3rd Floor South Towers, 4 Arundel Close, 2 Kingsmead Boulevard, Stamford Hill - Durban - Durban - 4001
Organization Type
GOVERNMENT
Published
17 Jul 2026
OCDS Reference
ocds-9t57fa-162692
Summary
The kwazulu-natal growth fund agency (kzngfa) invites quotations for the supply of ai-powered productivity tools as 12-month subscription business licenses. This tender is for it/software suppliers who can provide four licenses of an AI writing assistant equivalent to grammarly and fifteen licenses of an AI meeting transcription tool equivalent to tl;dv. The procurement aims to support the agency's operational efficiency and aligns with its b-bbee and local development policies.
Key Requirements
Submit proposals via email to [email protected] by 12:00 on 30 July 2026; late bids are not accepted.
Supply four licenses of an AI-powered writing assistant (Grammarly equivalent) and fifteen licenses of an AI meeting transcription tool (tl;dv equivalent) for a 12-month subscription.
Bidders must have a minimum of 3 years' experience in IT/software supply and provide 1-5 reference letters (dated, signed, on letterhead, not older than 5 years).
Mandatory documents include completed SBD 1, SBD 4, SBD 6.1 forms, and proof of CSD registration (MAAA) for tax compliance.
Evaluation uses an 80/20 system (80 points for price, 20 for B-BBEE); functionality is scored out of 50 points (minimum 35 required).
Provide a fixed price inclusive of VAT and all costs, valid for 90 days, detailed in Annexure A.
B-BBEE points are awarded for Black Ownership, Black Women Ownership, Black Youth Ownership, and Disability; submit a certificate or affidavit.
3rd Floor South Towers, 4 Arundel Close, 2 Kingsmead Boulevard, Stamford Hill - Durban - Durban - 4001
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRequest for Quotation - AI-powered Productivity Tools signed.pdfReview complete
Description
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf
Important Dates
17 Jul
2026
PUBLICATION
Tender Published
Tender was published
30 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Request for Quotation - AI-powered Productivity Tools signed.pdf
The KZN Growth Fund Agency is procuring 12-month business licenses for AI-powered productivity tools: 4 licenses for a Grammarly-equivalent writing assistant and 15 licenses for a tl;dv-equivalent meeting transcription tool. The tender uses an 80/20 scoring system (80% price, 20% B-BBEE specific goals) and has a strict compliance checklist.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The KwaZulu-Natal Growth Fund Agency (KZNGFA) invites quotations for the procurement of AI-powered productivity tools as 12-month subscription business licenses.
The required tools are equivalent to Grammarly business license (writing assistant) and tl;dv transcription tool (meeting transcription and notetaking).
The agency's procurement philosophy emphasizes value, efficiency, fair competition, and support for disadvantaged communities, local service providers, and ethical business practices.
Important Dates
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Closing Date: 30 July 2026.
Closing Time: 12:00 (midday).
No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Submit your proposal via email to [email protected], attention Sijabulile Ntshangase.
The closing date and time is 30 July 2026 at 12:00 (midday). Late bids will not be accepted.
Your offer must be valid for 90 days from the RFQ closing date.
All bids must be submitted on the official forms provided (do not retype) or as prescribed in the bid document.
Mandatory returnable documents include:
Completed and signed Bidder’s Details.
Signed and completed SBD 1, SBD 4, and SBD 6.1 forms.
Evidence of registration on the National Treasury Central Supplier Database (CSD number MAAA) confirming Tax Compliance Status.
Reference letters from previous clients for similar work (each must be dated, signed, on official letterhead, and not older than 5 years).
Failure to provide any mandatory information will result in the submission being deemed non-responsive.
Returnable Documents
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Mandatory Returnable Documents:
Completed and signed Bidder’s Details.
Signed and completed SBD 1, SBD 4, and SBD 6.1.
Evidence of CSD registration (MAAA) confirming Tax Compliance Status.
Reference letters from previous clients (dated, signed, on letterhead, not older than 5 years).
B-BBEE Certificate or Affidavit (for preference points).
Supporting documents for B-BBEE points (e.g., ID documents, municipal/lease agreement, disability certificate).
Evaluation Criteria
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Company must have a minimum of 3 years' experience in IT/software supply or similar industry. 2. Must be registered on the National Treasury Central Supplier Database (CSD) with a valid tax compliance status. 3. Must submit all mandatory documentation (SBD forms, CSD proof, references) to pass Stage 1 compliance. 4. Must score at least 35 out of 50 points in the Functionality evaluation (Company Experience and Reference Letters). 5. Foreign suppliers must meet specific tax residency or establishment criteria as per SBD 1.
Technical Specifications
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Scope: Supply of AI-powered productivity tools as 12-month subscription business licenses.
Must provide advanced grammar, spelling, punctuation checks, tone detection, clarity suggestions, business-style writing assistance.
Must integrate with word processing, email, and web browser platforms.
Note: Tool must be similar or equivalent to Grammarly business license.
AI Meeting Transcription and Notetaking Tool (Business License): 15 licenses.
Must provide automated meeting transcription and summaries, meeting summary and action tracking, data security and privacy controls.
Must integrate with virtual meeting platforms, offer speaker identification, engagement analytics, and unlimited recordings/storage.
Note: Tool must be similar or equivalent to TLDV (tl;dv) business license.
Contract Duration: 12 months.
Bidder Expertise: Bidding company must have a minimum of 3 years' experience in IT/software supply or similar industry.
Experience & Qualifications
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf
Minimum Experience: Bidding company must have a minimum of 3 years' experience in IT/software supply or similar industry.
Evaluation Scoring: Company experience is scored based on years established:
Less than 3 years: 0 points.
3 to 7 years: 5 points.
8 to 12 years: 15 points.
More than 12 years: 25 points.
Documentation: Provide a detailed company profile with year of establishment, confirmed by CIPC or CSD documentation. No points if year not provided.
Reference Letters: Submit reference letters from clients for similar software supply work. Points awarded for 1 to 5 letters (5 to 25 points). Letters must be on company letterhead, signed, dated, and not older than 5 years.
Pricing Schedule
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf
Item 2: AI Meeting Transcription and Notetaking Tool (Business License), Quantity: 15, Duration: 12 months.
Include subtotal, VAT, and grand total.
Offer must be valid for 90 days from the RFQ closing date.
Financial Requirements
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Submit a fixed price inclusive of VAT and all costs relating to disbursements and accommodation.
Pricing must be detailed in Annexure A (Pricing Schedule) for:
AI-Powered Writing Assistant (Business License): 4 licenses for 12 months.
AI Meeting Transcription and Notetaking Tool (Business License): 15 licenses for 12 months.
Your offer must be valid for 90 days from the RFQ closing date.
Compliance Requirements
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Tax Compliance: Provide evidence of registration on the National Treasury Central Supplier Database (CSD number MAAA) confirming Tax Compliance Status.
Alternatively, submit a Tax Compliance Status (TCS) PIN or printed TCS certificate from SARS.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Mandatory Documents: Completed and signed SBD 1, SBD 4, and SBD 6.1 forms.
Entity Declaration: Bidders must disclose any state employment, conflicts of interest, and confirm independent bidding (no collusion).
Foreign Suppliers: If not resident in RSA and without a branch, permanent establishment, income, or tax liability in RSA, tax compliance registration is not required.
B-BBEE Requirements
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Specific Goals Points (20 points total) are awarded for:
Black Ownership: 10 points for 51-100%, 6 for 30-50%, 4 for 5-29%, 0 for 0-4%.
Black Women Ownership: 4 points for 51-100%, 2 for 30-50%, 1 for 5-29%, 0 for 0-4%.
Black Youth Ownership: 3 points for 30-100%, 2 for 5-29%, 0 for 0-4%.
Disability: 3 points for 30-100%, 2 for 5-29%, 0 for 0-4%.
Proof can include BBBEE Certificate/Affidavit, CSD Report, ID documents of owners, municipal/lease agreement, or disability certificate/database.
Contractual Terms
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf
Contract Award: The successful bidder will be required to fill in and sign a written contract form (SBD7).
General Conditions: The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any applicable special conditions.
Bidder Declaration: Bidders must certify that information provided is true and correct, and that preference points claimed are in accordance with the general conditions.
Consequences of Fraud: If specific goals are claimed fraudulently or contract conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from public sector business for up to 10 years, or forward the matter for criminal prosecution.
Requirements
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf (RFQ)
Mandatory Requirements for Stage 1 Compliance:
Completed and signed Bidder’s Details.
Signed and completed SBD 1, SBD 4, and SBD 6.1.
Evidence of CSD registration (MAAA) confirming Tax Compliance Status.
Reference Letters: Submit reference letters from previous clients for similar work; each must be dated, signed, on official letterhead, and not older than 5 years.
Failure to provide mandatory information will result in the submission being deemed non-responsive.
Section
Source: Request for Quotation - AI-powered Productivity Tools signed.pdf
Stage 1: Compliance with Mandatory Requirements (documents as listed).
2 Kingsmead Blvd, Stamford Hill, Durban, 4025, South Africa
Document-Backed
Recently Synced
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
17 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Get deep intelligence on Computer programming, consultancy and related activities. Unlock full pricing strategies, bid frequency, and historical win rates.