Driver accommodation services in musina (4-Month as-needed contract)

• The annexure provides a pricing schedule that must be completed, signed, and dated by the bidder.
• Required returnable documents: completed pricing schedule with all unit prices filled in, bidder's name, position, signature, and date.
• No submission method, deadline, or physical/electronic address is specified in this document; refer to the main tender instructions for those details.

• Completed pricing schedule must include the bidder's:

– Name

– Position

– Signature

– Date

Not explicitly stated in the provided excerpt. Applicants should refer to the full tender document for standard PRASA requirements (e.g., valid tax clearance, B-BBEE status, company registration).

• Driver accommodation services (as and when required for a 4‑month period):

– Overnight price per room

– Breakfast per driver (overnight)

– Day‑rest price per room

– Breakfast per driver (day rest)

• Light bus cleaning: cleaning per bus
• Bus parking: per bus
• Shuttling: per trip within a 5–10 km radius

• Shuttling service priced per trip within a 5–10 km radius.

• Pricing format: unit‑price schedule – bidders must quote a price for each line item listed above.
• No total price, payment terms, bonds, guarantees, or financial capacity requirements are detailed in this annexure.

• Contact Person: Tholang Mothabeng.
• Department: Supply Chain Management.
• Telephone: 011 013 0411.
• Email: [email protected].
• Submission Email: [email protected].

• Submit your quotation via email to [email protected] before the closing date and time.
• Quotations must be typed on company letterhead and addressed to Tholang Mothabeng.
• Late submissions will not be considered.
• Ensure all mandatory returnable documents are included with your submission; failure to provide them will result in disqualification.
• Do not include documents or references relating to any other quotation.
• Changes to quotations after the closing date and time will not be considered.

Bidder must not be a person in the service of the state or a company with directors in the service of the state. Must be tax compliant (SARS PIN) and registered on the Central Supplier Database (CSD). Foreign suppliers must answer questionnaire; if not resident/have establishment in RSA, may not need SARS PIN but must provide CSD number if registered. Must disclose any relationship with PRASA employees or PEPs/PIPs. Must submit all mandatory returnable documents to avoid disqualification.

• Service: Provision of driver accommodation in Musina.
• Period: Four (4) months, on an 'as and when required' basis.
• Note: A PRASA representative will inspect the property before appointment/resumption of service.

• Complete the attached Pricing Schedule Annexure as provided.
• Use the prescribed format; deviations may render the bid non-responsive.
• Discounted prices are only considered in final evaluation and must be unconditional.

• All prices must be quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis.
• Complete the attached Pricing Schedule Annexure strictly as provided; using a different format may render the bid non-responsive.
• Provide a detailed cost breakdown and indicate price escalation basis and formula.
• Discounted prices will only be considered in the final evaluation stage and must be unconditional.
• PRASA may negotiate a market-related price with the highest scoring bidder(s) if the quoted price is not market related.

• Tax Compliance: Provide a valid SARS Pin or, if unavailable, a Central Supplier Database (CSD) number. Foreign suppliers may have different requirements.
• Central Supplier Database (CSD): Registration on the CSD is mandatory for local suppliers; business will not be awarded to unregistered bidders. Access at https://secure.csd.gov.za/.
• B-BBEE: Points are awarded for specific goals: at least B-BBEE Level 1 or 2, and at least 51% ownership by black women. Submit supporting documentation (B-BBEE certificate/affidavit, certified ID copies, CIPC document).
• Other: Bidders must not be persons in the service of the state. Compliance with all applicable laws and regulations is required.

• Warranty: Supplier warrants items are free from defects for one year from acceptance (unless another period is stated).
• Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement of rights, or breach of statutory duties.
• Subcontracting: Subcontracting requires prior approval; the successful bidder remains liable for performance.
• Governing Law: Contract is governed by South African law; parties submit to non-exclusive jurisdiction of South African courts.
• Disclosure: Bidders must disclose relationships with state employees, PEPs/PIPs, and other interests; false declarations may lead to disqualification.

• Stage 1A (Mandatory Requirements): Automatic disqualification if not submitted. Includes:
• Quotation on company letterhead.
• Proof of location within 5-10km radius of N1 National, Musina, 0900.
• Lease/Joint Venture/Consortium/Subcontract Agreement and letter of intent with property owner.
• Stage 1B (Other Mandatory Requirements): PRASA may request missing information within five working days; failure leads to disqualification. Includes:
• Valid SARS Pin.
• Completion of all RFP documentation and declarations.
• Stage 2 (Scoring):
• Price: 80 points allocated via 80/20 preference point system formula.
• Specific Goals: 20 points for B-BBEE Level 1 or 2 (10 points) and at least 51% black women ownership (10 points).

Signature:____________________________

Name:_______________________________

Date:________________________________

Bidders must indicate their ability to service the Musina area by ticking the corresponding box in Annexure A. Must comply with the requirement of one driver per room. Must provide all specified services: accommodation, secured bus parking, light cleaning, and bus parking space.

Drivers must not share rooms, one (1) driver per room