Supply and install two security x-ray baggage scanners with 3-Year warranty at raf pretoria regional office

• Complete and sign the SBD4 Bidder's Disclosure form.
• Submit all required returnable documents (the full list of returnables is not provided in this document excerpt).
• Ensure submission before the closing date and time specified in the tender advertisement.
• Submission method (email, physical delivery, e-tender portal) is not detailed in this excerpt.

1. Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. 2. Bidders must truthfully complete all declarations regarding state employment, relationships with RAF officials, and interests in other bidding enterprises. 3. Bids must be submitted independently without collusion with competitors. 4. Bidders must not have been involved in drafting the tender specifications.

• Complete the SBD4 Bidder's Disclosure form, declaring:

• Whether the bidder or any director/trustee/shareholder/member/partner is employed by the state.
• Any relationship with persons employed by the Road Accident Fund.
• Any interest in other related enterprises.

• Bidders listed on the National Treasury's Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Certify that the bid is independent, non-collusive, and has not been disclosed to competitors.
• Declare no improper consultations with officials of the procuring institution.
• False declaration may result in bid rejection, reporting to the Competition Commission, criminal investigation, or restriction from public sector business for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

Not explicitly stated in the provided annexure. Typically for such tenders: valid company registration, tax clearance, BBBEE certification, relevant experience in security equipment supply/installation, financial capacity, and ability to meet all security requirements in Annexure A. The main tender document (not provided) would contain specific eligibility criteria.

The service provider will handle RAF's confidential, private, personal, or sensitive information (files, data, documents). You must comply with the Protection of Personal Information Act (POPIA).

You must implement security measures to protect RAF information. This includes compliance with data protection laws and cybersecurity standards.

• Your premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage/loss of documents in a fire.
• Your premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access.
• You must have physical security measures including controlled access points, surveillance cameras, and/or 24/7 security monitoring.

• You must ensure physical security of documents and records, including controlled access points, surveillance, and 24/7 monitoring.
• You must protect storage facilities against unauthorised access.
• You must immediately inform RAF of any physical security breach and provide evidence (CCTV, police reports, alarm records).
• You must implement network security measures (firewalls, intrusion detection, encryption).
• Access control: grant access on a need-to-know basis, use strong authentication, and regularly review permissions.
• Data protection: handle personal/sensitive data in compliance with laws, safeguard against unauthorised access/disclosure/alteration/destruction, and report data breaches immediately to RAF.
• You must impose confidentiality obligations on your agents, subcontractors, or third parties.
• Third-party service providers handling PII must be vetted and sign a data protection agreement.
• RAF reserves the right to conduct security screening/vetting of your company directors and resources.
• Cybersecurity: implement robust measures against cyber threats, use encryption for data in transit and at rest, and regularly update/patch systems.
• You must have a documented incident response plan and report security incidents to RAF promptly.
• If using subcontractors, ensure they adhere to the same data protection and cybersecurity standards. You are responsible for their compliance.
• RAF reserves the right to audit and monitor your compliance. You must cooperate with audits.

• The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender.
• Failure to submit proof or documentation required to claim points for specific goals will be interpreted as not claiming those preference points.
• The organ of state reserves the right to require substantiation of any preference claims at any time before or after adjudication.
• No details on submission method, physical/electronic address, or other returnable documents are provided in this extract.

Open to all company types (Partnership/Joint Venture/Consortium, One-person business, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company). Must be duly authorized to submit tender on behalf of company/firm. Must comply with Preferential Procurement Regulations 2022. Must provide valid documentation to substantiate specific goals claims. No explicit technical specifications for X-ray machines provided in this document - likely detailed in separate technical specification.

• The provided document is the SBD 6.1 Preference Points Claim Form, not the technical specifications.
• Technical specifications for the supply and installation of two security X‑ray baggage scanning machines with a 3‑year warranty are not included in this extract.

• Tenderer must complete the SBD 6.1 form with company/firm name, registration number, and type of entity (e.g., partnership, close corporation, (Pty) Ltd, etc.).
• Must claim specific goals points with supporting proof/documentation for historically disadvantaged individuals, women, and persons with disability.
• Declaration required certifying that information furnished is true and correct, that points claimed are in accordance with the General Conditions, and acknowledging consequences of fraudulent claims.
• Fraudulent claims may lead to disqualification, recovery of costs/losses/damages, contract cancellation, restriction from government business for up to 10 years, and criminal prosecution.
• No explicit mention of CSD registration, tax clearance, CIDB grading, CIPC registration, or professional body registrations in this extract.