What are the submission requirements for this tender (Ref: RFQ NHC/2026/27/009b)?

• Submit your quotation electronically to procurement@nhc.org.za before the closing date and time. • Use the official forms provided (do not retype). • Include all required supplier information: name, postal/street address, telephone, cellphone, fax, email, VAT registration number, CSD registration number, tax compliance status. • Complete and submit Annexure A (SBD 4 Supplier Disclosure), Annexure B (SBD 6.1 Preference Points Claim Form), Annexure C (POPIA Supplier Notice and Consent), Annexure D (NHC Supplier Code of Conduct), and Annexure E (Supplier Evaluation Checklist). • Late submissions or submissions to the wrong email address will not be considered. • Quotations must be on company letterhead, include contact details and quote number, and be duly signed. • The quotation must be valid for 30 days from the closing date.

How will bids be evaluated?

{ "general": [ "Suppliers must be **registered on the Central Supplier Database (CSD)**.", "Must have a **valid Tax Status PIN** from SARS.", "Must submit a **valid B-BBEE certificate** (or sworn affidavit) to claim preference points.", "Must be **CIPC-registered** (for South African entities) and in good standing.", "Must comply with **POPIA** and sign the **Supplier Code of Conduct**.", "Must have **audited financial statements** for the past 2 years." ], "specific": [ "Experience in **large-scale recruitment** (managing 9,000+ applications).", "Capability to conduct **psychometric assessments** for executive/management roles.", "Ability to perform **comprehensive background checks** (criminal, credit, qualification verification).", "Compliance with **Employment Equity Act** and other labor laws.", "No record of **tender defaulters or restricted suppliers** (per SBD 4 disclosure)." ], "exclusions": [ "Late or incomplete submissions will be **rejected**.", "Suppliers with **state-employed directors/trustees** must disclose (may lead to disqualification).", "Foreign suppliers must have a **permanent establishment in South Africa** or be liable for taxation in RSA." ] }

What are the technical specifications?

• Scope: Provide end-to-end recruitment administration and professional support services for 19 advertised positions. • Deliverables: - Manage approximately 9000 applications, maintain a secure applicant database, conduct compliance screening. - Develop shortlisting matrices, facilitate panel meetings, compile shortlists and reports. - Coordinate interview logistics, communicate with candidates, prepare interview packs and outcome reports. - Conduct comprehensive background verification: qualifications, employment history, identity, criminal records, credit checks, references. - Perform psychometric assessments for 1 Executive and 7 Management positions (not required for 11 non-managerial positions). - Ensure all activities comply with labour legislation (LRA, BCEA, EEA), POPIA, PFMA, Treasury Regulations, and NHC HR policies. • Intellectual Property: All IP created vests with the NHC; service provider must not reproduce or distribute deliverables without written consent. • Service provider must provide digitised final products, editable source files, and confirmation of licensed stock images.

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand, inclusive of VAT and all associated costs (delivery, insurance, taxes). • Quotation must be valid for 30 days from the RFQ closing date. • Payment terms: NHC will pay within 30 days after receipt of a compliant invoice. • Invoices must be submitted to finance@nhc.org.za in the SARS-prescribed format (refer to Tax-Invoice-Checklist). • No price adjustments or amendments will be considered after closure; this is a fixed-price RFQ. • The NHC reserves the right to benchmark prices and award to multiple suppliers if in the project's best interest.

What compliance and legal requirements must bidders meet?

• Mandatory Registrations: - Central Supplier Database (CSD): Provide CSD registration number. - Companies and Intellectual Property Commission (CIPC): Proof of registration and good standing. • Tax Compliance: Submit a valid Tax Status Pin Code issued by SARS. • B-BBEE: Submit a valid B-BBEE certificate or Sworn Affidavit to claim preference points. • Documentation: Complete and submit Annexure A (SBD 4), Annexure B (SBD 6.1), Annexure C (POPIA), Annexure D (NHC Code of Conduct), Annexure E (Supplier Evaluation Checklist). • Financials: Submit audited financial statements for the past two years. • General Compliance: Adhere to NHC's Supplier Code of Conduct covering ethical practices, conflict of interest, gifts, confidentiality, labour practices, health & safety, and environmental responsibility.

What are the important dates and deadlines for this tender?

• Closing Date: 27 July 2026. • Closing Time: 11:00 AM. • Validity Period: Quotation prices must be valid for 30 days from the closing date. • No compulsory briefing or site visit is scheduled (indicated as 'Not Applicable').

Who should be contacted for queries about this tender?

• For submission and enquiries: Supply Chain Management (Acquisition Management), National Heritage Council. • Email: procurement@nhc.org.za. • General enquiries email: enquiries@nhc.org.za. • Phone: +27 12 748-3910. • Address: 2nd floor, Building 3, 221 Summit Place Office Park, Menlyn, Pretoria.

National Heritage Council Recruitment Services RFQ

RFQRFQ NHC-2026-27-009b - Recruitment Services....pdfReview complete

Description

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

The National Heritage Council (NHC) is a Schedule 3A public entity responsible for preserving, promoting, and protecting South Africa's heritage.
This RFQ is for the provision of professional recruitment services to support the filling of 19 positions following an organisational redesign.
The procurement will use the 80/20 preference point system.

Important Dates

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

Closing Date: 27 July 2026.
Closing Time: 11:00 AM.
Validity Period: Quotation prices must be valid for 30 days from the closing date.
No compulsory briefing or site visit is scheduled (indicated as 'Not Applicable').

Contact Information

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

For submission and enquiries: Supply Chain Management (Acquisition Management), National Heritage Council.
Email: [email protected].
General enquiries email: [email protected].
Phone: +27 12 748-3910.
Address: 2nd floor, Building 3, 221 Summit Place Office Park, Menlyn, Pretoria.

Submission Guidelines

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

Submit your quotation electronically to [email protected] before the closing date and time.
Use the official forms provided (do not retype).
Include all required supplier information: name, postal/street address, telephone, cellphone, fax, email, VAT registration number, CSD registration number, tax compliance status.
Complete and submit Annexure A (SBD 4 Supplier Disclosure), Annexure B (SBD 6.1 Preference Points Claim Form), Annexure C (POPIA Supplier Notice and Consent), Annexure D (NHC Supplier Code of Conduct), and Annexure E (Supplier Evaluation Checklist).
Late submissions or submissions to the wrong email address will not be considered.
Quotations must be on company letterhead, include contact details and quote number, and be duly signed.
The quotation must be valid for 30 days from the closing date.

Evaluation Criteria

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

General

Suppliers must be **registered on the Central Supplier Database (CSD)**.
Must have a **valid Tax Status PIN** from SARS.
Must submit a **valid B-BBEE certificate** (or sworn affidavit) to claim preference points.
Must be **CIPC-registered** (for South African entities) and in good standing.
Must comply with **POPIA** and sign the **Supplier Code of Conduct**.
Must have **audited financial statements** for the past 2 years.

Specific

Experience in **large-scale recruitment** (managing 9,000+ applications).
Capability to conduct **psychometric assessments** for executive/management roles.
Ability to perform **comprehensive background checks** (criminal, credit, qualification verification).
Compliance with **Employment Equity Act** and other labor laws.
No record of **tender defaulters or restricted suppliers** (per SBD 4 disclosure).

Technical Specifications

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

Scope: Provide end-to-end recruitment administration and professional support services for 19 advertised positions.
Deliverables:

Manage approximately 9000 applications, maintain a secure applicant database, conduct compliance screening.
Develop shortlisting matrices, facilitate panel meetings, compile shortlists and reports.
Coordinate interview logistics, communicate with candidates, prepare interview packs and outcome reports.
Conduct comprehensive background verification: qualifications, employment history, identity, criminal records, credit checks, references.
Perform psychometric assessments for 1 Executive and 7 Management positions (not required for 11 non-managerial positions).
Ensure all activities comply with labour legislation (LRA, BCEA, EEA), POPIA, PFMA, Treasury Regulations, and NHC HR policies.

Intellectual Property: All IP created vests with the NHC; service provider must not reproduce or distribute deliverables without written consent.
Service provider must provide digitised final products, editable source files, and confirmation of licensed stock images.

Methodology

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

The service provider must deliver end-to-end recruitment administration, including:

Application management for ~9000 applications, database maintenance, compliance screening, longlist preparation.
Shortlisting support: develop matrices, facilitate panels, evaluate applications, compile shortlists and reports.
Interview coordination: schedule logistics, communicate with candidates, prepare documentation, compile outcomes.
Background verification: qualifications, employment history, identity, criminal records, credit checks, references.
Psychometric assessments for 1 Executive and 7 Management positions.
Ensure compliance with labour laws, POPIA, PFMA, Treasury Regulations, and NHC policies.

Experience & Qualifications

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

The NHC seeks a 'suitably qualified and experienced service provider'.
The bidder must demonstrate capability to manage high-volume recruitment (9000 applications for 19 positions).
Key personnel qualifications and roles must be detailed as part of the supplier information submission.

Pricing Schedule

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

The RFQ includes a Supplier Evaluation Checklist with SMME and HDI status categories.
Suppliers can indicate if they qualify as:

Micro enterprise (turnover ≤ R500k p.a.).
Very small enterprise (R500k – R2.5m p.a.).
Small enterprise (R2.5m – R10m p.a.).
Medium enterprise (R10m – R20m p.a.).

HDI categories include Black, Coloured, Indian, Women, Youth, Persons with Disabilities, Rural, Unemployed, Township.
Supporting SMMEs and HDIs is noted but not a mandatory requirement.

Financial Requirements

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

Prices must be quoted in South African Rand, inclusive of VAT and all associated costs (delivery, insurance, taxes).
Quotation must be valid for 30 days from the RFQ closing date.
Payment terms: NHC will pay within 30 days after receipt of a compliant invoice.
Invoices must be submitted to [email protected] in the SARS-prescribed format (refer to Tax-Invoice-Checklist).
No price adjustments or amendments will be considered after closure; this is a fixed-price RFQ.
The NHC reserves the right to benchmark prices and award to multiple suppliers if in the project's best interest.

Compliance Requirements

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

Mandatory Registrations:

Central Supplier Database (CSD): Provide CSD registration number.
Companies and Intellectual Property Commission (CIPC): Proof of registration and good standing.

Tax Compliance: Submit a valid Tax Status Pin Code issued by SARS.
B-BBEE: Submit a valid B-BBEE certificate or Sworn Affidavit to claim preference points.
Documentation: Complete and submit Annexure A (SBD 4), Annexure B (SBD 6.1), Annexure C (POPIA), Annexure D (NHC Code of Conduct), Annexure E (Supplier Evaluation Checklist).
Financials: Submit audited financial statements for the past two years.
General Compliance: Adhere to NHC's Supplier Code of Conduct covering ethical practices, conflict of interest, gifts, confidentiality, labour practices, health & safety, and environmental responsibility.

Health & Safety

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

The service provider must provide a safe and healthy working environment for employees.
Must comply with all applicable health and safety laws and regulations.

Environmental

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

The service provider must comply with all applicable environmental laws and regulations.
Must strive to minimise environmental impact.

Contractual Terms

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf

Contract Duration: The quotation must be valid for 30 days from the RFQ closing date.
Pricing: Fixed price; no adjustments after closure.
Payment: Within 30 days of invoice receipt.
Purchase Order: Services only commence upon receipt of an official NHC purchase order or signed SLA.
Intellectual Property: All IP vests with the NHC.
General Conditions: The General Conditions of Contract (GCC) from National Treasury apply and cannot be amended.
Award: Successful bidder must sign an award letter and SBD 73 Contract for Income-Generating Contracts.
NHC Rights: Reserves the right to accept/reject any quote, cancel the RFQ, annul the process, appoint multiple suppliers, conduct due diligence, and benchmark prices.

Requirements

Source: RFQ NHC-2026-27-009b - Recruitment Services....pdf (RFQ)

The service provider must ensure all recruitment activities comply with:

Labour Relations Act.
Basic Conditions of Employment Act.
Employment Equity Act.
Protection of Personal Information Act (POPIA).
Public Finance Management Act (PFMA).
Treasury Regulations.
NHC Human Resources Policies and Procedures.
Applicable recruitment and governance best practices.

End-to-end recruitment administration and support services for 19 positions at the national heritage council

End-to-end recruitment administration and support services for 19 positions at the national heritage council

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Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

National Heritage Council of South Africa

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