Office relocation and transport services for nrwdi head office (pelindaba to midrand)

• Closing Date: 20 July 2026.
• Closing Time: 11:00.
• Quotation Validity Period: 60 working days from the closing date.

• For clarifications: Contact Moses Shandukani via email at [email protected] or Manqoba Simelane on 072 693 0381.
• Submission email: [email protected] (use this address only for submitting your quotation).

• Submit your quotation via email only to [email protected].
• The closing deadline is 20 July 2026 at 11:00. Late submissions will not be considered.
• The mailbox capacity is 10MB per email. You may send multiple emails if necessary, but all must be received before the deadline.
• Your quotation must include a fully completed pricing table as per the specification and scope of work.
• You must complete and submit SBD forms 4 and 6.1 with your quotation.
• Failure to submit to the correct email address, meet the deadline, or provide a complete quotation will lead to disqualification.

Service providers must submit three reference letters for similar office relocations (on client letterhead, signed, with contact details). They must provide ID copies of owners/directors as per registration documents. Bidders must be tax compliant and not listed on the Register of Restricted Suppliers or Tender Defaulters Register. ISO 9001:2015 certification is requested but not mandatory. Registration on the Central Supplier Database is required (except foreign bidders without a local entity).

Scope: Relocate NRWDI Head Office assets from Pelindaba, North West to Midrand, Gauteng.

Key Deliverables:

• Provide all labour, supervision, transport vehicles, packing materials, lifting equipment, insurance, project management, and specialist resources.
• Conduct a pre-relocation site inspection and coordinate with NRWDI.
• Allocate an experienced project leader and provide schedules and updates.
• Handle, pack, transport, and reassemble office furniture and equipment including:

• Estimated quantities: 35 workstations, 100 chairs, 50 filing cabinets, 25 coffee tables, 8 round tables, 2 boardroom tables, 12 sofas, 2 printers, 2 shredders, 24 computers, 24 monitors, 10 docking stations, 3 refrigerators, 3 microwaves.

• Transport SCM inventory, ICT stores, stationery, cleaning materials, hygiene supplies, archived assets, surplus furniture, and ICT assets awaiting disposal.
• Transport branding materials, banners, presentation, and communication equipment.
• Provide secure transportation for confidential records:

• 100 archive boxes (0.430m x 0.325m x 0.320m).
• 150 medium moving boxes (0.600m x 0.450m x 0.300m).
• Ensure secure sealed transport, supervised loading/unloading, documented chain-of-custody, restricted access, and protection against loss or damage.

• Maintain comprehensive insurance covering Goods-in-Transit and Public Liability for the full replacement value of assets. Submit proof before commencement.

• The contractor must conduct a pre-relocation site inspection, coordinate with NRWDI, allocate an experienced project leader, provide schedules and updates, and ensure completion within agreed timelines.
• Bidders are asked to indicate if they are ISO 9001:2015 certified.

• Provide a firm price quotation. All amounts must exclude VAT.
• VAT must be included as a separate line item.
• Pricing must follow the specified structure:

• Packing materials, packing/unpacking labour, furniture dismantling/reassembly, transportation (multiple truckloads), loading/offloading, ICT equipment handling, secure document relocation, insurance (Goods in Transit & Public Liability), project supervision and coordination.

• Quotation validity period is 60 working days from the closing date.

• You must be registered on the Central Supplier Database (CSD), unless a foreign bidder with no local entity.
• Submit a valid B-BBEE certificate or affidavit (if applicable).
• Indicate if you are ISO 9001:2015 certified.
• Submit ID copies of owners/directors as per official registration documents (CIPC, CSD, B-BBEE).
• Submit proof for specific goals points claim: Shareholder Certificate/CIPC registration, certified ID copies of directors, certified B-BBEE certificate/affidavit, CSD report.
• You must be tax compliant and not listed on the Register of Restricted Suppliers or Tender Defaulters Register.

• The successful bidder must maintain comprehensive insurance covering Goods-in-Transit and Public Liability for the entire relocation period.
• Insurance must cover the full replacement value of all assets being transported.
• Proof of insurance must be submitted before work commences.

• Evaluation is in three phases: mandatory requirements at closing, price and specific goals scoring, and mandatory requirements at award.
• Mandatory disqualifiers at closing: incomplete quotation, late submission, wrong submission email, missing reference letters, missing owner/director IDs.
• Scoring uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership).
• Mandatory disqualifiers at award: non-tax compliance, listing on restricted/defaulters registers.