Supply and delivery of x-ray machines for acsa’s king shaka international airport (ksi)

• This is a Confidentiality and Non-Disclosure Agreement template between ACSA and the bidder.
• It defines 'Confidential Information' broadly to include business, financial, technical, and proprietary information.
• The receiving party (bidder) may only use the disclosed information for the purpose of the tender discussions.
• The bidder must protect the information, not disclose it to unauthorized parties, and return or destroy it upon request.
• The agreement lasts for 5 years or 1 year from the last disclosure, whichever is longer.
• It is governed by South African law, with jurisdiction in the Gauteng High Court.

• Closing Date and Time: 31 July 2026 at 16:00.
• A compulsory briefing/site inspection session is mentioned, but no specific date, time, or venue is provided in the extracted text.
• Clarification requests may only be made until a date not specified in the extracted text.

• For technical enquiries: Contact Person: Masana Sithole. Telephone: 011 729 7946. Email: [email protected].
• For bidding procedure enquiries: Contact details are not fully specified in the extracted text.
• General ACSA contact: Tel: +27 11 723 1400. Fax: +27 11 453 9354.
• Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal: P O Box 75480, Gardenview, Gauteng, 2047.
• Email for submissions: [email protected] (from extracted text).

• Submit your bid via email only. The email address is not explicitly stated in the extracted text, but the document indicates submissions should be emailed. Check the official forms for the correct address.
• Deadline: 31 July 2026 at 16:00. Late bids will not be accepted.
• Do not email your submission as one large attachment. Break it into at least four attachments, each no larger than 4MB.
• You must submit your bid using the official forms provided (do not re-type them).
• All pages of the bid documents must be signed or stamped by a person with authority to act for your company.
• Mandatory returnable documents you must include: SBD 3.3 (Priced Offer), Declaration of Interest and Politically Exposed Persons form, SBD 4 (Bidder’s Disclosure Form), SBD 6.1 (Preference Points Claim Form), Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate/Scorecard or affidavit, Tax PIN or CSD number, Certificate of Incorporation, Central Supplier Database (CSD) Report, VAT Questionnaire, and ACSA Terms and Conditions.
• Failure to submit any mandatory document will lead to disqualification.
• Changes to your bid are not allowed after the closing date.
• ACSA reserves the right to reject any bid, split the award, or cancel the tender.

A list of mandatory returnable documents must be consulted to understand which documents are required at the closing date and time. Further, to the mandatory returnable documents/information ACSA will only consider bidders which have: SBD 3.3 fully completed

• Scope: Supply and Delivery of X-Ray Machines.
• The specific technical requirements or model details are not detailed in the extracted text. It references 'SEE ATTACHED PICTURE' but the picture is not included in the text provided.
• Bidders must comply with all confidentiality and non-disclosure agreements regarding proprietary information shared during the process.

• You must complete the Pricing Schedule (SBD 3.3) with unit prices and totals for each listed item.
• Items include: tunnel covers (36), IP Boards (4), Hitrax (5), drum motors (14), main electrical contactors (3), XRC 10 units (4), perspex side panels (6), conveyor belts (30), Generator Hi-Ray (2), indicator globes (200), lead curtains (300), X-ray light covers (left/right, 20 each), 24vdc power supplies (18), safety rollers (36), and 6 Micro Farad capacitors (30).
• Include VAT and provide a total price inclusive of VAT.
• Disbursements will be reimbursed at actual cost with proof.

• You must price your bid strictly according to the provided Pricing Schedule (SBD 3.3). Failure to use this schedule will lead to disqualification.
• The schedule lists line items including tunnel covers, IP boards, Hitrax, drum motors, electrical contactors, XRC 10 units, perspex panels, conveyor belts, generators, indicator globes, lead curtains, light covers, power supplies, safety rollers, and capacitors. You must provide a unit price and total for each.
• Disbursements (e.g., travel, accommodation) will be reimbursed at actual cost upon submission of certified proof.
• Your quoted prices must remain valid for 120 business days after submission.

• Tax Compliance: You must be tax compliant. Submit your SARS Tax Compliance Status (TCS) PIN or, if unavailable, your Central Supplier Database (CSD) number. For consortia, each member must submit their own proof.
• B-BBEE: You must submit a valid B-BBEE certificate or a sworn affidavit if you are a QSE/EME. Your B-BBEE level affects your preference points.
• Central Supplier Database (CSD): You must be registered on the CSD and provide your CSD report.
• Company Registration: Submit your Certificate of Incorporation.
• Declaration of Interest: You must declare any relationships with ACSA employees or Politically Exposed Persons (PEPs).
• Bidder's Disclosure: You must complete SBD 4, declaring if any directors/partners are state employees and confirming independent bidding.
• Security Vetting: ACSA is a National Key Point. Bidders may be subject to security vetting, and non-compliance will lead to disqualification.
• Ensure all submitted documents remain valid for the contract duration and update ACSA if any expire.

• Points for Specific Goals are awarded based on your B-BBEE status and ownership.
• The points table is: Level 1 (5 points), Level 2 (4.5), Level 3 (4), Level 4 (3), Level 5 (2), Level 6 (0.5), Level 7 (0.3), Level 8 (0.1).
• Additional points (5 each) are available for Black youth majority-owned entities, Black women majority-owned entities, and companies majority-owned by people with disabilities.
• Non-compliant contributors receive 0 points.

• Bid Validity: Your bid must remain valid for 120 business days. Prices must stay firm during this period.
• Confidentiality: ACSA will not disclose your bid information to third parties without your approval. You must not disclose tender process information without ACSA's written approval.
• ACSA's Rights: ACSA reserves the right to award the whole or part of the tender, split the award, negotiate with bidders, award to a bidder other than the highest scorer, reject the lowest bid, or cancel the tender.
• Security Vetting: As a National Key Point, ACSA requires bidders to comply with security vetting. Non-compliance leads to disqualification.
• The attached Confidentiality and Non-Disclosure Agreement outlines extensive terms for protecting ACSA's confidential information.

• You must complete a Declaration of Interest form, disclosing any relationship (including family) with ACSA employees or evaluation committee members.
• You must declare if your company has any Politically Exposed Persons (PEPs) and provide details.
• You must certify that you have not acted unfairly or unlawfully.
• False declarations can lead to bid disqualification or contract termination.

• You must fully complete SBD 3.3 (Priced Offer).
• You must ensure all submitted documents and information remain valid for the contract duration and update ACSA immediately if anything changes.
• You must complete SBD 4 (Bidder’s Disclosure Form), declaring state employment of directors and confirming independent bidding.
• You must confirm no collusion with competitors and that you were not involved in drafting the tender specifications.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

• This section contains the detailed formulae and tables for the 80/20 preference point system, as already summarized in the main evaluationCriteria section.