Supply and delivery of production workers' personal protective equipment (PPE) for SAFCOL entabeni plantation

Supply and delivery of production workers PPE for Entabeni Plantation, including chainsaw operator pants, tunics, jackets, t-shirts, rainsuits, socks, safety boots, shoes, denim trousers, and winter jackets as per detailed quantities and specifications.

• RFQ Issue Date: 30 June 2026.
• Closing Date and Time: 15 July 2026 at 12:00 PM.
• RFQ Validity Period: 60 days from the closing date.
• No briefing session is applicable.

No briefing session is applicable.

• For technical/specification queries: Email [email protected]. Include the RFQ number in the subject line. Phone: 063 705 1530.
• For submission of RFQ responses: Email [email protected]. Use the RFQ number and description on the subject line.
• Delivery Address: South African Forestry Company SOC Limited (SAFCOL), Entabeni Plantation, R524 Louis Trichard-Levubu Road, Entabeni Road, Levubu, 0929.

• Submit your quotation by email to [email protected] by 15 July 2026 at 12:00 PM.
• Use the RFQ number and description on the email subject line.
• Your quotation must be on company letterhead and the RFQ document must be fully completed and signed.
• Include all required returnable documents: fully completed and signed RFQ, official quotation on letterhead, latest tax clearance, latest B-BBEE certificate (SANAS accredited or sworn affidavit for EME/QSE), CSD report (or MAAA number), and ID copies of company directors.
• Late or incomplete submissions will not be accepted.
• Do not prepare or deliver any goods before receiving an official purchase order or promissory note from SAFCOL.
• All prices must be firm and inclusive of VAT.
• SAFCOL reserves the right to accept any offer in full or in part, or not to make an appointment.

Service providers must complete in full the RFQ document and ensure that quotation is on the company letterhead. Quotations must be e-mailed to the address provided herein All service providers must submit their B-BBEE Verification Certificates from Verification Agencies accredited by the South African Accreditation System (SANAS) OR an EME/ QSE sworn affidavit signed by the EME representative and attested by a Commissioner of Oaths Late and incomplete submissions will not be accepted. Any bidder who has reasons to believe that the RFQ specification is based on a specific brand must inform SAFCOL before RFQ closing date. All SBD documents must be always signed and sent back with the quotation Service Providers bidding as a Joint Venture - Consolidated BEE certificate in cases of Joint Venture

Supply and delivery of production workers PPE including:

• Chainsaw Operator pants (54 units): SABS381-5 1995 or EN3891-5 1995 SABS EU style B Cutter Trousers. Sizes: 16 M, 18 L, 18 XL, 2 XXL.
• Chainsaw Tunic (56 units): 100% cotton, orange & blue, with vents, industrial wash reflective tape on arms, right chest & back. Black print above left breast pocket. Sizes: 8 M, 22 L, 20 XL, 6 XXL.
• Orange Jacket, J54 Fabric (155 units): SANS cut, triple-stitched seams, industrial wash reflective tape on arms, right front chest & across upper back. Breast pocket print. Various sizes from 32 to 56.
• T-Shirt Golden yellow 100% Cotton (363 units): SANS min 160g, double-stitched seams. Prints: SAFCOL KLF logo left front breast, Komatiland Forest (PTY) Ltd on back. Sizes: 18 S, 58 M, 130 L, 80 XL, 50 XXL, 27 3XL.
• Jacket Royal Blue J54 (120 units): SANS cut, triple-stitched seams, industrial wash reflective tape on arms, right front chest & across upper back. Breast pocket print in white. Sizes from 34 to 56.
• 2 Pce Rainsuit (133 units): Yellow Poly/PVC min 160g with hood, seams welded and stitched. Sizes from S to 5XL.
• Socks (324 pairs): Size XL.
• Le Maitre Maxeco Safety boots with STC (158 pairs): Sizes from 4 to 11.
• Le Maitre M Robust Safety shoes with STC (74 pairs): Sizes from 4 to 10.
• 14oz Blue Denim Trouser (339 units): With industrial wash reflective tape on both legs, SAFCOL 2026 print in white above back pocket. Sizes from 28 to 46.
• Winter jacket 100% Cotton - Two-tone reflective HI VIZ Jacket (117 units): Orange top/navy bottom with reflective. Sizes from S to 4XL.

• You must demonstrate past experience in supplying and delivering PPE/uniforms.
• Submit traceable, signed reference letters from clients on company letterhead. More letters yield higher points (up to 40 points for 7 or more).

• Provide your total price inclusive of VAT in the designated space on the RFQ.
• For local content calculation, you must submit SBD 6.2 and Annexures C, D, E, audited and certified if applicable.
• Prices must be firm and all-inclusive.

• Provide your total price inclusive of VAT in the designated space on the RFQ.
• Prices must be firm and inclusive of all applicable taxes.
• For local content calculation, the bid price excludes VAT. You must calculate local content percentage using the formula in SATS 1286:2011 and submit the required declarations (SBD 6.2, Annexure C, D, E).

• Tax Compliance: Provide latest tax clearance. Tax status will be verified via CSD or SARS e-Filing. If non-compliant, you have 7 working days to rectify; if still non-compliant, you will be disqualified.
• B-BBEE: Submit a B-BBEE Verification Certificate from a SANAS-accredited agency or a sworn affidavit for EME/QSE.
• Company Registration: Provide proof of registration (e.g., Pty, Trust, CC).
• Central Supplier Database (CSD): Submit CSD report or MAAA number. If not registered, you must register within 7 working days of award.
• Local Content: Mandatory 100% local content for safety clothing (PPE). Fully complete SBD 6.2 and Annexure C.
• Directors’ IDs: Provide ID copies of all company directors.
• SBD Forms: Complete and sign all SBD forms, including SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim).
• Joint Ventures: If bidding as a joint venture, submit a consolidated B-BBEE certificate.
• Disqualification Risks: You will be disqualified for fraudulent information, false declarations, being listed on the National Treasury’s restricted suppliers database, or failure to quote in line with specifications.

• Submit B-BBEE Verification Certificate (SANAS accredited) or sworn affidavit for EME/QSE.
• For specific goals points (e.g., 51% Black Owned), provide CIPC documents, B-BBEE certificate/sworn affidavit, and South African ID.
• Joint ventures must submit a consolidated B-BBEE certificate.

• All PPE items must meet specified safety standards (e.g., SABS, SANS, EN).
• Reflective tape and specific prints as per technical specifications are required for visibility and identification.

• RFQ validity: 60 days from closing date.
• Award communication: Via official purchase order or promissory note signed by an authorised SAFCOL official.
• Do not commence work or delivery before receiving the purchase order.
• SAFCOL reserves the right to accept any offer in full or in part, or not to make an appointment.
• The offer remains binding and open for acceptance during the validity period.
• Personal information: SAFCOL will only process your data for evaluation and award, and requires you to handle SAFCOL’s information similarly.
• General conditions: This RFQ is subject to SAFCOL’s general conditions of RFQ, general conditions of purchase, and any special conditions of contract.

• Award communicated via purchase order or promissory note only.
• No goods/services to be delivered before receiving purchase order.
• Prices firm and inclusive of VAT.
• SAFCOL may accept any offer in full or in part.
• Offer binding during validity period.
• SAFCOL reserves right not to appoint.

• Administrative compliance: Complete RFQ and all SBD forms, provide tax proof, company registration, B-BBEE certificate, CSD registration, directors’ IDs.
• Disqualification reasons: Non-compliant tax status, fraudulent information, false declarations, listing on restricted suppliers database, failure to quote to specification.
• SBD 4 Bidder’s Disclosure: Declare any state employment, relationships with procuring institution staff, or interests in other enterprises. Bids may be disqualified if listed on tender defaulters register.

• Phase 1: Administrative compliance checks.
• Phase 2: Mandatory local content (100 points) via SBD 6.2 and Annexure C.
• Phase 3: Functionality scored on experience (40 points), technical compliance (40 points), and resources/vehicles (20 points). Minimum 70 points required to proceed.
• Phase 4: Price (80 points) and specific goals (20 points for 51% Black Owned entities).