Partitioning of ventersdorp main building lapa (CIDB grading 2 gb or higher).

{"closingDate":"03 August 2026","closingTime":"12:00","briefingSession":"{"date":null,"time":null,"venue":"ions, 2001 pertaining to","is_compulsory":false}"}

{"name":"Mr. Sekolopo","email":"[email protected]","phone":null,"department":"Third Floor, Municipal BuildingPO Box 113","address":"ERSDORP MAIN BUILDING"}

Returnable Documents: Please ensure that the following forms have been completed and signed and all documents, as requested, are attached to the tender document Description of document Document number Yes No Bid Conditions & Information Invitation to bid & Details of the bidder MBD 1

CIDB grading 2GB or higher mandatory; Registered on Central Supplier Database (CSD); Valid Tax Compliance Status; Municipal rates/taxes not in arrears >3 months; Not in service of the state; Must meet functionality threshold (70/100 points) covering project experience, staff competence, OHS officer, plant/equipment.

Current Municipal Certificate / Lease Agreement

Mbd 3.1

Pricing schedule – firm prices (purchases)

Form of Offer & Acceptance

Declaration of Interest MBD 4

Preference points claim form for preference points for Specific goals. MBD 6.1

Formal contracts for services

Mbd 7.1

Declaration of bidder’s past supply chain management practices MBD 8

Certificate of independent bid determination MBD 9

Authority of Signatory

General Conditions of contract & Bid Requirements

Annexure A : Past Experience

Please sign on Completion.

................................................ .................................... ........................

Name of the bidder signature date

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Bid conditions and information

1 Agreement

The successful bidder will be expected to sign the Contract Form (Part 1) of this bid document within 120 days of the date

of notification by the JB Marks Local Municipality that his/her bid has been accepted.

2 Completion of Bid Documents

(a) The original bid document must be completed fully in black ink and signed by the authorised signatory to validate

the proposal. All the pages must be initialled by the authorised signatory. Failure to do so may result in the

invalidation of the bid.

(b) Bid documents may not be retyped or altered in any way.

3 Alteration or Qualification of Bid

No unauthorised alteration of this set of bid documents will be allowed. Any unauthorised alteration will disqualify the

proposal automatically. Any ambiguity has to be cleared with contact person for the bid before closing date.

4 Authorised Signatory

(a) A copy of the recorded Resolution taken by the Board of Directors, members, partners, or trustees authorizing the

representative to submit this bid on the bidder’s behalf must be attached to the Bid Document on submission of

same.

(b) A bid shall be eligible for consideration only if it bears the signature of the bidder or of some person duly and lawfully

authorized to sign it for and on behalf of the bidder.

5 Submission of Bid

(a) The bid must be put in a sealed envelope, or envelopes when the two-envelope system is specified, clearly marked

with the bid number, title as well as closing date and time, and placed in the Tender Box at the JB Marks Local

Municipality by not later than 12h00 on 03 August 2026. With a grading of the following CIDB’s 2 GB and

above

(b) Faxed, e-mailed and late bids will not be accepted. Bids may be delivered by hand, by courier, or posted at the

bidder’s risk and must be received by the deadline specified above, irrespective of how they are sent or delivered.

6 Opening, Recording, and Publications of Bids Received.

 Bids will be opened in public immediately after the bid closure date, or at such

 time as specified in the bid documents.

 Names of the bidders, and if practical the total amount of each bid and of any alternative bids will be read out

aloud.

 Bids received in time recorded and entered in a register that is open for public inspection.

7 Tax Clearance Certificate

a. A valid Tax Compliance Status must accompany the bid documents.

The onus is on the bidder to ensure that the JB Marks Local Municipality has a Tax Compliance Status on

record and obtain confirmation from the Supply Chain Management Unit of the JB Marks Local Municipality.

b. Bids not supported by a valid Tax Compliance Status, as an attachment to the bid documents will be invalidated.

c. In bids where consortia/joint ventures/sub-contractors are involved, each party must submit a separate valid Tax

Compliance Status.

8 Evaluation of Bids

Bids will be evaluated in terms of their responsiveness to the bid specifications and requirements as well as such

additional criteria as set out in the bid documents.

9 Acceptance or Rejection of a Bids

The JB Marks Local Municipality reserves the right to withdraw any invitation to submit a bid and/or to re-advertise or to

reject any bid or to accept a part of it. The JB Marks Local Municipality does not bind itself to accepting the lowest bid.

10 Registration on Accredited Supplier Database

It is expected of all prospective service providers who are not yet registered on the Central Supplier Database to register

online (www.csd.gov.za) and verify their company information at JB Marks Local Municipality Supply Chain Unit. The JB

Marks Local1 Municipality reserves the right not to award proposals to prospective suppliers who are not registered on the

CSD (Central Supplier Database).

of 57

11 Site / Information Meetings

Site Briefing session: None. Site Technical and Monthly progress meetings will be held on site

12 Stamp and Other Duties

The successful bidder will be liable for all duties and costs on legal documents resulting in the .

establishment of a contract and for the surety and retentions.

13 Language of Contract

The contract documents will be compiled in English and the English versions of all referred documents

will be taken as applicable.

14 Procurement Policy

Bids will be awarded in accordance with the Preferential Procurement Regulations, 2001 pertaining to

the Preferential Procurement Policy Framework Act, No .

15 Expenses Incurred in Preparation of Bid

The JB Marks Local Municipality shall not be liable for any expenses incurred in the preparation and submission of the bid.

16 Wrong Information Furnished

Where a contract has been awarded on the strength of the information furnished by the bidder which, after the conclusion

of the relevant agreement, is proved to have been incorrect, the JB Marks Local Municipality may, in addition to any other

legal remedy it may have, recover from the contractor all costs, losses or damages incurred or sustained by the Municipality

as a result of the award of the contract.

17 Validity Period

Bids shall remain valid for 120 days after the bid closure date.

18 General and Special Conditions of Contract

The General Conditions of Contract as well as any Special Conditions of Contract that may form part of

this set of bid documents will be applicable to this bid in addition to the conditions of bid.

19 Municipal Rates, Taxes and Charges

The bidder to provide their municipal account of rates and taxes of both the Bidding entity and its directors’ in its Bid

Document submission. Any bidder which is or whose directors are in arrear with their municipal rates and taxes due to any

Municipality within South Africa for more than three months and have not made an arrangement for settlement of or same

before the bid closure date will be disqualified.

20 Contact with Municipality after Bid Closure Date

Bidders shall not contact the JB Marks Local Municipality on any matter relating to their bid from the time of the opening of

the bid to the time the contract is awarded. If a bidder wishes to bring additional information to the notice of the JB Marks

Local Municipality, it should do so in writing to the JB Marks Local Municipality. Any effort by the firm to influence the JB

Marks Local Municipality in the bid evaluation, bid comparison or contract award decisions may result in the rejection of the

bid.

21 Subcontracting

The contractor is obliged to subcontract a portion of his work to the Local SMME’s per Ward. A copy of subcontracting

agreement must be attached with the returnable.

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Mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (jb marks local municipality)

BID NUMBER: 120/2025 CLOSING DATE: 03 August 2026 CLOSING TIME: 12:00

Description partitioning of ventersdorp main building lapa (CIDB grading 2 gb or higher).

The successful bidder will be required to fill in and sign a written contract form (mbd 7.1).

Bid response documents may be deposited in the bid box

Situated at room 315 ,third floor ,municipal building

,Dan tloome civic centre

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you a foreign

Are you the accredited based supplier

REPRESENTATIVE IN SOUTH Yes No FOR THE GOODS Yes No

Africa for the goods /services /works

/Services /works offered? [If yes enclose proof] offered? [If yes, answer part b:3 ]

Total bid price total number of items r

Offered

Signature of bidder date

Capacity under which this bid

Is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT SUPPLY CHAIN UNIT CONTACT PERSON Mr Noah Lechelele

CONTACT PERSON Mr. Sekolopo Boitshepo TELEPHONE NUMBER (018) 299 5451

Telephone number (018) 299 5535 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

Tender Document JB Marks Local Municipality 5

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any

Other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS

To enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

In order to use this provision, taxpayers will need to register with SARS as e-filers through the

Website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit

A separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

Tender Document JB Marks Local Municipality 6

Jb marks localmunicipality

Formal tender

Supply chain local circulating newspaper; municipal notice board;

Management unit advertised on: municipal website & e-publication (re-advert)

Tender NO _____120/2025

Tenders are hereby

Invited for the: partitioning of ventersdorp main building lapa (CIDB grading 2 gb or higher).

Published date closing date

No later than 12:00 am, tenders will be opened immediately thereafter, in public at the JB Marks Local

CLOSING TIME Municipality

Availability of tender documents:

Tender documents are obtainable from Office 104,First Floor,Municipal Printed copies of the tender documents are obtainable at a nonBuilding,Dan Tloome Complex during office hours (Mondays to refundable fee, payable to a cashier at JB Marks Local Municipality,

Thursday 08:00 - 16:30 and Fridays 08:00 - 13:30) Tel: (018) 299 5160; Revenue Section, Ground Floor, Municipal Building, Dan Tloome

Fax: (018) 294 8203; E-mail: [email protected] Complex.

DATE AVAILABLE: 15 July 2026 NON - REFUNDABLE FEE: N/A

Tender submission rules:

1.Tenders are to be completed in accordance with the conditions and tender rules contained in the tender document

2. Tender document & supporting documents must be placed in a sealed envelope clearly marked Tender 120/2025: PARTITIONING OF

VENTERSDORP MAIN BUILDING LAPA (CIDB GRADING 2 GB OR HIGHER) . must be deposited in the tender box of the JB Marks Local

Municipality, Supply Chain

Management Unit, Wolmarans Street, Potchefstroom

3. Tenders may only be submitted on the tender document issued by the Municipality
4. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the tender document
5. Important note: A valid Tax Clearance Certificate and certified copies of directors and owners identity documents

must be submitted with the tender documentation

6. VAT must be included in all prices
7. No late tenders, tenders per facsimile or – e-mail and tenders per post will be accepted.
8. Council reserves the right to accept any tender or part thereof, and with the increase in price of any of the commodities, its

purchase of those commodities from the specific tenderer will be considered and to determine the period of tenders to be

awarded

9. It will be required from service providers to register on the Central Supplier Database (CSD) from the website

https://secure.csd.gov.za

10. Tenders will not be considered should the prerequisites not be met.

Tenders will be evaluated and adjudicated in terms of the Preferential Procurement Policy Framework Act (Act ), Regulations 2022, and the

JB Marks Local Municipality Supply Chain Management Policy, where 80 points will be allocated in respect of price and 20 points in respect of

Specific goals.

Briefing Session

Date:

Time:

Venue:

None

Preferential Procurement Regulations, 2022 - Local Content None

Structure of this preliminaries bill

Section A : A recital of the headings of the individual clauses in

the aforementioned JBCC Principal Building Agreement

Section B : A recital of the headings of the individual clauses in

the aforementioned JBCC General Preliminaries

Section C : Any special clauses to meet the particular

circumstances of the project

Pricing of preliminaries

Should the contractor select Option A in the contract data for the

adjustment of preliminaries, the amounts entered against the

relevant items in these preliminaries are to be divided into one or

more of the three categories provided namely fixed (F), value

related (V) and time related (T)

Preliminaries cost which shall be a fixed amount Item 1

Preliminaries cost which shall be for health and safety amount Item 1

R - To be carried to summary Page

Tender Document JB Marks Local Municipality 14

Item

Description unit quantity rate amount

NO

Section 2

Bill NO. 1

Alterations

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Removal of existing work

Taking out and removing Aluminium doors including

hinges and preparing to receive new aluminium door

and frames to be fixed to existing wall (new doors

elsewhere measured)

1 Aluminium Foldable door overall size 1895 x 2030mm No 1

Carpentry and joinery

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Skirtings

Wrought meranti

16 x 90mm Skirting’s including 15mm quadrant bead,

2 m 80

plugged

Tender Document JB Marks Local Municipality 15

Ceilings, partitions and access flooring

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Ceilings, partitions and access flooring

Suspended ceilings

600 x 1200mm x 15mm "OWA Futura 60" Mineral fibre

acoustic ceiling tiles, laid on white exposed grid

system with framework formed of main and cross tee

sections not exceeding 1200mm centres suspended by

means of galvanised hangers, all in accordance with

manufacturer’s instructions

3 Ceilings suspended m2 10

Partitioning

Supply and Install 126mm thick Pelican Systems Drywall

partitioning system comprising of internal framing formed of

102 mm galvanised steel studs fixed at 600mm centres to

galvanised steel top and bottom track with 102mm thick

fibreglass insulation batts in cavity of partition, including any

additional steel studding necessary at door openings,

5 m2 154

glazed or other apertures, abutments, ends, corners, etc.

and covered with 12mm thick JUMBO Plasterboard in

single lengths to suit height, butt jointed and secured with

25mm drywall screws at maximum 300mm centres, the

joints taped over and flushed over with jointing compound

prepared for painting. - Refer to the attached layout Sketch

6 Allow for door openings No 8

Floor coverings, plastic linings, etc

Preambles

Tender Document JB Marks Local Municipality 16

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Floor coverings

230 x 1500 x 2.50 mm Thick "Gerflor" Creation 55 vinyl

plank installed in accordance with manufacturer’s

instructions. To be installed on existing tiles, Including

a 65mm Wooden Skirting

7 On floors m2 96

Ironmongery

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Pinning boards, writing boards, projection

Screens, etc

White writing board overall size 1500 x 1200mm high with

8 No 1

chalk rail, plugged

Blinds

50mm Horizontal Zebra roller blinds complete with

bracket, operating cord, etc. including fixing bracket to

brickwork. Blinds to be fitted as per manufacturers

9 To windows overall size 2280 x 2660mm high No 3

10 To windows overall size 4280 x 2660mm high No 2

Tender Document JB Marks Local Municipality 17

Metalwork

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Aluminium windows, doors, etc

Natural Anodised Aluminium

Purpose made aluminium door overall size 890 x 2090mm

high fixed to new Aluminium frame including 6.38mm

11 No 8

double glazed clear safety glass, Door to be frosted,

Including the door frame

Purpose made aluminium door with frame overall size 1920

x 2030mm high, fixed to new Aluminium door frame

12 No 1

including 6.38mm double glazed clear safety glass. Door to

be frosted, Including the door frame

Supply and install ASSA Abloy EL404 lock to aluminium

13 No 9

door

Burglar Proofing of the existing aluminium doors 2000 x

14 No 4

2200 mm

Burglar Proofing of the existing aluminium doors 4000 x

15 No 2

2200 mm

Vinyl covering

Decorative Film with a PC amount of R 750,00 per m2

(excluding VAT, but including delivery to site)

16 Vinyl film applied to glass panes m2 31

Paintwork

Preambles

For preambles see "Model Preambles for Trades (2017

Edition)" and applicable supplementary preambles as

specified in the Trades. The said Model and Supplementary

Preambles apply to all work described in this document.

Tenderers are therefore referred to these documents as no

claims will be entertained in this regard. Tenderers are

however also referred to the drawings and specifications

thereon and shall take preference.

Tender Document JB Marks Local Municipality 18

Supplementary preambles

Preparatory work to existing work

Previously painted plastered surfaces

Surfaces shall be thoroughly washed down and allowed to

dry completely before any paint is applied. Blistered or

peeling paint shall be completely removed and cracks shall

be opened, filled with a suitable filler and finished smooth

Previously painted metal surfaces

Surfaces shall be thoroughly rubbed and cleaned down.

Blistered or peeling paint shall be completely removed

down to bare metal

Previously painted wood surfaces

Surfaces shall be thoroughly cleaned down. Blistered or

peeling paint shall be completely removed and cracks and

crevices shall be primed, filled with suitable filler and

finished smooth

Paintwork, etc to previously painted work

On floated plaster surfaces

One coat filler-coat and two coats "Weather guard -

Ultra smooth" or equal approved acrylic-based paint

17 Internal walls m2 20

On metal surfaces

One coat " Duragrip Universal" or equal approved

undercoat and two coats " Duragloss 100" or equal

approved enamel paint

18 Door frames and burglar proofing m2 30

Paintwork etc to new work

Drywall surfaces

One coat filler-coat and two coats Weather guard - Ultra

smooth acrylic-based paint

19 Drywall m2 291

To be carried to summary Page R -

Tender Document JB Marks Local Municipality 19

Item

Description unit quantity rate amount

NO

Section 3

Bill NO. 1

Provisional sums

Preambles

For preambles see "Model Preambles for Trades (2017 Edition)"

and applicable supplementary preambles as specified in the

Trades. The said Model and Supplementary Preambles apply to

all work described in this document. Tenderers are therefore

referred to these documents as no claims will be entertained in

this regard. Tenderers are however also referred to the

drawings and specifications thereon and shall take preference.

Electrical installation

Provide the sum of One Hundred and Twenty thousand Rands

1 Item 1 R120 000,00 R 120 000,00

(R 120 000.00) for electrical installation.

2 Attendance Item 1 %

3 Profit Item 1 %

Mechanical installation

Provide the sum of Two hundred thousand rands (R 200 000.00)

4 Item 1 R200 000,00 R 200 000,00

for HVAC installation

5 Attendance Item 1 %

6 Profit Item 1 %

IT & electronic installation

Provide the sum of Eighty thousand (R 80 000.00) for IT and

7 Item 1 R80 000,00 R 80 000,00

Electronic Installation.

8 Attendance Item 1 %

9 Profit Item 1 %

Signage

Provide the sum of Ten thousand (R 10 000.00) for Installation

Item 1 R10 000,00 R 10 000,00

of Safety signs and safety equipment

Attendance Item 1 %

Profit Item 1 %

To be carried to summary Page R -

Tender Document JB Marks Local Municipality 20

Final summary

1 Preliminaries Page R

2 Builders Work Page R

3 Provisional Sums Page R

Sub-Total ST 0 R

Contingency

Allow 10% of the above sub -total as a contingency for the

adjustment of building work, subject to the approval of the

Tax 10 r

Principal Agent, and deducted in whole or part if not

required.

Sub-Total ST 0 R

ADD: Value-Added Tax @ 15% RATE# TAX 15 R

Total to be carried to the form of offer R

Tender Document JB Marks Local Municipality 21

Partitioning of ventersdorp main building lapa (CIDB grading 2 gb or

Higher).

 The following compulsory documents must be accompanied with the tender or proposals and

failure to provide such documentation shall constitute automatic disqualification:

Attached

Item List of returnable

(√/X)

Yes NO

 Safe Working Procedures/Method Statement

Certified Company Registration Documents (CK)

Valid Tax Clearance Certificate and Pin

CSD Report

Standard bid documents (SBD Forms)

Authority of Signatory

Director(s) Certified ID Copy

Company Proof of Address/Municipal rates, taxes or services accounts not

in arrears for a period of more than 3 months or a lease agreement older

than 6 months with proof of the landlord for both Directors and the

company.

Director (s) Proof of Address/Municipal taxes or services accounts not in

arrears for a period of more than 3 months or a lease agreement older

than 6 months with proof of the Landlord for both Directors and the

company.

Coida

Proof of CIDB Registration

Tender Document JB Marks Local Municipality 22

Contactable references

JB Marks Local Municipality is seeking a provider that is fully au fait with the operating

environment and regulatory issues faced by local government. The inclusion of details of

previous experience of providing similar services to the public sector is highly recommended.

Supply at minimum of three (3) contactable references by simply filling below:

Evaluation schedule: project experience

The Tenderer shall provide details of his relevant experience on similar scale projects. In

support tenderers are to complete the “Project Experience” schedule below and attach thereto

copies of (a) Letters of Appointment, and (b) all the relevant Completion Certificates (practical

completion, work completion & final completion)

Brief project project value

Project name start date completion date

DESCRIPTION (Excl VAT)

A.

B.

C.

Tender Document JB Marks Local Municipality 23

1. Evaluation schedule: client references

The Tenderer shall provide details of his performance on each of the previous projects listed

in the “Relevant Experience” returnable schedule. “Client Reference Scorecards” will be

completed by each of the respective Clients for the projects listed in the “Relevant Experience”

returnable schedule.

Report on Contractor’s Competence & Performance on a Similar Project for Tender

Recommendation Purposes

The following are to be completed by the Client and is to be supported in each case by a letter of

award and the works completion certificate.

Project a:

Client: ....................................................................................................................

Contract Amount: ..................................................................................................

Contract Duration: ................................................................................................

Actual Contract Duration:.....................................................................................

Very

Description / Performance Poor Fair Good Excellent

poor

Quality of office administration

Quality of site management

Competence of foreman

Co-operation during contract

Quality of workmanship

Quality of materials

Programme management

Rectification of condemned work

Tidiness of site

Adequacy of equipment

Adequacy of labour force

Procurement of materials

Labour relations

Any other remarks considered necessary to assist in evaluation of the contractor?

...................................................................................................................................................

Principal Agent Firm: ............................................................................................

Telephone: .............................................................................................................

Tender Document JB Marks Local Municipality 24

PA Signature: ........................................ Date: .........................................

Client Signature: ................................... Date: ........................................

Reference schedule to be signed and stamped by the Client in order to be considered

2. Evaluation schedule: report on contractor’s competance &

Performance on a similar project for tender recommendation purposes

The following are to be completed by the Client and is to be supported in each case by a letter of

award and the works completion certificate.

Project b:

Client: ....................................................................................................................

Contract Amount: ..................................................................................................

Contract Duration: ................................................................................................

Actual Contract Duration:.....................................................................................

Very

Description / Performance Poor Fair Good Excellent

poor

Quality of office administration

Quality of site management

Competence of foreman

Co-operation during contract

Quality of workmanship

Quality of materials

Programme management

Rectification of condemned work

Tidiness of site

Adequacy of equipment

Adequacy of labour force

Procurement of materials

Labour relations

Any other remarks considered necessary to assist in evaluation of the contractor?

...................................................................................................................................................

...................................................................................................................................................

Principal Agent Firm: ............................................................................................

Telephone: .............................................................................................................

PA Signature: ........................................ Date: .........................................

Client Signature: ................................... Date: .........................................

Tender Document JB Marks Local Municipality 25

Reference schedule to be signed and stamped by the client in order to be considered

Tender Document JB Marks Local Municipality 26

3. Evaluation schedule: report on contractor’s competance &

Performance on a similar project for tender recommendation purposes

The following are to be completed by the Client and is to be supported in each case by a letter of

award and the works completion certificate.

Project c:

Client: ....................................................................................................................

Contract Amount: ..................................................................................................

Contract Duration: ................................................................................................

Actual Contract Duration:....................................................................................

Very

Description / Performance Poor Fair Good Excellent

poor

Quality of office administration

Quality of site management

Competence of foreman

Co-operation during contract

Quality of workmanship

Quality of materials

Programme management

Rectification of condemned work

Tidiness of site

Adequacy of equipment

Adequacy of labour force

Procurement of materials

Labour relations

Any other remarks considered necessary to assist in evaluation of the contractor?

...................................................................................................................................................

...................................................................................................................................................

Principal Agent Firm: ............................................................................................ ...

Telephone: .............................................................................................................

PA Signature: ........................................ Date: .........................................

Client Signature: ................................... Date: .........................................

Reference schedule to be signed and stamped by the client in order to be considered

Tender Document JB Marks Local Municipality 27

Expertise and capacity

The proposal should reflect levels of expertise and capacity in the deliverance of tender

requirements.

1. Evaluation criteria for technicality /functionality/

Only tenders from registered suppliers will be accepted.

Weighted criteria with possible maximum points have been set for Functionality. The tenderer will

be evaluated further only if the Functionality scores 70 points or above.

The 100 points for functionality will be evaluated as follows:

Functionality table:

Item criteria weighting

1 Project record MIN. MAX.

Completion of similar projects to the same value of

R500 000 or higher 30 50

1 Project = 15 points,

2 Projects = 30 points,

3 Projects & More = 50 points

2 Staff Competence

1 x Qualified Staff with a N2 or above (Built Environment) – 20 20

1 year experience and above

3 OHS Officer

1 x OHS Officer, with a valid accredited qualification (1 year 10 10

experience and above)

4 Availability of Plant/Equipment and light LDV

Hired= 10 points 10 20

(Submit letter of intent to hire with the draft lease agreement)

Own=20 points

(Proof of ownership).

Total Functionality (70) (100)

NB. Proof of documents/qualifications must be attached

Name of registered client to whom references, etc. could be referred to should it

be necessary. Completed documentation to be attached.

Tender Document JB Marks Local Municipality 28

Pricing evaluation requirements:

 Adjudication of Tenders will be using a point 80/20 Preference Point System.

 The client using the system as set out in the Preferential Procurement Regulations 2022 will adjudicate

responsive tenders. Points are awarded on the basis of:

All bids that achieve the minimum threshold for functionality (acceptable bids) will be evaluated further in terms of 80/20

preference point system as follows:

Supply chain policy using 80/20 preference point system

To by

Maximum points be allocated points claimed bidder allocated points

And price 80

Sub total 80 points) price competence goals (80

Goals

Promotion specific goals 20

Sub total points) equity (20

Total

Tender Document JB Marks Local Municipality 29

Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the tender

And preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or

at any time subsequently, to substantiate any claim in regard to preferences, in any manner required

by the organ of state.

Tender Document JB Marks Local Municipality 30

Annexure A : Past Experience

Company Profile

Certified Company Registration Documents (CK)

environment and regulatory issues faced by local government. The inclusion of details of

previous experience of providing similar services to the public sector is highly recommended.

Supply at minimum of three (3) contactable references by simply filling below:

Evaluation schedule: project experience

support tenderers are to complete the “Project Experience” schedule below and attach thereto

copies of (a) Letters of Appointment, and (b) all the relevant Completion Certificates (practical

completion, work completion & final completion)

in the “Relevant Experience” returnable schedule. “Client Reference Scorecards” will be

completed by each of the respective Clients for the projects listed in the “Relevant Experience”

returnable schedule.

Report on Contractor’s Competence & Performance on a Similar Project for Tender

1 x Qualified Staff with a N2 or above (Built Environment) – 20 20

1 year experience and above

1 x OHS Officer, with a valid accredited qualification (1 year 10 10

experience and above)

Mbd 3.1

Pricing schedule – firm prices (purchases)

The bidder to provide their municipal account of rates and taxes of both the Bidding entity and its directors’ in its Bid

the bid to the time the contract is awarded. If a bidder wishes to bring additional information to the notice of the JB Marks

CONTACT PERSON Mr. Sekolopo Boitshepo TELEPHONE NUMBER (018) 299 5451

Telephone number (018) 299 5535 facsimile number

FACSIMILE NUMBER E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

Tender Document JB Marks Local Municipality 5

Section: Supply Chain Management Section: Building Maintenance

Contact Person Mr. Sekolopo Boitshepo Contact Person: Mr Noah Lechelele

Tel: 018 299 5535 Tel: 018 299 5451/5408

[email protected]

E-mail: E-mail: [email protected]

Authorised by: municipal manager: notice NO 73/2026 speakers office

Mr. Kw kumbe (archieves)

Tender Document JB Marks Local Municipality 7

Mbd 1

for compiling the SHE file.

contractor is also required to conduct their company specific induction

Tender Document JB Marks Local Municipality 9

 Submission of Safety File

a baseline risk assessment prior to starting with work, subject to the approval of the Client.

 Fall protection plan, emergency procedure, waste management plan, incident investigation

procedure

 Method statement

 Working on Heights

position.

 The requirements as per the Construction regulations for working at heights shall be always

complied with by the contractor.

 The fall protection plan shall be specific to the work that will be conducted at elevated position and

proper provision must be made for rescue of employees at heights.

 Fall protection plan must include fall risk assessment detailing proper controls to be implemented.

 All employees who their duties entail working at heights must be declared medically fit by an

 The medical examination shall be conducted in line with the employee job profile/job description.

 A valid medical fitness certificate must be submitted together with the SHE File for approval for all

employees who will be doing work for JB Marks LM.

 Any employee(s) who are declared conditionally fit must be provided with employment which does not

aggravate their medical condition as to endanger themselves or other employees.

 the following tests shall be done:

o Audiograms.

o A cardio-respiratory examination

o Lung function tests.

o Eye/ sight tests.

Tender Document JB Marks Local Municipality 10

o A general physical examination.

o A review of previous medical history.

o Blood pressure tests

o Glucose tests

o Vaccinations (Hepatitis A & Typhoid)

 Toolbox Talk

records of these must be kept in the SHE file.

of occupational health and safety performance.

file.

 Personal Protective Equipment (PPE)

the employee issued with the PPE must be kept in the SHE file.

them, how to maintain it and the limitations of the PPE.

integral part of this agreement

The JBCC General Preliminaries (May 2018) published by the

The General Preambles for Trades 2017 published by the

adjustment of preliminaries, the amounts entered against the

relevant items in these preliminaries are to be divided into one or

more of the three categories provided namely fixed (F), value

related (V) and time related (T)

Preliminaries cost which shall be a fixed amount Item 1

Preliminaries cost which shall be for health and safety amount Item 1

Supply and Install 126mm thick Pelican Systems Drywall

partitioning system comprising of internal framing formed of

102 mm galvanised steel studs fixed at 600mm centres to

galvanised steel top and bottom track with 102mm thick

fibreglass insulation batts in cavity of partition, including any

additional steel studding necessary at door openings,

5 m2 154

glazed or other apertures, abutments, ends, corners, etc.

and covered with 12mm thick JUMBO Plasterboard in

single lengths to suit height, butt jointed and secured with

25mm drywall screws at maximum 300mm centres, the

joints taped over and flushed over with jointing compound

prepared for painting. - Refer to the attached layout Sketch

6 Allow for door openings No 8

Purpose made aluminium door overall size 890 x 2090mm

high fixed to new Aluminium frame including 6.38mm

11 No 8

double glazed clear safety glass, Door to be frosted,

Purpose made aluminium door with frame overall size 1920

x 2030mm high, fixed to new Aluminium door frame

12 No 1

including 6.38mm double glazed clear safety glass. Door to

be frosted, Including the door frame

Supply and install ASSA Abloy EL404 lock to aluminium

13 No 9

door

Burglar Proofing of the existing aluminium doors 2000 x

14 No 4

2200 mm

Burglar Proofing of the existing aluminium doors 4000 x

15 No 2

2200 mm

dry completely before any paint is applied. Blistered or

peeling paint shall be completely removed and cracks shall

be opened, filled with a suitable filler and finished smooth

peeling paint shall be completely removed and cracks and

crevices shall be primed, filled with suitable filler and

finished smooth

Provide the sum of Ten thousand (R 10 000.00) for Installation

Item 1 R10 000,00 R 10 000,00

of Safety signs and safety equipment

Attendance Item 1 %

Profit Item 1 %

Mbd 7.1

Declaration of bidder’s past supply chain management practices MBD 8

Certificate of independent bid determination MBD 9

 Insurance

The contractor and all its appointed sub-contractor(s) shall be registered with an appropriate compensation

commissioner and have a valid letter of good standing from commissioner. The contractor is responsible for

ensuring the Letter of Good Standing is valid for the entire duration of the project/contract. A copy of the

letter of Good Standing must be kept in the SHE file.

 Induction

8 Evaluation of Bids

1. Evaluation criteria for technicality /functionality/

Weighted criteria with possible maximum points have been set for Functionality. The tenderer will

be evaluated further only if the Functionality scores 70 points or above.

The 100 points for functionality will be evaluated as follows

Functionality table

1 Project = 15 points,

2 Projects = 30 points,

3 Projects & More = 50 points

Hired= 10 points 10 20

Own=20 points

Total Functionality (70) (100)

Pricing evaluation requirements

 Adjudication of Tenders will be using a point 80/20 Preference Point System.

responsive tenders. Points are awarded on the basis of

All bids that achieve the minimum threshold for functionality (acceptable bids) will be evaluated further in terms of 80/20

preference point system as follows

Supply chain policy using 80/20 preference point system

Maximum points be allocated points claimed bidder allocated points

Sub total 80 points) price competence goals (80

Promotion specific goals 20

Sub total points) equity (20

Preference points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.