Supply and implement a project and portfolio management information system (ppmis) for SARS epmo

SARS requires a robust, end-to-end Project and Portfolio Management Information System (PPMIS) to replace an outgrown legacy system. The solution must manage a complex portfolio of concurrent projects for the Enterprise Programme Management Office over a 4-year contract. The bidder must supply working software, professional services (configuration, migration, integration, support), and comprehensive training.

• Closing Date and Time: 07 August 2026 at 11:00 AM.
• Non-compulsory Virtual Briefing: 15 July 2026, 14:00-16:00, via Microsoft Teams (Meeting ID: 335 862 597 950 28, Passcode: gg77Km64).
• Question Submission Period: 04 July 2026 to 24 July 2026 at 14:00.
• SARS Response to Questions: On or before 29 July 2026.
• Bid Validity Period: 180 calendar days from closing date, extendable by SARS with bidder consent.

• All communications must be via email to: [email protected].
• Physical submission address: SARS Procurement Tender Office, Lehae La SARS, 299 Bronkhorst Street, Nieuw Muckleneuk, Brooklyn, Pretoria, 0181.
• Tender Office Enquiries: (Weekdays 8am-4pm) at 012 422 4078.

• Submit one hardcopy in an A4 ring-bound lever arch file and one electronic copy on a USB stick. Both must be identical.
• Clearly mark the envelope with: bidder name and address, bid number (RFP06-2026), and closing date.
• Deliver to the SARS Tender Box at SARS Procurement Tender Office, Lehae La SARS, 299 Bronkhorst Street, Nieuw Muckleneuk, Brooklyn, Pretoria, 0181, by 07 August 2026 at 11:00 AM.
• Late submissions will not be accepted.
• Organise your submission into two folders: Folder 1 for technical/mandatory documents and Folder 2 for pricing and B-BBEE documents.

Scope: Supply, implement, and support a Project and Portfolio Management Information System (PPMIS) for SARS's Enterprise Programme Management Office for a 4-year period.

Key Requirements:

• Functional: Must cover Demand Management, Portfolio Management, Project/Programme Management, Finance Management, Management Reporting, and Security/User Management.
• Technical: Must be a secure, cloud-based solution with South African data residency. Requires scalability, integration with SARS systems (e.g., Microsoft Project, Active Directory, SAP, SharePoint), mobile access, and offline capability.
• Non-Functional: Includes comprehensive training for 110 contributors and 5 administrators, detailed implementation approach, support services with SLAs (including on-site senior consultant in Pretoria), and clear licensing plans for growing user numbers over 4 years.
• Deployment: Can be cloud-based (with SA data residency) or on-premises compatible with SARS infrastructure (Windows Server 2019+, SQL Server 2022).

• Central Supplier Database (CSD): Registration on www.CSD.gov.za is mandatory. Include your CSD Master Registration Number in your submission.
• B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit and a completed SBD 6.1 Preference Points Claim Form.
• Financial Documentation: Provide a complete set of three (3) most recent years' annual financial statements.
• Foreign Suppliers: Those without South African tax history must complete the SBD 1 questionnaire.

• Technical evaluation uses a detailed scoring matrix. Each criterion has a weight and is scored 0, 2, or 3.
• Score 0: Not supported or no evidence.
• Score 1: Limited 'brochure-only' evidence.
• Score 2: Requirement can be delivered but requires source-code changes or custom build.
• Score 3: Out-of-the-box or configurable without code changes.
• Bidders must cross-reference evidence (documentation, screenshots, demos, references) to specific requirement numbers.
• The total weighted score must meet or exceed 66.67 to proceed to price evaluation.