Appointment of a service provider for the provision of waste management services for the saao, observatory for a period of 36 months

During the term of this contract, the service provider shall collect, remove, transport, and

dispose of waste from the SAAO. General waste is to be disposed of at an approved municipal

landfill, and hazardous waste is to be disposed of at a waste-specific approved facility and

obtain disposal certificates for each disposal.

3. Waste Removal and Disposal Services:

The service provider will be required to render the following services:

3.1 The bidder will be required to ensure timely removal and proper disposal of, but not limited

to, the following waste types:

3.2 Removal and disposal of general landfill waste on an ad hoc basis.

3.3 Removal and disposal of garden and landscape waste on an ad hoc basis, i.e., as and

when the provided skip is full.

3.4 Removal and disposal of hazardous waste, e.g., Electrical and Electronic waste

(fluorescent tubes, batteries, IT equipment, and consumables), asbestos material,

chemical waste (glycol, etc.), and medical waste.

4 | P a g e

3.4.1 The owner must provide disposal certificates after each removal of hazardous

waste.

Note: Waste removal for garden/landscape waste and hazardous waste will be required

on an ad hoc basis, when required by the operation. The bidders must further note that

the removal of general landfill waste may be required more frequently, but it will be

requested.

4. Waste Removal and Recycling Services Required:

The bidder will be required to collect all recyclable waste for recycling purposes, e.g., paper,

glass, plastic, electrical and electronic equipment, and consumables, etc.

SAAO reserves the right to request additional disposal of hazardous waste other than those

listed here. This will be done on an ad hoc basis, & all relevant Occupational Health and Safety

laws & by laws will apply.

5. Supply of equipment (on a rental basis) and consumables as and when needed:

The bidder will be required to provide, on a rental basis, the required waste management

equipment, including but not limited to the list below:

• Dedicated skip (6m3) for safe storage and removal of all garden and landscaping waste.
• Wheeled bins (240 Litre) with lids (Colour coding to be confirmed on award)
• Fluorescent and globe storage container which can accommodate 1 200mm fluorescent

tubes (Coffin).

• Wastepaper bins, size: 300mm (depth) x 520mm (width) x 700mm (height) (to be stationed

next to each printer for collection of wastepaper). Consumables: 10L clear bin liners.

6. Reporting:

The service provider will be required to provide reports reflecting statistics on recyclable and

non-recyclable waste on a monthly basis.

Important Note: The bidder will be expected to advise the SAAO on best practices on

waste management on an ongoing basis to assist the SAAO on how to deal with waste

management sustainably and efficiently.

7. Project timelines

The appointed service provider will be required to start immediately after signing the contract

and provide the services for a period of three (3) years.

• Closing date and time: Tuesday, 7 July 2026 at 15:00.
• Date issued: 30 June 2026.
• Offer validity: 60 days from the closing date.

• For bidding procedure enquiries: Contact SCM at [email protected] or telephone 021 201 1629.
• For technical enquiries: Contact Zinzi at [email protected] or telephone 021 447 0025.
• Submission address: Email quotations to [email protected].
• Site address: SAAO, 1 Observatory Road, Observatory, Cape Town, 7935.

• Submit quotations via email to [email protected] by the closing date and time.
• Mandatory returnable documents: Signed SBD 1, completed SBD 3.1 (pricing schedule), SBD 4 (for quotations above R2000), SBD 6.1 (for quotations above R2000), and a valid COIDA certificate.
• Optional: Valid B-BBEE certificate or affidavit for EMEs/QSEs to claim preference points.
• Your offer must be valid for 60 days from the closing date.
• Prices must be firm, inclusive of VAT, and non-firm prices (including exchange rate variations) will not be considered.
• No award will be made to a service provider not registered on the Central Supplier Database (CSD).
• For quotations above R2000 (VAT inclusive), the successful provider will be the one scoring the highest points under the 80/20 system.
• For goods/services below R2000, the cheapest acceptable quotation wins.
• SAAO reserves the right to withdraw, re-advertise, or accept only part of the quotation; it is not bound to accept the lowest.
• Payment terms are within 30 days from receipt of invoice and delivery of goods/services; no prepayment allowed.
• The National Treasury General Conditions of Contract (GCC) apply unless mutually agreed otherwise.

• Mandatory returnable documents include:
• SBD 1: Bid signature form.
• SBD 3.1: Pricing schedule.
• SBD 4: Bidder’s disclosure form (for quotations above R2000).
• SBD 6.1: Preference points claim form (for quotations above R2000).
• Bidders must disclose any state employment, relationships with procuring institution staff, or interests in other related enterprises.
• False declarations may lead to disqualification, contract cancellation, or legal action.

Mandatory documents: Signed SBD 1, SBD 3.1 (pricing), SBD 4, SBD 6.1; Valid COIDA certificate; Proof of registration as a Hazardous Waste Transporter (or subcontractor agreement with one); Company profile showing minimum 3 years' relevant experience in commercial waste management; Three reference letters from clients (dated June 2021 or later) on company letterhead; Proof that the proposed landfill/waste facility is properly licensed; B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points; Registration on the Central Supplier Database (CSD).

• Scope: Collect, remove, transport, and dispose of waste from SAAO for a 36-month period.
• Waste types include:
• General landfill waste (disposed at an approved municipal landfill).
• Garden and landscaping waste.
• Hazardous waste (e.g., electrical/electronic waste, asbestos, chemicals, medical waste).
• Recyclable waste (paper, glass, plastic, electrical/electronic equipment).
• Services required on an ad hoc basis:
• Removal and disposal of general landfill waste.
• Removal and disposal of garden/landscape waste when skip is full.
• Removal and disposal of hazardous waste; provide disposal certificates after each removal.
• Collection of all recyclable waste for recycling.
• Equipment to be provided on a rental basis:
• Dedicated 6m³ skip for garden/landscaping waste.
• 240-litre wheeled bins with lids (colour coding confirmed on award).
• Fluorescent tube storage container (coffin) for 1200mm tubes.
• Wastepaper bins (300mm x 520mm x 700mm) with 10L clear bin liners.
• Reporting: Monthly statistics on recyclable and non-recyclable waste.
• Advisory role: Advise SAAO on best practices for sustainable and efficient waste management.
• Start date: Immediately after contract signing.
• Contract duration: 3 years.

• Submit firm prices only; non-firm prices (including exchange rate variations) will not be considered.
• Complete the detailed pricing schedule for Years 1, 2, and 3, covering:
• Rental fees for equipment (e.g., 6m³ waste skip, 240-litre wheeled bins).
• Purchase costs for additional equipment.
• Waste removal service costs per trip for general landfill, garden waste, hazardous waste, and recyclables.
• If prices are variable, specify the variables affecting the price.
• Include a subtotal for each year, a 3-year subtotal, plus 15% VAT.

• Pricing: Submit firm prices only; non-firm prices (including exchange rate variations) are not accepted.
• Format: Complete the provided pricing schedule for Years 1, 2, and 3, covering:
• Rental fees for equipment (e.g., 6m³ waste skip, 240-litre wheeled bins).
• Purchase costs for additional equipment.
• Waste removal service costs per trip for general landfill, garden waste, hazardous waste, and recyclables.
• Prices must be inclusive of VAT.
• Total price must include a subtotal for 3 years plus 15% VAT.
• Payment terms: Within 30 days from receipt of invoice and delivery of goods/services; no prepayment allowed.

• Mandatory documents:
• Signed SBD 1 form.
• Completed SBD 3.1 (pricing schedule).
• Completed SBD 4 (for quotations above R2000).
• Completed SBD 6.1 (for quotations above R2000).
• Valid COIDA certificate.
• Company profile demonstrating at least 3 years of relevant waste management experience.
• Minimum of 3 reference letters from clients within the past 5 years (dated no earlier than June 2021) on official letterhead.
• Proof of registration as a Hazardous Waste Transporter, or proof of subcontractor registration with a valid agreement.
• Proof that the proposed landfill/waste handling facility is properly licensed, with evidence of a valid legal agreement.
• B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Central Supplier Database (CSD): Registration is mandatory; no award without it.
• Tax compliance: If the entity is a resident of RSA, has a branch/permanent establishment, source of income, or tax liability in RSA, register for a tax compliance status PIN from SARS.
• Health and safety: Upon contract award, provide an SAAO-specific site file within 30 days, including OHS policy, safe work procedures, risk assessments, MSDS, insurance details, waste management schedule, and Department of Labour documents (e.g., COIDA, UIF).
• Personnel: Ensure adequate PPE at no cost to employees and provide company-branded name tags for staff.

• To qualify for preference points, submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs).
• Points are allocated per SBD 6.1 based on B-BBEE status level and specific goals (e.g., black ownership, female ownership, youth ownership, ownership by people with disabilities).

• Upon contract signing, compile and provide an SAAO-specific site file within 30 days, including:
• OHS policy and procedures.
• Safe work procedures.
• Risk assessment procedures.
• Material safety data sheets (MSDS).
• Insurance documents/details.
• Waste management programme/schedule.
• Department of Labour documents (e.g., COIDA, UIF).
• Conduct an SAAO site assessment and update standard procedures to suit site-specific requirements.
• Ensure adequate provision and replacement of Personal Protective Equipment (PPE) at no cost to employees.
• Provide company-branded name tags for staff assigned to site.

• SAAO operates a dedicated paper recycling facility and requires recycling of metal, plastic, and glass waste.
• The service provider must collect all recyclable waste (paper, glass, plastic, electrical/electronic equipment) for recycling purposes.
• Advise SAAO on best practices for sustainable and efficient waste management on an ongoing basis.

• Contract governed by the National Treasury General Conditions of Contract (GCC), accessible on SAAO’s website.
• The successful bidder must sign the SBD 1 form, warranting acceptance of all document terms.
• Bidders must declare any state employment, relationships with procuring institution staff, or interests in other related enterprises.
• False declarations may lead to disqualification, contract cancellation, cost recovery, restriction from public sector business for up to 10 years, or criminal prosecution.

• Prices quoted must be valid for at least 60 days from date of offer.
• Prices must be inclusive of VAT.
• Submit proof of B-BBEE status level to claim points.
• CSD registration is mandatory for award.
• For quotations above R2000, include relevant SBD documentation.
• The successful provider is determined by highest points under 80/20 system if above R2000, or cheapest acceptable quotation if below R2000.
• SAAO reserves the right to withdraw, re-advertise, or accept part of the quotation.
• National Treasury GCC applies unless mutually agreed otherwise.
• Payment within 30 days after invoice receipt and delivery; no prepayment.

• Foreign suppliers must indicate if they are accredited representatives in South Africa or based abroad.
• Entities must confirm residency in RSA, presence of a branch/permanent establishment, source of income, or tax liability in RSA.
• If answer is 'No' to all residency/tax questions, registration for a SARS tax compliance PIN is not required.

3. Evaluation process

Phase 2 Specification evaluation and eligibility

80/20 preferential point system in terms of PPPR22

20 - Specific goals (BBBEE STATUS LEVEL) Refer to SBD6.1

Phase 3: - Specific goals: relevant in accordance with the B-BBEE

Codes of Good Practice and the PPPFA that are contracting

Valid BBBEE certificate, or affidavit O (preference points will not be allocated if not

Preference points 80/20

submitted in order to qualify for preference points for B-BBEE – also refer to the SBD 6.1]

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

The 90/10 system for requirements with a Rand value above R50 000 000 (all

1.2 The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

1.4 The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

arrangements with any competitor regarding the quality, quantity, specifications, prices,