Service provider needed: feasibility study & gcf funding proposal for SA municipal waste management programme

• Closing date and time: 25 June 2026 at 23:55 (South African Standard Time).
• Compulsory briefing session: 12 June 2026 at 10:00 (South African Standard Time), held virtually via MS Teams.
• Deadline for clarification requests: Must be submitted in writing at least five working days before the submission date (by 19 June 2026).
• Deadline to request submission link: By 16:00 (South African Standard Time) on 19 June 2026.

• Compulsory virtual briefing session on 12 June 2026 at 10:00 (South African Standard Time) via MS Teams.

• All enquiries and clarification requests must be emailed to: [email protected].
• Attention: DBSA Supply Chain Management (SCM) Official – Lihle Ndlangamandla.
• Enquiries should reference specific paragraph numbers.
• Respondents must appoint a contact person and provide their details.

• Submit electronically only via a OneDrive link provided by DBSA. No hand-delivered proposals accepted.
• Request submission link by emailing [email protected] by 16:00 (South African Standard Time) on 19 June 2026.
• Use official forms provided; do not retype.
• Submit by 23:55 (South African Standard Time) on 25 June 2026. Late submissions will be disregarded.
• Submit written clarification requests to [email protected] at least five working days before the submission date.
• Failure to provide required particulars may disqualify your bid.

REOI SUBMISSIONS ELECTRONICALLY: 1. Bidders are required to submit written requests for clarification via e-mail to [email protected] ONLY, quoting the REOI Number on the subject of the e-mail. This must be done five (5) working days before the submission date. 2. Applicants/ bidders that wish to submit an REOI application must send an email to EOI/GCF–AEPW/2026-Request for Expressions of Interest ii [email protected] indicating their interest in participation by 16:00 (South African Standard Time) 19 June 2026 requesting submission links. 3. Respondents/ Bidders will thereafter receive a OneDrive Link to upload their REOI Responses electronically. 4. Respondents/ Bidders who have received REOI Submission Link that have errors must inform DBSA within 5 days before submission date and will be provided with a new Links for use. 5. No Submissions will be accepted after 23h55 (South African Standard Time) on the 25 June 2026. Any requests after the stipulated date and time will be disregarded. REOI RESPONSES MUST BE : NO HAND DELIVERY OF PROPOSALS - REOI RESPONSES WILL BE DONE ELECTRONICALLY.

• Scope: Develop a feasibility study for the Integrated Municipal Solid Waste Management Programme in six South African municipalities (Buffalo City, uMhlathuze, Steve Tshwete, Newcastle, Rustenburg, City of Mbombela) and prepare a funding proposal to the Green Climate Fund.
• Key workstreams include: Assessment of existing waste systems; technical feasibility studies for waste diversion solutions (Material Recovery Facilities, organic treatment, waste-to-fuel/energy); preliminary engineering design and costing; environmental, social, and gender assessments; policy and regulatory analysis; financial and institutional advisory; climate impact assessment; preparation of full GCF funding proposal.
• Expected deliverables: Pre-feasibility and feasibility studies; environmental and social studies (ESIAs, ESMPs); gender assessment and action plan; financial, legal, and institutional structuring; stakeholder engagement plans; climate impact assessment; submission-ready GCF funding proposal package.
• Required expertise: Technical expertise in integrated municipal solid waste management planning; proven experience in municipal solid waste feasibility studies; experience in environmental and social studies (ESIAs, ESMPs) and gender assessments; demonstrated experience in climate change analysis and GHG modelling; experience in financial and institutional advisory for infrastructure/environmental programmes; experience in preparing funding proposals for international climate finance (GCF experience advantageous); experience working with government entities and multilateral organisations; submission of client reference list for similar assignments in past ten years.
• Project duration: Approximately 20 months from appointment, with feasibility study work (including review) to be concluded within 12 months.

• Required expertise includes: technical expertise in integrated municipal solid waste management; proven experience in municipal solid waste feasibility studies; experience in environmental and social studies (ESIAs, ESMPs) and gender assessments; demonstrated experience in climate change analysis and GHG modelling; experience in financial and institutional advisory; experience preparing funding proposals for international climate finance (GCF advantageous); experience working with government and multilateral organisations; submission of client reference list for similar assignments in past ten years.
• Evaluation heavily weights demonstrated experience in waste feasibility studies and GCF proposal preparation, requiring client reference letters.

• Detailed financial (pricing) assessment will be conducted at the Request for Proposal (RFP) stage.

• Financial evaluation will occur at the Request for Proposal (RFP) stage following technical evaluation.
• Detailed financial (pricing) assessment will be conducted as part of the RFP.

• South African bidders must register on the Central Supplier Database (CSD) and upload mandatory information: business registration/directorship/membership/identity numbers; tax compliance status; banking information.
• Submit a B-BBEE certificate or sworn affidavit. Note: B-BBEE is not a disqualifier.
• Tax compliance: All bidders must ensure compliance with tax obligations in their country of residence.
• South African bidders must submit their SARS Personal Identification Number (PIN) or Tax Compliance Status (TCS). Foreign bidders without a presence/income in RSA may not need a SARS TCS/PIN.
• For consortia/joint ventures/sub-contractors, each party must submit separate proof of tax compliance.
• If not registered on CSD, submit mandatory business and tax compliance information with bid documentation.
• Restrictions on AEPW membership: Bidder may be rejected if an AEPW member holds >25% equity interest; automatically disqualified if controlled by an AEPW member (50% or more voting power). Must disclose AEPW equity/control interests.
• Eligibility: Open to consulting firms, NGOs, joint ventures. Applicants must submit only one application (either individually or as a JV member). JV must provide JV agreement or letter of intent.
• Submit SBD 4 Bidder’s Disclosure form.

• B-BBEE certificate or sworn affidavit must be submitted.
• B-BBEE is not a disqualifier.

• The programme aims to promote waste diversion from landfills, integrating circular economy approaches.
• Environmental assessments (ESIAs, ESMPs) are required as part of the scope.
• Climate impact assessment and GHG mitigation modelling are key deliverables.

• DBSA reserves rights to: waive minor irregularities; reject any or all proposals without reasons; not appoint any service provider; cancel the REOI; verify bidder information; disqualify bidders for misrepresentation or unethical conduct.
• No liability incurred by financiers (including AEPW).
• Confidentiality and intellectual property: REOI information is confidential and property of DBSA and financiers; jointly held IP rights on work derived from the contract.
• Service provider must report to DBSA Project Team and provide progress updates to Project Steering Committee.

• Feasibility study work must be concluded within 12 months (including review), not negotiable.
• Failure to provide required particulars may invalidate the bid.
• Foreign bidders without RSA presence/income may not need SARS TCS/PIN.
• AEPW equity/control restrictions apply.
• Confidentiality and IP clauses apply.

• Submit on official forms; do not retype.
• Provide bidder particulars including company details, contact person, registration numbers, VAT, B-BBEE status, CSD registration.
• Foreign suppliers must answer questionnaire on RSA presence/income.
• Disclose AEPW membership equity/control interests.
• Submit SBD 4 Bidder’s Disclosure form.
• Tax compliance requirements as per country of residence.