The appointment of a panel of internal audit service providers as and when required for the period of five (5) years

{"name":"Ms Fisokuhle","email":"[email protected]","phone":null,"department":"Any tender documentation-related enquiries arising from this request must be forwarded to both","address":"upply Chain Management"}

Returnable Documents: Please include the resume., Relevant CV’s and Certified Certificates (NOT OLDER THAN 6 MONTHS) must be attached.

Bidder must meet all Mandatory Requirements. Functionality score must be ≥70%. Key functionality criteria: Relevant Experience (20 points, via reference letters), Proposal alignment with Scope (30 points), Team Capabilities (30 points for Engagement Partner, Manager, Senior Auditors, IT Auditor), External Quality Assurance Report (20 points). Team must include: Engagement Partner (CIA/CA(SA) with public sector IA experience), Internal Audit Manager (CIA/CA(SA)), Senior Internal Auditors (Bachelor's/NQF7), Information System Auditor (CISA). B-BBEE status impacts scoring (20 points for Specific Goals). Joint Ventures/Sub-contracting allowed with proper documentation; sub-contracting limited to 25% unless to an EME.

The Agricultural Research Council (ARC) is South Africa's premier science institution for agricultural

research, development, and technology transfer. Established by the Agricultural Research Act of 1990, it

operates as a Schedule 3A public entity tasked with advancing agricultural science to enhance food

security, conserve natural resources, and promote economic development. The purpose of this tender is

to identify and appoint suitable qualified Bidders to form part of a panel of Service Providers for the

Provision of Internal Audit Services as and when required.

The Internal Audit Department is required to advise the President and CEO and report to the Audit and

Risk Committee on the implementation of the internal audit plan and matters relating to:

a) Internal Control and Internal Audits;

b) Risk Management;

c) Performance Management;

d) Loss Control;

e) Accounting Procedures and Practices;

f) Compliance with Applicable Legislation;

g) The Adequacy, Reliability and Accuracy of Financial Reporting and Information;

h) Effective Governance; and

i) Asset Management.

4.1 The purpose of this tender is to identify and appoint suitable qualified Bidder(s) to form part of a

panel of Service Providers for the Provision of Internal Audit Services as and when required.

4.2 It is the intention of this request to appoint a panel of Service Providers to supplement/assist the

internal resources.

5. Areas of services

5.1 The prospective service providers submit the relevant technical approach and methodologies for

each category:

Category

A. Risk based audits

B. Consulting Services (Excluding Forensic Investigations and Probity Audits)

C. Information and Communication Technology (ICT) Audits

5.2 Bidders must submit proposals for all categories listed above (Risk based audits, Consulting

Services and ICT Audits) demonstrating audit capabilities/experience.

10 Initial..........

The required services and scope of work

The Agricultural Research Council (ARC) hereby calls for interested parties to submit proposals for

Internal Audit Services for the ARC offices located in all provinces of South Africa.

6. Scope of the work

6.1 The broad scope of work:

a) Provide objective assurance to Council, Audit and Risk Committee, and Executive Management

regarding the effectiveness of the Entity’s risk management and internal control processes.

b) Preparation of a three (3) year rolling strategic Internal Audit plan for the 2026-2029 financial

years, based on the risk assessment of key areas for the Entity, having regard to its current

operations, the proposed operations in its strategic plan and its risk management strategy.

c) Development of the annual internal audit plan including specified assignments for the period first

year.

d) Implementation of the annual internal audit plan for the first year of the rolling plan.

e) Develop plans indicating the scope of each audit in the annual internal audit plan.

f) Prepare reports to the audit and Risk committee detailing performance against the internal audit

plan, to allow effective monitoring and evaluation as well as intervention as and when necessary.

g) All reviews must meet the Global Internal Audit Standards (formerly known as the International

Standards for the Professional Practice of Internal Auditing).

h) The internal audit function must be reported directly to the Audit and Risk Committee. All internal

audit reports prepared must be submitted to this committee. A senior level of the project team

must attend all scheduled Audit and Risk Committee meetings.

7. Areas of services

7.1 The prospective service providers should specify the approach and methodology for each category in

which they will provide the internal audit services:

This includes, but are not limited to, audits on the:

Category Description

A. Risk Based Audits 1. Financial Auditing (All accounting cycle);

2. Performance Auditing (including performance information

reviews);

3. Operational audits;
4. Audit of supply chain and compliance;
5. Compliance Auditing;
6. Risk management review;
7. Follow-up audits;
8. Project Assurance;
9. Combined Assurance Audits;

11 Initial..........

Category Description

10. Human Capital Management Audits;
11. Other internal audit areas as might be necessary.

B. Consulting Services 1. Consulting services as requested by governance structures

(e.g. Control Self-Assessment, Value-add services, Training, IT

Maturity assessment, Penetration Testing)

C. Information and 1. Computer (IT) Auditing including General IT Control reviews,

Communication Technology Application Control reviews;

(ICT) Audits 2. Computer Aided Auditing Technique (CAATs) reviews, cyber

security and business continuity reviews.

3. Other IT audit related areas.

4. Structure of proposal

8.1 The bid must be structured in the following sequence when submitted. Each section/heading must be

clearly marked for ease of reference. The headings required are:

i. Company Profile/s

ii. Understanding of the Scope

iii. Methodology

iv. Proposed Implementation Plan

v. Proposed Team Organogram (Resource Planning)

vi. Team Curriculum Vitaes (CV’s)

vii. Project Experience (with Portfolio of Evidence)

viii. Demonstration of response to Functionality assessment (with relevant references)

8.2 NB: Bidders not adhering strictly to this format will lose points on the functionality criteria

relating to the proposal.

9. Evaluation process

This bid will be evaluated in Four-Phases. Bids evaluation process will be conducted, and the bidder

must qualify at each stage to be eligible to proceed to the next stage of the evaluation as follows:

 Phase 1: Administrative Compliance

 Phase 2: Mandatory Requirements

 Phase 3: Functionality Criteria

 Phase 4: Price and Specific Goals

12 Initial..........

9.1 Phase 1: administrative compliance

Bidders must submit the following administrative compliance documents:

 Current and updated Central Supplier Database report (CSD report).

 Valid tax PIN number from SARS.

 Complete and sign all the SBD forms.

 The master bid document should be completed, initialled and signed in full.

 BBBEE Certificate or Sworn Affidavits should be submitted.

 Resolution letter to sign the documents should be submitted.

 Joint Venture/ Sub-Contracting Signed, dated Joint Venture Agreement – If Applicable (to be

signed by all parties, indicating the responsibilities of each partner and who the lead partner will

be, and which partner is authorised to sign these documents). All Joint Venture parties must

submit all administrative compliance documents.

9.2 Phase 2: mandatory requirements

Bidders will be evaluated on mandatory requirements as indicated below and failure to meet these

requirements will result in disqualification and bidders will not proceed to be evaluated on functionality.

No Description Comply Not comply

Provide proof of Professional Indemnity Insurance of 1.

not less than R5 000 000 (five million) or a Letter of

Intention from the insurance company indicating that

should your company be appointed; they will provide the

cover.

All the bidders must provide a signed letter (by duly 2.

authorised person on a company letterhead), declaring

whether or not they are under investigation or have been

implicated in any unprofessional conduct pertaining to all

the employees, as guided by their respective professional

code of conduct.

Bidders must submit proposals for all categories listed 3.

above (Risk based audits, Consulting Services and ICT

Audits) demonstrating audit capabilities/experience.

Failure to submit the documents mentioned above (under section 9.2) will lead to a disqualification

of the bid.

13 Initial..........

9.3 Phase 3: functionality criteria

It must be noted that this bid will be evaluated on compliance with the scope of works and Technical

Functionality. The following criteria will be applicable. Bidders that score less than 70% (70 points) of the

mark for technicality/functionality will be eliminated from further consideration.

The maximum points of each criterion are indicated in the table below:

Criteria Weight

1. Relevant Experience - Reference Letters 20

The bidder must demonstrate that they can render the required services. Proof of

experience in similar projects (Risk-Based, Consulting and ICT audits) within

the public sector and all proposals will be evaluated in line with the following

criteria:

Contactable Reference Letters must include the following information:

 Company name,

 Company letterhead,

 Scope of work completed,

 Contact person and contact telephone numbers/e-mail address,

 Completion and the duration date of the project (start date-end date),

 Project value,

 Reference Letters must be signed.

NOTE: Appointment Letters and Purchase Orders will not be considered.

NB: ARC reserves the right to verify references.

a) Traceable Reference Letter(s) confirming 9 or more accumulated years of experience = 5

points

b) Traceable Reference Letter(S) Confirming 7 to 8 Accumulated Years of Experience = 4

points

c) Traceable Reference Letter(S) Confirming 5 to 6 Accumulated Years of Experience = 3

points

d) Traceable Reference Letter(s) confirming 3 to 4 accumulated years of experience = 2 points

e) Traceable Reference Letter(s) confirming 1 to 2 accumulated years of experience = 1 point

2. Proposal submitted is in line with Scope of Works 30

a) Comprehensive with value added services = 5 points

b) Comprehensive = 4 points

c) Acceptable = 3 points

d) Poor proposal submitted = 2 points

e) Unacceptable proposal submitted = 1 point

2.1 The methodology for risk based, consulting and ICT audits, must be

SUBMITTED IN LINE WITH THE SCOPE REQUIREMENTS, as indicated in section 7 (above)

14 Initial..........

Criteria Weight

2.2 THE BIDDER MUST COMPLY WITH THE STRUCTURE OF THE PROPOSAL, as indicated

in section 8 (above)

3. Team Capabilities 30

3.1 Engagement Partner/Partner/Senior Manager: The project director should be a 10

qualified Certified Internal Auditor (CIA) or Chartered Accountant (CA/SA) by

designation with the following years of experience in overseeing Internal Audit

related projects in the public sector. Only completed year/s will be considered.

Please include the resume.

a) 10 years and more relevant experience = 5 points

b) 7 to 9 years relevant experience = 4 points

c) 4 to 6 years relevant experience = 3 points

d) 1 to 3 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1 point

3.2 Internal Audit Manager: The Project Manager/Senior Manager should be a 5

qualified Certified Internal Auditor (CIA) or Chartered Accountant (CA/SA) by

designation with the following years of experience in overseeing Internal Audit

related projects in the public sector. Only completed year/s will be considered.

Please include the resume.

a) 7 years and more relevant experience = 5 points

b) 5 to 6 years relevant experience = 4 points

c) 3 to 4 years relevant experience = 3 points

d) 1 to 2 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1 point

3.3 Senior Internal Auditors: The Minimum qualification is a Bachelor’s or 5

equivalent (NQF Level 7) in Internal Audit / Accounting with the following years of

experience in performing Internal Audits in the public sector. Only completed year/s

will be considered.

Please include the resume.

a) 5 years and more relevant experience = 5 points

b) 4 years relevant experience = 4 points

c) 3 years relevant experience = 3 points

d) 2 years relevant experience = 2points

e) Less than 1-year relevant experience =1 point

15 Initial..........

Criteria Weight

3.4 Information System Auditor/Specialist: The information system auditor should 10

be registered as an Information System Auditor (CISA) with the following number

years’ experience in performing IT Audits in the public sector. Only completed year/s

will be considered.

Please include the resume.

a) 7 years and more relevant experience = 5 points

b) 5 to 6 years relevant experience = 4 points

c) 3 to 4 years relevant experience = 3 points

d) 1 to 2 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1point

Relevant CV’s and Certified Certificates (NOT OLDER THAN 6 MONTHS) must be attached.

Bidders are requested to only attach information that is relevant to the criteria,

information over and above the criteria is strongly discouraged in order to expedite the

evaluation processes.

4. External Quality Assurance Report 20

a) Full Achievement or Conformance (FC) = 5 points

b) General Achievement or Conformance (GC) = 4 points

c) General Achievement or Conformance (GC), with room for improvements = 3 points

d) Partial Achievement or Conformance (PC) = 2 points

e) Non-Achievement or Non-Conformance (DNC) = 1 point

N.B: The minimum score to be achieved on functionality is 70%. Bids that do not obtain the minimum

score of 70% for functionality will be disqualified and not evaluated further on price and their BBBEE level

of contribution.

9.4 Phase 4: price and specific goals

80 points will be allocated to price, and 20 points will be allocated to the B-BBEE as per the Level of

contribution. The ARC shall evaluate bids that comply with the specifications as stipulated in this bid and

reserves the right to exclude any proposal that does not meet the requirements Should it be discovered

that false information has been provided the tender (offer) shall be invalidated.

The 80/20 principle will apply in terms of the Preferential Procurement Policy Framework Act .

16 Initial..........

Percentage Ownership

Specific Goals Points (20)

(1%)

Ownership by HDIs 51%+ 6

Ownership by Women 51%+ 4

Ownership by Youth 51%+ 4

Ownership by PwD 51%+ 2

BEE Status Level 1 - 4 2

RDP Goals Points will be allocated to 2

enterprises located in

rural areas.

Total points 20

Points

Price 80

Specific goals 20

Total Points for Price and SPECIFIC GOALS 100

10. Contract period

10.1 These services will be required for a period of five (5) years as and when required, with a yearly

review.

The National Industrial Participation (NIP) Programme, which is applicable to all

government procurement contracts that have an imported content, became effective on

the 1 September 1996. The NIP policy and guidelines were fully endorsed by Cabinet on

30 April 1997. In terms of the Cabinet decision, all state and parastatal purchased /

lease contracts (for goods, works and services) entered into after this date, are subject to

the NIP requirements. NIP is obligatory and therefore must be complied with. The

Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is

charged with the responsibility of administering the programme.

1. Pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any

contract having an imported content equal to or exceeding US$ 10 million or other

currency equivalent to US$ 10 million will have a NIP obligation. This threshold of

US$ million can be reached as follows:

(a) Any single contract with imported content exceeding US$ 10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported

content exceeding US$ 3 million are awarded to one seller over a 2-year

period which in total exceeds US$ 10 million.

or

(c) A contract with a renewable option clause, where should the option be

exercised the total value of the imported content will exceed US$ 10 million.

or

28 Initial..........

(d) Multiple suppliers of the same goods, works or services under the same

contract, where the value of the imported content of each allocation is equal

to or exceeds US$ 3 million worth of goods, works or services to the same

government institution, which in total over a two (2) year period exceeds

US$ 10 million.

1.2 The NIP obligation to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above

will amount to 30% of the imported content whilst suppliers in respect of paragraph

1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements

such as investments, joint ventures, sub-contracting, licensee production, export

promotion, sourcing arrangements and research and development (R&D) with

partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge the obligation.

2. Requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful bidders

(contractors) are required to, immediately after the award of a contract that is in

excess of R 10 million (ten million Rands), submit details of such a contract to the

DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R 10

million (ten million Rands) is to cater for multiple contract for the same goods, works

or services; renewal contracts and multiple suppliers for the same goods, works

and services under the same contract as provided for in paragraphs 1.1 (b) to 1.1

(d) above.

3. Bid submission and contract reporting requirements of

Bidders and successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services;

renewal contracts and multiple suppliers for the same goods, works or services

under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above

and to enable the DTI in determining the NIP obligation, successful bidders

(contractors) are required, immediately after being officially notified about any

successful bid with a value in excess of R 10 million (ten million Rands), to contact

and furnish the DTI with the following information:

29 Initial..........

 Bid / contract number

 Description of the goods, works or services

 Date on which the contract was accepted

 Name, address and contact details of the government institution

 Value of the contract

 Imported content of the contract, if possible.

4. Process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the

DTI with the information required, the following steps will be followed:

a. The contractor and the DTI will determine the NIP obligation;

b. The contractor and the DTI will sign the NIP obligation agreement;

c. The contractor will submit a performance guarantee to the DTI;

d. The contractor will submit a business concept for consideration and

approval by the DTI;

e. Upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. The contractor will implement the business plans; and

g. The contractor will submit bi-annual progress reports on approved plans to

the DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder

(contractor) and, therefore, does not involve the purchasing institution.

30 Initial..........

 To submit your tender bid, log in to the https://purcosa.co.za/ website using the username and

password of the person who purchased the tender document.

 Go to https://purcosa.co.za/my-tenders to view your purchased tenders. Click on the 'Submit bid'

link to submit your bid documents.

 You can also reach this page via the 'My purchased tenders' link on your Supplier Hub or in the

dropdown menu under your username.

 For detailed information on how to prepare and upload your tender files, view the Online Tender

Submissions Guide at https://purcosa.co.za/online-tender-submissions-guide The Guide includes

information about tender security and integrity.

 We strongly recommend that you:

o Open and review the tender submission page before the deadline day so that you fully

understand what is required.

o Submit your tender files early to avoid last-minute problems and to allow yourself the

opportunity to resubmit if you experience any issues. This is particularly important if your

tender files are large and you are on a slow connection.

 Neither late submissions nor physical delivery of documents shall be accepted.

B. Consulting Services (Excluding Forensic Investigations and Probity Audits)

C. Information and Communication Technology (ICT) Audits

5.2 Bidders must submit proposals for all categories listed above (Risk based audits, Consulting

Services and ICT Audits) demonstrating audit capabilities/experience.

should your company be appointed; they will provide the

cover.

All the bidders must provide a signed letter (by duly 2.

authorised person on a company letterhead), declaring

whether or not they are under investigation or have been

implicated in any unprofessional conduct pertaining to all

the employees, as guided by their respective professional

code of conduct.

Bidders must submit proposals for all categories listed 3.

above (Risk based audits, Consulting Services and ICT

Audits) demonstrating audit capabilities/experience.

Failure to submit the documents mentioned above (under section 9.2) will lead to a disqualification

of the bid.

1. Relevant Experience - Reference Letters 20

experience in similar projects (Risk-Based, Consulting and ICT audits) within

the public sector and all proposals will be evaluated in line with the following

criteria:

2.2 THE BIDDER MUST COMPLY WITH THE STRUCTURE OF THE PROPOSAL, as indicated

in section 8 (above)

3. Team Capabilities 30

3.1 Engagement Partner/Partner/Senior Manager: The project director should be a 10

qualified Certified Internal Auditor (CIA) or Chartered Accountant (CA/SA) by

designation with the following years of experience in overseeing Internal Audit

related projects in the public sector. Only completed year/s will be considered.

a) 10 years and more relevant experience = 5 points

b) 7 to 9 years relevant experience = 4 points

c) 4 to 6 years relevant experience = 3 points

d) 1 to 3 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1 point

3.2 Internal Audit Manager: The Project Manager/Senior Manager should be a 5

qualified Certified Internal Auditor (CIA) or Chartered Accountant (CA/SA) by

designation with the following years of experience in overseeing Internal Audit

related projects in the public sector. Only completed year/s will be considered.

a) 7 years and more relevant experience = 5 points

b) 5 to 6 years relevant experience = 4 points

c) 3 to 4 years relevant experience = 3 points

d) 1 to 2 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1 point

3.3 Senior Internal Auditors: The Minimum qualification is a Bachelor’s or 5

equivalent (NQF Level 7) in Internal Audit / Accounting with the following years of

experience in performing Internal Audits in the public sector. Only completed year/s

will be considered.

a) 5 years and more relevant experience = 5 points

b) 4 years relevant experience = 4 points

c) 3 years relevant experience = 3 points

d) 2 years relevant experience = 2points

e) Less than 1-year relevant experience =1 point

3.4 Information System Auditor/Specialist: The information system auditor should 10

be registered as an Information System Auditor (CISA) with the following number

years’ experience in performing IT Audits in the public sector. Only completed year/s

will be considered.

a) 7 years and more relevant experience = 5 points

b) 5 to 6 years relevant experience = 4 points

c) 3 to 4 years relevant experience = 3 points

d) 1 to 2 years relevant experience = 2 points

e) Less than 1-year relevant experience = 1point

Relevant CV’s and Certified Certificates (NOT OLDER THAN 6 MONTHS) must be attached.

11.1 Bidders to complete the Excel Pricing Schedule (Annexure 1) and must be submitted with the

completed SBD 3.3 under the Pricing Section on the Tender Box online system.

Failure to submit the SBD 3.3 and Pricing Schedule will lead to disqualification.

17 Initial..........

11.2 Prices terms

Tenderers shall indicate the basis on which the services will be charged. In this regard the following

information shall be provided:

 Where a Tenderer lacks in-house expertise and may have to outsource certain services, the detail

and basis of charges of any such service that may be required must be outlined.

 The tenderer shall reflect service discounts that they will offer throughout the contract duration.

 Tenderers submissions must reflect the detailed breakdown of the tender price as per the costing

structure or bill of quantities

 Prices must include VAT, if it is applicable and all other costs related to the execution of the required

services.

 The tenderer agrees not to change the price with VAT or any other Tax subsequent to submitting

the tender. This includes subsequent VAT registration.

 All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).

 No change in the prices submitted shall be considered after receipt of response to the Tender

submission within the validity period of the tender.

 Bidders shall ensure that the bid price is for the duration of the project, including escalations.

18 Initial..........

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for the requirements of the (agricultural research

Council)

Closing closing

BID NUMBER: ARC/06/07/2026 DATE: 28 August 2026 TIME: 11:00

Description the appointment of a panel of internal audit service providers as and when

Required for the period of five (5) years

Bidding procedure enquiries may be directed technical enquiries may be

To: directed to:

Contact contact

PERSON Fisokuhle Dlamini PERSON Ms Elelwani Muhanelwa

Telephone telephone

Number 011 545 0940 number 012 310 2509

E-mail

E-MAIL ADDRESS [email protected] ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax compliance central

Compliance system pin: supplier

Or

Status database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level sworn

Verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs)

Must be submitted in order to qualify for preference points for b-bbee]

19 Initial..........

Are you a

Are you the

Foreign

Accredited

Based

Representative

SUPPLIER FOR Yes NoIN SOUTH AFRICA

The goods

For the goods

/SERVICES Yes No /SERVICES [IF YES, ANSWER THE

/Works questionnaire/works

[If yes enclose proof] offered? Below]offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register

For a tax compliance status system pin code from the south african revenue

Service (SARS) and if not register as per 2.3 Below.

20 Initial..........

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. BIDS MUST BE SUBMITTED ELECTRONICALLY ON https://purcosa.co.za/ .

Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not

To be re-typed) or in the manner prescribed in the bid

Document.

1.3. This bid is subject to the preferential procurement policy

Framework act, 2000 and the preferential procurement

Regulations, 2017, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a

Written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal

Identification number (pin) issued by SARS to enable the organ

Of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via

E-filing through the SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together

With the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are

Involved, each party must submit a separate tcs certificate /

Pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on

The central supplier database (csd), a csd number must be

Provided.

2.7 NO bids will be considered from persons in the service of the

State, companies with directors who are persons in the

Service of the state, or close corporations with members

Persons in the service of the state.”

Signature of bidder: ...................................................

Capacity under which this bid is signed:................................................

(Proof of authority must be submitted e.g. Company Resolution)

Date: ...................................................

Nb: failure to provide any of the above particulars may render

The bid invalid.

21 Initial..........

Any enquiries regarding the technical questions and bidding

Procedure may be respectively directed to:

Contact Person: Ms Elelwani Muhanelwa

Tel: 012 310 2509

E-mail address: [email protected]

Contact Person: Fisokuhle Dlamini

Tel: 011 545 0965

E-mail address: [email protected]

All technical enquiries must be forwarded in writing to the above-mentioned, who will act

as communicator between the Bidder and ARC to ensure that all Bidders receive the same

information.

22 Initial..........

Sbd 2

Tax clearance certificate requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or

that satisfactory arrangements have been made with South African Revenue Service

(SARS) to meet the bidder’s tax obligations.

1. In order to meet this requirement, bidders are required to complete in full the

attached form TCC 001 “Application for a Tax Clearance Certificate” and submit it

to any SARS branch office nationally. The Tax Clearance Certificate Requirements

are also applicable to foreign bidders/individuals who wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid

for a period of 1 (one) year from the date of approval.

3. The original Tax Clearance Certificate must be submitted together with the bid.

Failure to submit the original and valid Tax Clearance Certificate will result in the

invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be

acceptable.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party

must submit a separate Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are

available from any SARS branch office nationally or on the website

www.sars.gov.za

6. Applications for the Tax Clearance Certificates may also be made via eFiling. In

order to use this provision, taxpayers will need to register with SARS as eFilers

through the website www.sars.gov.za.

23 Initial..........

Sbd 3.3

Pricing schedule – firm prices

(Purchases)

Note: form sbd 3.3 Must be completed separately and be submitted

With the completed pricing schedule.

24 Initial..........

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List

of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise, employed by the

state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in

the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

25 Initial..........

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Requests to tender for:...................................................................................................... 2

1. Notice and invitation ................................................................................................. 4

2. Notes to respondents .............................................................................................. 6

3. Background ................................................................................................................... 10

4. Purpose ............................................................................................................................ 10

5. Areas of services ...................................................................................................... 10

6. Scope of the work .................................................................................................... 11

7. Areas of services ...................................................................................................... 11

8. Structure of proposal ......................................................................................... 12

9. Evaluation process ................................................................................................. 12

10. Contract period ......................................................................................................... 17

11. Pricing schedule ........................................................................................................ 17

required to ensure that the completed document with all attachments is submitted on or before the

closing date of the tender. Bid offer to be submitted on the official company letterhead, and detailed

costing must be stipulated. All pricing shall be in South African Rand (ZAR). No price adjustments will

be allowed after the closure of the tender.

2.2 Compliance with general conditions of contract

No alteration, variation or amendment of the Contract (of which this Tender represents the offer) shall be

permitted unless otherwise agreed to in writing. Should the prospective provider, in the case of noncompliance, wish to make any amendments to the conditions stipulated by the ARC in this Tender, which

shall form the offer element of a Contract and if it is accepted by the ARC, then such proposed

amendments shall be clearly stipulated by the prospective provider and where possible stating the

increase or decrease in the cost involved by such proposals. The ARC reserves the right to reject such

submissions.

10.1 These services will be required for a period of five (5) years as and when required, with a yearly

review.

11. Pricing schedule

11.1 Bidders to complete the Excel Pricing Schedule (Annexure 1) and must be submitted with the

completed SBD 3.3 under the Pricing Section on the Tender Box online system.

Failure to submit the SBD 3.3 and Pricing Schedule will lead to disqualification.

information shall be provided:

 Where a Tenderer lacks in-house expertise and may have to outsource certain services, the detail

and basis of charges of any such service that may be required must be outlined.

 The tenderer shall reflect service discounts that they will offer throughout the contract duration.

 Tenderers submissions must reflect the detailed breakdown of the tender price as per the costing

structure or bill of quantities

 Prices must include VAT, if it is applicable and all other costs related to the execution of the required

services.

 The tenderer agrees not to change the price with VAT or any other Tax subsequent to submitting

the tender. This includes subsequent VAT registration.

 All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).

 No change in the prices submitted shall be considered after receipt of response to the Tender

submission within the validity period of the tender.

 Bidders shall ensure that the bid price is for the duration of the project, including escalations.

Sbd 3.3

Pricing schedule – firm prices

(Purchases)

Note: form sbd 3.3 Must be completed separately and be submitted

Minimum functionality/qualifying score: 70%

minimum score of 70%

valid Tax Clearance Certificate will result in the

Tax compliance central

Tax compliance status system pin code from the south african revenue

Tax compliance requirements

Tax compliance status (tcs) pin may be made via

Tcs pin is available but the bidder is registered on

CSD number

CSD report)

Csd number must be

Central Supplier Database (CSD) number, or report must

Central Supplier Database report (CSD report)

Central supplier database (csd), a csd number must be

Joint Venture Agreement – If Applicable (to be

Proof of experience in similar projects (Risk-Based, Consulting and ICT audits) within

appointment letter is

Appointment Letters and Purchase Orders will not be considered

are liable for compulsory VAT registration, but a person may also choose to register voluntarily,

4. SARS Tax Status Pin requirements/ or Central Supplier Database (CSD) number, or report must

Please include the resume.

Relevant CV’s and Certified Certificates (NOT OLDER THAN 6 MONTHS) must be attached.

B-BBEE Minimum Level: 7

Points Allocation: 80 points

B-BBEE Details: JV/ consortium partners.

In a case where a tenderer is intending to sub-contract portion of work, such tenderer awarded a

contract may only enter into sub-contracting arrangements with the approval of the department In

relation to a designated sector, a contractor will not be allowed to subcontract in such a manner that the

local production and content of the overall value of the contract is reduced to below the stipulated

minimum threshold.

The contractor is not allowed to sub-contract more than 25% of the contract value after award to another

enterprise that does not have equal or higher B-BBEE status level, unless the intended sub-contractor is

an EME that has the capability and ability to execute the sub-contract.

2.8 Information

Information that the Bidder considers proprietary, if any, should be clearly marked “proprietary” next to

the relevant part of the text, and it will be treated as such accordingly.

2.9 Interlineations

A proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or persons

signing the proposal.

7 Initial..........

2.10 Amplification of submissions

The ARC may, after the opening of submissions, call on the prospective Bidder to amplify in writing any

matter which is not clear in the prospective Bidder’s submission, and such amplification shall form part of

the original submission. In the event of the prospective Bidder failing to supply such information, the

submission will be liable to rejection.

2.11 Cost of proposal

Bidders shall bear all costs associated with the preparation and submission of their proposals; the ARC

will in no case be responsible or liable for those costs, regardless of the cond

HDI Requirement: 51%

2.3 Terms of engagement

 The successful bidder shall not take more than three (3) months from date of Bid award unless

otherwise indicated and agreed between the successful Bidder and the ARC.

 The Service Provider shall be available for consultation with the ARC representative.

 The Service Provider shall manage as confidential all data, information and insights gained in

execution of work for the ARC.

 ARC retains the right to negotiate with the successful Bidder for partial execution of the proposal.

 ARC retains the right to enter into non-exclusive agreements with Service Providers that do not

restrict procurement of goods and services from other Service Providers.

 ARC retains the right to require the Service Provider to obtain permission in writing from the ARC

prior to the replacement of individuals proposed for execution of this Bid.

 Service Providers to accept professional liability for services rendered, including those rendered

under sub-contract to the service provider.

2.4 Bid documents

matter which is not clear in the prospective Bidder’s submission, and such amplification shall form part of

the original submission. In the event of the prospective Bidder failing to supply such information, the

submission will be liable to rejection.

2.11 Cost of proposal

Bidders shall bear all costs associated with the preparation and submission of their proposals; the ARC

will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bid.

2.12 Period of validity

Proposals shall remain valid for one hundred and eighty (180) days after the date of proposal

submission. A proposal valid for a shorter period may be rejected by the ARC on the grounds that it is

non-responsive.

In exceptional circumstances, the ARC may solicit the Bidder’s consent to an extension of the period of

validity. The request and the responses thereto shall be made in writing.

2.13 Arc liability

a) Internal Control and Internal Audits;

b) Risk Management;

c) Performance Management;

d) Loss Control;

e) Accounting Procedures and Practices;

f) Compliance with Applicable Legislation;

g) The Adequacy, Reliability and Accuracy of Financial Reporting and Information;

h) Effective Governance; and

i) Asset Management.

4. Purpose

4.1 The purpose of this tender is to identify and appoint suitable qualified Bidder(s) to form part of a

panel of Service Providers for the Provision of Internal Audit Services as and when required.

4.2 It is the intention of this request to appoint a panel of Service Providers to supplement/assist the

internal resources.

Provide proof of Professional Indemnity Insurance of 1.

not less than R5 000 000 (five million) or a Letter of

a. The contractor and the DTI will determine the NIP obligation;

b. The contractor and the DTI will sign the NIP obligation agreement;

c. The contractor will submit a performance guarantee to the DTI;

d. The contractor will submit a business concept for consideration and

approval by the DTI;

e. Upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. The contractor will implement the business plans; and

g. The contractor will submit bi-annual progress reports on approved plans to

the DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder

(contractor) and, therefore, does not involve the purchasing institution.

9. Evaluation process ................................................................................................. 12

viii. Demonstration of response to Functionality assessment (with relevant references)

8.2 NB: Bidders not adhering strictly to this format will lose points on the functionality criteria

9. Evaluation process

This bid will be evaluated in Four-Phases. Bids evaluation process will be conducted, and the bidder

must qualify at each stage to be eligible to proceed to the next stage of the evaluation as follows

 Phase 3: Functionality Criteria

 Phase 4: Price and Specific Goals

requirements will result in disqualification and bidders will not proceed to be evaluated on functionality.

9.4 Phase 4: price and specific goals

80 points will be allocated to price, and 20 points will be allocated to the B-BBEE as per the Level of

The 80/20 principle will apply in terms of the Preferential Procurement Policy Framework Act .

Specific Goals Points (20)

RDP Goals Points will be allocated to 2

Total points 20

Specific goals 20

Total Points for Price and SPECIFIC GOALS 100

a) 7 years and more relevant experience = 5 points

b) 5 to 6 years relevant experience = 4 points

c) 3 to 4 years relevant experience = 3 points

d) 1 to 2 years relevant experience = 2 points

evaluation processes.

4. External Quality Assurance Report 20

a) Full Achievement or Conformance (FC) = 5 points

b) General Achievement or Conformance (GC) = 4 points