Office space provision – RFP for DSAC – government tender in gauteng

For bid enquiries: DSAC Bid Office, Tel: 012 441 3520/3173, Email: [email protected]. For technical enquiries: Ms. Masana Chikeka, Tel: 082 387 9011, Email: [email protected]; Mr. Simphiwe Mncube, Tel: 079 507 5082, Email: [email protected].

Bidders must submit one original hard copy and one electronic copy (on a USB) of their bid documents. The bid documents must be submitted in an envelope with the bidder's name and address, bid number, and closing date clearly marked. The bid box is located at the Department of Sport, Arts and Culture, Sechaba House, 202 Madiba Street, Corner Paul Kruger and Madiba Street, Pretoria Central. Bids must be deposited by 11:00 on 10 June 2026. Late bids will not be accepted. A compulsory virtual briefing session will be held on 15 May 2026 at 10:00am via https://shorturl.at/65zpl. Bidders who try to log in 15 minutes after the start time will not be allowed.

The bid evaluation process consists of three stages: (1) Initial screening for compliance with bid requirements; (2) Functionality evaluation out of 100 points, with a minimum threshold of 70 points; and (3) Price versus preference points (90/10 preference point system). The technical proposal will be evaluated based on company experience, location and accessibility, office space requirements, facilities and services, ICT infrastructure, and project implementation plan. Bidders must score at least 70 out of 100 points to qualify for further evaluation on price and preference points.

The required office space must be located within a 15km radius from the Johannesburg City Center, accessible by public transport, and have specific office space requirements, including 120 parking bays, reception area, open-plan workspace, private offices, boardrooms, meeting rooms, kitchen, staff lounge, restrooms, storage units, and a filing space. The office space must also have specific facilities and services, including 24-hour security, CCTV, alarm system, cleaning and waste management services, garden and landscaping maintenance, pest control services, and uninterrupted electricity and water supply.

Bidders must submit a detailed cost breakdown for the provision of office space for the duration of five years. The service provider will be required to pay for water, refuse, electricity, and backup power according to usage.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and have a valid tax compliance status. Bidders must also submit a company profile, proof of ownership or authority to lease premises, detailed floor plans, layout drawings, and total square meterage. Bidders must also have a B-BBEE status level verification certificate or sworn affidavit.