Request for proposals to design, supply, install, configure, and support a complete local area network (LAN) infrastructure for gma for a period of five (5) years

• The GMA requires a service provider to design, supply, install, configure, and support a complete Local Area Network (LAN) infrastructure for a period of five (5) years.
• The project supports GMA's digital transformation and must accommodate a planned office relocation.

• RFP Issue Date: 10 July 2026.
• Online Non-Compulsory Briefing Session: 17 July 2026, 10:30 - 11:30. Link provided in document.
• Deadline for submitting questions: 29 July 2026.
• Tender Submission Closing Date and Time: 03 August 2026 at 11:00.
• Intended evaluation completion: 02 November 2026.
• Intended notification of successful bidder: 01 December 2026.
• Intended contract effective date: 15 December 2026.
• Note: This timetable is indicative and subject to change by GMA.

• An online, non-compulsory briefing session is scheduled for 17 July 2026, from 10:30 to 11:30.
• A link to join the briefing is provided in the document.

• For TendaSwift system issues: Contact IT Helpdesk at [email protected].
• For tender queries and clarifications: Contact Supply Chain Management (SCM) at [email protected].
• All communication must be in writing via the TendaSwift platform.
• Unauthorised contact with GMA staff or advisors on tender matters may lead to bid rejection.

• Submission is compulsory via the TendaSwift e-procurement system only. No physical submissions accepted.
• Access TendaSwift at https://eprocurement.gautrain.co.za/.
• Submit all documents as PDF files. Maximum file size is 50MB per attachment.
• Ensure you are registered on TendaSwift and ready to submit at least 48 hours before the closing deadline.
• Complete and upload all bid documents, then click the 'Submit' button at least 5 hours before closing.
• Bids left in 'draft' status at the deadline will be considered non-submissions and will not be evaluated.
• Late submissions will not be accepted; the system locks automatically at the closing time.
• Failure to provide all required returnable documents (including Central Supplier Database report) may result in disqualification.

• To claim B-BBEE preference points, submit the duly completed and signed SBD6.1 form along with a valid B-BBEE certificate or sworn affidavit.

Must be a legally registered entity in South Africa with valid tax clearance, registered on CSD, capable of delivering LAN infrastructure design/supply/installation/configuration/support for 5 years, meet minimum functionality score of 75/100 in technical evaluation, provide valid B-BBEE certification for preference points, no conflicts of interest with GMA/GPG, comply with all mandatory requirements in RFP Part B Terms of Reference, and accept GMA's contract terms without conditional qualifications.

• Scope: Design, supply, install, configure, and support a complete Local Area Network (LAN) infrastructure for GMA for a 5-year period.
• The solution must be vendor-neutral, standards-compliant, secure, and scalable.
• It must support GMA's operational needs and a planned office relocation during the contract period.
• Key deliverables include: detailed network design documentation, supply of all equipment and cabling, installation and configuration of core/access/wireless layers, integration with existing systems (e.g., Active Directory/Entra ID), centralized network management tools, comprehensive as-built documentation, skills transfer to GMA ICT staff, provision for relocation, and 5 years of post-installation support and maintenance.
• The total solution should preferably be from a single Original Equipment Manufacturer (OEM) for optimal performance.

• The GMA seeks a suitably experienced service provider for a 5-year LAN infrastructure project.
• The background describes GMA's role and the Gautrain project context, implying bidders should understand the operational environment.

• The proposed LAN solution must be vendor-neutral, adhere to open standards, and ensure interoperability and long-term sustainability.
• The service provider must deliver end-to-end services including detailed design documentation, equipment supply, installation, configuration, testing, integration, centralized monitoring, comprehensive 'as-built' diagrams, skills transfer, relocation provision, and 5-year support and maintenance.

• Your tender must include detailed pricing and costing information to allow full financial assessment.
• For any alternative or innovative solutions, you must provide supplementary material demonstrating the financial impact and advantages.

• Pricing must be in South African Rands (ZAR).
• Your tender must include all pricing and costing details necessary for GMA to assess the financial impact, especially for any alternative proposals.
• Price evaluation uses the formula: Ps = 80
• (1 - (Pt - Pmin) / Pmin).
• Tenders must remain valid for acceptance for a minimum of 180 days from the closing date.
• The GMA is not liable for any costs you incur during the tendering process.

• Mandatory: Submit proof of registration on the National Treasury Central Supplier Database (CSD).
• Mandatory: Submit a valid B-BBEE certificate or a sworn affidavit to claim preference points. Use the SBD6.1 form.
• B-BBEE points allocation: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• You must comply with all applicable laws, National Treasury regulations, and GMA SCM policy.
• Failure to provide required information or documents may result in disqualification.
• Declare any conflicts of interest using the SBD4 form.

• 20 points are allocated for B-BBEE (Specific Goals).
• Submit a valid B-BBEE certificate or sworn affidavit with the SBD6.1 form.
• Points are awarded per B-BBEE level: Level 1 (20), 2 (18), 3 (14), 4 (12), 5 (8), 6 (6), 7 (4), 8 (2), Non-compliant (0).

• The document references an 'SHE Safety, Health and Environment' section (SHE) within the returnable documents (Part C), indicating health and safety compliance is required.
• Bidders should review and complete the relevant SHE forms as part of their submission.

• Tenders constitute an irrevocable offer valid for a minimum of 180 days from the closing date, extendable by mutual agreement.
• No binding contract exists until a formal written contract is executed by GMA.
• The GMA reserves extensive rights, including to cancel the process, change timelines, reject tenders, or negotiate.
• Bidders warrant they have not relied on unauthorized representations from GMA and are responsible for all their tendering costs.
• Submitted tenders become GMA's property, though bidders retain IP rights. GMA is licensed to reproduce tenders for evaluation.
• GMA may publish bidder names and contract award details as per Treasury regulations.

• Submission deadline: 03 August 2026 at 11:00 via TendaSwift.
• You must click 'Submit' in TendaSwift before the deadline. Draft status bids are considered non-submissions.
• Late bids are not accepted.

• The 80/20 preference point system applies.
• Evaluation elements and weightings: Technical proposal (100 points, threshold 75), Specific goals (20 points), Price proposal (80 points).