RFQ: overhaul of differentials and gearboxes for PRASA

Service providers must demonstrate compliance with all 10 technical evaluation criteria, each scored out of 10 points. Eligibility is contingent on possessing the specified specialized equipment, using genuine ZF parts, and employing ZF-trained technicians. A site visit is implied as part of the evaluation process.

Service provider must demonstrate capability to overhaul differentials and gearboxes, specifically ZF transmissions. Required technical specifications include:

• Testman diagnostic tool for diagnostics, programming, and settings on the transmission ECU.
• Fully equipped dynamometer (dyno) capable of testing ZF transmissions to full operating capacity.
• Full set of genuine ZF pullers and clamps for stripping and assembling units to manufacturer specifications.
• Transmission stand.
• Pressure testing equipment to test the reverse clutch piston (reverse pot).
• Micrometers and depth gauges for accurate transmission setup and tolerances.
• Ultrasonic cleaner for cleaning valve body components.
• Fully equipped machine shop to perform basic repairs on transmission casings and components.
• Use of only genuine original parts and components during the reconditioning process.
• Assembly must be carried out by ZF-trained technicians.

Quality requirements include:

• Use of a Testman diagnostic tool for transmission ECU diagnostics, programming, and settings.
• Fully equipped dynamometer (dyno) for testing ZF transmissions to full operating capacity.
• Full set of genuine ZF pullers and clamps for stripping and assembling units to manufacturer specifications.
• Transmission stand for assembly and testing.
• Pressure testing equipment for the reverse clutch piston (reverse pot).
• Micrometers and depth gauges for accurate transmission setup and tolerances.
• Ultrasonic cleaner for cleaning valve body components.

Additional evaluation criteria include:

• Fully equipped machine shop for basic repairs on transmission casings and components (10 points).
• Use of only genuine original parts and components during reconditioning (10 points).
• Assembly carried out by ZF-trained technicians (10 points).

Total possible score: 100 points.

Department: Supply Chain Management (SCM). No specific name, email, phone, or address provided.

Submit the following returnable documents with your bid:

• If bidding as a Joint Venture, Consortium, or Partnering Agreement, include a copy of the signed agreement.

For Joint Ventures, Consortiums, or Partnering Agreements: Submit a copy of the signed agreement with the bid.

Registration with the Retail Motor Industry (RMI) for Automotive Engineering, valid at bid submission. Subcontractors must also be RMI-registered.

Scope of work includes overhauling the following automotive components:

• Engine Overhauls
• Gearbox Overhauls
• Differential Overhauls (inclusive of Centre Portions)
• Front Axle Overhauls (inclusive of King Pin Replacements)
• Cylinder Head Overhauls

Required on-site equipment for overhauls/repairs:

• Engine: Dynamometer (with Electronic Reporting), Line Bore Machine, Surface Grinder Machine, Honing Machine, Crankshaft Grinder, Rebore Machine
• Cylinder Heads: Surface Grinder Machine, Valve Refacing Machine, Valve Seat Machine
• Gearbox: Test Bench (Automatic Transmission), Dust-Proof and Air-Conditioned Room (for Gearbox Valve Body), Large Lathe – Propeller Shaft Balancer
• Differential: Large Lathe (Straighten Diff), Line Bore Machine (Diff Housing), Large Lathe – Propeller Shaft Balancing
• Front Axle: Large Kingpin Hydraulic Press, Kingpin Heater

Bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering at the time of bid submission.

• If sub-contracting, the sub-contractor must also be RMI-registered for Automotive Engineering.

Bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering.

• Sub-contractors must also hold valid RMI registration for Automotive Engineering.

• Closing Date and Time: 20 July 2026 at 23:30.
• Validity Period: Bids must remain valid for 60 working days from the closing date. PRASA may request an extension on the same terms if internal processes are not finalized.
• Site Visit: A site visit will be conducted for bidders that meet the technical threshold of 80%. Details are not specified in the document.

• A site visit will be conducted for bidders meeting the technical threshold of 80% to assess workshop capacity and equipment.

• For Bid Submission and General Enquiries:

• Contact Person: Modumo Maeco.
• Email for Submissions: [email protected].
• Email for Enquiries: [email protected].
• Telephone: 012 748 7337.

• For Complaints:

• Email: [email protected].

• Submit your quotation via email to [email protected] by the closing date and time.
• The quotation must be typed on your company letterhead.
• Late submissions will not be considered.
• Ensure all mandatory returnable documents are included; failure to provide them will result in disqualification.
• Do not include documents or references relating to any other quotation.
• Any additional conditions must be in an accompanying letter.
• Do not canvass any PRASA SCM officer or employee between the closing date and award; this will lead to disqualification.
• Complaints regarding the bid process can be lodged via email to [email protected], including specific details like bid reference, description, closing date, supplier name, contact details, and the detailed complaint.

Registered on CSD (unless foreign supplier with no local entity); Tax compliant with valid SARS PIN/TCS certificate; RMI/MIWA Accreditation valid on submission date; Not in service of the state (directors/members not state employees); No conflict of interest with PRASA employees; Compliant with all applicable national/local laws; For specific goals points: B-BBEE Level 1 or 2 (SANAS approved certificate/affidavit) and/or at least 51% owned by black women (certified ID copies not older than 3 months); Workshop facility capable of accommodating coaches with required tools/equipment for gearbox, diff & center portion overhauls

• Scope: Overhaul of differentials and gearboxes for PRASA.
• Specific items listed in the pricing schedule include:

• ZDN584GP - Differential Overhaul.
• ZDN508GP - Remove, Overhaul & Refit Gearbox.
• ZHV537GP - Remove, Overhaul & Refit Gearbox.

• Associated vehicle identification: VIN 9BM634061AB676285 & Engine Number 457916U0938342.

• Complete the attached Pricing Schedule Annexure.
• The schedule includes specific line items for overhauling differentials and gearboxes.
• Do not deviate from the prescribed pricing format.

• All prices must be quoted in South African Rand (ZAR), inclusive of VAT (15%) and all other applicable taxes.
• Prices must be firm and fixed.
• You must complete the attached Pricing Schedule Annexure. Do not use a different format; deviation may render your bid non-responsive.
• Provide a detailed cost breakdown and indicate the basis for any price escalation.
• Discounted prices will only be considered in the final evaluation stage and must be unconditional.
• If the highest-scoring bidder's price is not market-related, PRASA may negotiate with them, then the second-highest, then the third-highest. If no agreement is reached, the RFQ may be cancelled.
• Payment Terms: PRASA will pay within 30 days of receiving a correct tax invoice.

• Tax Compliance: You must be tax compliant. Submit your SARS Personal Identification Number (PIN) for verification. Alternatively, you may submit a printed Tax Compliance Status (TCS) certificate. You can apply for a TCS PIN via e-filing on the SARS website.
• Central Supplier Database (CSD): You must be registered on the National Treasury CSD (https://secure.csd.gov.za/). Provide your CSD number. Foreign suppliers with no local entity are exempt.
• B-BBEE: Points are awarded for B-BBEE Level 1 or 2 (10 points) and for at least 51% ownership by Black Women (10 points). Provide supporting documentation (certificate/affidavit and certified owner IDs).
• State Employees: Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.
• Disclosure: Complete the SBD4 Bidder's Disclosure form, declaring state employment, relationships with PRASA employees, interests in other enterprises, and status regarding Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs).
• Collusion: You must declare that your bid was arrived at independently, without collusion.
• Funding Contingency: Note that the award is subject to PRASA securing the necessary budget allocation; PRASA reserves the right to cancel the RFQ if funding is not secured.

• General Conditions: The PRASA General Conditions of Purchase apply.
• Warranty: The supplier warrants that items/services will be free from defects and fit for purpose for one year from acceptance (unless another period is stated in the order).
• Indemnity: The supplier indemnifies PRASA against claims arising from negligence, infringement of rights, or defective design/materials/workmanship.
• Subcontracting: Requires PRASA's prior written approval. The main contractor remains liable.
• Governing Law: South African law, with parties submitting to the non-exclusive jurisdiction of South African courts.
• Funding Contingency: The award is strictly subject to PRASA securing the necessary funding allocation and confirming sufficient budget exists. PRASA may cancel the RFQ prior to award if funding is not secured, with no liability to bidders.
• Disclosure: Bidders must complete the SBD4 disclosure regarding state employment, relationships, and PEP/PIP status.

• Funding Contingency: The award is subject to PRASA securing the necessary budget allocation. PRASA reserves the right to cancel the RFQ if funding is not secured and shall not be liable for any claims or losses arising from non-award due to lack of funding.