Rail network protection services (rnps) for TRANSNET rail infrastructure manager (trim) in the central corridor

• Compulsory briefing session: 20 July 2026, 10:00 AM at Sentrarand, Admin Building Du Rant Road, Putfontein Benoni.
• Clarification deadline: 04 August 2026, 12:00 PM.
• Closing date and time: 12 August 2026, 13:00.
• Bid validity period: 21 April 2027 (180 business days from closing).

• Technical and bidding enquiries: Brenda Baloyi.
• Email: [email protected].
• Phone: 011 584 0662.
• After closing, contact Acquisition Council Secretariat: [email protected], 011 584 0821.
• Complaints: Email [email protected].

• Submit via Transnet e-tender submission portal: https://transnetetenders.azurewebsites.net.
• Closing: 12 August 2026 at 13:00.
• Upload documents directly to the portal; each bidder must use its own registered profile.
• Maximum upload size: 30MB per upload; multiple uploads permitted.
• Submit at least one day before closing to avoid technical issues; late submissions will not be accepted.
• Compulsory briefing attendance required; submit Certificate of Attendance (Section 10) with proposal.
• All returnable documents listed in Section 5 (Proposal Form) must be completed and submitted.
• Sign, stamp, and date each page before uploading.
• Only one proposal per bidder unless otherwise stated.
• Joint ventures must submit a signed agreement or written confirmation of intent with percentage split.
• Clarification deadline: 04 August 2026, 12:00 PM via RFP Clarification Request Form to Brenda Baloyi.

Valid PSIRA certificate as security provider (Grade A or B for directors/partners); Public Liability Insurance (R5M per occurrence, R30M annual); Security Liability Insurance (R5M per occurrence, R30M annual); Security Industry Provident Fund compliance letter; Security Industry Medical Aid good standing letter; valid PSIRA certificates for minimum 5 security officers (Grade C); SAPS firearm competency certificates for 5 personnel; SAPS firearm registry list showing 257+ firearms registered to company; PAPAA licenses for Gauteng and Northwest provinces; Compensation Fund (COIDA) good standing letter; SAPS criminal clearance certificates for all directors (not older than 6 months).

• Service: Rail Network Protection Services (RNPS) within Transnet Rail Infrastructure Manager's Central Corridor.
• Contract period: Twelve (12) months.
• Central Corridor spans Gauteng, Northwest, and borders Northern Cape and Free State.
• Infrastructure includes 2,818 km of rail network, traction substations, distribution substations, relay rooms, depots, and yards.
• Corridor divided into three clusters covering specific geographic areas and lines.
• Service provider must demonstrate operational presence in Gauteng and Northwest provinces via property ownership/lease and SAPS-approved decentralized armoury.
• Must provide environmental policy details covering waste disposal, recycling, and energy conservation.

• Past experience in critical infrastructure protection (rail or National Key Point) required.
• Submit reference letters from clients covering minimum 12-month service period, describing scope, on client letterhead with contact details.
• Scoring based on number of valid references submitted.

• Bidder must demonstrate operational presence in Central Corridor via property ownership/lease agreements and SAPS-approved decentralized armoury in Gauteng and Northwest.
• Submit list of owned/leased vehicles including 4x4 double cab, motorbike, and 4x4 single cab; minimum 20 vehicles with proof.

• Refer to Annexure B for detailed pricing schedule.
• Prices must be quoted in ZAR inclusive of VAT.
• Rates must align with PSIRA Guide.
• Prices are delivered basis to Central Corridor.
• Unconditional discounts only considered in final evaluation.
• Awarded bidder must keep prices firm for contract duration.

• Pricing details are in Annexure B (Pricing Schedule).
• Prices must be quoted in South African Rand inclusive of VAT.
• Rates must align with the Guide on PSIRA Rates.
• Prices quoted on a delivered basis to Central Corridor.
• Any discounts must be unconditional to be considered.
• If awarded, prices must be kept firm and fixed for the contract duration.
• Deviation from the pricing schedule format may render bid non-responsive.

• Tax compliance: Submit SARS PIN or TCS certificate; CSD number if no TCS. Foreign suppliers may be exempt.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• Mandatory registrations and certificates:

• Valid PSIRA certificate as security provider.
• Public Liability Insurance cover: minimum R5 million per occurrence, R30 million annual aggregate.
• Security Liability Insurance cover: minimum R5 million per occurrence, R30 million annual aggregate.
• Letter of compliance from Security Industry Provident Fund (no outstanding amounts).
• Letter of good standing from Security Industry Medical Aid/Insurance Fund with HR employee list.
• PSIRA Grade A or B credentials for each active director/partner/trustee.
• SAPS criminal clearance certificates for all active directors (not older than 6 months).
• Letter of good standing from PSIRA.
• Letter of Good Standing from Compensation Fund (COIDA).
• PSIRA registration certificates (minimum Grade C) for at least five security officers.
• SAPS firearm competency certificates for at least five security personnel (not older than 5 years).
• SAPS Central Firearm Registry list showing minimum 257 firearms registered to the company.
• Performing Animal Protection Act licenses for Gauteng and Northwest provinces.

• Compliance with Employment Equity Act required.
• Security clearance may be required at CONFIDENTIAL/SECRET/TOP SECRET level for successful bidder personnel.

• Compliance with Occupational Health and Safety Act required.
• Compliance with National Railway Safety Regulator Act required.
• Submit signed Letter of Good Standing from Compensation Fund (COIDA).
• Security personnel using firearms must have SAPS firearm competency certificates.
• Submit SAPS criminal clearance certificates for all active directors.

• Submit details of company's environmental policies covering waste disposal, recycling, and energy conservation.

• Contract includes transformation initiatives: job creation, training/skills development, enterprise and supplier development.
• Winning bidder must execute identified transformation objectives.
• Standard terms and conditions apply; material deviations may lead to disqualification.
• Transnet reserves rights to modify scope, split award, cancel process, or award to next ranked bidder.
• Confidentiality governed by Non-Disclosure Agreement.
• Legal review of proposals by Transnet's counsel prior to award.

• Technical pre-qualification includes mandatory submission of specific documents (PSIRA certificates, insurance proofs, compliance letters).
• Technical evaluation criteria with weightings: Past Experience (20%), Community Engagement (15%), Law Enforcement Agencies (10%), Proof of Presence (10%), Motorized Vehicles (15%), Drones (15%).
• Minimum threshold score of 85% required to proceed to final price evaluation.
• Price evaluation uses formula: Ps = (1 - (P - Pmin) / Pmin)
• 90, where P is bid price and Pmin is lowest acceptable price.
• Specific Goals contribute 10 points via claim form.

Formal eligibility criteria (e.g., company registration, financial standing) are not detailed in the provided clauses but would typically be in the full bid documents. Key ongoing compliance requirements from the agreement include: Valid B-BBEE Verification Certificate; Tax Compliance; Necessary licenses and permits to operate; Compliance with railway safety regulations; Adherence to subcontracting limits (not more than 25% to entities with lower B-BBEE status, unless to an EME).

• Scope: Provision of Rail Network Protection Services (RNPS) to Transnet Rail Infrastructure Manager (TRIM) within the Central Corridor.
• Duration: Twelve (12) month period.
• Service Delivery: Controlled via Purchase Orders issued by Transnet and executed by the Service Provider.
• Key Obligations:

• Service Provider must meet all requirements and specifications as per Schedule of Requirements.
• Time is of the essence; delays caused by Transnet will extend deadlines accordingly.
• Service Provider must maintain all necessary licenses, permits, and comply with South African labour, health, safety, and environmental legislation.
• Must adhere to the Transnet Supplier Integrity Pact.
• Must ensure validity of renewable certifications (e.g., B-BBEE) throughout the contract term.

• Personnel:

• All personnel are employees/agents of the Service Provider, not Transnet.
• Personnel must be entitled to work in South Africa.
• Must comply with Transnet's conduct, security, and health & safety requirements on its premises.
• Transnet reserves the right to refuse admission or remove personnel deemed undesirable or a security threat.

• Subcontracting:

• Requires Transnet's prior approval.
• Subcontracting without declaration can result in a penalty of up to 10% of the contract value.
• Cannot subcontract more than 25% of the contract value to an enterprise with a lower B-BBEE status, unless to an Exempted Micro Enterprise (EME) with capability.

• Railway Safety: Must comply with the National Railway Safety Regulator Act and specifications in Schedule 1.

• The Service Provider must ensure continuity of assigned personnel.
• If personnel are reassigned or found unsatisfactory, a replacement of equivalent calibre and experience must be supplied promptly.
• Any replacement requires Transnet's prior approval, which cannot be unreasonably withheld.

• Refer to Schedule 2 – Pricing for detailed pricing information.
• The Master Agreement references separate Schedules for Requirements (Schedule 1) and Pricing (Schedule 2).

• Pricing: Fees are detailed in the relevant schedule or Work Order.
• Expenses: Reimbursement for reasonable expenses incurred directly for the services, provided they are pre-agreed, follow Transnet's travel policies, passed on at cost, and supported by receipts.
• Invoicing & Payment:

• Payment is made upon receipt of a valid, undisputed Tax Invoice with supporting documentation.
• Transnet may withhold payments if irregular expenditure is suspected.
• Prices are indicated inclusive and exclusive of VAT.
• Tax Invoices submitted with a month-end statement are payable within 30 calendar days of receipt.
• Interest may be charged on late payments at The Standard Bank of South Africa’s prime rate.
• Ownership of supplier's goods remains with the Service Provider until full payment is received.

• Price Adjustments: Transnet may invoke price adjustments if market conditions change, as per clause 18.

• B-bbee:

• Submit details of your B-BBEE status and proof (verification certificate) at the beginning of March each year.
• Notify Transnet of any decrease in your B-BBEE status or any corporate restructure negatively impacting it.
• Provide underlying B-BBEE data if requested within 30 days.

• Tax Compliance: Ensure compliance with all tax legislation (Income Tax, VAT, PAYE) and maintain Tax Clearance for the contract duration.
• General Compliance:

• Obtain and maintain all necessary licenses and permits.
• Comply with South African labour legislation, including the Occupational Health and Safety Act.
• Adhere to the Transnet Supplier Integrity Pact.
• Comply with environmental legislation and have an environmental management policy.
• Ensure all renewable certifications (including B-BBEE) remain valid throughout the term.

• The Service Provider must observe and ensure compliance with all South African labour and related legislation, including the Occupational Health and Safety Act.
• Personnel must comply with Transnet's health and safety requirements, security regulations, and codes of practice on its premises.
• Services must comply with the National Railway Safety Regulator Act and specifications in Schedule 1.
• Subcontractor engagement for safety-related work is subject to Transnet's review of their capability to meet railway safety requirements.

• The Service Provider must comply with all applicable environmental legislation and regulations.
• Must demonstrate sound environmental performance and have an environmental management policy.
• This policy must ensure services are procured, produced, delivered, used, and disposed of in an environmentally appropriate manner.
• In its bid, the Service Provider should have provided its position on waste disposal, recycling, and energy conservation.

• Dispute Resolution: Attempt negotiation within 10 Business Days. If unresolved, refer to the Arbitration Foundation of South Africa (AFSA) in Johannesburg.
• Termination: Either party may cancel without cause with 30 calendar days' notice. Termination does not affect placed Purchase Orders.
• Breach: A material breach not remedied within 30 days allows the aggrieved party to terminate.
• Insolvency: Agreement may be terminated if a party becomes insolvent.
• Change of Control: Transnet may terminate within 2 months of a change in the Service Provider's control.
• Force Majeure: Neither party liable for delays due to events beyond reasonable control (acts of God, war, government action, strikes).
• Confidentiality: Both parties must protect each other's confidential information for 5 years post-termination.
• Insurance: Service Provider must maintain adequate insurance and provide evidence annually.
• Liability: Liability is capped at 100% of Fees for the relevant Work Order. Excludes indirect or consequential losses.
• Intellectual Property: Foreground IP developed under the agreement vests in Transnet.
• Cessions & Assignments: Cession of payment rights requires Transnet approval. Assignment of performance obligations is prohibited.

• Transnet may compare your pricing against the market during the contract term.
• If a lower price for similar services is found, you have 30 days to match it.
• Failure to match may lead to Transnet sourcing elsewhere or terminating the agreement.

• Closing date: All submitted documents and certificates must be valid on the closing date and time of the bid.

• To validate operational presence in the Central Corridor, the bidder must submit for each relevant province:

• Proof of ownership or lease agreements for premises.
• Physical addresses of decentralised armoury.

Valid PSIRA certificate as a security provider (new format). Proof of Public Liability Insurance (min R5m) and Security Liability Insurance (min R5m). Letter of compliance from Security Industry Provident Fund and Medical Aid. Valid PSIRA Grade A/B for all active directors. SAPS criminal clearance certificates for all directors (<6 months old). Letter of Good Standing from PSIRA and COIDA. PSIRA registration (Grade C) for at least 5 security officers. SAPS firearm competency certificates for at least 5 personnel. Proof of 257 company-owned firearm licenses. Valid Performing Animal Protection Act licenses for Gauteng and Northwest. Submission of reference letters demonstrating experience in critical infrastructure protection (rail/NKP).

• Purpose: To reduce attacks on personnel, theft, and vandalism of critical rail infrastructure in the Central Corridor by implementing Rail Network Protection Services (RNPS).
• Approach: Security services must be delivered according to the prescribed Security Management Life Cycle (Deter, Deny, Delay, Detect, Detain).
• Key Performance Indicators (KPIs) include reduction in train cancellations, overhead traction equipment incidents, signal cable incidents, vandalism, electrical cable incidents, telecoms cable incidents, delays, and perway equipment incidents.
• Implementation: The bidding company must deploy TRIM-prescribed physical security resources from contract inception to secure the entire corridor.
• Scope: Services must safeguard personnel, assets, and properties across a large area including TRIM major installation sites.
• The approved proposal must be implemented immediately.
• The Security Service Provider (SSP) is responsible for contract management, daily deployment reporting via 'Posting Sheets', and responding to all alarm triggers promptly.
• The SSP must attend all reported security incidents, secure crime scenes, conduct investigations including integrity tests, and report crimes to TRIM and SAPS within 24 hours.
• Failure to report incidents to SAPS is a breach of contract. The SSP must also provide court testimony without additional remuneration.
• Community Engagement Plan required: Must include engaging stakeholders, establishing partnerships, supporting socio-economic initiatives and skills development, establishing community liaison officers, and submitting a minimum of two signed letters of intent from community and tribal leaders.
• Law Enforcement Interface Plan required: Must include establishing a dedicated investigation team, improving cooperation with law enforcement agencies, and conducting data analysis and joint operations.
• Physical Resources: The bidder must deploy the exact quantities of personnel and equipment as specified in Table 2 (e.g., Foot Patrollers, Crime Prevention Vehicles, Tactical Teams, Equestrian units, Drones, etc.). All items in Table 2 must be priced.
• Shutdowns: The bidder must provide a cost estimate for providing security during two annual shutdowns (each of 11 days) for maintenance work.

• The bidder must deploy the exact physical resources listed in Table 2.
• Detailed deployment per Depot will be in the SLA.
• All resources in Table 2 must be priced.

• The bidder must submit a detailed price for all resources listed in Table 2, including quantities for day and night shifts.
• Key priced items include: Foot Patrollers (Unarmed Grade C), Crime Prevention Armed Crews and Vehicles, Tactical Teams, Equestrian units, Drones, Supervision, Control Room personnel, Area Managers, and an Investigations team.
• Separate pricing is required for security services during two annual 11-day railway shutdowns.

• The bidder must price all physical security resources listed in Table 2, including personnel, vehicles, and equipment.
• A detailed pricing schedule must be submitted for items such as Foot Patrollers, Crime Prevention Armed Crews, Tactical Vehicles, Drones, etc.
• The bidder must provide a separate cost estimate for providing security services during two annual railway infrastructure shutdowns in the Central Corridor.
• Health and Safety costs must be included in the Bill of Quantities.

• Mandatory Returnable Documents (all valid on bid closing date):

• Valid PSIRA certificate as a security provider (Section 20).
• Proof of Public Liability Insurance (minimum R5 million per occurrence, R30 million annual aggregate).
• Proof of Security Liability Insurance (minimum R5 million per occurrence, R30 million annual aggregate).
• Letter of compliance from the Security Industry Provident Fund (no outstanding amounts).
• Letter of Good Standing from the Security Industry Medical Aid/Fund, accompanied by an HR employee list.
• Valid PSIRA (Grade A or B) credentials for each active Director/Partner/Trustee.
• Valid SAPS Criminal Clearance Certificate(s) for all active Directors (not older than 6 months).
• Valid, signed Letter of Good Standing from PSIRA.
• Signed Letter of Good Standing from the Compensation Fund (COIDA).
• Valid PSIRA registration certificates (Minimum Grade C) for at least five currently employed security officers.
• SAPS firearm competency certificates for at least five security personnel (not older than 5 years).
• Proof of 257 company-owned firearm licences available for deployment.
• Valid Performing Animal Protection Act (PAPAA) licenses for Gauteng and Northwest provinces (can be in bidder's name or a third-party provider's).

• Legislative Compliance: The bidder must comply with all relevant legislation including PSIRA Act, Private Security Industry Levies Act, National Key Points Act, Basic Conditions of Employment Act, COIDA, Occupational Health and Safety Act, POPIA, Firearms Control Act, Criminal Procedure Act, Control of Access to Public Premises and Vehicles Act, B-BBEE Act, ICASA Act, Legal Succession to the South African Transport Services Act, Income Tax Act, VAT Act, Trespass Act, Matters Amendment Act, Railway Safety Regulator Act, and all provincial and municipal laws.
• Experience: Bidders must demonstrate experience in critical infrastructure protection (Rail or National Key Point). Submit reference letters from clients detailing service period, scope, and client contact details for verification.
• Due Diligence: Transnet will check if the bidder had any security service contract terminated for poor performance in the last 5 years (2022-2026).
• Operational Presence: The bidder must demonstrate operational presence in the Central Corridor (Gauteng, Northwest, and bordering Northern Cape and Free State) by submitting proof of ownership/lease of premises and physical addresses of decentralised armoury for each province.

• A Baseline Risk Assessment is mandatory for all security contracts.
• Health and Safety specifications must be based on the outcome of this assessment.
• All Health and Safety costs must be included in the Bill of Quantities.

• All incident reports must be accompanied by an incident report (First Information of Crime), investigation reports, and an SAPS case number.

• The bidder must demonstrate operational presence within the TRIM Central Corridor (Gauteng, Northwest, and bordering Northern Cape and Free State).

• A desktop evaluation will be conducted.
• Submission of 257 company-owned firearm licences is required for evaluation.

Bidders must demonstrate capacity to provide armed/unarmed security personnel with specified grading, specialized equipment (drones with thermal capabilities, K9 units), vehicle fleets with monthly mileage allowances, and ability to handle shutdown operations. Pricing must be broken down by monthly/annual unit costs and include VAT calculations.

The tender requires the provision of Rail Network Protection Services (RNPS) within the Central Corridor for 12 months. The following resources are specified:

• Foot Patrollers Unarmed Grade C for substations, relay rooms, and depot yards.
• Foot patrollers Unarmed Grade C for servitude.
• Crime Prevention Armed Driver Grade C.
• Crime Prevention Armed Crew Grade C.
• Crime Prevention Vehicle (Double Cab).
• Tactical Team Leader/Driver Armed Grade B.
• Tactical Team Armed Crew Grade C.
• Tactical Vehicle (Double Cab).
• Equestrian (Horse).
• Armed Horse Rider Grade C.
• Crime Prevention Motorbikes.
• Crime Prevention Motorbike Rider Armed Grade C.
• K9 units for critical facilities.
• K9 Handler Armed Grade C.
• Drone Team with specified capabilities.
• Community engagement.
• Supervision (Grade B armed).
• Supervisor Vehicle (Single Cab).
• Control room supervisor (Grade B).
• Control room operator (Grade C).
• Area Managers (Grade A).
• Investigations team (Grade A).
• Additional resources for shutdown periods.

The pricing schedule includes monthly and annual unit prices for various resources. Key points:

• Resources are listed with quantities for day and night shifts.
• Total resources are calculated.
• Note that certain resources quoted per month can be used during both day and night (e.g., vehicles and motorbikes).
• Shutdown costs are once-off.
• The total bid value must be provided VAT exclusive and VAT inclusive.
• VAT is at 15%.

No specific requirements found

For reporting dishonest, fraudulent or corrupt behaviour: Use Transnet’s 'Tip-Off Anonymous' hotline: 0800 003 056. No other contact details are provided in this Integrity Pact.

Returnable Documents: Not specified in this Integrity Pact. The Integrity Pact must be read and certified in the RFX Declaration Form. It will be automatically incorporated into the final contract.

Bidders must not be on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. They must have no serious breaches of law (corruption, fraud, etc.) in the last 5 years with any public or private entity. Bidders can be disqualified or restricted from future bids for violating pact obligations, with exclusion periods up to 10 years or more based on severity. Foreign bidders must disclose South African agents, and South African bidders must disclose foreign principals.

The Integrity Pact requires services to conform to defined specifications. Bidders must commit to upholding the ten principles of the United Nations Global Compact (UNGC) covering Human Rights, Labour, Environment and Anti-Corruption.

The Integrity Pact defines a competitor as any individual or organisation that could submit a bid based on qualifications, abilities or experience, and provides the same goods/services.

The Integrity Pact requires a fair and transparent pricing process to achieve a reasonable and competitive price, free from collusion or corrupt practices.

The Integrity Pact aims to secure a reasonable and competitive price through fair and transparent processes. It prohibits under-pricing, collusion on prices, and any corrupt practices aimed at securing the contract.

Bidders must comply with the Integrity Pact's anti-corruption and ethical standards. Key compliance points:

• Submit a code of conduct if requested.
• Declare no serious legal transgressions in the last 5 years.
• Do not appear on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Do not submit false information regarding B-BBEE status or local content.
• Disclose conflicts of interest in the RFX declaration form.
• Foreign bidders must disclose South African agents; South African bidders must disclose foreign principals.

Bidders must uphold the UN Global Compact environmental principles: support a precautionary approach, promote environmental responsibility, and encourage environmentally friendly technologies.

Key contractual terms from the Integrity Pact:

• The Pact is governed by South African law.
• Disputes should be resolved amicably; litigation in bad faith can lead to restriction.
• Transnet can exclude, cancel contracts, or impose penalties for violations.
• Grounds for restriction include bid withdrawal after closing, failure to sign a contract, unsatisfactory performance, bribery, fraud, false statements on B-BBEE/local content, and bad faith litigation.
• Conflicts of interest must be disclosed in the RFX declaration form.
• The Pact is valid indefinitely and forms part of the bidder's registration with Transnet.

Bids will be evaluated on ethical compliance and transparency. Submitting false information on B-BBEE, local content or subcontracting can negatively affect evaluation.

The document references a PSIRA industry circular dated 10 March 2015. No other specific tender-related dates (like briefing, clarification deadlines) are stated.

For notices: Transnet's address is Attention: Group Legal Counsel, Physical Address: 23rd Floor, Carlton Centre, 150 Commissioner Street, Johannesburg, 2001; Postal Address: P.O. Box 72501, Parkview; email: [email protected]. Service Provider's Account Manager details are to be filled in. Contract management meetings will be held monthly.

The document states mandatory returnable documents must be submitted. Prepare these: 1. Valid PSIRA certificate as a security provider (section 20, 'New Certificate' per PSIRA circular 10 March 2015). Must be valid on bid closing date. 2. Proof of Public Liability Insurance cover: minimum R5 million per occurrence, annual limit R30 million. 3. Proof of Security Liability Insurance cover: minimum R5 million per occurrence, annual limit R30 million. 4. Letter of compliance from Security Industry Provident Fund with no outstanding amounts. 5. Letter of Good standing from Security Industry Medical Aid Insurance/Fund, accompanied by HR list of employees. 6. Valid PSIRA (Grade A or B) credentials for each active Member (Director, Partner, Trustee) of bidding company, valid on closing date. 7. Valid Criminal Clearance Certificate(s) from SAPS for all Company active Directors, not older than six months. Third-party certificates not accepted. 8. Valid signed Letter of good standing from PSIRA on PSIRA letterhead. 9. Signed Letter of Good Standing from Compensation Fund (COIDA). 10. Valid PSIRA registration certificates (Minimum Grade C) for at least five security officers currently employed. 11. Minimum five SAPS firearm competency certificates for five security personnel, not older than 5 years. 12. List from SAPS Central Firearm Registry showing minimum 257 firearms registered in bidding company's name. 13. Valid Performing Animal Protection Act (PAPAA) license for Gauteng province, in bidder's name or third-party provider. 14. Valid Performing Animals Protection Act (PAPAA) license for Northwest Province, in bidder's name or third-party provider.

Mandatory returnable documents listed under submissionGuidelines/complianceRequirements.

Valid PSIRA certificate (security provider). Public Liability Insurance (min R5 million). Security Liability Insurance (min R5 million). Compliance letters from Security Industry Provident Fund and Medical Aid. PSIRA Grade A/B for company directors. SAPS criminal clearance for directors. Valid PSIRA registrations (Grade C) for at least 5 security officers. SAPS firearm competency certificates for at least 5 personnel. Proof of at least 257 company-registered firearms. PAPAA licenses for Gauteng and Northwest provinces.

Scope: Provision of Rail Network Protection Services (RNPS) to Transnet Rail Infrastructure Manager (TRIM) within the Central Corridor for 12 months. The Security Management Life Cycle (SMLC) framework must be applied: 1. Deter threat: Use visible signage, dogs, intelligence, detection tech, security officers. 2. Deny threat: Implement target hardening like fencing, locks, tamper-proof enclosures, steel/concrete protection, sleepers on cable trenches, heavy batteries. 3. Detect threat: Install high-tech detection methods for unauthorised entry alerts. 4. Delay threat: Trigger fight-back systems from control room. 5. Defend/Detain: Activate response teams with full system information. Community engagement plan required: minimum 2 engagements per quarter; plan for socio-economic initiatives and skills development; submit two signed letters of intent from community and tribal leaders. Law enforcement interface plan required: dedicated investigation team for case management; improve cooperation with agencies; conduct data analysis and joint operations. Physical resources required (see detailed table in document) include foot patrollers, armed crime prevention teams, tactical teams, equestrian units, K9 units, drone teams, supervisors, control room operators, area managers, investigation teams. Specific quantities for day/night shifts and total resources are specified. Two annual shutdowns (11 and 14 days) require additional resources; quote for these shutdowns must be provided. Background: Central Corridor is strategic rail network approx. 2818 km with traction substations, distribution substations, relay rooms, depots, yards. Current situation: Cable theft, infrastructure vandalism, asset theft, commodity theft, security officer collusion, illegal occupation, lack of stakeholder engagement.

The Security Management Life Cycle (SMLC) methodology must be applied: 1. Deter: Use signage, dogs, intelligence, detection tech, officers. 2. Deny: Implement fencing, locks, tamper-proof enclosures, steel/concrete, sleepers on cable trenches, heavy batteries. 3. Detect: Install high-tech detection for unauthorised entry alerts. 4. Delay: Trigger fight-back systems from control room. 5. Defend/Detain: Activate response teams with full system info. Community engagement plan: minimum 2 engagements per quarter; integrate socio-economic initiatives and security skills development; obtain signed letters of intent from community/tribal leaders. Law enforcement plan: establish dedicated investigation team; improve cooperation with agencies; conduct data analysis and joint operations. Physical resource deployment must match specified quantities for day/night shifts, including foot patrollers, armed teams, tactical units, horses, K9, drones, supervisors, control room staff, area managers, investigators. Shutdown periods require additional resources.

Payment will not exceed accepted quotation for twelve-month period. Bidder must provide quote for two annual shutdowns in Central Corridor.

Payment will be an amount not exceeding the accepted quotation for the twelve-month period. The bidder must provide a quote for two annual shutdowns in the Central Corridor.

Mandatory compliance: 1. PSIRA Act. 2. Private Security Industry Levies Act. 3. National Key Points Act. 4. Basic Conditions of Employment Act. 5. Compensation for Occupational Injuries and Diseases Act (COIDA). 6. Provincial ordinances and municipal by-laws. 7. Occupational Health and Safety Act. 8. Protection of Personal Information Act. 9. Firearms Control Act. 10. Criminal Procedure Act. 11. Control of Access to Public Premises and Vehicles Act. 12. Broad-Based Black Economic Empowerment Act Codes of Good Practice. 13. Independent Communications Authority of South Africa Act. 14. Legal Succession to the South African Transport Services Act. 15. Income Tax Act. 16. Value-added Tax Act. 17. Trespass Act. 18. Matters Amendment Act. 19. Any other legislation and in-house policies. 20. Railway Safety Regulator (RSR) Act. Compliance is at Service Provider's cost. The Service Provider indemnifies Transnet against breaches by its personnel.

Compliance with Occupational Health and Safety Act required. Service Provider must submit signed Letter of Good Standing from Compensation Fund (COIDA). Security personnel must have PSIRA registration (minimum Grade C) and SAPS firearm competency certificates (not older than 5 years) if using firearms. Minimum 257 firearms must be registered in company name. Performing Animal Protection Act (PAPAA) licenses required for Gauteng and Northwest provinces for animal handling services.

Contract duration: Twelve (12) months. Contract number: TRIM/2026/06/1447/7536/RFP. Service Provider must utilise and maintain Hardware and Software during contract; Transnet remains owner. Service Provider liable for maintenance, repair, replacement of Hardware/Software at own cost to ensure good working order. Service Provider carries all risks during Contract Period; risk passes to Transnet upon ownership transfer. Service Provider must supply latest Software versions. Ownership vests in Transnet immediately upon contract expiry; no further payments or residual amounts payable. Performance review meetings monthly as required by Transnet's Contract Manager, adhering to KPI Matrix. Notices: deemed received by email upon confirmation of receipt, by hand delivery immediately. Confidentiality Agreement required: Service Provider personnel must keep Transnet Confidential Information confidential and return all Transnet property upon assignment termination.

Service Provider’s Account Manager

• For clarification before the closing date, upload questions to the Transnet e-Tender Submission Portal or contact the person listed in the RFX document.
• After the closing date, communication is only permitted with the contact person listed in the RFX document.

• Submit bids via the Transnet e-Tender Submission Portal by uploading documents against each tender.
• Complete all bid documents in their entirety.
• Late bids will not be considered.
• Use official Transnet bid forms and formats; non-compliance may lead to rejection.
• If insufficient space, submit additional information on company letterhead, cross-referenced.
• Submit all mandatory returnable documents listed in the RFX; failure results in disqualification.
• Failure to submit other schedules/documents may also result in disqualification.
• Ensure all alterations to bid prices are initialled by the signatory; failure may exclude items from award.
• After acceptance, failure to enter a contract, accept an order, furnish security, or comply with conditions may lead to Transnet accepting another bid and recovering additional costs.

• Use official Transnet bid forms and formats; non-compliance may lead to rejection.
• Submit all returnable documents listed in the RFX; failure to submit mandatory ones results in disqualification.

Bidders must not be listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must appoint an authorized South African representative with a valid Power of Attorney. Companies must disclose director/member names (for companies/close corporations/partnerships). Bidders must be able to provide required security (Deed of Suretyship) if successful. Bids must comply with South African law, including VAT regulations. Goods must be new (not used or reconditioned) unless specified otherwise.

• Goods offered must be NEW (unused, not second-hand or reconditioned) unless otherwise stipulated.
• If samples are required, they must be marked with the bidder's name, address, bid number, and item number, and delivered by the closing date; failure may lead to rejection.
• Transnet may retain samples for quality checking; no payment is made for retained samples of successful bidders.
• Unsuccessful bidders may collect their samples at their own risk and cost if Transnet does not retain them.

• If samples are required, they must be marked and delivered by the closing date; failure may lead to rejection.
• Transnet may retain samples for quality checking; no payment is made for retained samples of successful bidders.
• Unsuccessful bidders may collect their samples at their own risk and cost.
• Goods offered must be NEW (unused, not second-hand or reconditioned) unless otherwise stipulated.

• Prices for Goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis to the specified delivery point.
• Local supplies: quote on a Delivered RSA named destination basis.
• Imported supplies: quote on a Delivered Duty Paid basis to end destination in South Africa, unless otherwise specified.
• All monetary amounts must be in ZAR.
• Prices subject to confirmation are not considered.
• Alterations to bid prices must be initialled by the signatory.
• VAT must be included for local supplies and shown separately on the Tax Invoice.
• For foreign services, VAT must be shown separately on the Tax Invoice for the local commission.
• Payment terms are per the Terms and Conditions of Contract; alternative proposals may be submitted.
• Conditional discounts apply from receipt of correct month-end statements and Tax Invoices.

• All monetary amounts must be in South African Rand (ZAR), unless specifically permitted in the RFP.
• Prices quoted subject to confirmation will not be considered.
• For Goods: prices must be on a Delivered Duty Paid (latest ICC Incoterms) basis to the specified delivery point, unless otherwise stated.
• Local supplies: quote on a Delivered RSA named destination basis.
• Imported supplies: quote on a Delivered Duty Paid basis to end destination in South Africa, unless otherwise specified.
• VAT must be included in prices for local supplies and shown separately on the Tax Invoice.
• For foreign services, VAT must be shown separately on the Tax Invoice for the local commission portion.
• Payment terms are per the Terms and Conditions of Contract; alternative payment/financing proposals may be submitted with full particulars.
• Conditional discounts: the discount period starts from receipt of the correct month-end statement and Tax Invoice.
• The successful bidder may be required to furnish a guarantee for advance payments.
• Foreign currency payments require South African Reserve Bank approval; Transnet prefers Rand-based agreements and may request forward exchange cover.
• Pro-forma/tax invoices may be requested for VAT compliance.

• No bid fee applies; documents are free from www.etenders.gov.za or www.transnet.net.
• Bids must remain valid for the requested period after closing; extensions may be requested without changes unless directly caused by Transnet's extension.
• Unauthorised communication about bids with other bidders or Transnet officials between closing and award may lead to disqualification.
• Provide full identification: company directors, close corporation members, or partnership/individual names.
• Foreign bidders must submit authorisation for representatives/agents; a Power of Attorney complying with Rule 63 of the Uniform Rules of Court is required for successful foreign bidders.
• Security may be required in the form of a Deed of Suretyship from an approved South African financial institution; amount stipulated in bid documents.
• Export licences may be required for imported goods.
• Bidders restricted on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers will not be awarded; Transnet may cancel awards if restriction is discovered later.

• Security for contract fulfilment may be required as a Deed of Suretyship from an approved South African financial institution.
• The security amount will be stipulated in the bid documents.
• Transnet will supply the Deed of Suretyship form; it must be completed and returned within 30 calendar days of acceptance, or the contract may be cancelled.
• Payment terms are per the Terms and Conditions of Contract; alternative payment/financing proposals may be submitted.
• The successful bidder may need to furnish a guarantee for advance payments.
• Contract quantities are estimates; Transnet is not bound to purchase definitive quantities but the supplier must supply ordered quantities up to the contract expiry.
• Transnet accepts no liability for materials/stocks specially ordered by the supplier.
• Delivery periods are governed by the Terms and Conditions of Contract.
• Progress reports on delivery may be required.
• For emergency demands, the supplier has first right of refusal; if unable to meet critical delivery, Transnet may source elsewhere without penalty for failure to perform.

• Submit bids by the closing date and time via the Transnet e-Tender Submission Portal.
• No bid fee applies.
• Bids must remain valid for the requested period; extensions may be required.
• Unauthorised communication about bids between closing and award may lead to disqualification.
• Provide full identification of directors, members, or partners.
• Export licences may be required for imported goods.
• Foreign bidders must submit proper authorisation for representatives/agents.
• Bidders restricted on National Treasury's lists will not be awarded.
• In case of conflict, the RFX document conditions prevail over General Bid Conditions.