How will bids be evaluated?

Unable to extract eligibility criteria

What financial requirements apply to bidders?

Payment Terms: payment terms as stipulated hereunder when submitting tenders and concluding contracts with Eskom: For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying Suppliers within 30 days of receipt of undisputed invoices. For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

What compliance and legal requirements must bidders meet?

Insufficient searchable text - AI extraction recommended joint venture agreement which incorporates a statement that all partners are No specific requirements found ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Quality Documents that may be required per scope of work √ Other safety/quality √ documents as required per scope of works Environmental Documents that may be required per scope of work √ Due • Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company) , including: o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 66 File name: Invitation to Tender (ITT)_HVACR Systems Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable o Notes to the financial statements. A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not. Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited) For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Technical (required for Refer to the attached functionality requirements √ functionality scoring) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 66 File name: Invitation to Tender (ITT)_HVACR Systems Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form. Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result fro…

What are the important dates and deadlines for this tender?

{"closingDate":"03 June 2026","closingTime":"10:00am","briefingSession":"{\"date\":null,\"time\":\"11:00pm\",\"venue\":\"ion A non-compulsory clarification with representatives of Eskom\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":null,"email":"MayekiI@eskom.co.za","phone":"016 457 5819","department":null,"address":"akoele"}

HVAC&R Maintenance Tender - Gauteng

provisions above, please complete the table hereunder with all required

Annexure a – integrity declaration form)

information.

Full Name & Capacity/ Identity Confirm and provide Full Names & To your

Position within tenderer (e.g. Number details (including Capacity/Position of knowledge

employee/Director/member/ employee number) if Eskom employee/ is thi

supply identified in the

specification and/or works

1. The Supplier Payment Term Policy, 240-165040111, (“the Policy”) is in line with the optimised

payment terms initiative of Eskom, and its aim is to explore the extent to which Eskom can

benefit financially from either extending the supplier payment terms or offering an early

settlement discount.

2. This note is specifically targeted at changes relating to the implementation of the extended

payment terms, and further guidance will come on early settlement discounts. The document

provides an update on the thresholds on which the 60-day payment term is applicable and

provides guidance on compliance reporting and the applicability of the Policy.

Threshold

3. The threshold on which the Policy is applied is R50 000 000.00 (Fifty Million Rand), inclusive

of VAT. This means that all contracts exceeding this threshold must be established on the

60-day payment term.

Applicability of policy

4. The Policy is not applicable to contracts concluded between Eskom and its subsidiaries.

However, the Policy is applicable to contracts concluded between subsidiaries and their own

suppliers.

5. In instances of modifications to contracts, or renegotiations of existing contracts, the principles

of an extended payment term must be applied as a lever.

Monitoring of compliance

6. The Office of the CPO (“oCPO”) shall compile a compliance report to the Cost Savings Steering

Committee (“Cost Steerco”) on a monthly basis. Divisional Procurement Senior Managers shall

provide reasons for non-compliance to the oCPO on request and shall present these to the

Cost Steerco. This arrangement shall continue until the end of the 2022/23 financial year.

_________________________________

Compiled by: ms reshma maghoo

Contract advisor

Date: 28/9/2022

Guidance note: implementation of supplier payment term policy

_________________________________

Recommended: mr godfrey quickfall

Senior manager: contract management (acting)

Date: 2022-09-28

_________________________________

Supported: ms jainthree sankar

Chief procurement officer

DATE: 5 October 2022

_________________________________

Approved: mr calib cassim

Chief financial officer

DATE: 05 October 2022

Eskom Holdings SOC Ltd Reg No 2002/015527/30

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

income-generating contracts)

of services, works or goods Stipulated minimum threshold

_______________________________ _______%

3. Does any portion of the goods or services offered

have any imported content?

(Tick applicable box)

Yes NO

3..1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published

by SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za

Indicate the rate(s) of exchange against the appropriate currency in the table below

(refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

4. Where, after the award of a bid, challenges are experienced in meeting the stipulated

minimum threshold for local content the dtic must be informed accordingly in order for the

DTIC to verify and in consultation with the AO/AA provide directives in this regard.

Local content declara

supplying entity AND their company registration

number] ......................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act

against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

Eskom employees and directors that engage in private work

Eskom Holdings SOC Ltd Registration Number 2002/015527/00

Business name/JV: _______________________________________________________

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

maintenance and continuous operating and

monitoring of all heating, ventilation, air conditioning and refrigeration (HVAC&R) systems

as well as installation of domestic and industrial air conditioning and refrigeration systems at

Project

and monitoring of all heating, ventilation, air conditioning and refrigeration (HVAC&R)SECTION (TENDERER) systems as well as installation of domestic and industrial air conditioning and refrigeration

systems at Lethabo Power Station for the period of 5 years.

Clauses of 240- clause description indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) X

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) -

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements

Tenderer’s / Supplier’s name: ………………………………………………. Tender Ref number: ………………………………….

Cell A3: Occupational Health and Safety Baseline risk assessment template

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its

Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations.

This OHS specification is Eskom Generation's minimum requirements which are required to be

met for the duration of the contract period by contractors/suppliers and, where required, the

delivery organisation. The contractor is expected to develop an OHS plan that meets these

requirements as well as all the relevant applicable legislation that they conform to. Eskom in no

way assumes the contractor’s legal responsibilities and liabilities. The contractor is and remains

accountable for the quality and execution of their health and safety programme for their employees

and appointed contractor employees. This OHS specification reflects minimum requirements and

should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or

replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be

taken cognisance of and listed in the respective OHS plans. If there are any additional Eskom

and/or legislative requirements listed in the OHS specification, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Eskom requirements and, where applicable, any

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that

must be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Generation business for contracts, standards, and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to any contracting organisation that intends to respond to

Eskom Generation's tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

Basic Conditions of Employment Act No .
Occupational Health and Safety Act and Regulations No .
OHS Act “Regulations on Hazardous Work by Children in South Africa”
National Environmental Management Act .
National Road Traffic Act .
32-37 Eskom Substance Abuse Procedure.
32-136 Contractor Health and Safety Requirements

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

240-62196227 Life- saving Rules
32-95 Environmental, Occupational Health and Safety Incident Management Procedure
32-727 SHEQ Policy
32- 418 Working at Heights Procedure
240-62946386 Vehicle and Driver Safety Management Procedure
32-520 Risk Assessment procedure
Plant Safety Regulations
Iso 45001
Eskom Covid-19 policy
National Disaster Management Act

2.2.2 Informative

Tobacco Products Control Act (Updated 2011.05.19)
SANS 1186 Symbolic Safety Signs
Constitution of the Republic of South Africa No
DMN 34-110 Operating A Vehicle Mounted Crane

2.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

User

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health and (OHS Act) means a document specification of all health and safety

safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health and means comprehensive health and safety requirements for a contract,

safety requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by an

occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National Enquiries/contracts sourcing of services providers/contractors at the divisional level and not

at BU level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Main contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement services

– Provincial office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file

for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the

project manager/end user who will facilitate the signing of the document by Eskom and contractor

representatives.

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3. OHS specification

3.1 Scope of work

The scope is for the preventative and corrective maintenance and continuous operating and

monitoring of all heating, ventilation, air conditioning and refrigeration (HVAC&R) systems as well

as installation of domestic and industrial air conditioning and refrigeration systems at Lethabo

Power Station for the period of 5 years

A copy of the scope of work must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “Main contractor”

and any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is

compiled between the main contractor and all their appointed contractors for the contract. The

original copy of the section 37(2) agreement must be retained by the contractor, and a copy must

be retained by the responsible project manager/end user. A copy of all the agreements must form

part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

Interpretation. Eskom does not condone the use of child labour and, therefore, all effort must be

exercised, and child labour should not be used.

3.2.3 OHS Act

The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Legislative Compliance

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 32

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

All contractors will comply with all the legislation pertaining to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining to

this project being:

The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

Occupational Health and Safety Act 1993 (Act ) and its Regulations.
National Environmental Management Act 1998 (Act ).
Environment Conservation Act 1989 (Act ).
National Water Act 1998 (Act ).
Civil and Building Work Act.
National Road Traffic Act .
Compensation for Occupational Injures and Diseases Act.
SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their

strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The

main contractor and all appointed contractors, if not already in place, will be required to compile

an organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed

by the organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy

must be displayed in a prominent place within the workplace. A copy of the policy must be filed in

the contractor's OHS files and attached as an annexure to the OHS Plan.

3.5 Hazardous biological agents

3.5.1 Severe Acute Respiratory Syndrome (SARS-CoV- 2)

The Main Contractor and all appointed contractors shall ensure that a Baseline risk assessment is

conducted and communicated with all employees. All the requirements of RHBA 10,11,12 are met.

3.6 Coid act

The Main contractor and all his/her appointed contractors shall be registered with an appropriate

employment compensation commissioner and have available a valid letter of good standing (LoG)

from such commissioner. The obligation lies with the contractors to ensure that the LoG remain

valid throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, Occupational hygiene services, safety equipment purchases etc.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.8 Statutory appointments

The Main contractor and all appointed contractors must appoint competent workers who will

comply with the OHS Act for the duration of the contract. Before requiring appointees to accept an

appointment, the employer must ensure that they have received appropriate training and/or

information about their responsibilities. The relevant statutory appointments must be made in

compliance with the OHS Act's criteria, which include appointing a qualified individual to the

appropriate roles. The following should be included in the statutory appointments, but not limited

to:

OHS Act 16.1/16.2
OHS Act section 8 Supervisor
OHS Act General Administrative Regulation 9(2) – Incident Investigator
OHS Act General Safety Regulations 3(4) – First Aider/s
R 9(1) Risk Assessor
CR 8(5) Safety Officer (Part time) N.Dipl in Safety Management
CR 23(1)(d)(i)-(ii) Construction vehicle & mobile plants inspector

3.8.1 Non statutory appointments

3.9 ESKOM life-saving rules

1. Eskom places a high value on health and safety and urges every organization that undertakes

work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees, agents,

consultants, and contractors. Any Eskom employee or employee of a Main Contractor or appointed

contractor who fails to follow these rules would be deemed a serious violation. These rules are in

place to protect any employee, labour broker, or contractor working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom premises,

the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

( That is plant, any plant operating above 1000 V)

Hook up at heights

Working at height is defined as any work performed above a stable work surface or where a

Rule 2

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

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ACTIVITIES / SERVICES Review Date 2026/11/21

Permit to work

Rule 5

Where an authorisation limitation exists, no person shall work without the required permit to work.

Ensure safe live working

To ensure safe live work, each live worker shall:

a) Ensure all live work basic principles are adhered to, as outlined (for the method being

used) in the High Voltage Live Working Standard for the respective division.

Rule 6 b) Observe and maintain the minimum approach distance (MAD).

c) Only perform live work (never mix live and dead work on the same site at the same time

– Refer to ORHVS Section 7 and 5 handouts respectively

Perform tasks they are authorised for and only undertake tasks that are documented in the

respective Task Manual (TM). Only work on one potential (voltage) at a time.

Rule 7

Use of cellphones on site

Site

Use of cell phones (either texting or talking) when walking or driving is strictly prohibited.

Specific

Eskom will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded as a serious misconduct and will result in serious

disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom facility returns home to their

families safely.

3.10 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and

anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has

self-alcohol testing equipment.

5. Contractors are invited to develop their own manual and test their own employees for

alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.11 Contractor organisational structure

3.11.1 Main Contractor Organogram

The Main contractor must provide an organisational organogram on the company’s letter head

related to this contract, depicting all the levels of responsibility from the CE down to the supervisors

responsible for the contract. List the relevant positions held, names of appointees, legal

appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).

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ACTIVITIES / SERVICES Review Date 2026/11/21

The Main contractor must ensure that all appointed contractors comply with this requirement. The

Main contractor is responsible for keeping copies of all the organograms’ as well as submitting

them with the OHS plan. All organograms shall be updated timeously when appointments are

changed.

This diagram must be kept up to date and filed in the project OHS files.

3.11.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project

on the company’s letter head, listing the reporting structure from their CE down to their

project supervisors. The diagram must list the names, positions held, any appointments

made and must be signed off by the company's 16(1) or 16 (2).

2. This diagram must be kept up to date, a copy of which must be given to the Main contractor

and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.12 Roles and responsibilities

Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the

day to day operations, in particular the Occupational Health and Safety aspects of any project /

contract. Legislation requires that each employee must take reasonable care of themselves and

their fellow workers, from management level down to the lowest employee level.

3.12.1 Main contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed

contractors. Where some of the listed do not apply to both, then the specific responsibilities will be

listed and titled. The contractors shall:

Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form

part of the OHS Act and Regulation 7 of the Construction Regulations.

Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2) of

the OHS Act;

Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list at

the request of the Eskom Project Manager.

Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

Ensure that the minimum legislative, regulatory and Eskom OHS requirements are

complied with on all work sites.

Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

Compile an OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

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The Main contractor must provide the project manager with the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company. Similarly, the Main

contractor must provide the Eskom project manager with all the valid letters of good

standing from their appointed contractors.

Contractors must provide the Main contractor with a certified copy of the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company.

Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

Ensure that their contractors (whom they intend appointing) have made detailed provision

for the cost of safety and health measures throughout the project.

Stop his /her employees and any appointed contractors if such work poses a threat to the

health and safety of persons or a risk of degradation to the environment.

Take reasonable steps to ensure cooperation between all their appointed contractors.
Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors who

are competent to do work, have satisfied the OHS compliance requirements and satisfied

that the contractor has the necessary competencies and resources to perform the work

safely.

Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

Ensure that the supervisor or manager do not supervise work on any site other than the

site for which such supervisor has been appointed for.

Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests of

health and safety requirements.

Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and safety

specification, safety and health plans, site rules or any other requirements.

Before the commencement of work, review the submitted baseline risk assessments to

include site or emerging risks. This should be done by a competent person appointed in

writing with a view to identify hazardous and potentially hazardous work operations.

Ensure that pre-task risk assessments are conducted and documented daily and prior to

the starting of any new task, irrespective of whether it is a repetitive task or not.

Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

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Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in

the proper use, care and where necessary, the maintenance of PPE;

Note: should the Main contractor or his/her appointed contractors entertain visitors on

site, they will be held responsible for the provision and wearing PPE.

Must have a substance abuse program which must be in line with Eskom requirements.
Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

Be involved in all of their appointed contractor’s incident investigations.
When appointing contractors, advise the project manager in writing timeously and obtain

his/her approval prior to them commencing work.

3.12.2 Contractor site supervisor

The contractor site supervisor must be trained in the following:

HIRA, Incident investigation training, Supervisor training, authorised person & PSR, Legal

liability

Must:

Be competent to perform the required supervisory tasks;
Ensure their employees and all appointed contractors comply with the required statutory

and Eskom project requirements;

Inspect all work done by the contractors to ensure adherence to Eskom’s standards and

Conduct follow-up inspections to ensure findings are closed out and preventative action

is in place.

Monitor contractors for adhere to statutory requirements and safety standards.
Monitor contractors overall OHS performance on site in order to achieve excellent results
Discuss all OHS related problems with the relevant contractor management timeously in

the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformances identified, corrective actions,

audits and inspection schedules.

Continual liaison between the Main contractor, appointed contractors and employees.
Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

Submit the observation reports to the relevant management.
Submit the required OHS reports communicated by Eskom e.g., manpower numbers,

incident statistics report etc.

Have meaningful participation in the project statutory health and safety committee

meetings.

Participate in all appointed contractor incident investigations.
Participate in the Main contractor’s emergency preparedness planning.
Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

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ACTIVITIES / SERVICES Review Date 2026/11/21

Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety officer full/time

The Safety Officer for this contract shall be part time on site(at least 2 visits a month and

full time on the day when there is a replacement of condensers and lengthy working at

heights) for the whole duration of the project

The contractor health and Safety officer must be trained in the following:

National Diploma in Safety Management Incident investigation training, Legal liability,

Training, knowledge and understanding of ISO 4500, Minimum work experience 2yrs,

3.13 RISK ASSESSMENT (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out

risk assessments, to establish which risks and hazards are attached to the health and safety of

persons due to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in the activity,

work, site, and an estimate of the extent of the risks involved, considering whatever precautions

are already being taken.

It is essentially a three-stage process:

identification of all hazards.
evaluation of the risks;
Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards become known during the work process, then these should also be subjected to risk

assessments. Risk assessments for long-term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as

information and record of the way jobs / tasks must be performed. Daily or issue based or task

specific or on the job risk assessments must be conducted at the place where work is to be

performed/ conducted to allow managers and employees to assess any inherent risks that could

have been overlooked during the initial risk assessment or any changes that might have occurred

in a period of absence. For example if a job / task is extended over a day or halted due to inclement

weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

Each activity is listed.
Specific hazards are identified and listed against each activity.
The magnitude of each risk is rated as Low. Medium or High.
All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

The relevance, effectiveness and sufficiency of these controls are assessed.
In the event of insufficient or deficient controls for the particular activity, steps to be taken

to rectify this shall be recorded, and safe working procedures drawn up.

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Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the

risk assessment shall be recorded, and their competence established. This instruction

shall be done through an interpreter if required and recorded on the Pre-Job Brief (Daily

Safe Task Instructions), with reference to applicable Risk Assessments.

3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must align

with the risk assessments. Method statements / written safe work procedure are control measures

used to prevent an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely. A safe working

procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

a. The supervisor for the task or job and the employees who will undertake the task;

b. The tasks that are to be undertaken that pose risks;

c. The equipment and substances that are used in these tasks;

d. The control measures that have been built into these tasks;

e. Any training or qualification needed to undertake the task;

f. The personal protective equipment to be worn;

g. J. Actions to be undertaken to address safety issues that may arise while undertaking the

task.

3.15 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.

3. Results entered in the register and signed by competent person.

3.16 FIRST AID and EQUIPMENT

1. The requirements of the OHS Act GSR 3 must be observed.

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2. First aid appointments must be made to meet the legal requirements. Appointees must be

trained to level 2 and the training service provider must be registered in accordance with

section 26(1) of the Skills Development Amendment Act, Act No. . It is good

practice for all employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the

type of work performed, the distance teams are working apart and the terrain to be

covered if an emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made accessible

for all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every

50 or team of workers on site or part thereof, taking into account the type of work

performed and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must

be available and accessible for the immediate treatment of injured persons at the

workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name

and contact details of the First Aider of such first aid box or boxes shall be erected.

9. The Main Contractor and appointed contractor shall ensure that alternative arrangements

be made for incidents occurring after working hours.

3.18.1 Boxes and equipment

The following is a list of minimum contents of a first aid box:

Item 1: Wound cleaner/antiseptic (100ml).
Item 2: Swabs for cleaning wounds.
Item 3: Cotton wool for padding (100 g).
Item 4: Sterile gauze (minimum quantity 10).
Item 5: 1 Pair of forceps (for splinters).
Item 6: 1 Pair of scissors (minimum size 100 mm).
Item 7: 1 Set of safety pins.
Item 8: 4 Triangular bandages.
Item 9: 4 Roller bandages (75 mm X 5 m).
Item 10: 4 Roller bandages (100 mm X 5 m).
Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).
Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).
Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).
Item 14: 4 First aid dressings (75 mm X 100 mm).
Item 15: 4 First aid dressings (150 mm x 200 mm).
Item 16: 2 Straight splints.
Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.
Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular

basis, kept clean and dust free.

3.19 OHS communication systems

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1. Main Contractor/s and their appointed contractors must develop a communication strategy

outlining how they intend to communicate OHS issues to their staff, the mediums they will

employ and how they will measure the effectiveness of their OHS communication. Below

is a brief on how communication should take place. Where project meetings are

conducted on site, OHS shall be included as a standing agenda point and minutes of

these meetings shall be available on site at all times. Minutes of meeting must be compiled

and filed in the relevant OHS files. All employees shall have access to these minutes.

Attendance register shall be kept for all the health and safety meetings.

3.19.1 Statutory Health and Safety Committees

1. The Main contractor shall establish statutory health and safety committee in terms of

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant OHS

issues. Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act).

5. The number of persons nominated by employer must not be more than the Health and

Safety Representatives on that specific statutory health and safety committee. (Refer to

Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the Main

contractor and the project manager and the Inspector at DEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation recommendations

and shall keep record of all recommendations made by the committee.

10. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

11. The Main contractor and appointed contractors shall ensure that statutory and non-

statutory health and safety committees carry out their duties.

12. The chairperson of the health and safety committees shall be selected and appointed by

the contractor. The appointed chairperson must be competent to chair meetings and be

able to make informed decisions.

3.19.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be established

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be

the same as the statutory safety committee

3.19.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

o List of agenda items:

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o Matters arising from previous minutes

o Matters arising from Contractor’s OHS meetings.

o Covid-19 compliance

o Audit results and feedback

o Review Health and Safety Representative Inspection Reports

o Review

 Incident investigation reports

 Non-Conformances

 Announcements (near miss/injury/damage)

 Follow up on recommendations made by the employer in incident

investigation reports

o Accident Prevention – Safety Promotion

 Planned Job Observations

 OHS Training

 Protective clothing and equipment

 Incident Announcements / Recall

o Forthcoming High hazard activities.

o Non-conformances.

o Housekeeping.

o Work permits.

o Work procedures.

o Hazardous materials / substances.

o Fire Prevention

o Occupational Hygiene Assessments, Health Risks and Actions

o Security

o Rules, Instructions

o Public Safety

o Environmental Management

o Emergency Preparedness

o Statistics report

o Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee

meetings.

2. Action column with target dates and responsible person shall be clearly visible on the

minutes and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration

of the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum

period of 12 months.

6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and Main contractor shall endorse the relevant minutes with

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed.

Each employee who attends the briefing shall sign an attendance list of that pre-job brief

form undertaking that they have an understanding of the tasks, risks and control measures

required.

2. Where possible, tool box talks can be included in the pre-job brief meetings. If this does

not occur, then weekly tool box talks must be conducted. The toolbox talk topics will be

based on OHS issues pertaining to the project site. The topic and the contents shall be in

writing. Attendance registers with the topic listed shall be kept.

3.21 OHS training

1. The Main contractor, when making a bid for this project shall provide a breakdown list of

the OHS training requirements and the costing of such requirements. Similarly, appointed

contractor must provide the same requirements when bidding with the Main contractor.

2. The scope of training includes but is not limited to the type of work being performed and

the relevant procedures. Additional to the requirements, will be that the Main contractor

and appointed contractors must have the appropriate qualifications, certificates and

employees should always be under competent supervision.

3. Where legislative and Eskom recommended appointments are made, the relevant training

shall be given to those appointees prior to the acceptance of those appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification and

OHS plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all contractor employees must be kept on the

OHS file.

3.21.1 Main Contractor Induction training

The contractor is required to arrange with the Business Unit for its employees to attend induction

in order to be granted permission to access site.

1. The Main contractor shall ensure that all his / her employees, appointed contractors and

their employees have undergone the Eskom OHS induction training prior to commencing

work on site.

2. Attendance registers must be completed of any induction training given, which must

indicate that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept

in the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.

5. It is the contractor’s responsibility to keep records of induction training.

3.21.2 Appointed Contractor induction training

The Main contractor shall ensure that all his / her employees and appointed contractor employees

undergo site-specific work induction with regard to the approved project OHS plan, hazards

prevalent on the work site, scope specific risk assessment, rules and regulations, and other related

aspects. The induction training should also include identification of sensitive features such as

wetlands/vlei areas, red data species, graves, etc.

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ACTIVITIES / SERVICES Review Date 2026/11/21

3.21.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.22 General training

The Main contractor will be required to ensure that before an employee commences work on the

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied

himself that the employee understands the hazards associated with the work to be performed by

conducting task/job observations.

3.23 Contractor site establishment

Where contractors are providing their own facilities, the following shall apply:

1. Prior to establishing a project site, a site plan is required to be drawn and submitted to the

project manager, listing position of all buildings, amenities, storage, stacking areas and

temporary electrical installations. The appropriate colour coding and demarcation of

storage and stacking areas must be carried out.

2. When compiling the site plan, cognisance must be taken to the establishment of the site

camp, ablution facilities and dining area in relation to one another and away from stacking

and storage areas.

3. Main contractor’s site facilities should be managed and kept hygienically clean.

4. Where the materials are stored at the work sites, proper stacking and storage shall be

carried out and maintained in good order at all times.

5. The contractor shall during the enquiry make provision for the Occupational Hygiene

Surveys costs in the bill of quantities as per the OHS Act and its regulations and inline

with the scope of work.

Where Eskom is making provision of the facilities to the contractor, the following shall

apply:

1. Prior to handing over the site to the contractor, the client (project managers/end users)

shall together with the contractor management conduct inspections, draft and sign the

service level agreement.

2. Main contractors shall manage and keep the allocated Eskom facility hygienically clean

at all times.

3. It is the responsibility of the contractor to maintain and keep the facility in a good condition.

4. It is the contractor’s responsibility to immediately report to the Eskom contract

manager/project manager the defects incurred.

5. Eskom reserves the right to conduct unannounced site inspections.

3.24 Site roads

1. When planning, sufficient areas must be allocated for parking of vehicles and mobile

equipment’s as well as roadways for ease of manoeuvrability of these vehicles.

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2. Sufficient width roads to be provided and adequate space is to be allowed for large

vehicles traversing the sites.

3.25 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons may be transported at the back of the bakkie.

3. Drivers are required to conduct the route risk assessment prior to travelling/driving.

4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.

5. All drivers shall have a valid medical fitness certificate.

6. The First aid box with valid contents and fire extinguishers must be included in the vehicle,

be services annually and inspected monthly. Drivers must be trained on how to use the

First aid box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed at

the back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. Contractor must maintain their vehicles in a roadworthy condition and a vehicle license

must be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At

least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by

them. Precautions shall be taken to secure all loads properly. Loads projecting from

vehicles shall be securely loaded and in daytime a red flag and during darkness a red light

or red reflective material shall be attached to the extreme end of such projecting materials.

13. The vehicle inspection checklist must include but not limited to:

o Reverse alarm / beeper

o Yellow reflective tape

o Mud flaps

o Fire Extinguisher

o 2 Triangles

o First Aid Box

o Safety belts for every seat

o No fold-up or jockey seat

o Tyres

o License disc

o Yellow reflective tape that must be fitted at a height of between 250mm and 1.5

metres

o Speed warning sigh (100km/h) at the back of the minibus

o Driver have a Public Driving Permit

3.26 Housekeeping and order

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ACTIVITIES / SERVICES Review Date 2026/11/21

1. All contractors shall maintain a high standard of housekeeping within their sites and

vehicles for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the work

area immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work

area of all materials, scrap, temporary buildings and building bases to the satisfaction of

the client/agent.

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom project/contract manager has the right to instruct the Main contractor and

appointed contractors to cease work until the area has been tidied up and made safe.

Neither additional costs nor extension of time to the contract shall be allowed because of

such a stoppage. Failure to comply with this requirement will result into site cleaning by

another cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to

ensure maintenance of satisfactory standards. The Main contractor shall document the

results of each inspection and shall maintain records for viewing.

3.28 Workplace signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

3. Signs shall be positioned to be seen from most positions within the work sites / areas.

4. All signage must be clear at all times and be replaced timeously when worn out.

5. Contractors establishing sites must erect a company sign at their site offices to reflect the

name and contact details of the: contractor site/responsible manager; supervisors; Health

and Safety Manager/Practitioner; First Aider; Health and Safety Representative and

Evacuation warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

7. When using, an explosive power tool the appropriate signage shall be erected, warning

people of its use.

8. Contractors shall provide signage where work is conducted and where unauthorised entry

is prohibited and/or where alerting and cautioning passers-by to be aware of potential

dangers.

9. The meanings of the appropriate symbolic signage must be discussed during induction

training and toolbox talks.

10. Where possible, within workshops, work areas and established premises, the appropriate

sign indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

1. Contractors shall ensure that all tools and equipment are identified, safe to be used and

is maintained in a good condition.

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2. Contractors shall ensure that all tools and equipment are listed on an inventory list, be

regularly inspected at least monthly or as required by legislation and risk assessments.

The equipment should be numbered or tagged so that it can be properly monitored and

inspected.

3. Where applicable, tools and equipment must have the necessary approved test or

calibration documentation prior to being brought onto the project and the records shall

form part of the OHS plan. Maintenance calibration shall be undertaken in terms of the

manufacturer’s requirements.

4. All fuel driven equipment must be properly maintained in accordance with the

manufacturer’s recommendations and legal requirements.

5. Eskom reserves the right to inspect tools or items of equipment brought to site by

contractors for use on this project.

6. Should Eskom personnel find any item that is inadequate, faulty, unsafe or in any other

way unsuitable for the safe and satisfactory execution of the work for which it is intended,

the Eskom personnel shall advise the contractor in writing and the contractor shall

forthwith remove the item from site and replace it with a safe and adequate substitute.

Note: In such cases, the contractor shall not be entitled to extra payments or extensions

of time in respect of delay caused by Eskom’s instructions.

7. Where defective tools and equipment’s are identified, such tools and equipment shall be

removed out of site immediately, locked away to prevent further use until such time as the

tool or piece of equipment has been repaired.

8. Contractors shall ensure that the appropriate records are kept for all tools and equipment

used on the project. Such tools and equipment’s shall be subjected to regular inspections.

3.29.1 Hand tools

1. All hand tools (hammers, chisels, spanners, etc.) must be recorded on a register and

inspected by the construction supervisor on a monthly basis as well as by users prior to

use.

2. Under no circumstance will the contractors be allowed to use their equipment’s with

mushroom heads, to be removed at the end or beginning of shift prior to use.

3. Tools with sharp points in toolboxes must be protected with a cover.

4. All files and similar tools must be fitted with handles.

5. No make shift tools are permissible on the project.

3.30 Scaffolding use

1. Scaffolding use shall conform to the requirements of Eskom procedure 32-418 and used

in terms of GSR 6.

2. The requirements for using a scaffold platform shall be determined by the work at heights

risk assessment.

3. All scaffolding that will be used shall conform to the SANS standard 10085.

4. Scaffolding shall be erected and inspected by the competent personnel.

5. The appropriate training for scaffold users shall be conducted prior to climbing on to the

scaffold.

6. The correct fall protection equipment shall be worn and used whilst climbing up, working

from and climbing down the scaffolds as the risk assessment.

7. A detailed inspection of all scaffolding shall be conducted at suitable intervals not

exceeding seven days by a competent person and visual inspection shall be done every

time prior to climbing by employees using such scaffolding. The inspection check lists

must be filed in the site OHS files.

8. Visual inspections must always be carried out prior to every use.

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3.32 Auditing

3.32.1 Approval and compliance of Main contractor OHS plan

The Contractor’s OHS Plan will be audited against compliance checklist so as to verify compliance

to the requirements of the Eskom OHS specifications. Once there is compliance only then will the

Main contractors OHS plan be approved by the project manager or an appointed Eskom contract

custodian. The implementation of the OHS Plan shall be assessed / audited by Eskom personnel

on a regular basis. This will include physical conditions evaluation.

3.32.2 Eskom OHS audits

Eskom shall evaluate all contractors’ OHS performance on an ongoing basis against the legal,

Eskom requirements, OHS specification and the contractors OHS plans.

Note: Eskom reserves the right to conduct unannounced audits on contractors

There will be no monthly audits conducted by Eskom on the Main contractor as this is a once off

project. .

3.32.3 Contractor audits

Main Contractors are required to conduct internal audits on both their employees and their

appointed contractors on the implementation of their OHS Plan on a monthly basis or when the

scope of work changes. A summary of the findings and the proposed corrective actions shall be

submitted to Eskom project manager within one week after completion of the audit. Where

appointed contractors are audited by the Main contractor a copy of the audit report shall be

submitted to the appointed contractor within 7 days of the audit.

3.33 Smoking

The national smoking policy must be observed and smoking is permitted in designated areas only

(Eskom Smoking Procedure 32-36).

3.34 Cellular phones

The National Road Traffic Act requirements regarding the use of cellular phones must be observed,

when driving and or operating mobile equipment and or machinery. The personal use of cell

phones in the plant is prohibited unless it is an emergency or for work purpose. The use of cell

phone camera in the plant must be in line with the national key point Act and the Plant safety

regulation.

3.35 Occupational health, hygiene and rehabilitation

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and controlled.

3.35.1 Medical Assessments

Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner

who holds a qualification in occupational health.

1. Main contractors must ensure that their employees and their appointed contractor

employees have a medical surveillance program whereby their employees undergo entry,

periodic and exit medical fitness examinations.

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2. The health risk assessment must be used to compile the man job specification and

address the hazards that the employees will be exposed to.

3. For the appropriate medical examinations to be conducted, each employee must have a

man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

4. Medical fitness certificates shall be renewed annually for employees who are working on

site. This shall be maintained until completion of the contract.

5. The Main Contractor must ensure that his / her employees and appointed contractor

employees have undergone pre-entry medical examination before starting work on the

contract.

6. The Main contractor shall provide a documented process for managing those employees

who are issued with a conditional certificate of fitness.

7. The contractor shall include in the OHS file the record of the employees exit medical

fitness certificates as and when their employees leave the company.

3.36 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the contract.

3.37 Working at heights

3.37.1 General Requirements

Wherever reasonably practicable, preference is given to the performance of work at ground level

as opposed to the elevated position. Where work in an elevated position is necessary, preference

is given to fall prevention measures such as, but not limited to, effective barricading and the use of

work platforms. Persons may only work from a fall risk position if a site-specific fall protection plan

developed by the appointed competent person (as per 32-418 procedure) is in place and correctly

implemented and consists of the following:

1. All appointments for the fall protection plan developer and implementer are in place.

2. Baseline risk assessment, which is specific and incorporates the working at height risk

assessment, as well as the site-specific risk assessment, has been completed for the work

to be conducted.

3. Safe working procedure/task analysis and work instructions, approved by a competent

person, are in place.

4. A fall rescue plan, along with necessary equipment’s and trained rescuers, are in place.

5. Appropriate training, as determined by the risk assessment, has been provided.

6. Appropriate height safety equipment and personal protective equipment have been issued

to the individual.

7. There are equipment inspection procedures and up-to-date inspection records.

8. Individuals are medically fit to work at height, and records of this are kept.

9. A site-specific risk assessment is performed.

While work is in progress, adequate warning signs and/or barricades shall be used in all areas

where there is a risk of persons being injured by materials or equipment falling from the work area.

Barricades should be continuous and easily visible.

A drop zone shall be established with appropriate warning signs and barricading, warning

personnel below of workers above and potential falling objects.

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Every employer shall ensure that work at height is:

1. properly planned;

2. appropriately supervised; and

3. carried out in a manner that is, as far as is reasonably practicable, safe and that its

planning includes the selection of work equipment.

3.38 Personal protective equipment requirements

1. The Main contractor must provide a detailed programme that includes the issuing,

maintenance and replacement of PPE for all his employees and appointed contractors on

site.

2. All contractors shall comply with the requirements of GSR 2 of the OHS Act and PPE

Specification Standard 240-44175132.

3. The risk based PPE matrix must be compiled detailing the types of PPE that is required

to be issued to employees performing the respective tasks.

4. If there are exceptional circumstances in which certain activities necessitate the use of

additional PPE, a risk assessment must be done, in which such PPE requirements will be

determined and issued.

5. All contractors shall ensure that their visitors wear and use the correct PPE whilst on

worksites.

6. Where PPE is required and visitors are not in possession of, then it is the individual

contractor’s responsibility to provide the PPE.

7. All PPE purchased and used by all contractor employees including visitors must comply

with the relevant SANS standards.

8. Where deemed as a requirement (as per risk assessment), then high visibility vests shall

be worn.

9. Monthly inspection records of PPE must be kept in the Safety file

10. The contractor shall provide training to his/her employees on the correct use, care and

maintenance of PPE and keep the record.

3.39 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and

9, using Eskom Procedure 32-95 OHS incident management as a reference, and where injuries

as contemplated in sections 24 and 25 have been sustained, be reported to the Department of

Employment and Labour.

Contractors shall use the Eskom Flash report to report incidents immediately or before end of shift.

The standard General Administrative Regulation Annexure 1 “Recording of an Incident form” for

all incident investigation reports. The objective of incident investigation, should not only be a legal

requirement, but should establish why and how the incident occurred and find out the real root

cause of the incident and to decide on precautionary measures that are required to address the

root cause to prevent any further recurrences of the same or similar incidents.

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3.40 Emergency management

The art of emergency preparedness and response is to minimise the effects of any emergency and

to restore normal activities as soon as possible. The contractor must develop and align their own

Emergency response plan with Eskom’s to address any emergency which might arise at any given

point in time. The contractor to familiarise themselves with the Eskom emergency response plan

and procedure. Periodic emergency drills must be undertaken to test the effectiveness of their plan.

This must be recorded and provided on request.

3.41 Non-conformance and compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Chain Management

Procedure.

2. Main contractors are required to implement a non-conformance procedure (if not already

in place) for issuing to contractors for transgressions. The procedure can include “quality”

related non-conformance issues. Similarly, appointed contractors must implement a non-

conformance procedure.

3. The procedure for the issuing and closing off non-conformance reports shall be strictly

adhered to.

4. Contractor project management must monitor the close out of non-conformances issued,

in not doing so; any recommendations made may not be implemented.

5. Where non-conformances are issued by Eskom then one of the close-out steps of the

procedure will be for the offender to be called by the responsible project manager to

explain the non-conformance issued and what plan is in place to prevent a recurrence of

the non-conformance.

6. Should the contractor fail to provide adequate PPE (as per PPE standards) to their

employees for the tasks being performed and/or to visitors; failure to enforce the wearing

of such PPE will be viewed as a transgression of the legislative and Eskom requirements.

3.42 OHS files

1. OHS file means documents or records in permanent form, containing the information

about the safety and health management system from inception, execution to completion

of works.

2. All contractors are required to keep the OHS file on every project site. If there is more

than one site per project, a file per site shall be kept at that site. Contractors may keep

additional files at their head office as additional records. The OHS file shall be maintained

by all the contractors on their project sites and shall be available on request for audit and

inspection purposes.

3. The OHS file shall consist of the OHS documentation/information in line with the OHS

requirements/specification, legal and other requirements.

4. The sequence of filing the documentation must be kept in the same sequence as listed in

this OHS requirements /specification and the OHS plan.

5. Each record shall be separated by partitions to afford easy identification and access. Each

partition must be labelled.

6. On completion of the work/project, the main contractor must hand over a consolidated

health and safety file to the project manager.

7. In case where the project is extended, should the documentation in the OHS files become

cumbersome, the older documentation must be archived in boxes which shall be correctly

labelled and be available for auditing purposes. The archived documentation must be

handed over at the completion of the project.

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3.43 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or

may pose an imminent threat to the safety and health of an individual or create a risk of

degradation of the environment. This includes any unauthorised work or service

performed by, or legally or contractually non-compliant acts or omissions by, any

contractor contracted to work at that site.

2. Work stoppages that are initiated due to OHS concerns, non-compliance, or poor

performance related to the contractor’s works or services shall not warrant any financial

compensation claim lodged against Eskom where the contractor has not met the

requirements defined legally or contractually.

3. Where stoppages are carried out, the required non-conformance report shall be raised.

4. All work stoppages ideally should be investigated and documented by contract

custodians.

3.44 Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working

Time” must be adhered to. All contractors are required to maintain an accurate record of time

worked by each employee.

3.45.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic

Conditions of Employment Act. Contractors will notify their Eskom Supervisor or project manager

of any work that needs to be performed after hours according to the agreed arrangements. (The

application needs to be submitted timeously). Where applicable, the notification should include

proof of application, for overtime, to the Department of Employment and Labour and /or the letter

of approval from the Department of Employment and Labour.

3.45.2 Night work

When night work is to be performed, the baseline risk assessment must be reviewed to include the

management of night work. Contractors shall provide sufficient lighting to enable the entire work

site to be illuminated to a degree that employees will not work in dark (un-illuminated) or dimly lit

areas. Care must be exercised as not to use few lights with high light intensives, as this will cause

night blindness.

If work is continuing from day light into night, at dusk, a tool box talk must be held where all

employees will be advised of the hazards of night work and the extra precautions which require to

be taken, i.e. poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.45.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the Main

contractor of such action. The Main contractor shall inform the Eskom project manager of such

function and provide proof of exemption from the Department of Employment and labour.

Contractors shall be aware of the effects of human fatigue and regulate overtime accordingly. The

baseline risk assessment must be reviewed to include the management of overtime work.

3.46 Omissions from safety and health requirements specification

By drawing up this OHS specification Eskom has endeavoured to address the most critical aspects

relating to OHS issues in order to assist the contractor to adequately provide for the health and

safety of employees on site.

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

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Maintenance and continuous operating and monitoring of all heating,

Ventilation, air conditioning and refrigeration (hvac&r) systems as well as installation of domestic

And industrial air conditioning and refrigeration systems at lethabo power station for the period of

Five (5) years.

NEC3 Term Service

The preventative and corrective maintenance and continuous operating and monitoring of all heating,

ventilation, air conditioning and Refrigeration (HVAC&R) systems.

Supporting Clauses

Scope

The scope is for the preventative and corrective maintenance and continuous operating and monitoring

of all heating, ventilation, air conditioning and Refrigeration (HVAC&R) systems as well as installation

of domestic and industrial air conditioning and refrigeration systems at Lethabo Power Station for the

period of 5 years.

The following HVAC&R systems are included:

1 unit 1 – 6 main plant

These areas consist of fans, Dx AHUs + Dx condensers, Fresh Air Units, ducts and split A/C units.

Unit 1 Unit 2 Unit 3

1. Equipment room 1 & 2 1. Electronic Workshop 1. Equipment room 1 & 2

2. Unit Control room 3 & 4 2. Air Cond Workshop 2. Unit Control room 3 &

3. MV/ LV Room 5 & 6 3. MV/ LV Room 3 & 4

3. MV/ LV Room 5 & 6

4. Station Control room 7 4. Tea & Change Room

& 8 4. C&I Workshop

5. Cpp 1 & 2

5. Cpp 1 & 2 5. Cpp 1 & 2

6. CPP Analyser &

6. CPP Analyser & Equipment room 6. CPP Analyser &

Equipment room Equipment room

7. Production Offices

7. Auxiliary Services 7. EMS Support services

8. Battery Room

8. Battery Room 8. Battery Room

9. Shift Man. Offices

9. C&I Workshop 9. EMS Workshop

10. C&I Workshop

10. Outage Management 10. PTM Offices

11. Station Board 11. EMS Training

Unit 4 Unit 5 Unit 6

1. EMS Offices 1. Equipment room 1 & 2 1. Equipment room 1 & 2

2. MMD Offices 2. Unit Control room 3 & 4 2. Station Cleaning

3. MV/ LV Room 3 & 4 3. MV/ LV Room 5 & 6 3. MV/ LV Room 3 & 4

4. MMD Change Rooms 4. C&I Workshop 4. OPS Training

5. Production Offices 5. OPS Change room 5. OPS Production

6. Battery Room 6. Battery Room 6. Battery Room

7. C&I Support Services 7. Rotek Workshop 7. DCC Archives

8. Perf Monitoring Offices 8. Performance 8. Open Offices

Enhancement offices

9. MTW Kitchen

2.OUTSIDE Plant

1. Water treatment plant

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C

units.

2.MEDICAL Centre

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C

units

3.OPCR Building

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C

units

4.MAIN Admin building.

Equipment installed in this area consist of a Chiller Plant, fans, domestic dx split A/C units.

5. Admin 2 building

Equipment installed in this area consist of Console units and domestic dx split A/C units

6. Admin 3 building

Equipment installed in this area consist of a Package plant, domestic dx split A/C units

7. Security building

Equipment installed in this area consist of domestic dx split A/C units

8.COMMUNICATION Building and offices

Equipment installed in this area consist of Package plants, fans, domestic dx split A/C units

9.MESS, Cold and freezer room

Equipment installed in this area consist of domestic dx split A/C units, Cold and freezer room

10..PROCUREMENT Building and offices

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C units

11.MMD-, Plater workshop,civil and coal plant offices

Equipment installed in this area consist of domestic dx split A/C units

12.VENNA Venter building

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C units

13.ASH Plant offices

Equipment installed in this area consist of domestic dx split A/C units

14.EMS Outside plant

Equipment installed in this area consist of domestic dx split A/C units

15.HV Yard relay room

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C units

16.CANTEEN

Equipment installed in this area consist of domestic dx split A/C units and extraction unit.

17.FIRE Station

Equipment installed in this area consist of domestic dx split A/C units

18. Chemical services and laboratory

Equipment installed in this area consist of dx AHU and condenser, fans, domestic dx split A/C

units

19.MAIN Stores

Equipment installed in this area consist of domestic dx split A/C units

20.DOMESTIC Fridges, freezer and ice machines

The following is the proposed staff that will be needed for the maintenance of the HVAC&R

systems

Staff Requirements

1 Site Manager/Supervisor

Minimum Qualification: N6/National diploma and refrigeration/air conditioning trade test +

supervisory experience on HVAC maintenance with at least six (5) years

Quantity :1

2 Air Conditioning Artisans (5)

x 5 Artisans: Minimum Qualification: N3 Electrical and Refrigeration/Air conditioning trade test

+ 3 years of experience.

The services will be for the purposes of new installation, commissioning and maintenance of

HVAC&R systems that will supplement the existing constrained capacity during outages and

project related activities. This will afford us the flexibility to efficiently and effectively manage

the pool of resources at our disposal, meeting Eskom line division requirements without the

need to increase staff complement.

Applicability

This document shall apply throughout Eskom Holdings Limited Divisions.

Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

List the references under the following paragraphs, without indicating the date.

Normative

[1] ISO 9001 Quality Management Systems.

[2] Insert normative document references here.

These documents are indispensable for the application of this document, i.e. documents to be

used together with this document.

Informative

Standards

The tenderer complies to all standards governing the design and installation, commissioning,

maintenance and operation of HVAC&R systems including however not limited to:

a) ISO 9001 Quality Management Systems.

b) OHS ACT Occupational Health and Safety Act, Number ,

c) SANS 10147:2014 – Refrigerating systems, including plants associated with air-conditioning

systems

d) SANS 10173:2003 – The installation, testing and balancing of air-conditioning ductwork

e) SANS 1238:2005 – Air-conditioning ductwork

f) SANS 1125:2004 – Room air conditioners and heat pumps

g) 240-70164623 Design Guideline for HVAC in the Eskom Coal Fired Power Station

h) 240-102547991 Eskom General Technical Specification for HVAC Systems

Disclosure Classification

Public domain: published in any public forum without constraints (either enforced by law, or

discretionary).

Controlled disclosure: controlled disclosure to external parties (either enforced by law, or

discretionary).

Confidential: the classification given to information that may be used by

malicious/opposing/hostile elements to harm the objectives and functions of Eskom Holdings

Limited.

Secret: the classification given to information that may be used by malicious/opposing/hostile

elements to disrupt the objectives and functions of Eskom Holdings Limited.

Top Secret: the classification given to information that may be used by

malicious/opposing/hostile elements to neutralize the objectives and functions of Eskom

Holdings Limited.

Abbreviations

Abbreviation Description

AHU Air Handling Units

A/C Air Conditioning

AP Appointed Person

dx Direct Expansion

HVAC&R Heating, Ventilation, Air Conditioning and Refrigeration

RP Responsible Person

SANS South African National Standards

Roles and Responsibilities

Employers’ requirements for the service

The Contractor is present and available on-site during the Employers working hours and

suitable personnel perform standby as per an approved roster and report to site within 60 (sixty)

minutes of a call out as and when required.

The Contractor attends to plant breakdowns immediately and until these are fully rectified and

completed, unless the Employer instructs otherwise, and both the Contractor and Employer

agrees that the work may be re-planned for a later completion.

The Contractor attends to complaints from clients regarding air-conditioning problems and

keeps the clients informed of progress and completion.

The Contractor provides all the necessary tools and equipment to provide the service.

This includes all hand tools such as spanners, screw drivers, pliers and electrical / electronic

and measuring

tools / instruments including drilling machines drilling machines flukes and meggers etc.

The Contractor cleans and removes any spares, used parts, materials and debris, dust and

rubble arising from work done to ensure that the Employers premises are left in a clean

condition afterward. Waste disposal is done in accordance with the Employer’s site regulations.

The Contractor ensures that supervisors and artisans each become authorised as a responsible

person (RP), and Appointed person (AP) to fulfil the Employer’s safety requirements for permit

to work applications on HVAC&R plant and also safely isolating the plant. The Contractor

utilises the Employers computerized system for this purpose unless such system is off-line.

The permit requirements are as per the Employer’s plant safety regulation procedure and

authorization of the Contractor personnel is required within 4 (four) months of the contract start

date.

The Contractor provides cell phones for Supervisor and Artisans to enable prompt

communication with the Employer and workers without any delay.

The Employer provides replacement plant components and spares for servicing and repairs,

however the Contractor is responsible to inform the Employer of spares requirements (provides

specifications and quantities for the Employer’s stock holding requirements).

The Contractor provides emergency replacement plant components and spares for servicing

and repairs where the spares are not stock items. The Contractor supplies the Employer with

a quotation, for acceptance, for emergency spares. Emergency spares will be purchased .

The Contractor conforms to all prevailing legal requirements of the republic of South Africa, Eskom

SOC Limited and Lethabo Power Station Site legal Requirements

Any other act or procedure deemed necessary or applicable if the work includes some toxic and/or

hazardous substances during normal and routine maintenance activities stipulated in this

document. In this case the Contractor handles such hazardous substances in accordance

with the applicable regulations and procedures and is disposed of by the Contractor in

accordance with the applicable law.

The contractors plan for service

The Contractor provides the service from the contract start date. Additionally, the Contractor

analysis the Employers planned maintenance SAP scheduled and perform the activities

accordingly.

With respect to major breakdowns, the Contractor assesses the failure, prepares a program for

repairs and submits to the Employer for approval. This contains the description of the task,

milestones, starting and completion dates and resource requirements. Work is to commence

as per the agreed time and any problems which will affect the completion must be notified to

the Employer as soon as possible.

Reporting and feedback to the Employer takes place as per the Employer’s instruction.
The Contractor prepares the Eskom standard risk assessments for the services provided and

submits them to the Employer for approval prior to undertaking work.

Contractors’ management, supervision and key people

The Contractor provides an organogram with full names and designations of personnel to be

used for the service with the tender. Additionally, the Contractor submits curriculum vitaes with

all details of the above personnel, including qualifications and a summary of work experience.

The organogram also identifies personnel wherever applicable e.g., during absence of site

manager or supervisor.

The Contractor provides a site manager/supervisor to manage all contract related matters.

Such persons are preferred to have prior experience in management and change of this person

is communicated in writing, within 1 (one) week of such change, to the Employer.

The contractor’s supervisor shall be knowledgeable, competent and fully capable to perform

supervisory duties without direct or continuous supervision by the Employer, to liaise and co-

ordinate activities with various departments, including the Employer’s personnel and others to

fulfil all obligations. In the absence of the relevant site manager or supervisor, a replacement

must be identified to take over the duties.

Additionally, the supervisor must be able to communicate satisfactorily in English and have

adequate experience and training in HVAC&R environment. If at any time, it is found that the

supervisor’s abilities to either supervise the workers, practice good communication skills

(verbally or written) or exercise competency is lacking, the Employer may give an instruction

for the removal of such a person.

The Employer may at any time, without terminating the contract, instruct the removal of any of

the contractor’s personnel from site if the Employer finds such a person is counter-productive,

incompetent or negligent in fulfilling the required duties. Furthermore, such persons shall be

prevented from having any further dealings with the contract and service. The Contractor shall

replace such a person or persons within 2 (two) weeks, while preventing disruption of the

provision of the service

Process for monitoring

Contract site meetings will be held monthly between the Air Conditioning Supervisor, site

maintenance manager or representative and the contractor’s site manager/Supervisor. The

frequency of such meetings may alter, be changed after re-evaluation based on the Employer’s

requirements.

The Contractor attends the Employer’s toolbox meetings, safety meetings (department as well

as maintenance and station).

The contractor’s site manager or supervisor attends the Employers planning, scheduling

meetings as arranged.

The Contractor participates in reliability-based optimization (RBO) implementation workgroups

sessions, as and when informed thereof.

The Employer may also request the Contractor to attend or represent the Employer on certain

other meetings whenever necessary.

For the purpose of Plant Maintenance and Corrective Notifications, the SAP Workage

Management system will be applicable.

Hvac&r maintenance & installation – ESKOM tender in free state (5-Year contract)

Hvac&r maintenance & installation – ESKOM tender in free state (5-Year contract)

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Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

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Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

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