Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
8-10 Junction Avenue - Parktown - Johannesburg - 2193
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158182
The road accident fund (raf) seeks a service provider to deliver cleaning services for its johannesburg office over a 10-month period, starting 02 october 2026. This tender is open to compliant bidders in gauteng under a request for quotation process.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)General
Service provider must demonstrate capability to meet RAF’s security and compliance requirements.
Legal
Compliance with South African laws, including POPIA.
Operational
Secure facilities, transportation, and digital systems.
Personnel
RAF may conduct security screening or vetting of directors and staff.
Subcontractors
Must be vetted and bound by data protection agreements.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)Scope: Provision of cleaning services for the RAF Johannesburg Office for a period of 10 months (02 October 2026 to 01 August 2027).
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)Data Protection: Must comply with the Protection of Personal Information Act (POPIA) for handling RAF’s confidential, private, personal, or sensitive information. Subcontractors and third parties must also adhere to these requirements.
Security Screening: RAF reserves the right to conduct security screening or vetting for company directors and resources provided.
Third-Party Agreements: Third-party service providers handling PII must be vetted for data protection policies and required to sign a data protection agreement.
Health & Safety
Source: Annexure A - Security Measures.pdfFire Suppression: Service Provider’s premises must have a fire suppression system (e.g., CO2 fire extinguishers) to prevent damage or loss of documents and records in the event of a fire.
Physical Security: Premises must have a secure perimeter with controlled access, surveillance systems, secure doors, locks, and alarms to prevent unauthorised access.
Contractual Terms
Source: Annexure A - Security Measures.pdfPhysical Security: Service Provider must ensure physical security of records, including controlled access points, surveillance cameras, and 24/7 monitoring. All storage facilities must be protected against unauthorised access. Any real, attempted, or suspected breach must be reported to RAF with CCTV footage, police reports, and alarm records.
Network Security: Digital storage systems must have firewalls, intrusion detection, and encryption to prevent unauthorised access or attacks.
Access Control: Access to documents must be on a need-to-know basis, using strong authentication methods. Permissions must be regularly reviewed and updated.
Data Protection: Must handle and process personal/sensitive data in compliance with applicable laws. Measures must safeguard against unauthorised access, disclosure, alteration, or destruction. RAF must be informed immediately of any data breaches.
Confidentiality: Service Provider must ensure confidentiality of personal, confidential, and sensitive data, including imposing obligations on agents, subcontractors, or third parties.
Third-Party Oversight: Subcontractors must adhere to the same data protection and cybersecurity standards. Service Provider is responsible for their compliance.
Cybersecurity: Must implement robust measures against cyber threats (malware, phishing, unauthorised access). Use encryption for data in transit and at rest, complying with industry standards. Regularly update and patch systems to address vulnerabilities.
Incident Reporting: Must have a documented incident response plan and report any security incidents or data breaches to RAF promptly.
Audit and Monitoring: RAF reserves the right to audit and monitor compliance. Service Provider must cooperate with audits or assessments.
Special Conditions
Source: Annexure A - Security Measures.pdf (unknown)Document Handling and Transportation: Service Provider must have protocols for secure handling and transport of files to/from their premises. A lockable transportation system is required to prevent loss, theft, or damage.
Record Keeping: Must maintain accurate records of each document, including location, access history, and retention schedule. Records must be organised for easy and accurate tracking.
Secure Retrieval: Must use secure protocols for retrieving documents, including verifying the identity of the requester and ensuring secure transport.
Secure Storage: Physical documents must be stored in lockable cabinets to prevent unauthorised access or tampering.
Access Control: Only authorised personnel may handle, view, or transport documents. Access must be controlled and monitored.
Network Security: Digital systems must have firewalls, intrusion detection, and encryption to protect against unauthorised access or attacks.
Description
Source: Annexure B - Bidders Client Reference.pdfBidder must provide details of past or current cleaning service contracts, including: project description, services rendered, contract start/end dates, client name (excluding sub-contractors), and client contact details (email/telephone). Additional supporting documents may be submitted.
Submission Guidelines
Source: Annexure B - Bidders Client Reference.pdf (unknown)Submit the following returnable documents:
Disqualification risks:
Returnable Documents
Source: Annexure B - Bidders Client Reference.pdf (unknown)Required returnable documents: completed bidder client reference form (with project details, client contacts, and dates), additional supporting documents (optional), and signed bidder declaration (name, signature, date).
Evaluation Criteria
Source: Annexure B - Bidders Client Reference.pdf (unknown)General
Open to all bidders meeting the reference requirements.
Disqualification
Falsified information or failure to provide verifiable references.
Verification
RAF may contact listed clients for authentication.
Experience & Qualifications
Source: Annexure B - Bidders Client Reference.pdf (unknown)Bidder must demonstrate experience by providing at least 3 client references for cleaning services, including: project description, contract start/end dates, client name (excluding sub-contractors), and contact details (email/telephone) of the client representative.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)General
Open to all service providers meeting RAF's requirements.
Preference Points
Points awarded for HDI, Women, and Persons with Disability (must provide proof).
Compliance
Must adhere to Preferential Procurement Regulations, 2022, and RAF's general conditions.
Financial Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Price must include all applicable taxes and exclude unconditional discounts. Rand value is the total estimated contract value, including all taxes, calculated at bid invitation time.
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Provide proof/documentation for specific goals (HDI, Women, Persons with Disability) to claim points. Failure to submit proof means no points are awarded. The Preferential Procurement Policy Framework Act, 2000 applies. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution.
B-BBEE Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.pdf (TENDER)Specific goals and points: Historically Disadvantaged Individuals (10 points), Women (8 points), Persons with Disability (2 points). Tenderers must indicate how they claim points for each system.
Contractual Terms
Source: SBD 6.1 IN TERMS OF PPR2022.pdfContractor must certify that preference points claimed are correct and based on specific goals. Organ of state may require documentary proof post-award. Fraudulent claims or non-fulfillment of conditions may result in: disqualification, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution. Contractor must sign and submit the declaration with tender.
Section
Source: SBD 6.1 IN TERMS OF PPR2022.pdfIf unclear whether 80/20 or 90/10 applies, the organ of state must stipulate the applicable system and how it will be determined (lowest/highest acceptable tender).
Important Dates
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ){"closingDate":"02 October 2026","closingTime":"14:00","briefingSession":"{\"date\":\"10 June 2026\",\"time\":\"10:00\",\"venue\":\"Parktown\",\"is_compulsory\":true}"}
Contact Information
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ){"name":"................................................................................","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"2026 @ 10:00"}
Evaluation Criteria
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ)Mandatory
Preferential
Technical Specifications
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ)The Road Accident Fund (RAF) wishes to appoint a suitable service provider to
provide Cleaning Services for RAF Johannesburg Office for a period of ten (10)
months from 02 October 2026 to 01 August 2027
RFQ ISSUED DATE 05 June 2026
RFQ VALIDITY PERIOD 30 days from the closing date.
CLOSING DATE AND TIME Thursday, 12 June 2026@ 14:00
EXPECTED DATE SERVICES IS REQUIRED Ten (10) months agreement which will come into existence from 02 October
2026 to 01 August 2027
COMPULSORY BRIEFING SESSION/ COMPULSORY BRIEFING SESSION, 10 June 2026 @ 10:00
Road Accident Fund (Johannesburg) SITE VISIT/SITE INSPECTION
8-10 Junction Avenue
Parktown
Johannesburg
DELIVERY ADDRESS OF GOODS/SERVICES Road Accident Fund (Johannesburg)
8-10 Junction Avenue
Parktown
Johannesburg
RFQ RESPONSES MUST BE EMAILED TO: All quotations should be emailed to
[email protected] Failure to follow these
instructions will result in your quote not being considered.
ENQUIRIES REGARDING THIS RFQ Enquires can be directed at this e-mail address [email protected]
Should be submitted via e-mail to
Experience & Qualifications
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdfwithin the borders of the country. The RAF head office is in Centurion there will be other Customer Experience Centres in
each province in the country.
Compliance Requirements
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ)CSD Report 10
CSD report 8
proof of experience requested on the Annexure
Compensation for Occupational Injuries and Disease Act, Act (COIDA).
The service provider must complete their proof of experience requested on the Annexure
the Republic of South Africa, (Act 1 CSD Report 10
B-BBEE Details: es to this RFQ:
for delivery of goods.
and documents for submission under Mandatary Evaluation, where applicable).
practitioner as proof of disability (RAF reserves the right to verify this information).
one proposals from more than one registered company with a common director / shareholder/s. This is
deemed eroding the ethos of competition as prescribed. In addition, bidders may not respond to one
invitation with more than one entity, if they do both/all companies will be disqualified.
unsuccessful.
PR10116473 – Cleaning Service for RAF Johannesburg Office of 18
Prohibition of Gifts & Hospitality:
“Except for the specific goods or service procured by the Road Accident Fund, service providers/suppliers are required not to offer
any gift, hospitality or other benefit to any RAF official. To avoid doubt, branded marketing material is considered to be a gift.
Health & Safety
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdfThe Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide Cleaning Services for RAF
Johannesburg Office for a period of Ten (10) months from 02 October 2026 to 01 August 2027.
separate PO) during the tenure of the contract
must be approved by the SABS
in accordance with the delivery of service as agreed upon both parties and receipt of an original invoice to be
submitted to [email protected]
and Brushes, Industrial Vacuum Cleaners – not more than 85 decibels, Feather Duster (long and short), Squeezer for
Window Cleaning, Colour Coded Microfiber Cloth, Hard and Soft Brooms).
PR10116473 – Cleaning Service for RAF Johannesburg Office of 18
sheet).
or repaired within 24hour from the time that such defective equipment is reported.
N.B: The bidder must ensure:
variations, or claims on the basis of insufficient pricing or labour-related costs during the contract period
3.1. Scope of work
Part A: Scope of Work –– Daily Activities
Ablution facilities or
rest rooms
and public spaces
urinals
paper, air-freshener, soap, hand towels, sanitary
bags etc)
Blinds
Building Exterior
Description / Item – Once off Quantity
Cleaning staff – Individual (Replacement as in when necessary)
Office cleaning trollies (Janitorial trolley) 7
750ml Spray Bottles – Labelled according to OHS standard – 4 per cleaner 28
Wet Floor Signs (2 per cleaner) 14
Dustpan sets ( 1 small and 1 long scoop and brush per person) 14
Cleaning staff – Sharing (Replacement as in when necessary)
Electrical Extension – 25m 2
Long Hard and long soft broom ( 1 soft and 1 hard ) 14
PR10116473 – Cleaning Service for RAF Johannesburg Office of 18
Industrials Scrubbing machine with buffing accessories 1
Industrial Vacuum cleaner – wet and dry, not more than 85 decibels (preferable low noise) 4
Safety ladder – 5 foot 1
Scrappers for bubble-gum, stickers etc 7
Squeegee for window cleaning – extension handle 7
High pressure cleaner (for deep cleaning on request) 2
Bathroom Equipment – with installation (Replacement as in when necessary)
Hand soap dispensers 25
Paper Towel Dispensers 25
She bins (Maintenance twice a week) 31
Sanitary Bag Dispenser 31
Toilet roll holders (T3)lockable 51
Toilet seat sanitation holders – Refillable 400ml bags 51
Automatic Room Freshener Dispenser Machine – Refillable 250ml 25
Wall mounted Bins 25
Auto janitor dispenser (urinals) 16
Description / Item – Replacement as in when necessary Quantity
Feather duster - Long 7
Feather duster – Short 7
Janitor mops - spaghetti 7
Micro-fibre mops 7
Scrubbing brush for cleaning carpets stains 2
Long Toilet Brushes (replaced every 6 months) 51
Scoop and Brush 7
Hard long brooms for cleaning municipality bins 3
Ammonia stripper 5 Liter 1
Automatic Room Freshener–250ml Refill 25
Bleach 20Liter 1
Blue Death – 500g ( Upon request ) 1 Each
Carpet cleaner 5 Liter ( Upon Request) 1
Carpet fresh Powder 600g 6
Carpet Stain remover 650ml 2
Drain cleaner liquid 10L 1
Auto janitor refill (urinals/Purinal) 16
Floor polish 5iter 4
Deep cleaning liquid 5 Liter (on request) 2
Multi-Surface Cleaner 5 Liter 1
General heavy duty purpose cleaner 25 Liter 1
Black Dip 5 Liter 1
Patient Masks -Box of 50 1
Foaming Handwash refill sachets 400ml 25
Paper Towel Dispenser Refill per bale – 1-ply, Non-Perforated 25 Bales
(6 in Bale)
Pine gel 20 Liter 1
Refuse Bags Heavy Duty 750 x 950 –– Clear (Pack of 200) 10
Refuse Bags Medium– Clear (Pack of 200) – Office Bins/hand towel bins 20
PR10116473 – Cleaning Service for RAF Johannesburg Office of 18
P mat – Urinals – 30-day refill 15
Paper Towel plastics for Dispensers (Pack of 100) 1
Sanitary Bags mini – for She Bin (Pack of 100) 20 Packs
She Bin Plastic Bag Red (Pack of 100) 5 Packs
She Bin Powder 5 Liter 1
Toilet bowl cleaner / disinfectant / stain remover 20 Liter 1
60 Bale
Toilet paper – 2-ply – 350 sheets per roll (48 in a Bale)
Toilet seat sanitation – 400ml Refill bags 36 Each
High shine Furnisher polish 300ml 7
Wall Mounted Bin Liner Bags – Ablutions – Clear (pack of 100) 2 Each
Window cleaner 5 Liter 2
Foam Hand soap (refills) monthly 25
Part C – ADHOC SERVICES
Rate (VAT Rate (VAT
Exclusive) Inclusive) If Frequency
regulations.
adjustments, variations, or claims on the basis of insufficient pricing or labour-related costs during the contract
period.
Environmental
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdfDusting
a height of 2 meter
Floor maintenance
(Resilient floors)
Waste Disposal
Window Cleaning
Contractual Terms
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdfThe Road Accident Fund (RAF) is a schedule 3A Public Entity established in terms of the Road Accident Fund Act, 1996 (Act
No. ), as amended. Its mandate is the provision of compulsory social insurance cover to all users of South
Special Conditions
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf (RFQ)If the quotation is late, it shall not be accepted for consideration.
Section
Source: PR10116473 - Cleaning Service for RAF Johannesburg Office.pdfand documents for submission under Mandatary Evaluation, where applicable).
Annex D : EVALUATION CRITERIA .......................................
5. This RFQ will be evaluated based on the 80/20 preference point system applicable to bids with a Rand value equal to, or
the 80/20 preference point system to price quotations with a rand value less than R2 000.01.
Annex D : EVALUATION CRITERIA ...........................................................................................
Annex D : EVALUATION CRITERIA ....................................................................................................................
Description
Source: Standard Bidding Document (SDB) 4.pdfThe Road Accident Fund (RAF) invites bids for the provision of cleaning services at its Johannesburg office for a period of 10 months (02 October 2026 to 01 August 2027).
Contact Information
Source: Standard Bidding Document (SDB) 4.pdf (TENDER)Department: SUPPLY CHAIN MANAGEMENT
Evaluation Criteria
Source: Standard Bidding Document (SDB) 4.pdf (TENDER)Exclusions
Disclosures
Compliance Requirements
Source: Standard Bidding Document (SDB) 4.pdf (TENDER)Disqualification: Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
Bidder Declarations Required:
Certifications:
Request for Quotation
8-10 Junction Avenue - Parktown - Johannesburg - 2193
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PR10116473 - Cleaning Service for RAF Johannesburg Office.pdf
The Road Accident Fund (RAF) seeks to appoint a service provider for cleaning services at its Johannesburg office for a 10-month period (02 October 2026 – 01 August 2027). The tender (RFQ PR10116473) requires daily cleaning, consumables, equipment, and ad-hoc services, with strict compliance to OHSA, SABS standards, and preferential procurement regulations (80/20 system).
SBD 6.1 IN TERMS OF PPR2022.pdf
The Road Accident Fund (RAF) is inviting tenders for the provision of Cleaning Services at its Johannesburg Office for a 10-month period (02 October 2026 to 01 August 2027). The tender uses the 80/20 preference point system, with 80 points allocated for price and 20 for specific goals (e.g., Historically Disadvantaged Individuals, Women, Persons with Disability).
Annexure B - Bidders Client Reference.pdf
The Road Accident Fund (RAF) is seeking a service provider to deliver cleaning services for its Johannesburg Office for a 10-month period (02 October 2026 to 01 August 2027). Bidders must provide verifiable client references for similar services.
Annexure A - Security Measures.pdf
The Road Accident Fund (RAF) seeks a service provider to deliver cleaning services for its Johannesburg office for a 10-month period (02 October 2026 – 01 August 2027). The tender emphasizes strict security, confidentiality, and compliance with the Protection of Personal Information Act (POPIA) for handling sensitive documents and data.
Standard Bidding Document (SDB) 4.pdf
The Road Accident Fund (RAF) seeks a service provider to deliver cleaning services for its Johannesburg office for a 10-month period (02 October 2026 – 01 August 2027). The tender requires transparency, ethical compliance, and disclosure of conflicts of interest.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Friday, 12 June 2026 - 14:00
Venue
Road Accident Fund (Johannesburg) 8-10 Junction Avenue, Parktown, Johannesburg
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
05 Jun
2026
Tender Published
Tender was published
12 Jun
2026
Closing Date
Tender closing date
Organization
Road Accident FundContact Person
Ronewa Ramagovhodo
Phone
012-621-1962
[email protected]
Address
8-10 Junction Avenue - Parktown - Johannesburg - 2193
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
5
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Median Estimate
R 597 239
Range
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Get deep intelligence on Services: Functional (Including Cleaning and Security Services). Unlock full pricing strategies, bid frequency, and historical win rates.
Learn how to submit a winning bid with these related articles
As Gauteng’s security tender landscape intensifies in 2026, contractors must navigate a complex compliance environment where a single oversight can disqualify an entire bid. With over 300 active security tenders in the province, regulatory adherence—particularly PSIRA registration—remains the non-negotiable foundation for participation. This guide clarifies the legal obligations, verification processes, and documentation required to ensure your submission meets the strict standards of South African procurement law.
The rapidly evolving cybersecurity landscape in South Africa has made it imperative for security contractors in Gauteng to stay abreast of the latest technical requirements and certification standards. As the country continues to navigate the complexities of digital transformation, the regulatory environment has become increasingly stringent, with a strong emphasis on compliance and risk management. In this context, understanding the technical requirements and certification standards for cybersecurity tenders is crucial for security suppliers looking to navigate the procurement landscape successfully in 2026.
Everything South African security contractors need to know about cloud and hosting procurement in south africa: sita, data sovereignty and compliance in 2026 — april 2026 update — covering PSIRA registration (company and all guards, Grade A/B/C), step-by-step processes, common disqualification mistakes, and how Tenders-SA.org helps you find and win relevant contracts in Gauteng.
In the current regulatory environment, Gauteng security contractors must adhere to stringent compliance requirements to participate in tender opportunities. The intersection of COIDA and PSIRA regulations poses a significant challenge for security suppliers seeking to secure government contracts in the province. As a seasoned procurement strategist, it is essential to understand the legislative framework and the verification process procurement officers use to ensure compliance.
💡 Want more tendering tips and strategies?
Explore Our Blog