Panel appointment for supply and delivery of office stationery on ad-hoc basis (36 months)

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• Bidding procedure enquiries may be directed to a contact person (details not specified).
• Technical enquiries may be directed to a contact person (details not specified).
• Contact details (telephone, facsimile, email) are not provided in the document.

Returnable Documents:

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be retyped) or in the manner prescribed in the bid document.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Proof of authority (e.g., company resolution) must be submitted with the bid signature.
• Failure to provide or comply with any of the submission particulars may render the bid invalid.

Returnable Documents:

• Bid response documents may be deposited in the bid box situated at (street address).
• Bids must be delivered by the stipulated time to the correct address.
• All bids must be submitted on the official forms provided (not to be retyped) or as prescribed.
• Signature of bidder and capacity under which the bid is signed (with proof of authority, e.g., company resolution) must be provided.

Bidders must be tax compliant, registered with SARS or CSD, not be persons in the service of the state or associated companies/directors/members, and foreign suppliers must meet specific residency/tax presence criteria. Bids from ineligible persons will not be considered.

Scope: Supply and delivery of office stationery on an ad-hoc basis for a period of thirty-six (36) months.

• The tender is for the appointment of a panel of three (3) suppliers.
• No detailed technical specifications or service levels are provided in the extracted text.

Tax Compliance:

• Bidders must ensure compliance with their tax obligations.
• Submit your unique Personal Identification Number (PIN) issued by SARS to verify tax status.
• Alternatively, submit a printed Tax Compliance Status (TCS) certificate with the bid.
• If no TCS PIN is available but registered on the Central Supplier Database (CSD), provide your CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Foreign Suppliers:

• Foreign-based suppliers must answer a questionnaire regarding residency, branch, establishment, income, and tax liability in South Africa.
• If answer is 'No' to all questionnaire items, registration for a TCS PIN from SARS is not required.

Other Compliance:

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations, the General Conditions of Contract (GCC), and any special conditions.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Contractual Terms:

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, the General Conditions of Contract (GCC), and any special conditions.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).

General Requirements:

• Foreign suppliers must complete a questionnaire regarding residency, branch, permanent establishment, income source, and tax liability in South Africa.
• If answer is 'No' to all questionnaire items, registration for a Tax Compliance Status (TCS) PIN from SARS is not required.
• Tax compliance: Bidders must submit SARS PIN or TCS certificate or CSD number.
• No bids from persons in the service of the state or entities with state-connected directors/members.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any state employment of persons with controlling interest. Bidders must be independent and not involved in collusive practices. Bidders must not have been involved in drafting the tender specifications.

• Any person (natural or juristic) may bid, but must complete a detailed declaration.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• The bidder must declare whether the bidder, its directors, trustees, shareholders, members, partners, or any person with a controlling interest is employed by the state. If yes, provide full names, identity numbers, and state employee numbers.
• The bidder must declare any relationship with persons employed by the procuring institution.
• The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.
• The bidder must certify that the disclosure is true and complete; false declarations can lead to bid rejection and action under PFMA SCM Instruction /22.
• Suspicious bids may be reported to the Competition Commission and/or National Prosecuting Authority, potentially leading to restrictions from public sector business for up to ten years.

• Any person (natural or juristic) may submit an offer.
• A detailed declaration is required in line with principles of transparency, accountability, impartiality, and ethics.
• Bidders on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• The bidder must declare state employment of the bidder or its directors/trustees/shareholders/members/partners/controlling persons. Provide particulars if yes.
• The bidder must declare any relationship with persons employed by the procuring institution.
• The bidder must declare any interest in any other related enterprise.
• The bidder must certify reading and understanding the disclosure; false or incomplete disclosure leads to disqualification.
• The bid must be prepared independently without collusion, though joint venture/consortium internal communication is allowed.
• No consultations with competitors on quality, quantity, specifications, prices, market allocation, or submission decisions are permitted.
• Bid terms must not be disclosed to competitors before official opening or award.
• No improper consultations with procuring institution officials, except for clarification; the bidder must not have been involved in drafting specifications.
• Suspicious bids may be reported to the Competition Commission and National Prosecuting Authority, with potential business restrictions for up to ten years.
• The bidder accepts that the state may reject the bid or take action under PFMA SCM Instruction /22 for false declarations.

• The bidder must declare no agreements or arrangements with any competitor regarding the quality of the products or services.

• Returnable documents must be submitted as specified in the tender documents.
• Ensure all required forms and annexures are completed and included with your submission.
• Disqualification may occur if submission guidelines are not followed.

Suppliers must demonstrate relevant past experience through documented client references, meet quality specifications for paper products (A4/A3 80gsm with ISO certifications), provide fixed pricing for three years, and comply with all template requirements. The evaluation will consider both experience and pricing.

• Supply and delivery of office stationery on an ad-hoc basis for 36 months.
• The panel will consist of three appointed suppliers.
• Specific items required include photocopy paper (A4 and A3 80gsm), notebooks, pens, staplers, envelopes, filing supplies, printer cartridges, and various other office consumables.
• Copy paper must be manufactured and supplied in compliance with ISO 14001 (Environmental Management) and ISO 9001 (Quality Management) standards.
• Detailed item list with descriptions and quantities is provided in the pricing schedules for Years 1, 2, and 3.

• Pricing must be provided on a fixed-cost basis for three years.
• Complete the provided pricing schedule template (Annexure B1) for all listed items and quantities.
• Include total costs for Year One, Year Two, Year Three, and a total bid price for all three years (inclusive of VAT and all expenses).
• Do not create your own template; use the provided schedule.
• Ensure the total bid price matches the price indicated on SBD 3.3.
• Delivery costs to the QCTO Hatfield office must be included.

No specific compliance requirements stated in the extracted content.

The tender requires compliance with the Preferential Procurement Policy Framework Act and Regulations.

• Specific goals must be claimed with supporting documentation (e.g., BBBEE certificate, affidavit, ID copy, CSD report).
• Points are allocated for Black ownership, Youth ownership, and Women ownership (each requiring at least 50% ownership).
• The tenderer must declare company details, registration number, and company type.
• The tenderer must certify that information is true and correct.
• Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from future tenders (up to 10 years), and criminal prosecution.

Specific goals for B-BBEE and equity ownership are part of the evaluation.

• Points are allocated for Black ownership, Youth ownership, and Women ownership (each requiring at least 50% ownership).
• Supporting documentation includes BBBEE certificate, affidavit, ID copy, and CSD report.
• The tenderer must indicate how points are claimed for each preference point system (90/10 or 80/20).

The tenderer must declare company details and certify the accuracy of information.

• Provide company name and registration number.
• Indicate company type (e.g., Partnership, Close Corporation, (Pty) Limited).
• The signatory must be duly authorised and certify that:
• Information is true and correct.
• Preference points claimed comply with general conditions.
• Documentary proof may be required if awarded.
• Fraudulent claims or contract breaches may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages.
• Contract cancellation and damages.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

Price scoring uses formulae based on the lowest or highest acceptable tender.

• For goods and services procurement, points are calculated relative to the lowest acceptable tender.
• For disposal or leasing of state assets and income-generating contracts, points are calculated relative to the highest acceptable tender.
• The formula applies to both 80/20 and 90/10 systems.

Closing time is 11:00. No other dates (briefings, site visits, clarification deadlines) are specified in the extracted document.

Contact details are not provided in the extracted document. The document indicates enquiries should be directed to: (INSERT NAME AND ADDRESS OF DEPARTMENT/ENTITY) for bidding procedures, or (INSERT NAME OF CONTACT PERSON) for technical information, but no specific names, addresses, emails, or phone numbers are given.

Returnable Documents: No specific submission guidelines provided in the extracted document. Refer to the main tender advertisement for submission instructions.

1. Must submit valid bid by closing date (July 31, 2026, 11:00 UTC), 2) Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, SDL), 3) Must provide detailed professional services pricing structure, 4) Must specify if rates are firm for 36-month period, 5) Must provide expense documentation proof with invoices, 6) Must indicate bid validity period in days.

Scope: Supply and delivery of office stationery on an ad-hoc basis for 36 months. Pricing and proposal requirements: Use the accompanying information for proposal formulation. Indicate a ceiling price covering all phases and expenses, inclusive of all applicable taxes. Provide details of persons involved and their applicable hourly/daily rates for certified invoicing.

Complete the pricing schedule form. Provide: Bidder name and bid number. Closing time (11:00) and closing date. Bid validity period (number of days). Ceiling price in ZAR, inclusive of all taxes. Personnel details: List each person and position with hourly and daily rates. Project phases: List each phase with cost and man-days. Travel expenses: Specify details (e.g., rate/km, class) and provide proof with invoices. Other expenses: Specify details (e.g., accommodation standard) and provide proof with invoices. Commencement period after acceptance. Estimated total man-days for project completion. Indicate if rates are firm for full contract period (YES/NO). If not firm, detail adjustment basis (e.g., Consumer Price Index).

Pricing format: Provide a ceiling price in South African Rand (ZAR), inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Detail personnel rates (hourly/daily) for certified invoices. Break down project phases with cost and man-days per phase. Detail recoverable travel and other expenses (actual costs only, with proof required). Specify the period to commence after bid acceptance and estimated total man-days. State if rates are firm for the full contract period; if not, detail the adjustment basis (e.g., CPI). Bid validity period: Offer must be valid for a specified number of days from the bid closing date (to be filled in).

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are stated in the extracted document.

Taxes: 'All applicable taxes' includes VAT, PAYE, income tax, unemployment insurance contributions, and skills development levies. Invoicing: Certified invoices for other expenses (e.g., accommodation) will be checked for correctness; proof of expenses must accompany invoices.

Enquiries: For bidding procedures, contact: (INSERT NAME AND ADDRESS OF DEPARTMENT/ENTITY). For technical information, contact: (INSERT NAME OF CONTACT PERSON). No specific contact details are provided.

Returnable Documents: The specific documents to be submitted are not detailed in this general conditions document. Refer to the Special Conditions of Contract (SCC) for the required returnable documents.

Must be a registered supplier with valid tax clearance certificate from SARS; must comply with National Industrial Participation Programme if applicable; must not be restricted from doing business with public sector; must not engage in corrupt or fraudulent practices; must meet local content requirements; must have ability to provide performance security.

• Goods supplied must conform to standards mentioned in the bidding documents and specifications.
• The supplier must not disclose contract documents or information without the purchaser's prior written consent.
• The supplier must permit the purchaser to inspect records and have them audited if required.
• The supplier indemnifies the purchaser against third-party claims of patent, trademark, or industrial design rights infringement.
• Pre-bidding testing is for the bidder's account.
• Inspection of premises may be required at reasonable hours if specified as a bid condition.
• Packing must prevent damage during transit, withstand rough handling, extreme temperatures, and open storage.
• Delivery terms and required shipping documents are specified in the SCC.
• Goods must be fully insured against loss or damage during manufacture, transportation, storage, and delivery as per SCC.
• Incidental services like on-site assembly, tool provision, manuals, maintenance, and training may be required as per SCC.

• The supplier must not disclose or misuse contract documents, specifications, plans, drawings, patterns, samples, or information without prior written consent.
• The purchaser may inspect the supplier's records and have them audited.

• Performance security must be furnished within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in SCC.
• Payment method and conditions are specified in SCC.
• Supplier must submit an invoice with a delivery note copy.
• Payments will be made promptly, no later than 30 days after invoice submission, in Rand unless otherwise stipulated.
• Prices quoted in the bid cannot vary except for adjustments authorized in SCC or bid validity extension requests.
• Penalties for delivery delays may be deducted from the contract price based on the current prime interest rate per day of delay.

• No contract will be concluded with a bidder whose tax matters are not in order. A valid original tax clearance certificate from SARS is required prior to award.
• Collusive bidding (bid rigging) is prohibited under the Competition Act.
• The National Industrial Participation Programme (NIPP) applies to contracts subject to the NIP obligation.
• Suppliers must comply with all applicable South African laws.
• Local content and imported content definitions are provided, but specific requirements are not detailed.

• Contract duration: The appointment is for a panel of three suppliers for the supply and delivery of office stationery on an ad-hoc basis for 36 months.
• General Conditions of Contract (GCC) form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.
• Performance security required within 30 days of award, details in SCC.
• Warranty: Goods are new, unused, of recent models, with a standard warranty of 12 months after delivery or 18 months after shipment, unless specified otherwise in SCC.
• Payment terms: Payment within 30 days of invoice submission, in Rand unless otherwise stipulated.
• Prices are fixed as per bid, except for adjustments authorized in SCC.
• No contract variation except by written amendment.
• Assignment of obligations requires purchaser's prior written consent.
• Subcontracts must be notified to purchaser.
• Delays in performance may lead to penalties or contract termination.
• Penalties for late delivery calculated using current prime interest rate per day.
• Termination for default may occur for failure to deliver, perform obligations, or corrupt/fraudulent practices.
• Termination may result in restriction from public sector business for up to 10 years.
• Force majeure events exempt supplier from penalties or termination.
• Termination for insolvency is without compensation.
• Disputes resolved first by mutual consultation, then mediation, and finally South African courts.
• Supplier's liability is limited to the contract price, except for defective equipment repair/replacement.
• Contract is in English and governed by South African law.
• Notices are sent to the address in the bid.
• Tax clearance certificate from SARS is mandatory.
• NIPP applies if applicable.
• Collusive bidding is prohibited and may lead to invalidation, termination, restriction, or damages.