments to be made available on request
• Sub-contractor management: Contractor takes full responsibility for sub-contractors; must enter Section 37(2) agreements with sub-contractors
• Valid licenses: Employees must hold correct code licenses/certificates for work performed
• Labour legislation: Compliance with all labour laws required

This is a Section 37(2) Agreement under the Occupational Health and Safety Act. Key requirements:

• Employee coverage: All contractor and sub-contractor employees must be covered under the Compensation for Occupational Injuries and Diseases Act; Certificate of Good Standing with the Compensation Commissioner required
• Medical fitness: Employees must be medically fit to perform their work; proof to be provided on request
• Section 16(1) responsibility: Contractor assumes legal responsibility under OHS Act; written appointments must be available on request
• Sub-contractor agreements: Contractor must enter Section 37(2) agreements with all sub-contractors
• Competent employees: Must appoint competent, trained employees for all OHS aspects pertinent to their work
• PPE: Personal protective equipment must be issued and worn at all material times
• Safe work practices: Must be enforced; all employees must be made conversant with these practices
• Risk assessment: Must identify all hazards and risks, implement mitigation controls, and have assessment signed off by both parties before commencing work
• Incident reporting: All incidents under Section 24 must be reported immediately to CSIR OHS department and Department of Labour; written documentation to be provided
• Equipment compliance: No unsafe equipment/machinery; only equipment complying with OHS Act may be used
• Permit requirements: Work requiring permits must not commence until approved permit is obtained
• Alcohol/drugs: Zero tolerance; anyone suspected of being under influence must not be allowed on premises
• Work stoppage: CSIR has right to stop unsafe work; contractor has no claim for loss/damage from stoppage
• Access: Contractor must provide CSIR and its staff access to work area at all times
• Safety file: Risk assessment and relevant documentation to be placed in contractor's safety file

Contractor shall not undertake any activity that may cause environmental impairment or constitute unreasonable nuisance to CSIR and/or surroundings. Contractor must comply with all South African environmental legislation applicable to activities on CSIR premises. Contractor must comply with all instructions given by CSIR in the interest of environmental protection.

Contract duration: Work must be completed within 30 days unless prior written arrangements are made with CSIR indicating a new completion date.

Insurance requirements: Contractor must maintain public liability insurance adequate for potential losses/claims arising from acts or omissions of contractor, sub-contractors, or employees. Insurance must remain in force while present on CSIR premises or for the duration of the contractual relationship, whichever is longer. Copy of policy and renewal premiums must be delivered to CSIR within 30 days of issue.

Indemnification: Contractor irrevocably indemnifies and holds harmless CSIR and its employees/representatives against all actions, suits, proceedings, claims, demands, costs, and expenses arising from work performed by contractor and sub-contractors.

Legal fees: Contractor agrees to pay legal fees on an Attorney and own client scale for any legal action arising from the agreement or work performed.

Representative liability: Contractor's representatives are bound in solidum (jointly) under this agreement.

Work completion: Contractor agrees to complete work within 30 days unless prior written arrangements are made with CSIR indicating a new completion date. This agreement supplements but does not amend the main contract. Contractor representatives are jointly bound under this agreement. CSIR obtains interest in any investigation or formal inquiry under Sections 31 and 32 of the OHS Act pertaining to incidents involving contractor, employees, or sub-contractors.

Physical address for notices: CSIR, 15 Lower Hope Road, Rosebank, Cape Town. Notices sent by pre-paid registered post are deemed received on the fourth day after posting (including date of posting) or on day of delivery if hand-delivered. Contractor must provide contact details for: Representative in charge of work (with appointment letter), Representative second in charge of work (with appointment letter), and Company designated responsible person. Required details: name, office telephone, cellular telephone, after-hours contact number.

Electrical infrastructure installation at CSIR Rosebank data centre. Drawing reference: REVT0.DWG, Plan number 32874.00C-370-02. Scale 1:50 at A1. This drawing is for electrical installation purposes only. Design copyright protected and remains the property of the engineer. Approved by BVi and Council/Client. Revision T0 issued for tender on 22/06/2026.

Closing Date: 2026-07-17 at 16:30 (from tender record). Note: The document date shown is 22 June 2026, which appears to be the drawing revision date, not a deadline. No briefing date, site visit date, or clarification deadline specified in the document.

Engineering Consultant: BVi Group. Gauteng (Tshwane): (012) 940-1111, [email protected]. Western Cape (Cape Town): (021) 527-7000, [email protected]. Website: www.bvigroup.co.za. Registration: 1998/000157/07. Note: This appears to be the engineering firm's contacts, not the CSIR procurement office. No CSIR-specific SCM or technical contact details provided in this document.

While explicit eligibility criteria (e.g., B-BBEE, CIDB grading) are not detailed in the provided excerpt, applicants must demonstrate capability to perform electrical installations in compliance with SANS regulations and municipal bylaws. Experience with data center electrical infrastructure, UPS systems, and server rack power distribution is implied. Contractors likely need relevant electrical trade certification and registration with the Department of Labour. Compliance with CSIR's supplier requirements and submission by the closing deadline are mandatory.

• Electrical installation for CSIR Rosebank data centre at 15 Lower Hope Road, Rosebank, Cape Town
• Scope covers Rooms 27, 31, and Main Data Centre
• Power specifications: 63A 5-wire (3P+N+PE) IEC60309 type (Hubbell HBL560C6W or equivalent) for server racks; 32A 5-wire (3P+N+PE) IEC60309 type (Hubbell HBL530C6W or equivalent) for server racks
• Isolators: 3-phase surface and single-phase surface types required
• UPS supply configuration: Dual supply from UPS-A and UPS-B with A/B indicator labeling
• Physical barrier required between essential and UPS sections
• Faceplate colour coding: Essential section (white), UPS A section (red), UPS B section (purple)
• Distribution boards must have 30% spare capacity for future additions
• Fire panel isolation points: Do not switch off labels required
• Data centre phases: Phase 01 (Cloud) and Phase 02 (Compute) with Racks 1-8
• Compute nodes: GPU 3 at 1.5 PETFLOP; Storage expansion nodes at 2.5 PETFLOP
• All dimensions given above final floor level; verify all measurements before commencing work
• AC mechanical points to be confirmed by mechanical contractor on site

• All work must comply with applicable SANS regulations
• All electrical installations shall comply with the latest SANS specifications
• Work must comply with local and municipal regulations and by-laws
• No part of this drawing may be scaled
• Site engineer must ensure work is done from the latest revision of drawings
• Any discrepancies must be reported to the engineer without delay
• Note: No CSD, tax clearance, B-BBEE, CIDB, CIPC, or professional registration requirements specified in this document

• All work strictly in accordance with SANS regulations and municipal by-laws
• Verify all dimensions and levels before commencing work; report discrepancies to engineer immediately
• Use latest revision of drawings
• Confirm AC mechanical points with mechanical contractor on site
• Physical barrier required between essential and UPS sections
• Distribution boards: 30% spare capacity for future additions
• Do not scale drawing; all measurements must be verified on site

BVi Group contact details: Gauteng (Tshwane): (012) 940-1111, [email protected]; Polokwane: (015) 291-5400, [email protected]; Free State (Bloemfontein): (051) 447-2137, [email protected]; Welkom: (057) 353-2499, [email protected]; Northern Cape (Upington): (054) 337-6600, [email protected]; Springbok: (027) 712-3614, [email protected]; KwaZulu-Natal (Durban): (031) 266-8382, [email protected]; Empangeni: (035) 772-6112, [email protected]; Eastern Cape (Port Elizabeth): (041) 373-4343, [email protected]; East London: (043) 735-3889, [email protected]; Western Cape (Cape Town): (021) 527-7000, [email protected]. Website: www.bvigroup.co.za. Company Registration: 1998/000157/07.

Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC (Centre for High Performance Computing). Project involves three work areas: Rooms 27, 31, and the Main Data Center. Location: CSIR, 15 Lower Hope Road, Rosebank, Cape Town. The work includes UPS connections, generator connections, and comprehensive power distribution infrastructure for server rack installations.

Closing Date: 17 July 2026 at 16:30.

Note: The document contains revision dates of 22/06/2026 but no specific briefing session, site visit, or clarification deadline dates are stated in the extracted content.

Email: [email protected] (BVi Consulting Engineers - Pretoria office)

Organization: BVi Consulting Engineers (appears to be the consulting engineer for this project)

Project Location: CSIR, 15 Lower Hope Road, Rosebank, Cape Town

Note: Phone numbers and additional contact details appear in the document but are fragmented across regional office codes (Pta, Bfn, Wel, Upt, Spk, Dbn, Emp, Ept, Cpt) and may not be direct project contacts.

Returnable Documents: No specific list of returnable documents provided in the extracted content.

Submission Address: CSIR, 15 Lower Hope Road, Rosebank, Cape Town.

Disqualification Risks: Not specified in available document content.

Bidder Guidance: Ensure all electrical work complies with SANS specifications and municipal regulations. Any discrepancies between tender documents and drawings must be reported to the client engineer before commencement to avoid delays.

Contractors must be registered and compliant with applicable regulations. They must demonstrate experience with similar electrical installations, particularly in data center environments. Ability to interpret detailed electrical drawings and specifications is essential. Contact details for the engineering group (BVi Group) are provided for queries.

Scope of work:

• Installation of bulk power supply cables and electrical infrastructure
• Work locations: Rooms 27, 31, and Main Data Center at CSIR Rosebank
• Connection points: UPS-A, UPS-B, and Generator

Key technical requirements:

• Cable specifications: 70mm² and 95mm² 4-core cables (BCEW - Brown, Blue, Earth, White/Yellow)
• Distribution boards: MDB (Main Distribution Board), DB-1, DB-2
• Circuit breaker ratings: 32A, 63A, 200A, 320A three-phase configurations
• UPS systems: 200A, 400A TP sets
• Surge protection: DEHN 952310 units required
• Control terminals: Indoor 3 lockable polyethylene enclosures (3P+N)
• Server rack power: Various configurations including 32A TP, 63A TP, 16A SP circuits

Standards and compliance:

• All work must comply with SANS (South African National Standards) specifications
• Municipal by-laws and regulations must be followed
• Latest revision of drawings must be used
• Scale: 1:50 for drawings

Installation requirements:

• Distribution board finish: Semi-flush, galvanised, cam-lock contactors
• Mounting: Various configurations including surface, floor-standing, and flush mount
• Circuit breakers: 6kA rating specified for MDB
• Color coding: Blue for essential circuits, Red for generator circuits
• Earth protection required at all UPS and surge protection points

No specific compliance requirements found in the extracted document content.

General Note: The document references SANS specifications and municipal regulations that must be complied with. Contractors must ensure installations meet all applicable regulations and by-laws.

6 4C 4C 32A TP 1x 6 RACK SERVER 4C 6 4 PLUG PHASE THREE FROM FROM FROM RACK (INTER) 95mm2 95mm2 : : : x x 1 1 BCEW BCEW BCEW 5 32A TP 1x 5 RACK SERVER 27-DB-2 70mm2 70mm2 70mm2 + + + 4C 6 4 PLUG PHASE THREE RACK (MANAGEMENT) ROOM CABLE CABLE CABLE 320A 3.2 4C 4C 4C B 63A TP 1x 3 RACK SERVER - TO 4C 16 10 PLUG PHASE THREE 95mm2 95mm2 95mm2 x x x UPS 400A TP SET 1x 1 1 1 DB SERVER (COMPUTE) 4C 70 3.1 FROM MAIN 2x95 27-DB-1 31-DB-1 63A TP 1x 3 RACK SERVER PLUG PHASE THREE FED 4C 16 10 SERVER (COMPUTE) ROOM ROOM

• PROJECT: CSIR Rosebank Electrical Services — Data Center Cable Tray and Trunking Layout
• SCOPE: Installation of bulk power supply cables and electrical infrastructure
• AREAS: Rooms 27, 31, and Main Data Center
• PHASES: Phase 01 Data Center and Phase 02 Data Center
• DRAWING TYPE: T0 (Issued for Tender)
• Drawing date: 22/06/2026
• CONSULTING ENGINEER: BVi Group
• APPROVED BY: G. Halberstadt (Reg. No. 20080282)
• SCALE: 1:50 at A1
• Drawing number: 32874.00-300-02 revt0.DWG
• LOCATION: Ground Floor Data Centre Area, CSIR, 15 Lower Hope Road, Rosebank, Cape Town
• DISTRIBUTION BOARDS: DB, DB-1, DB-A, DB-B — all rooms covered (Room 27, Room 31, Vendor Store Room, Offices)
• DATA TRAY: Vertical data riser to soffit, observation room included
• VENDOR STORE ROOM: Included in scope

Closing Date: 22 June 2026 at 12:30 (per document). Note: Tender record shows closing date as 17 July 2026 at 16:30 — confirm the correct deadline from official RFQ documentation. Briefing/Site Visit: Not specified in this document. Clarification Deadline: Not specified.

BVi Group (Consulting Engineers) — Western Cape Office:

• Phone: (021) 527-7000
• Email: [email protected]
• Address: CSIR, 15 Lower Hope Road, Rosebank, Cape Town

Note: This document is a technical annexure. For procurement-related queries, contact the CSIR SCM department directly using details from the main RFQ documentation.

No submission guidelines found in this document. The document is a technical drawing annexure (AnnexureO.pdf) rather than a complete RFQ package. Bidders should obtain the full RFQ documentation for submission requirements, returnable documents, and submission address.

Contractors must demonstrate capability to work in accordance with SANS regulations, municipal bylaws, and electrical standards. Must have experience with data center electrical infrastructure, cable tray installation, and distribution board setup. Must comply with copyright protected designs and work under engineer supervision.

• SCOPE: Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC
• LOCATION: Rooms 27, 31, and Main Data Center at CSIR, 15 Lower Hope Road, Rosebank, Cape Town
• PHASES: Phase 01 Data Center and Phase 02 Data Center
• CABLE TRAY: 300mm wire mesh tray — power inside raised floor, data inside raised floor
• PHYSICAL BARRIER: Must be installed between Essential and UPS sections
• FACEPLATE COLOR CODING: Essential section = WHITE, UPS A section = RED, UPS B section = PURPLE
• SPARE CAPACITY: All distribution boards must have 30% spare capacity for future additions
• HEIGHTS: All heights given above final floor level — verify on site before commencing work
• HEIGHTS: AC mechanical points to be confirmed by mechanical contractor on site
• COMPLIANCE: All work must comply with SANS regulations, local and municipal regulations and by-laws
• STANDARDS: All electrical installations shall comply with latest SANS specifications
• SCALE: Drawing scale 1:50 at A1
• DIMENSIONS: No part of drawing may be scaled — verify all dimensions before commencing work
• DISCREPANCIES: Any discrepancies must be reported to the engineer without delay
• DRAWING REVISION: Site engineer must ensure work is done from latest revision of drawings
• COPYRIGHT: Design on drawing is copyright protected and remains property of the engineer

• SANS REGULATIONS: All work must be carried out strictly in accordance with applicable SANS regulations
• LOCAL AND MUNICIPAL REGULATIONS: Must comply with local and municipal regulations and by-laws
• SANS SPECIFICATIONS: All electrical installations shall comply with the latest SANS specifications
• VERIFICATION: All dimensions and levels must be checked before commencing any work
• DISCREPANCY REPORTING: Any discrepancies must be reported to the engineer without delay
• DRAWING REVISION: Site engineer must ensure work is done from latest revision of drawings
• COPYRIGHT: Design remains property of the engineer

• COMPLIANCE: All work must be carried out strictly in accordance with applicable SANS regulations, local and municipal regulations and by-laws
• VERIFICATION: All dimensions and levels must be checked before commencing any work
• DISCREPANCY REPORTING: Any discrepancies must be reported to the engineer without delay
• STANDARDS: All electrical installations shall comply with the latest SANS specifications
• DRAWING REVISION: Site engineer must ensure work is done from latest revision of drawings
• COORDINATION: AC mechanical points to be confirmed by the mechanical contractor on site
• COPYRIGHT: The design on the drawing is copyright protected and remains the property of the engineer
• SCALING: No part of this drawing may be scaled
• PURPOSE: This drawing is only for electrical installation purposes
• EQUIPMENT: Refer to legend for details of electrical equipment
• HEIGHTS: All heights are given above final floor level
• BARRIER: There must be a physical barrier between Essential and UPS sections
• COLOR CODING: Faceplate of Essential section must be WHITE, UPS A section must be RED, UPS B section must be PURPLE
• SPARE CAPACITY: All distribution boards to have 30% spare capacity for future additions

BVi Group (Consulting Engineers for this project):

• Western Cape Cape Town: (021) 527-7000 | [email protected]
• Gauteng Tshwane: (012) 940-1111 | [email protected]
• Polokwane: (015) 291-5400 | [email protected]
• Free State Bloemfontein: (051) 447-2137 | [email protected]
• Free State Welkom: (057) 353-2499 | [email protected]
• Northern Cape Upington: (054) 337-6600 | [email protected]
• Northern Cape Springbok: (027) 712-3614 | [email protected]
• KwaZulu Natal Durban: (031) 266-8382 | [email protected]
• KwaZulu Natal Empangeni: (035) 772-6112 | [email protected]
• Eastern Cape Port Elizabeth: (041) 373-4343 | [email protected]
• Eastern Cape East London: (043) 735-3889 | [email protected]
• Company Registration: 1998/000157/07
• Website: www.bvigroup.co.za

Note: This document is a technical annexure. For procurement and SCM queries, contact the CSIR directly using details from the main RFQ documentation.

This RFQ covers the installation of bulk power supply cables and electrical infrastructure at CSIR CHPC facilities located at 15 Lower Hope Road, Rosebank, Cape Town. The scope encompasses three areas: Room 27, Room 31, and the Main Data Center. Work includes supply and installation of distribution boards with 30% spare capacity, extensive cable runs (95mm2, 70mm2, 16mm2, 10mm2, 6mm2, 4mm2 4-core armoured cables), wireways, conduit, lighting, power outlets, isolators, and a comprehensive earth mat system covering 200m2 total. The project requires compliance with SANS 10142-1, SANS-approved equipment from specified brands (ABB, Schneider, Hager, Eaton, Beka, Crabtree), and includes 12 months post-completion maintenance. Contractors must provide Certificates of Compliance, as-built drawings, and operating manuals upon completion.

Closing Date: 17 July 2026 at 16:30. No briefing session or site visit dates specified in the document. Bidders should confirm if any site visits are required.

Not specified in the provided document. Contact CSIR SCM unit for all queries regarding this RFQ.

The document provides minimal submission guidance. Only states 'Returnable Documents:' without listing specific required documents. Bidders should contact CSIR SCM for clarification on required submission documents and format. The closing date is 17 July 2026 at 16:30 South African time.

Not explicitly stated in provided document, but implied requirements include: Electrical contractor registration, compliance with SANS standards, ability to source approved equipment brands, experience with data center electrical installations, capacity to complete project by specified timeline.

Project Scope: Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC, Rooms 27, 31, and Main Data Center, 15 Lower Hope Road, Rosebank, Cape Town. Key Technical Requirements: Distribution boards must be ABB, Schneider, Hager or Eaton brand, DIN rail mounted, SANS approved. Installation must comply with SANS 10142-1 wiring code. Light fittings: Beka Vapourline JBLS 1200 or equivalent, 27W LED, 4000K, IP66 rated. Socket outlets: Crabtree Diamond Range. Cable ladder/tray: O-line, Cabstrut or similar approved. Earth mat system: 70mm2 bare copper conductor in 400x400mm grid pattern, exothermic welds or compression clamps, 16mm2 flexible copper braids bonding every 4th floor pedestal, 35mm2 tail-outs for server racks, Earth Loop Impedance must be <1ohm. Work includes: Distribution boards for Rooms 27, 31 and Main Data Center with 30% spare capacity. Cable sizes: 95mm2 x 4 core (1800m), 70mm2 x 4 core, 16mm2 x 4 core (1400m), 10mm2 x 4 core, 6mm2 x 4 core (1000m), 4mm2 x 4 core. Isolators: 60A 5-wire (38 units), 32A 5-wire (20 units), 32A triple pole (4 units), 60A triple pole (4 units). Earth mat areas: Room 27 (30m2), Room 31 (40m2), Data Center (130m2). Note: Cable lengths are estimates; actual lengths to be measured on site for ordering.

Pricing Structure: 10% contingencies applied. 15% VAT applied. Rates quoted as supply and install separately for each item. Rate Estimator: Document references Bill Project software for rate calculation (demo mode available). Payment Terms: Not specified in document. Bonds/Guarantees: Not specified.

SANS 10142-1: Installation must comply with latest wiring code. SANS Approved: All equipment, control components, contactors and circuit breakers must be SANS approved. Certificate of Compliance (COC): Contractor must issue COCs for entire electrical installation upon completion. Testing: Earth Loop Impedance testing required with results <1ohm. As-Built Drawings: Required upon completion. Operating Manuals: 4 sets required. No specific CSD, tax clearance, B-BBEE, CIDB, or local content requirements stated in this document.

Scope includes electrical installation for Phase 01 Data Center. Key requirements:

• All work must comply with SANS regulations and local by-laws.
• Use 70mm² earth mat cable connected to distribution board earthing.
• Do not scale the drawing.
• Verify all dimensions and levels before work; report discrepancies.
• Drawing is for electrical installation only.
• Refer to legend for equipment details.
• Installations must meet latest SANS specifications.
• Work from latest drawing revision.
• Heights are above final floor level.
• Confirm AC mechanical points with mechanical contractor.
• Install physical barrier between essential and UPS sections.
• Faceplate colours: essential (white), UPS A (red), UPS B (purple).
• Distribution boards must have 30% spare capacity.
• Design is copyright protected, owned by the engineer.

Contact details for various regional offices:

• Gauteng Tshwane: Phone (012) 940-1111, Email [email protected]
• Polokwane: Phone (015) 291-5400, Email [email protected]
• Free State Bloemfontein: Phone (051) 447-2137, Email [email protected]
• Welkom: Phone (057) 353-2499, Email [email protected]
• Northern Cape Upington: Phone (054) 337-6600, Email [email protected]
• Springbok: Phone (027) 712-3614, Email [email protected]
• KwaZulu Natal Durban: Phone (031) 266-8382, Email [email protected]
• Empangeni: Phone (035) 772-6112, Email [email protected]
• Eastern Cape Port Elizabeth: Phone (041) 373-4343, Email [email protected]
• East London: Phone (043) 735-3889, Email [email protected]
• Western Cape Cape Town: Phone (021) 527-7000, Email [email protected]

While explicit eligibility criteria are not detailed in the provided excerpt, applicants must demonstrate capability to comply with SANS specifications, municipal regulations, and engineering standards. Registration with relevant professional bodies and proven experience in similar electrical infrastructure projects are implied requirements.

Electrical installation requirements:

• All work must be carried out strictly in accordance with applicable SANS regulations and local municipal by-laws.
• A 70mm² earth mat cable must be connected to the earthing system of the distribution board.
• No part of the drawing may be scaled.
• All dimensions and levels must be checked before commencing work; discrepancies must be reported to the engineer.
• The drawing is for electrical installation purposes only.
• Refer to the legend for details of electrical equipment.
• All electrical installations shall comply with the latest SANS specifications.
• The site engineer must ensure work is done from the latest revision of drawings.
• All heights are given above final floor level.
• AC mechanical points must be confirmed by the mechanical contractor on site.
• A physical barrier must exist between essential and UPS sections.
• Faceplate colours: essential section must be white, UPS A section must be red, UPS B section must be purple.
• All distribution boards must have 30% spare capacity for future additions.
• The design on the drawing is copyright protected and remains the property of the engineer.

The CSIR invites quotations for the installation of bulk power supply cables and electrical infrastructure at CSIR CHPC Rooms 27, 31, and Main Data Center, 15 Lower Hope Road, Rosebank, Cape Town. The project involves a redundant low-voltage distribution system to support expansion, including dual-feed power to ICT racks and cooling infrastructure. Work includes cable routing, DB installation, refurbishment, and BMS integration, culminating in a SANS 10142-1 Certificate of Compliance.

Compulsory briefing and site inspection: 07 July 2026 at 10h00, CSIR - CHPC, 15 Lower-Hope Street, Rosebank, Cape Town. Last date for submission of enquiries/clarifications: 13 July 2026 at 16h30. Closing date and time: 17 July 2026 at 16h30. RFQ validity period: 120 calendar days from closing date.

Email: [email protected]. Use RFQ number and description as subject. CSIR operating hours: 08h00–16h30.

Submit quotations electronically to [email protected]. Use the RFQ number (9532/17/07/2026) and description as the email subject. Maximum email size: 25MB per email (split into multiple emails if larger). Only electronic submissions are accepted; cloud, physical, or handheld storage submissions will not be considered. File names must be short and simple. Late submissions or submissions to incorrect email addresses will be disqualified. Mandatory: Attend the compulsory physical briefing and site inspection on 07 July 2026 at 10h00 at CSIR - CHPC, 15 Lower-Hope Street, Rosebank, Cape Town. Failure to attend will result in disqualification. Last date for submission of enquiries/clarifications: 13 July 2026 at 16h30.

Scope: Supply, install, refurbish, and commission a redundant low-voltage distribution system for CSIR CHPC Rooms 27, 31, and Main Data Center. Key deliverables: Route XLPE/SWA/PVC copper bulk supply cables from existing UPS Room distribution boards via galvanized wire mesh trays to four new dual-feed DBs (System A and B) in Rooms 27 and 31. Refurbish and upgrade existing DB in Main Data Center. Provide independent A and B power feeds to all rack positions with IEC 60309 industrial-grade sockets. Include secondary containment, certified fire-stopping at wall penetrations, earthing/bonding to clean-earth grid, and digital metering for BMS integration. Issue SANS 10142-1 Electrical Certificate of Compliance. Standards: SANS 10142-1/2, SANS 10198, SANS 1507/1339, IEC 60364/60502/61439, ANSI/TIA-942, ISO/IEC 22237. Work must meet Tier III concurrent maintainability and data center best practices. Duration: 10 weeks from purchase order. Work hours: Mondays–Fridays, 08h00–16h30 unless approved otherwise. Submit Method Statement and Programme for approval prior to commencement.

Contractor must submit a high-level Method Statement and Programme for sequencing approval prior to commencement. Work must be completed within 10 weeks from PO date. Standard work hours: Mondays–Fridays, 08h00–16h30 (unless otherwise approved). Methodology must address: cable routing, DB installation, redundant power provision, live environment constraints, testing/commissioning, and integration with existing UPS systems. Ensure minimal disruption to operations and approved shutdown procedures where required.

Implement a comprehensive QA/QC program aligned with SANS 10142, SANS 10198, and applicable IEC standards. Submit Inspection and Test Plans (ITPs), conduct hold-point inspections, and maintain quality records. Materials/equipment must be new, fit for purpose, and supported by compliance certificates, factory test certificates, and datasheets. Acceptance requires successful: cable installation checks, continuity/insulation/earth resistance testing, protection verification, functional testing of DBs/metering, and commissioning. Provide as-built drawings, test reports, O&M documentation, and valid SANS 10142-1 Electrical Certificate of Compliance (CoC). Final acceptance granted only after defect rectification and CSIR approval.

Use the Bill of Quantities (BOQ) Excel spreadsheet (Annexure B1) for pricing. The spreadsheet includes embedded formulas for evaluation. Submit both the completed Excel file and priced BOQ. Verify all calculations; bidder is solely responsible for accuracy. BOQ sections: Preliminary/General, Distribution Boards, Wireways/Conduit/Accessories, Lighting, Power Outlet Points, Isolators/Power Supply, Cables/Wiring/Earthwire, Additional Services, Electrical Services Completion. Include 10% contingencies and 15% VAT. Total must be inclusive of VAT. Pricing must cover all obligations under the contract.

Pricing must be in South African Rand (ZAR), inclusive of all taxes and less unconditional discounts. Clearly indicate prices subject to escalation or exchange rate fluctuations, including currency, ROE, and source. Provide total cost breakdown and escalation formula. Include additional costs: freight, insurance until acceptance, duty (if applicable). Use the Bill of Quantities (Annexure B) for pricing; submit completed Excel spreadsheet (Annexure B1) and priced BOQ. Verify all calculations; bidder is solely responsible for accuracy. Payment terms: Per CSIR Payment Terms and Conditions. Contingencies: Add 10%. VAT: Add 15%. Total must include VAT.

Mandatory returnables: Annexure B (Bill of Quantities), valid COIDA letter of good standing, CIDB registration (4EB or higher), Public Liability cover (minimum R20M), valid electrical contractor registration (3-phase, low voltage) with Dept. of Employment & Labour, three verifiable reference letters for data center-related electrical projects (last 5 years). Essential returnables: Annexure C (SBD 1), Annexure D (SBD 4), Annexure E (Preference Points Award Form), Annexure F (Non-Disclosure Agreement), valid CIDB registration proof. Tax compliance: Must be registered on Central Supplier Database (CSD) (www.csd.gov.za). Submit TCS PIN or CSD number. Non-compliance results in disqualification. Joint ventures: All members must be CIDB-registered; lead partner must have 4EB or higher (or one level below with required recognition). Sub-contracting: Cannot exceed 25% of contract value to non-qualifying enterprises unless sub-contractor is an EME. B-BBEE: Submit valid certificate or sworn affidavit for Black Ownership preference points.

Comply with Occupational Health and Safety Act, Construction Regulations 2014, Electrical Installation Regulations 2009, and applicable SANS standards. Submit a project-specific Health and Safety File within 1 week of PO issuance, including: Health and Safety Plan, risk assessments, method statements, personnel competency/medical fitness proof, emergency procedures, permit-to-work, LOTO procedures, inspection registers, and toolbox talk records. Requirements: Barricade/signpost work areas, control access, prevent exposure to hazards (electrical, dust, fumes, noise, falling objects), use PPE, restrict live electrical work to authorized/competent persons under approved isolation/permit procedures. Maintain housekeeping; minimize disruption to existing operations.

Contract terms: Bidder breaches may result in indemnification of CSIR for costs/damages. Tax compliance: Non-compliant bidders are disqualified; CSIR may withdraw awards or cancel contracts if non-compliance is discovered. Bidders must submit proof of tax compliance (TCS PIN or CSD number) within 7 working days if requested. Limitation of liability: Bidders participate at their own risk; CSIR is not liable for bidder costs. Misrepresentations may lead to termination and claims. No goods/services delivered without CSIR Purchase Order; invoices must quote PO number. Contract duration: Work must be completed within 10 weeks from PO date. Work hours: Mondays–Fridays, 08h00–16h30 unless approved otherwise.

CSIR reserves the right to: extend closing date, correct bid document errors, verify bidder information, request documentary proof, conduct site inspections, award to non-highest scorer per PPPFA Section 2(1)(f), request audited financials, award as a whole or to one bidder, cancel/terminate the process at any stage, negotiate post-tender, or reject bidders associated with security breaches or fraud. Confidentiality: Bid documents are proprietary; sign Annexure F (Non-Disclosure Agreement). No disclosure without CSIR written approval. POPI Act compliance required for personal information handling. Indemnity: Bidders indemnify CSIR for breaches causing costs/damages. Disclaimer: RFQ is not an offer; CSIR accepts no liability for bidder costs. Tax compliance: Non-compliant bidders are disqualified; CSIR verifies via CSD.

Scoring uses the 80/20 Preferential Procurement Regulations. Price scoring: Ps = 80

• (1 - (Pt - Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid. Preference points (20 total): Black Ownership (100% = 20 points, 51-99% = 10 points, <51% = 0 points). Joint ventures/consortiums must submit valid B-BBEE certificates or consolidated scorecards. Sub-contracting >25% to non-qualifying enterprises disqualifies preference points unless sub-contractor is an EME. Bidders must submit valid B-BBEE certificates or sworn affidavits to claim points.

The purpose of this document is to outline CSIR compliance requirements in line with the

Occupational Health and Safety Act (OHSA ) and Construction Regulation (CR of

2014)) when contractors are undertaking maintenance and construction activities.

2. Scope

The specification covers activities relating to maintenance and construction work at CSIR sites.

3. Applicability

This specification is applicable to areas where CSIR is using contractors to undertake

construction and maintenance work or projects.

4. References

Number Reference Name of the regulation/ Document

1 Regulatory framework Occupational Health and Safety Act, No.

All regulations published in terms of the OHS Act

Construction Regulations, 2014

SABS codes referred to by the OHS Act

Basic Condition of Employment Act, No.

Compensation for Occupational Injuries and Diseases

Act, No.

2 CSIR policies/ frameworks Contract documentation

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5. Responsibility and authority

Only contractors who have their SHE files approved and issued with permit to work (PTW) by

the approved CSIR representative can undertake that work in the area indicated on the permit

and within the prescribed days. It remains the decision of the project planning office in

discussion with the affected parties to decide when such work activity will take place.

6. Acronyms and definitions:

6.1 Acronyms

Abbreviation Explanation

AIA Approved Inspection Authority

CEO Chief Executive Officer

CHSO Construction Health and Safety Officer

CR Construction Regulation

CSIR Council for Scientific and Industrial Research

DoEL Department of Employment and Labour

HCA Hazardous Chemical Agents

HBA Hazardous Biological Agents

HSS Health and Safety Specifications

HSP Health and Safety Plan

HSF Health and Safety File

SDS Safety Data Sheet

OEL Occupational Exposure Limit

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OHS Occupational Health and Safety

PPE Personal protective equipment

PTW Permit to work

SARS Severe Acute Respiratory Syndrome

SHE Safety Health and Environment

6.2 Definitions

Keyword/ Term Definition

In relation to a body corporate or an

enterprise conducted by the State, means

Chief Executive Officer the person who is responsible for the overall

management and control of the business of

such body corporate or enterprise.

Means anything that may cause injury or

Danger

damage to persons or property.

Means, subject to the provisions of

Subsection (2), any person who is employed

by or works for any employer and who

Employee receives or is entitled to receive any

remuneration or who works under the

direction or supervision of an employer or

any other person.

Means, subject to the provisions of

Subsection (2), any person who employs or

Employer provides work for any person or remunerates

that person or expressly or tacitly undertakes

to remunerate him but excludes a labour

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broker as defined in Section 1(1) of the

Labour Relations Act, 1953 (Act No. ).

Means free from illness or injury attributable

Healthy

to occupational causes.

Means any article or combination of articles

assembled, arranged or connected and

which is used or intended to be used for

converting any form of energy to performing

Machinery work, or which is used or intended to be

used, whether incidental thereto or not, for

developing, receiving, storing, containing,

confining, transforming, transmitting,

transferring or controlling any form of energy.

Means a planned programme of periodic

examination (which may include clinical

examinations, biological monitoring or

Medical Surveillance medical tests) of employees by an

occupational health practitioner or, in

prescribed cases, by an occupational

medicine practitioner.

Includes fixtures, fittings, implements,

equipment, tools and appliances, and

Plant

anything, which is used for any purpose in

connection with such plant.

Means used with reasonable care, and with

due regard to any information, instruction or

Properly Used

advice supplied by the designer,

manufacturer, importer, seller or supplier.

In relation to plant or machinery, means the

User person who uses plant or machinery for his

own benefit or who has the right of control

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over the use of plant or machinery, but does

not include a lessor of, or any person

employed in connection with, the plant or

machinery.

a. the severity and scope of the hazard or

risk concerned,

b. The state of knowledge reasonably

available concerning that hazard or risk

and of any means to remove or mitigate

that hazard or risk.

Reasonably Practicable

c. the availability and suitability of means to

remove of mitigate that hazard or risk;

and

d. The cost of removing or mitigating that

hazard or risk in relation to the benefits

deriving there from.

Means the probability that injury or damage

Risk

will occur.

Safe Means free from any hazard.

Means any provision occurring:

• in a specification, compulsory

specification, code of practice or

standard method as defined in

Section 1 of the Standards Act, 1993

(Act No.

Standard

); OR in any specification, code or

any other directive having standardization as

its aim and issued by an institution or

organization inside or outside the Republic

which, whether generally or with respect to

any article or matter and whether

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internationally or in any country or territory,

seeks to promote standardization.

Means any competent person who acts as a

Agent

representative for a client.

Means any person having the knowledge,

training, experience and qualifications

specific to the work or task being performed:

Provided that where appropriate

qualifications and training are registered in

Competent Person

terms of the provisions of the South African

Qualifications Authority Act,

1995 (Act No. ), these

qualifications and training shall be deemed

to be the required qualifications and training.

Means any work in connection with:

the construction, erection, alteration,

renovation, repair, demolition or dismantling

of or addition to a building or any similar

structure; the construction, erection,

maintenance, demolition or dismantling of

any bridge, dam, canal, road, railway,

Construction Work runway, sewer or water reticulation system

or any similar civil engineering structure; or

the moving of earth, clearing of land, the

making of an excavation, piling or any

similar civil engineering structure or type of

work.

Construction work permit means a document

issued in terms of regulation 3.

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Means an employer who performs

Contractor

construction work.

Means the identification and documenting of

existing or expected hazards to the health

Hazard Identification and safety of persons, which are normally

associated with the type of construction work

being executed or to be executed.

Means a file, or other record containing the

Health and Safety File

information required in these regulations.

Means a site, activity or project specific

Health and Safety Plan documented plan in accordance with the

client’s health and safety specification.

Means a site, activity or project specific

document prepared by the client pertaining

Health and Safety Specification

to all health and safety requirements related

to construction work.

Means a document detailing the key

activities to be performed, to reduce as

CSIR Project Manager (for site services and ground conditions information); Client SHEQ Department (for monitoring and audits); Department of Employment and Labour (DEL) (for construction work permits).

Contractors must prepare a Health and Safety Plan (HSP) that addresses all applicable sources of risk. The Principal Contractor must incorporate these into a single HSP for the execution of the entire contract works. This HSP must be submitted to the Client for review and approval. Upon completion of the construction work, a health and safety file including a record of all drawings, designs, materials used and other similar information must be handed over to the SHEQ Department.

Technical requirements include the implementation of a Fall Protection Plan for roof work, management of Hazardous Chemical Agents (SDS availability, exposure monitoring), asbestos sampling and management, noise monitoring by an Approved Inspection Authority (AIA) according to SANS 083, and lighting requirements for adequate illumination. Risk assessments must include methodology, breakdown of processes, hazard identification, and risk calculations.

training, experience and qualifications

specific to the work or task being performed:

qualifications and training are registered in

1995 (Act No. ), these

qualifications and training shall be deemed

to be the required qualifications and training.

• Examples of the registers listed below must be provided in the HSP.
• All registers must always be available at the site offices for inspection.
• The list of registers to be kept is by no means exhaustive and the HSP should list all the

registers that are applicable and at what frequency they are going to be maintained.

The Principal Contractor must ensure and demonstrate to the Client that they and all appointed contractors have adequately allowed for the cost of health and safety measures required during the construction work.

Compliance with the Occupational Health and Safety Act (OHS Act) and Construction Regulations 2014. Required documentation includes a Health and Safety Policy signed by the CEO, a valid Letter of Good Standing with the Compensation Commissioner, and signed Section 37(2) agreements. Construction work permits are required if work exceeds 180 days, 1800 person days, or has a contract value equal to or exceeding R13 Million. Notification to the Department of Employment and Labour (DEL) is mandatory before commencing work.

Document No: CSIR/LCBE/SHEQ/TMPL/2020/01/B

Effective Date: May 2026

Next Review May 2029

File Plan No: For Archiving Purposes

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Manager: SHE Reviewed and

Signature May 2026

Gm: sheq

Approved by: Signature May 2026

Revision number & date author(s) change description

Rev 09 J Sithole Removal of COVID-19

March 2026 Occupational Health and Safety

Measures in Workplaces;

Covid -19(c19ohs), 2020.

All amendments must be recorded under “Change Description”. Only 1 history to be shown per revision.

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1. Purpose ....................................................................................................4

2. Scope.........................................................................................................4

3. Applicability............................................................................................4

4. References..............................................................................................4

5. Responsibility and authority................................................................5

6. Acronyms and definitions..................................................................5 - 6

7. Procedure/ process ................................................................................... 10 - 11

8. Legal documentation / appointment ...................................................... 11 -13

9. Environment, health and safety....................................................13 - 16

10. Safety work procedure .................................................................................. 16

11. Environment ......................................................................................................... 17

12. Safety of pedestrians ....................................................................................... 17

13. Risk registers ................................................................................................ 17 - 18

14. Training ................................................................................................................... 18

15. Monitoring - health and safety audits ....................................................... 19

16. General requirements ............................................................................... 19 - 20

17. Hazardous chemical agents .................................................................... 20 - 21

18. Asbestos .......................................................................................................... 21 - 22

19. Noise induced hearing loss ............................................................................. 22

20. Lighting .................................................................................................................... 22

21. Fall protection plan ......................................................................................... 23

22. Contractor health and safety management ................................... 23 - 25

23. General .................................................................................................................... 25

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1. Purpose

Occupational Health and Safety Act (OHSA ) and Construction Regulation (CR of

2014)) when contractors are undertaking maintenance and construction activities.

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Only contractors who have their SHE files approved and issued with permit to work (PTW) by

the approved CSIR representative can undertake that work in the area indicated on the permit

and within the prescribed days. It remains the decision of the project planning office in

discussion with the affected parties to decide when such work activity will take place.

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that person or expressly or tacitly undertakes

to remunerate him but excludes a labour

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broker as defined in Section 1(1) of the

Labour Relations Act, 1953 (Act No. ).

examination (which may include clinical

examinations, biological monitoring or

Medical Surveillance medical tests) of employees by an

occupational health practitioner or, in

prescribed cases, by an occupational

medicine practitioner.

own benefit or who has the right of control

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over the use of plant or machinery, but does

not include a lessor of, or any person

employed in connection with, the plant or

machinery.

a. the severity and scope of the hazard or

risk concerned,

b. The state of knowledge reasonably

available concerning that hazard or risk

and of any means to remove or mitigate

that hazard or risk.

c. the availability and suitability of means to

remove of mitigate that hazard or risk;

and

d. The cost of removing or mitigating that

hazard or risk in relation to the benefits

deriving there from.

); OR in any specification, code or

any other directive having standardization as

its aim and issued by an institution or

organization inside or outside the Republic

which, whether generally or with respect to

any article or matter and whether

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internationally or in any country or territory,

seeks to promote standardization.

issued in terms of regulation 3.

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existing or expected hazards to the health

client’s health and safety specification.

to all health and safety requirements related

to construction work.

activities to be performed, to reduce as

Method Statement

reasonably as practicable, the hazards

identified in any risk assessment.

associated with any hazard or aspect at a

taken to remove, reduce or control such

hazard.

7.1 Application of the Construction Regulations – CR 2014.

Where intended construction work falls within the scope of “construction work” as defined

in the Construction Regulations, 2014 (CR) made under the Occupational Health and Safety

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Act 1993, as amended (“OHS Act”), the contractor or principal contractor must adhere to

the following procedure as detailed in the construction regulation.

7.1.1 Application of Work Permit (Not a CSIR Permit to Work)

form of Annexure 2 of the Construction Regulations.

• A copy of the completed Annexure 2 of the Construction Regulations, as well as

proof of notification shall be included in the Health and Safety Plan. (Proof of fax

or proof of hand delivery)

• A copy of the completed Annexure 2 is to be kept on site by the Principal

The following documents must be provided in the Health and Safety Plan (HSP):

• Health and Safety Policy signed by CEO or statement of commitment to Safety, Health

and the Environment (SHE).

• Valid Letter of good standing with the Compensation Commissioner, Federated

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• SHE Organogram (or table), outlining the SHE Team, as well as the appointment(s) they

have under the Act and Regulations (reference to specific section/regulation applicable

to appointment).

• The competency of each member of the SHE Team must be provided and should

include knowledge, training, experience & qualifications specific to the appointment.

• Valid Fitness to Work certificates for staff that will be working on-site.

Section 16.2 appointment Section 16.2

SHE Representative (if necessary) Section 17(1)

Incident Investigator GAR 9(2)

First Aiders GSR 3(4)

Fire Fighters ER 9 & CR 29

Risk Assessor HCS Reg (Incl. Asbestos & Lead); CR 9

should include knowledge, training, experience & qualifications specific to the

appointment.

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9.1 General Duties of Principal Contractor:

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• The principal contractor will be responsible for co-operation between all contractors

to ensure compliance to the OHS –Act and Regulations on site.

• To ensure the above, the Principal Contractor must carry out the following and

provide proof of such in his HSP:

• Proof that Contractors HSP has been approved, implemented and maintained.
• Proof that Contractors are registered with the Compensation Commissioner or

similar insurer.

• A comprehensive & updated list of all contractors on site, also indicating the type of

work being done

9.2 Designer General Duties

The designer of a structure must comply with CR 6 and in particular ensure that

cognizance is taken of ergonomic design principles in order to minimize ergonomic

related hazards in all phases of the life cycle of the structure such as maintenance and

cleaning after completion and commissioning of the structure.

9.3 Potential Sources of Risk

been identified, as per the risk assessment which accompanies this health and safety

specification, and must, as a minimum, be appropriately addressed by the Principal

Contactor’s HSP.

to take precautions to protect the health and safety of persons on site, to comply with

the Principal Contractor’s obligations under the Act and all Regulations made there

under, including the Construction Regulations.

Contactor’s HSP, which must be submitted to the Client for review and approval and

where applicable should include:

• Noise
• Potential presence of asbestos that forms part of the structure (cement fibre)

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• Dust
• Working at height (fall protection)
• Drilling (Breaking of walls)
• Formwork and support work
• Scaffolding
• Construction vehicles and mobile equipment
• Electrical installations and electrical machinery
• Housekeeping
• Stacking and storage practices
• Fire risks and fire precautions
• Use of jackhammers
• Hot work (steel cutting and welding)
• Portable electrical tools
• Intoxicated persons on site
• Use of ladders
• Impact of construction work upon occupants of buildings not evacuated for the

duration of the work

• The methodology used to do the risk assessments.
• Breakdown of processes and activities covered.
• Subsequent hazards identified
• Risk calculations (considering consequence, frequency and likelihood)

paragraph 9 of this document. The plan must include a declaration in this regard, or

the risk assessment must contain the signature(s) of this appointed persons.

environmental aspects and impacts.

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location, e.g. underground services by the CSIR Project Manager. The CSIR Project

manager must further provide any information about ground conditions and

underground structures or water courses, such as culverts, where this might affect the

safe use of plants such as cranes or the safety of groundwork e.g. in the construction

of trenches.

• The work method to be followed to conduct work safely
• Control measures implemented to mitigation & reduce the risks
• Responsibilities of competent persons
• Required personal protective equipment
• Correct equipment/tools/machinery to be used
• Completed Risk Registers
• Completed Risk Assessments

all the above-identified activities, and that is:

• Removals / demolitions
• Floor repairs and construction
• External walling
• Internal Divisions
• Internal Wall finishing’s
• Ceilings
• Electrical Installations
• Fire Services
• Air-conditioning
• Waste management
• Working at Heights

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Hand washing and sanitising (Depends on RA)

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• A copy of the content to be used for Induction training.
• Attendance registers must be included as proof of training provided for:

• Induction training

• Safe work procedure training

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• Risk assessment outcome training
• Method of informing visitors and other persons entering the site of hazards prevalent on

site.

• Method of providing personal protective equipment to visitors and non-employees.
• Methodology to be used in the issuing and communication of written instructions/safe work

procedures.

• Interventions

• Health and safety audits will be conducted by the client at intervals mutually agreed between

the client and principal contractor but at least monthly. All Health and Safety instructions will

be given via the Safety Office in writing within 7 days of audits.

• The Principal Contractor shall be required to sign the instruction to acknowledge any

instructions issued and rectify the deviations.

16.4 Signs

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16.6 Site Visitors

• A site visitor’s register is to be kept on site and steps are to be taken to ensure that

all visitors sign the visitors’ register before entering the site.

• An induction must be given to all visitors entering the site and proof thereof must

be kept in the health and safety file.

• Visitor’s PPE must be made available and at the cost of the contractor.
• A sign should also be provided directing all visitors to report to the site office.

16.7 Housekeeping

• CR 27 and CR 28 shall be complied with regarding sustained provision of good

housekeeping, stacking and storage practices.

• Chutes shall be used for waste and debris removal from high places.
• The site shall be suitably cordoned off and access controlled.
• Catch platforms or nets shall be used where necessary.

16.8 Welfare Facilities

• The Contractor will ensure that adequate ablution and changing facilities are made

available to the workers.

• The Contractor will also provide appropriate hygienic eating facilities for the workers.

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proof in the HSP that:

• Safety data Sheets (SDS’s) of the relevant materials/Hazardous Chemical Agent are

available prior to use by the contractor. Mention should be made how the principal

contractor is going to act according to special/unique requirements made in the relevant

SDS’s. All SDS’s shall always be available for inspection by the client.

• Risk assessments must be done for this construction project.
• Exposure monitoring where required shall be undertaken by an Approved Inspection

Authority (AIA) and that the medical surveillance programme is based on the outcomes of

the exposure monitoring.

• How records are going to be kept safe for the stipulated period of 30 years.
• How the relevant HCS’s are being/going to be controlled by referring to:

• Limiting the amount of HCS

• Limiting the number of employees

• Limiting the period of exposure

• Substituting the HCS

• Using engineering controls

• Using appropriate written work procedures
• The correct PPE is being used.
• HCS are stored and transported according to SABS 072 and 0228.
• Training with regards to these regulations was given.
• The H&SP should refer to the disposal of hazardous waste on classified sites and the

location thereof (where applicable).

of the structure of our buildings. Where refurbishment is going to occur, it must be established

through sampling whether asbestos forms part of the structure or not before proceeding with

any building work. If asbestos is present, the following must be included in the HSP:

• Notification to the Provincial Director in writing, prior to commencement of asbestos work.
• Proof of a structured medical surveillance programme, drawn up by an occupational

medicine practitioner.

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• Proof that an occupational health practitioner carried out an initial health evaluation within

14 days after commencement of work.

• Copies of the results of all assessments, exposure monitoring and the written inventory of

the location of the asbestos at the workplace.

• Only proof that medical surveillance has been conducted and not the actual medical records

as these are of a confidential nature.

• How records are going to be kept safe for the stipulated period of 40 years.
• Proof that asbestos demolition (if applicable) is going to be done by a registered asbestos

contractor and provide proof that a plan of work for such demolition is submitted to an

Approved Asbestos Inspection Authority 30 days prior to commencement of the demolition.

• Provide proof that the plan of work was approved by the asbestos AIA and submitted to the

provincial director 14 days prior to commencement of demolition work together with the

approved standardised procedures for demolition work.

complied with and the following must be included/ referred to in the HSP:

• Proof of training with regards to these regulations.
• Risk assessment done within 1 month of commencement of work.
• That monitoring carried out by an AIA and done according to SANS 083.
• Medical surveillance programme established and maintained for the necessary employees.
• Control of noise by referring to:

• Engineering methods considered

• Admin control (number of employees exposed) considered

• Personal protective equipment considered/decided

complied with, and the following must be included in the HSP:

• How lighting will be ensured/ provided where daylight is not sufficient and /or after hours

are worked.

• Planned maintenance programme for replacing luminaries.

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• Proof of illumination levels of artificial illumination equipment

is safe and without risk to the health persons on the site.

22.1 Contractor health and safety management system

• The Principal Contractor will ensure and demonstrate to the Client that he, and all

contractors to be appointed on this construction project, has adequately allowed

for the cost of health and safety measures which may be required during the

construction work.

22.2 Client’s Health and Safety Department

• The Clients SHEQ Department will visit the site regularly to monitor and audit the

execution of the contractor’s HSPs on behalf of the Client, without thereby limiting

the contractor’s own responsibility for health and safety, or attracting any vicarious

responsibility or liability for the contractor’s acts or omissions

22.3 Occupational Health and Safety Act Section 37(2) agreements

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• The Principal Contractor as well as all contractors must sign the Client’s Section

37(2) agreements before commencement of their work.

22.4 Contractor Health and Safety Plans

and manage all applicable sources of risk as per items under Section 11 of this

specification as well as any other sources of risk which are identified during the

contractor’s own risk assessment.

the entire contract works. Should any further risks be identified in the course of the

construction work, such risks must be assessed and addressed in amended HSP,

which must then be submitted to the Client for approval.

22.4.1 The HSP must also address the following matters:

• Procedures for compliance with all requirements of the OHS Act and in

particular Sections 8 and 9 of the Act.

• Undertaking and procedure to stop any work which endangers the safety

or health of any person.

• Systems for recording and reporting of incidents both internal and external

to the DoEL.

• Copy of the Act and its Regulations to be kept on the site and to be readily

available to employees.

• Incident registers to be kept on the site.

• Employment and appointment of any people who are competent and have

the necessary knowledge, training, qualifications, and experience to

perform the required construction work safely and effectively.

• Procedures and arrangements for first aid facilities on the site.

• Procedures and arrangements for prompt reporting of injuries and other

losses/incidents.

• Emergency plans to deal effectively with potential site emergencies.

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• Use of effective processes for the identification and close out of root causes

of incidents and accidents.

• Attendance by all contractors of monthly site health and safety meetings.

• Demonstration by all contractors of their health and safety monitoring and

auditing system to ensure compliance with their HSP, as part of their HSP.

• If construction work is going to be undertaken while the building is still

occupied, methods of limiting the impact upon occupants with noise, dust

and other nuisance factors.

• Occupational Health and Safety Protocol.

Risk Assessment H&SF Contractor 50 years

materials used and other similar information concerning the completed structure, in

accordance with Construction Regulations 7(1) (e).

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• Waste minimisation
• Energy and water efficiency
• Prevention of water and soil contamination
• Managing air emissions

Legal documentation including Health and Safety Policy, Letter of Good Standing, SHE Organogram, competency proof, Fitness to Work certificates. Required appointments under OHS Act and regulations including Construction Manager, Construction H&S Officer, Construction Supervisor, Risk Assessor, Fall Protection Competent Person, Temporary Works Competent Person, Excavation Work Supervisor, Demolition Work Competent Person, Scaffolding Erector, Construction Vehicle and Mobile Plant Competent Person, Electrical Machinery Competent Person, Stacking and Storage Supervisor, Fire Equipment Inspector. Construction work permit requirements exceeding 180 days, 1800 person days, or R13 Million contract value. Notification to Department of Employment and Labour. Section 37(2) agreements. Record storage requirements and minimum storage periods.

• Proof that an occupational health practitioner carried out an initial health evaluation within

Quality Manager: Reviewed and

• Project: Installation of bulk power supply cables and electrical infrastructure at CSIR CHPC in Rooms 27, 31, and the Main Data Center, Rosebank, Cape Town.
• Document Structure: The specification includes technical details, methodology, standards, quality requirements, safety, statutory compliance, testing, drawings, and a Bill of Quantities.

• Address: CSIR CHPC, Rosebank, Hope Street, Cape Town.

• Scope: Supply, installation, refurbishment, testing, and commissioning of a redundant low-voltage electrical distribution system for the CSIR CHPC data center expansion in Rooms 27, 31, and the Main Data Center.
• Key Deliverables:
• Install new XLPE/SWA/PVC copper bulk supply cables (600/1000V grade) from existing UPS distribution boards to new and upgraded distribution boards.
• Supply and install four new dual-feed distribution boards (System A and System B) in Rooms 27 and 31.
• Refurbish and upgrade the existing distribution board in the Main Data Center.
• Provide independent dual power feeds (System A and System B) to each new ICT rack, terminated at IEC 60309 industrial sockets.
• Install dedicated circuits for cooling infrastructure.
• Route cables on heavy-duty galvanized wire mesh cable trays with physical separation of at least 300mm between System A and System B cabling.
• Seal all fire-rated wall penetrations with approved fire-stop materials.
• Integrate all new distribution boards and cable trays into the facility's existing clean-earth (telecoms earth) grid.
• Label all cables at both ends and at 5m intervals with UV-resistant engraved tags.
• Provide digital power meters with Modbus/TCP integration for Building Management System (BMS) monitoring.
• Standards: All work must comply with SANS 10142-1 and other relevant SANS, IEC, BS, or NEMA/IEEE standards.
• Testing and Commissioning: Issue a SANS 10142-1 Certificate of Compliance (CoC), conduct load balancing, point-to-point redundancy testing, and provide updated 'As-Built' drawings and single-line diagrams.
• Methodology: Execute work over three to four months in a strict phased sequence to minimize downtime, starting with submission of an approved Method Statement and Construction Programme.

• Phased Approach: Execute work in five phases over three to four months to ensure minimal disruption.
• Phase 1: Install new distribution boards and supply cables in Rooms 27 and 31 (no rack wiring).
• Phase 2: Route temporary power from new DBs to live racks in the Main Data Center.
• Phase 3: Upgrade existing UPS DBs in the Main Data Center and install permanent wiring to new racks.
• Phase 4: Perform critical switchover to permanent supply, then wire expansion racks in Rooms 27 and 31.
• Phase 5: Conduct final testing, commissioning, and handover with Certificate of Compliance.
• Pre-requisite: Submit a detailed Method Statement and Construction Programme for approval before starting.

• Standards: All equipment and installation must comply with latest SANS, IEC, BS, or NEMA/IEEE standards, particularly SANS 10142-1.
• Testing: Conduct comprehensive testing and commissioning, including point-to-point redundancy verification and load balancing.
• Documentation: Provide updated 'As-Built' drawings, single-line diagrams, and a valid Certificate of Compliance (CoC).
• Calibration: All test instruments must be calibrated within the last 12 months, with certificates available on site.
• Inspection: The Engineer has the right to inspect any stage of manufacture, assembly, or testing.

• Bill of Quantities (BOQ): Submit prices in the provided BOQ summary sections (Preliminary, Distribution Boards, Cables, etc.), excluding VAT.
• VAT and Contingency: Add 10% contingencies and 15% VAT to the subtotal.
• Contract Rates: Provide rates for potential variations, excluding VAT.
• Mark-up: Specify percentage mark-up for materials, sub-contractors, and other items.
• Special Items: List any items not covered in the BOQ.
• Equipment Schedule: Within 21 days of tender acceptance, submit a schedule specifying manufacturer and origin for all key equipment. No substitution without prior approval.
• Drawings: Refer to attached drawings (list provided) for tendering; they are not to scale. Original A1 drawings available for viewing at BVi offices.

• Pricing Format: Submit prices in the provided Bill of Quantities (BOQ) summary, excluding VAT. VAT at 15% and a 10% contingency must be added.
• Bill of Quantities Notes:
• Unit rates must include all materials, labour, profit, transport, and installation costs.
• BOQ is for tendering only, not for ordering; verify cable lengths on site before ordering.
• Rates exclude VAT; errors in extensions will not alter unit rates.
• Prefer South African manufactured materials.
• Tender may be rejected if unit rates are deemed unreasonable and not adjusted within 14 days after notification.
• Contract Rates: Provide rates for potential variations, excluding VAT.
• Mark-up: Specify percentage mark-up for materials, sub-contractors, and other items.
• Special Items: List any items not covered in the BOQ.
• Schedule of Equipment: Within 21 days of tender acceptance, submit a schedule specifying manufacturer/trade name and country of origin for all key equipment (e.g., distribution boards, circuit breakers, cables). No substitution without prior written approval.

• Safety Compliance: Adhere to the Occupational Health and Safety Act and other applicable acts. Appoint a health and safety officer, submit a health and safety plan and risk assessment with the tender, and implement all required check sheets.
• Regulatory Compliance: Comply with the Electricity Regulation Act, National Building Regulations and Building Standards Act, Local Government: Municipal Systems Act, and City of Cape Town Municipal Electricity Supply By-Laws.
• Technical Standards: All materials and workmanship must comply with specified South African National Standards (SANS), including SANS 10142-1, SANS 1507 (cables), SANS 156 (circuit-breakers), and others listed in the document.
• Quality and Origin: All materials must be new, of high commercial quality, suitable for the local climate, and preferably of South African manufacture.
• Certification: Issue a statutory Certificate of Compliance (CoC) upon completion.

• Regulatory Compliance: Adhere to the Occupational Health and Safety Act and other applicable safety legislation.
• Plans: Submit a health and safety plan and risk assessment with the tender.
• Officer: Appoint a health and safety officer as required by law.
• Implementation: Implement all required safety check sheets for materials and equipment.
• General Safety: Ensure safe installation and guarding of all electrical equipment.

• Duration: Work to be executed over three to four months.
• Sequence: Contractor must follow a mandatory phased sequence to minimize operational downtime.
• Pre-construction: Submit a detailed Method Statement and Construction Programme for CSIR and Engineer approval before starting work.
• Handover: Completion requires issuing a formal Certificate of Compliance (CoC) and handing over the site.
• Materials: All materials must be new, high quality, and suitable for the data center environment.