Supply and delivery of icao-compliant airfield ground light fittings spares for o.R. Tambo international airport

Supply and delivery of Airfield Ground Lighting (AGL) spares for O.R. Tambo International Airport. The scope includes providing spares for runway and taxiway light fittings to ensure compliance with SACAA regulations and ICAO Annex 14 requirements. The objective is to maintain serviceability of AGL, guidance signages, and associated control systems at O.R. Tambo and Bram Fischer International Airports.

Bid closing date and time: 20 July 2026 at 12:00 PM. Query closing date: 20 July 2026. Clarification requests must be submitted by 13 July 2026 at 13:00 PM. No compulsory briefing session or site inspection.

Technical and bidding procedure enquiries: Sandra Sebokolodi, Buyer. Tel: +27 11 723 2636. Email: [email protected]. Submission email: [email protected]. ACSA general contact: Tel +27 11 723 1400, Fax +27 11 453 9354. Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal: P O Box 75480, Gardenview, Gauteng, 2047. Website: www.airports.co.za.

Submit bids via email to [email protected] only. Do not CC any ACSA employee. Break submissions into at least four attachments of 4MB each. Use official forms provided; do not re-type. Complete and sign the Tender Deposit Register when depositing bid documents. Late bids will not be accepted. Bids must be submitted by 20 July 2026 at 12:00 PM. Non-compliance with submission requirements may lead to disqualification.

Bidders must be tax compliant with SARS (provide PIN or CSD). Foreign suppliers must declare tax status in RSA. Bidders must score 100/100 on the functionality evaluation based on technical certification of equipment. All listed returnable documents are mandatory for bid validity. The bidder must not have any conflict of interest with ACSA employees or involve Politically Exposed Persons (PEPs).

Supply and delivery of Airfield Ground Light (AGL) fittings spares for O.R. Tambo International Airport. Compliance with SACAA Part 139, ICAO Annex 14, ICAO Doc 9157 (Parts 4, 5, 6), FAA specifications (e.g., L-850, L-862, L-867, L-868), IEC 61821/61823/61827, SANS 10142, and Occupational Health and Safety Act is mandatory. Test certificates from accredited agencies are required. Key requirements: LED light sources, MTBF ≥ 50,000 hours (6.6A), no colour filters, compliance with ICAO photometry and chromaticity standards (Appendix 1 and 2), frangibility per ICAO Annex 14 and Aerodrome Design Manual Part 6, and direct feeding from isolation transformers (no separate power converters). Includes runway edge, threshold, centre line, touchdown zone, RETILS, stopbar, and guard lights, as well as cables, connectors, and bases.

Bidders must provide a detailed pricing schedule for all items, including unit prices and total prices. Items are divided into Part 1 (e.g., couplings, connectors, cables, bases) and Part 2 (e.g., light fittings, lamps). All submissions must use the official forms provided and adhere to the specified format. No alternative formats will be accepted.

Bidders must submit Annexure C (Schedule of Company Experience), Annexure D (Contactable Reference Letters), Annexure E (Schedule of Key Staff Experience and CVs), and Annexure F (Proof of Key Personnel’s Qualification and Professional Registration Certificates). These documents are required to demonstrate the bidder’s capability and experience in delivering the specified products.

Bidders must comply with all relevant local and international standards, including SACAA Part 139, ICAO Annex 14, and FAA specifications. Test certificates from accredited agencies are required as proof of compliance. Lighting fixtures must meet photometry and chromaticity requirements per ICAO Annex 14 Appendix 1 and 2. LED fixtures must have an MTBF of at least 50,000 hours at 6.6A. No colour filters may be used; colour coordinates must comply with ICAO standards. Light output must remain stable for currents higher than 6.6A and respond within 0.5 seconds when turned on.

Pricing must be submitted in two parts: Part 1 includes items like guard light couplings, approach light couplings, breakable couplings, primary connectors, sign poles, cable assemblies, elevated taxi stands, primary and secondary cables, manhole bases, and inset runway edge lights. Part 2 includes items like Rapid Exit Taxiway Indicator Lighting, taxiway lights, stopbar lights, runway guard lights, runway approach lights, runway centre line lights, runway edge lights, runway touchdown zone lights, runway end lights, lamps, and elevated/inset blue light fittings. All prices must be quoted in South African Rand (ZAR), excluding VAT. VAT at 15% will be added to the total.

Pricing must be submitted in two parts: Part 1 (e.g., couplings, connectors, cables, bases) and Part 2 (e.g., light fittings, lamps). All prices must remain firm and valid for 120 business days. VAT at 15% is applicable. Pricing must be submitted in the format provided, with unit prices and total prices for each item. No alternative pricing formats will be accepted.

Mandatory returnable documents: Completed and signed form of offer and acceptance (C1.1), SBD 1 (Invitation to Bid), Declaration of Interest and Politically Exposed Persons Form, SBD 4 (Bidder’s Disclosure Form), SBD 6.1 (Preference Points Claim Form), Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate and Scorecard (or QSE/EME Affidavit), Tax PIN (or CSD number if no PIN), Central Supplier Database Report (CSD), and Certificate of Incorporation. Foreign suppliers must complete the Questionnaire for Bidding Foreign Suppliers. All documents must remain valid for the contract duration. Tax compliance is mandatory; ACSA may not award to bidders with unresolved tax affairs. Bidders must declare any relationship with ACSA employees or PEPs/DPIPs.

Compliance with the Occupational Health and Safety Act is mandatory. All components must be corrosion-proof without using environmentally aggressive protective coatings. Mechanical stresses from aircraft rollover must not be transmitted through gaskets but through direct metal-to-metal contact between the light and base. All installations must adhere to safety standards to prevent hazards.

ACSA reserves the right to: award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer (where objective criteria allow), reject the lowest acceptable bid, or cancel the bid. Bid documents may not be altered; any changes will lead to disqualification. Validity period: 120 business days. Prices must remain firm during this period. Confidentiality: ACSA will not disclose bidder information without written approval. Bidders must not disclose bid information to third parties without ACSA’s written approval. Third parties consulting on the bid must sign confidentiality agreements. ACSA is a National Key Point and must comply with security cluster laws; bidders may be subject to security vetting.

Evaluation is conducted in two stages: Stage 1 (Functionality) and Stage 2 (Price and Preference). Bidders must achieve a threshold of 100/100 points in Functionality to progress. Functionality is assessed based on technical certification of equipment, including compliance with ICAO Annex 14 (Vol 1, Ed8, July 2018), FAA AC/150/5345-46E, and EASA CS-ADR-DSN Issue 4/2017 for each light fitting type. Bidders must provide product brochures or certificates of conformity for each item. Failure to meet minimum requirements or submit mandatory documents results in disqualification.