Roof repair specialist needed for luthuli museum buildings

• The Luthuli Museum requires a roof specialist to repair leaks in three buildings: Administration Building, Nokukhanya Luthuli Resource Centre (NLRC), and Security Guardhouse.
• Leakages have caused ceiling damage to offices, ablution facilities, and conference venues due to heavy rainfall, deteriorating gutters, and aging sealant.
• Buildings details:

• Administration: 253.3m², two floors plus basement, approx. 7m high.
• NLRC: 263m², two floors, approx. 7.2m high.
• Guardhouse: 12m², concrete roof slab, approx. 2.6m high.

• Existing roofing: Kliplok 700 with aluminium gutters and downpipes.
• Purpose: Repair damaged roofing/gutters, eliminate leaks, preserve structural integrity, and extend roof lifespan.
• Scope: Removal of old sealant, cleaning, application of new waterproofing membranes and sealants, creating water flow slopes, and testing materials.

• Compulsory Site Inspection/Briefing: Thursday, 23 July 2026 at 11:00 at the Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450. Arrival after 11:15 disqualifies attendance.
• Closing Date and Time: 31 July 2026 at 13:00.
• Quotation Validity: 90 days from the closing date.
• Project Completion: Expected within 21 days after receipt of appointment letter.

• For submissions and enquiries: [email protected].
• Physical address for site briefing: Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450.
• No telephone number or named contact person is provided.

• Submit one soft copy via email to [email protected] by 31 July 2026 at 13:00.
• Hand-delivered proposals will not be accepted.
• Late or incomplete submissions will be invalidated.
• The quotation must be completed, signed, and submitted by the authorised company representative.
• You must attend a compulsory site inspection/briefing on Thursday, 23 July 2026 at 11:00 at the Luthuli Museum. Persons arriving after 11:15 will not be considered as having attended.
• No sub-contracting is permitted for the repair work.
• All anticipated costs must be included in the quotation; no additional costs will be accepted after appointment.
• The successful specialist must submit a COIDA Letter of Good Standing (or proof of registration/payment) before work commences.
• The specialist is responsible for all damages caused during the work and must inform the Project Officer on the day they occur.
• All personnel on site must use appropriate PPE, and the service provider must supply ladders/scaffolding as needed for safe elevated work.

Scope: Roof repair work at three buildings (Administration Building, Nokukhanya Luthuli Resource Centre, and Security Guardhouse) to address leakages and flooding.

• Administration Building: 253.3m², two floors plus basement, approx. 7m high.
• NLRC Building: 263m², two floors, approx. 7.2m high.
• Guardhouse: 12m², concrete roof slab, approx. 2.6m high.

Existing roofing: Kliplok 700 in dove grey; aluminium gutters and downpipes.

Work includes:

• Preparation: Remove old sealant, clean damaged areas, identify leaks.
• Repair: Apply new waterproofing membranes and sealants; create water flow slope; test materials.

Technical requirements:

• Use SABS-compliant materials; provide written guarantee for workmanship and materials.
• Comply with OHSA; provide scaffolding and safety measures.
• Submit detailed methodology with the quotation.
• Demonstrate experience in roofing/waterproofing (past 5 years), qualified personnel, manufacturer accreditations (e.g., ABE, Sika), and industry memberships (e.g., MBA).

• A detailed methodology/project approach must be submitted with the quotation.
• Evaluation criteria for methodology (scored out of 35 points in functionality evaluation):

• Poor (0 points): Inadequate, misunderstands scope, no clear plan.
• Satisfactory (15 points): Generic but addresses objectives, minor inconsistencies.
• Good (25 points): Well-structured, tailored to project, clear sequencing.
• Excellent (35 points): Innovative, efficient, detailed, optimized resource use.

• Mandatory submission documents include:

• At least 3 traceable reference letters on company letterhead (not older than 5 years).
• Completion certificates for similar tasks.
• CVs and education qualifications of key personnel.
• Company profile.

• Evaluation criteria for company experience (scored out of 35 points):

• Poor (0 points): Less than 3 years experience, inadequate references.
• Satisfactory (15 points): At least 3 years relevant experience, average references.
• Good (25 points): 5+ years experience, successful similar projects, consistent references.
• Excellent (35 points): 10+ years experience, highly recommended, strong references.

• Work includes: removal of old sealant, cleaning damaged areas, identifying leaks, applying new waterproofing membranes and sealants, creating water flow slopes, and testing materials.
• Technical requirements:

• Use approved, SABS-compliant materials.
• Provide written guarantee for workmanship and materials.
• Demonstrate experience in roofing/waterproofing (past 5 years).
• Submit proof of manufacturer accreditations (e.g., ABE, Sika, Derbigum).
• Provide industry membership proof (e.g., Master Builders Association).
• Submit comprehensive project programme, quality control, and testing documentation.
• Comply with health, safety, and environmental standards.

• Submit pricing on the provided schedule.
• Include all costs: materials, delivery, labour, equipment, overheads, profit.
• Prices are fixed, final, and binding.
• Quotation valid for 90 days from closing.
• Work completion within 21 days after appointment.
• Items to price:

• Administration Building and NLRC: Waterproofing (48m²), expansion joints (200m), steel shutter holes.
• Guardhouse: Remove old torch-on (15m²), apply new torch-on membrane (15m²).
• Cement fillet and new roof screws.

• Add 15% VAT.
• Attend compulsory site inspection on 23 July 2026 at 11:00 to quote appropriately.

• Pricing must be submitted on the provided pricing schedule, inclusive of all expenses (materials, labour, equipment, overheads, profit).
• Prices are fixed, final, and binding.
• Quotation must remain valid for 90 days from closing date.
• Work must be completed within 21 days after appointment.
• Pricing items include:

• Waterproofing of roof (48m²) with SealTek Hydroflex/FlexTek or equivalent.
• Expansion joints (200m) with Sikaflex-11 FC Purform or equivalent.
• Steel shutter holes sealing.
• Guardhouse: Remove old torch-on, apply new 4mm Polyglass membrane and SealTek HydroFlex.
• Cement fillet and new roof screws.

• Include 15% VAT in the grand total.

Mandatory documents for submission (checklist):

• Central Supplier Database (CSD) full registration report.
• Valid SARS tax PIN.
• BBBEE affidavit/certificate.
• CIDB registration – grading 1GB or 1SN or higher.
• CIPC registration documents.
• Certified ID copies of directors.
• Company profile.
• At least 3 traceable reference letters on company letterhead (not older than 5 years).
• Completion certificates for similar tasks.
• CVs and qualifications of key personnel.
• NHBRC proof of registration.
• Methodology/project approach.
• Public liability insurance (minimum R1 million cover).
• COIDA certificate/Letter of Good Standing.
• Completed SBD 4 (Declaration of Interest) and SBD 6.1 (Preferential Procurement Claim Form).
• Initialled General Conditions of Contract (GCC).

Additional compliance:

• No sub-contracting allowed.
• Must comply with OHSA and environmental safety legislation.
• Provide a minimum 5-year guarantee for materials.

• Comply with the Occupational Health and Safety Act (OHSA) and environmental safety legislation.
• Personnel on site must use all necessary PPE.
• Provide ladders, scaffolding, and other equipment for safe elevated work.
• Ensure equipment is properly secured, maintained, and in good working order.
• Conform to acceptable standards of behaviour on site.

• Standard government General Conditions of Contract (GCC) apply, covering definitions, application, standards, use of documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination, force majeure, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes, and the National Industrial Participation Programme.
• Key points:

• Supplier bears all bidding costs.
• Performance security may be required (bank guarantee or certified cheque).
• Payments within 30 days of invoice.
• Prices fixed as quoted.
• No assignment without purchaser consent.
• Delays may incur penalties based on prime interest rate.
• Termination for default, corruption, or fraud.
• Public liability insurance of at least R1 million required.

• No sub-contracting permitted.
• All costs must be included in the quotation; no additional costs will be accepted after appointment.
• Successful specialist must submit a COIDA Letter of Good Standing (or proof of registration/payment) before work starts.
• Service provider is responsible for all services, materials, and workmanship per specifications and regulations.
• Must comply with environmental safety legislation and the Occupational Health and Safety Act (OHSA).
• Provide a minimum 5-year guarantee for materials.
• Damages: Inform Project Officer of any damages on the day they occur; specialist is liable for any property damage.
• Safety: Personnel must use PPE; provide ladders/scaffolding; ensure equipment is secure and maintained.