Request for a quotation for the supply and delivery of stationery for the national lotteries commission, mpumalanga provincial office.

{"closingDate":"03 July 2026","closingTime":"11:00am"}

{"name":null,"email":"[email protected]","phone":"+27(12)432 1300","department":null,"address":"upplier who has reasons to believe that the RFQ specification is based on a"}

Returnable Documents: SBD 6.1) Forms, Registered with the central supplier database (CSD), CSD Report with Tax Compliant, with valid tax clearance compliant status on the closing, Pre-Qualification Criteria (Mandatory Requirements), interest form (failure to declare honestly will lead to bidder SBD 4, that may be appointed) are covered in terms of the Compensation for Occupational Injuries, standing” with the Compensation Fund, or similar proof acceptable to the commission., 3. National Treasury’s Central Supplier Database, 3.1 Bidders are required to self-register on National Treasury’s Central Supplier Database, (CSD) which has been established to centrally administer supplier information for all organs

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Returnable documents (standard bidding documents)

Standard Bidding Document (SBD1;

and/or schedules were completed, duly signed by the

SBD 6.1) Forms

authorized person.

Signed POPIA Consent Form Personal Information Act (POPIA) (Consent

Forms Attached to the Bid as part of the SBDs).

Registered with the central supplier database (CSD)

with valid tax clearance compliant status on the closing

date of submission of bid.

In the event of the bidder being in a joint venture (JV), a Valid Joint/Consolidated B-BBEE

joint/consolidated B-BBEE must be submitted. Certificate/Affidavit

1.1. The National Lotteries Commission (NLC) is a public entity established in terms of the

Lotteries Amendment Act (No ) to regulate the National Lottery as well as other

lotteries, including society lotteries. The NLC evolved out of the National Lotteries Board,

established in terms of the Lotteries Act No . Amongst other things, the NLC is

charged with the primary responsibility to manage the National Lottery Distribution Trust

Fund (NLDTF) into which the proceeds of the National Lottery are deposited and

subsequently distributed for good causes.

2. In line with the requirements of the Public Finance Management Act No. (PFMA)

and Treasury Regulations, the NLC seeks to engage the services of duly qualified service

providers. The NLC aims to engage the services of duly qualified service providers to submit

a quotation for the supply and delivery of stationery for the National Lotteries Commission,

Mpumalanga provincial office.

3. RFQ specification requirements

request for a quotation for the supply and delivery of stationery for the National Lotteries

Commission, Mpumalanga provincial office.

No. Items. Description Quantity

1 Permanent markers various colours 20 Units

2 Erasers 40 Units

3 Rulers 24 Units

4 Pilot pen BL-G2-10 (Gel Ink) 1.0 black (Broad large) 150 Units

5 Packaging tape 48mm x 100mm clear 12 Units

6 Fiskars premier original orange handle Scissor 10 Units

7 Superpower Alkaline AAA 1.5V 50 Units

8 A4 Hard Cover – 2 Quire with 197 pages 100 Units

9 A4 Typek (or equivalent) Papers Boxes 20 Units

10 Bic Fine point black pen 100 Units

11 Stapler standard Rexel 10 Units

12 Pritt stick original 43g 100 Units

13 Highlighter packs (6) 60 boxes

14 Canon 12 digits calculator 17 units

15 Standler traditional HB Pencil 50 Units

16 Date Stamp Trodat Professional 5460 5 Units

17 Receipt book, NLC Branded duplicate A5 book 15 Units

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

18 Staples standard Rexel 10 Units

Section 2: notice to bidders

1. Terms and conditions of Request for Quotation (RFQ)

1.1 This document may contain confidential information that is the property of the Commission.

1.2 No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to

any party in any manner whatsoever other than for preparing a proposal in response to this

RFQ without prior written permission from the Commission.

1.3 All copyright and intellectual property herein vests with the Commission.

1.4 Late and incomplete submissions will not be accepted.

1.5 No services must be rendered, or goods delivered, before an official Commission Purchase

Order form has been received.

1.6 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the

Preferential Procurement Policy Framework Act of 2000 and PPR of 2022.

1.7 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za.

1.8 Suppliers must provide their CSD registration number (and attach a CSD Summary report)

and ensure that their tax matters are compliant.

1.9 All questions regarding this RFQ must be forwarded to [email protected], no later

than 24 hours of the RFQ closing date.

1.10 Any supplier who has reasons to believe that the RFQ specification is based on a

specific brand must inform the Commission via the email address in 1.9.

2. General rules and instructions

2.1 News and press releases

2.1.1 Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement(s) without the consent of, and then only in

co-ordination with, the Commission.

2.2 Precedence of documents

2.2.1 This RFQ consists of several sections. Where there is a contradiction in terms between the

clauses, phrases, words, stipulations, or terms and herein referred to generally as

stipulations in this RFQ and the stipulations in any other document attached hereto, or the

RFQ submitted hereto, the relevant stipulations in this RFQ shall take precedence.

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

2.2.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter,

and which appear in the PPPFA shall take precedence. Bidders shall refrain from

incorporating any additional stipulations in its proposal submitted in terms hereof other than

in the form of a clear marked recommendation that the Commission may in its sole discretion

elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the Commission.

2.2.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters

addressed in this RFQ. It, however, remains the exclusive domain and election of the

Commission as to which of these stipulations are applicable and to what extent. Bidders are

hereby acknowledging that the decision of the

commission in this regard is final and binding. The onus to enquire and obtain clarity in this

regard rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this

regard to the most reasonable interpretations required to ensure the necessary consensus.

2.3 Preferential procurement reform

2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance

with government policy, the commission insists that the private sector demonstrates its

commitment and track record to B- BBEE in the areas of ownership (shareholding), skills

transfer, employment equity and procurement practices (SMME Development) etc.

2.4 National Industrial Participation Programme.

2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to

contracts that have an imported content. The NIP is obligatory and therefore must be

complied with. Bidders are required to sign and submit the Standard Bidding Document

(Sbd).

2.5 Language

2.5.1 Quotations shall be submitted in English.

2.6 Gender

2.6.1 Any word implying any gender shall be interpreted to imply all other genders.

2.7 Headings

2.7.1 Headings are incorporated into this RFQ document and submitted in response thereto, for

ease of reference only and shall not form thereof for any purpose of interpretation or for any

other purpose.

2.8 Occupational Injuries and Diseases Act

2.8.1 The Bidder warrants that all its employees (including the employees of any sub-contractor

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

that may be appointed) are covered in terms of the Compensation for Occupational Injuries

and Diseases Act and that the cover shall remain in force for the duration of the

adjudication of this RFQ and/ or subsequent agreement. the commission reserves the right

to request the Bidder to submit documentary proof of the Bidder’s registration and “good

standing” with the Compensation Fund, or similar proof acceptable to the commission.

2.9 Processing of the Bidder’s Personal Information

2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and sub-

contractors (“Bidder Personal Information”) required under this RFQ is collected and

processed for the purpose of assessing the content of its tender proposal and awarding the

bid. The assessment and award of the bid shall be conducted in accordance with applicable

legislation including the PPPFA and NLC SCM Policy.

The Bidder is advised that Bidder Personal Information may be passed on to third parties

to whom the commission is compelled by law to provide such information. For example,

where appropriate, the commission is compelled to submit information to National Treasury’s

Database of Restricted Suppliers.

2.9.2 All Personal Information collected will be processed in accordance with POPIA and with the

commission Data Privacy Policy.

2.9.3 The commission will ensure that the rights of the Bidder and of its employees and

representatives (i.e., the right of access and the right to rectify) are effectively guaranteed

in accordance with the procedures as specified in the commission PAIA manual.

2.9.4 In signing this document, the Bidder consents to the use of its Personal Information for the

purposes as specified in section 2.9.1 above.

3. National Treasury’s Central Supplier Database

3.1 Bidders are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all organs

of state and facilitate the verification of certain key supplier information.

3.2 The Commission may not award business to a bidder who has failed to register on the CSD.

3.3 Only foreign suppliers with no local registered entity need not register on the CSD.

3.4 The CSD can be accessed at https://secure.csd.gov.za/

4. Confidentiality

4.1 Bids submitted for this Request for Quotations will not be revealed to any other bidders and

will be treated as contractually binding.

4.2 The Commission reserves all the rights afforded to it by the POPIA in the processing of any of

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

its information as contained in the quotation.

4.3 The Bidder acknowledges that it will obtain and have access to personal information of The

Commission and agrees that it shall only process the information disclosed by the

Commission in terms of this bid award and only for the purposes as detailed in this RFQ

and in accordance with any applicable law.

4.4 The Bidder shall notify the Commission in writing of any unauthorized access to personal

information and the information of a third party, through cybercrimes or suspected

cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant

authorities in accordance with applicable laws, after becoming aware of such.

5. Communication

5.1 Specific queries relating to this RFQ should be submitted [email protected], before

the closing date.

5.2 In the interest of fairness and transparency the Commission’s response to such a query

may be made available to other bidders.

5.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or

employee of the Commission in respect of this RFQ between the closing date and the date

of the award of the business.

5.4 Bidders found to be in collusion with one another will be automatically disqualified and

restricted from doing business with organs of state for a specified period.

6. Supplier Performance

6.1 The National Lotteries Commission conducts regular performance reviews in accordance

with the requirements for the classification of the contract and or stakeholder by making use

of supplier evaluation forms. The evaluation is conducted against the deliverables or scope

of the contract with a minimum of an annual review done for contracts longer than a year

and a review at completion of contract for those contracts less than a year.

6.2 Ad-hoc performance reviews shall be conducted where non-performance is identified

outside the review period.

6.3 Non-performance will be addressed with at least a formal letter advising specific non-

performing areas and stating remedial action/s required within specific time frames. Non-

adherence to remedial actions shall lead to escalating performance management actions.

6.4 Any party to this agreement may request to participate in a joint performance review where

appropriate and seek continuous improvement opportunities.

Section 3: EVALUATION CRITERIA

The Commission will evaluate all quotations in terms of the Preferential Procurement Regulation of

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

2022 and the Preferential Procurement Policy Framework Act. No. (PPPFA), BEE Status

Level of Contributor and Specified Goals as per the Preferential Procurement Regulations of 2022

Stage 1: Tender Closing and Opening

1.1 Tender closing details

Closing date for submission is 07 July 2026 Standard South African Time. Any late

quotation will be accepted.

1.2 Bid Formats

1.2.1 Bid submissions must be submitted in a PDF format that is protected from any

modifications, deletions, or additions.

1.2.2 Financial/pricing information must be presented in a separate attachment from the

Technical/Functional Response information. The onus is on the Bidder to ensure that all

mandatory and required documents are included in the electronic submission.

1.2.3 Submissions must be prominently marked with the full details of the tender, namely Bidder’s

Name, Tender No and Tender Title.

1.2.4 Bidders are advised to submit quotation at least thirty minutes before the bid closing time

to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder

to ensure that the quotation is submitted on time.

1.2.5 The NLC will not be responsible for any failure or delay in the email transmission or receipt

of the email including but not limited to:

 Receipt of incomplete bid

 File size (must not exceed 30mb)

 Delay in transmission or receipt of the bid Failure of the Bidder to properly identify the

bid Illegibility of the bid; or

 Security of the bid data.

Stage 2: Administrative Compliance and Mandatory requirements

All bid respondents must submit mandatory documents that comply with all mandatory

requirements. Bids that do not fully comply with the mandatory requirements will be disqualified

and will not be considered for further evaluation.

The Administrative Compliance Evaluation will include the following:

Evaluation Criteria Supporting Document

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Returnable documents (standard bidding documents)

Standard Bidding Document (SBD1;

and/or schedules were completed, duly signed by the

SBD 6.1) Forms

authorized person.

Signed consent form in terms of the Protection of

Signed POPIA Consent Form Personal Information Act (POPIA) (Consent

Forms Attached to the Bid as part of the SBDs).

Registered with the central supplier database (CSD)

CSD Report with Tax Compliant

with valid tax clearance compliant status on the closing

Status.

date of submission of bid.

BEE/Sworn Affidavit Valid Certificate/Affidavit

In the event of the bidder being in a joint venture (JV), a Valid Joint/Consolidated B-BBEE

joint/consolidated B-BBEE must be submitted. Certificate/Affidavit

Pre-Qualification Criteria (Mandatory Requirements)

All bid respondents must submit mandatory documents that comply with all mandatory

requirements. Bids that do not fully comply with the mandatory requirements will be disqualified

and will not be considered for further evaluation.

Evaluation Criteria Supporting Document

1. In the event of the bidder being in a joint venture (JV), a

signed JV agreement must be submitted (where JV Agreement

applicable)

2. Bidders must submit a fully completed declaration of

interest form (failure to declare honestly will lead to bidder SBD 4

being disqualified)

3. Bidders are required to provide fully completed price

NLC Price Schedule

schedule provided by NLC.

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Stage 3: The 80/20 Principle based on Price and Special goal as stated below.

Points will be awarded to a bidder as follows.

1. Procurement from entities who are Black Sub - Maximum Relevant Evidence

Owned points for points for

specific specific

goals goals

Tenderer who have 100% black Ownership 8 Copies of ID’s/3 months CIPC

Tenderer who have 51% to 99% black ownership 4 Report from the closing date of

8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0

2. Procurement from entities who are Black B-BBEE Certificate / B-

women Owned BBEE Sworn Affidavit

Tenderer who have 100% women 4

Ownership 4

Tenderer who have 30% to 99% women ownership 2

Tenderer who have less than 30% women 0

Ownership

3. Black Youth Ownership 4 B-BBEE Certificate / B- BBEETenderer who have 100% black youth ownership 4

Sworn Affidavit

Tenderer who have 30% to 99% black youth 2

Ownership

Tenderer who have less than 30% black youth 0

Ownership

4.Procurement from Disabilities

Tenderer who have 20% or more owners with 4 4 Letter from the Doctor

disability confirming disability and CSD

Tenderer who have less than 20% but more than 2 report not older than 1 year

10% owners with disability from the date of the closing of

Tenderer who have less than 10% owners with 0 the RFQ.

disability

Total points for specific goals 20

Stage 4: Due Diligence

The NLC reserves the right to undertake a due diligence exercise on the preferred bidder/s as part

of a material risk evaluation aimed at determining to its satisfaction the validity of the information

provided by the Bidder. Such exercise shall be fully documented and may include, but need not be

limited to, all or any combination of the following:

 Physical inspection of the Bidder’s offices, branches or other places

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

 Verification of accuracy, correctness and authenticity of information provided

 Validation of the extent of compliance with the RFQ requirements and evaluation criteria

based on what has so far been found by the evaluation team

 Inquiry and reference checking with National Treasury Restricted Suppliers

 Inquiry and reference checking with previous clients on the performance on ongoing or

completed contracts, including physical inspections of previous work, as necessary.

 Financial Stability Assessments

Stage 5: Contract and Award

The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts

with suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an

improvement in price, delivery, or content, in circumstances which do not put other tender at a

disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may

be requested to provide their best and final offers based on contract negotiations

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Price schedule for supply and delivery of stationery NLC mpumalanga office

Annexure a: pricing schedule: name of bidder...........................................................................

No. Items. Description Quantity Price per Unity Total Price on quantity

19 Permanent markers various colours 20 Units

20 Erasers 40 Units

21 Rulers 24 Units

22 Pilot pen BL-G2-10 (Gel Ink) 1.0 black (Broad large) 150 Units

23 Packaging tape 48mm x 100mm clear 12 Units

24 Fiskars premier original orange handle Scissor 10 Units

25 Superpower Alkaline AAA 1.5V 50 Units

26 A4 Hard Cover – 2 Quire with 197 pages 100 Units

27 A4 Typek (or equivalent) Papers Boxes 20 Units

28 Bic Fine point black pen 100 Units

29 Stapler standard Rexel 10 Units

30 Pritt stick original 43g 100 Units

31 Highlighter packs (6) 60 boxes

32 Canon 12 digits calculator 17 units

33 Standler traditional HB Pencil 50 Units

34 Date Stamp Trodat Professional 5460 5 Units

35 Receipt book, NLC Branded duplicate A5 book 15 Units

36 Staples standard Rexel 10 Units

Subtotal R

Total Price (Including VAT if applicable) R

SCM: consentrequest form

Request for the consent of a data subject for processing of

Personalinformation for the purpose of procurement of goods

And services

APPLICATION, IN LINE WITH THE NLC’s SUPPLY CHAIN MANAGEMENT POLICY, IN

TERMS OF SECTION 11(1)(a) OF THE PROTECTION OF PERSONAL INFORMATION

Act,2013 (act NO.) (“popia”).

To:

From:

Address:

Contact number:

Email address:

Part a

1. In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for

processing of personal information of a data subject (the person/entity to whom

personal information relates) must be obtained for the purpose of processing of

application for procurement of goods and services, in line with the NLC’s supply chain

management policy, and storage of your personal data by means of any form of

electronic communication, including automatic calling machines, facsimile machines,

SMSs or e-mail, which is prohibited unless written consent to the processing is given

by the data subject. You may only be approached once for your consent by us (NLC).

After you have indicated your wishes in Part B,

you are kindly requested to submit this Form either by post, facsimile or e-mail to the

address, facsimile number or e-mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether or

not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organization, collation, storage, updating or

modification, retrieval, alteration, consultation or use.

2.2 dissemination by means of transmission, distribution or making available in another

form; or

2.3 merging, linking, as well as restriction, degradation, erasure or destruction of

information.

3. “Personal information” means information relating to an identifiable, living, natural

person, and where it is applicable, an identifiable, existing juristic person, including, but

not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic

or social origin, colour, sexual orientation, age, physical or mental health, well-

being, disability, religion, conscience, belief, culture, language and birth of the

person.

3.2 information relating to the education or the medical, financial, criminal or

employment history of the person.

3.3 any identifying number, symbol, e-mail address, physical address, telephone

number, location information, online identifier or other particular assignment to the

person.

3.4 the biometric information of the person.

3.5 the personal opinions, views or preferences of the person.

3.6 correspondence sent by the person that is implicitly or explicitly of a private or

confidential nature or further correspondence that would reveal the contents of the original

correspondence.

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information relating to the

person or if the disclosure of the name itself would reveal information

about

the person.

Full names of the designated person on behalf of the Responsible Party

Signature of Designation person

Sbd 1 part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/

Public entity)

Closing 11:00

Bid number: RFQ2026-007-002 closing date: 07/07/2027 time:

Request for a quotation for the supply and delivery of stationery

For the national lotteries commission, mpumalanga provincial

Description office.

Bid response documents may be submitted to below email address;

E-Tender.

Bidding procedure enquiries may be technical enquiries may be

Directed to directed to:

CONTACT PERSON Supply Chain Management CONTACT PERSON SCM

Telephone telephone

Number 0124321309 number 012 432 1308

Facsimile facsimile

Number number

[email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick

Level level sworn applicable box]

Verification affidavit

CERTIFICATE Yes No

Yes

No

[A b-bbee status level verification certificate/ sworn affidavit (for emes &

QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-

Bbee]

Are you the

ACCREDITED ARE YOU A FOREIGN Yes No

Representative in based supplier

South africa for for the goods [if yes, answer

THE GOODS Yes No /SERVICES THE

/Services /works offered? Questionnaire

/Works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for

A tax compliance status system pin code from the south african revenue service

(SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct

Address. Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to

Be re-typed) or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy

Framework act, 2000 and the preferential procurement

Regulations, 2022, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written

Contract form.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification

Number (pin) issued by SARS to enable the organ of state to verify

The taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-

Filing through the SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the

Bid.

2.5 In bids where consortia / joint ventures / sub-contractors are

Involved; each party must submit a separate tcs certificate / pin /

Csd number.

2.6 Where NO tcs is available but the bidder is registered on the

Central supplier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state,

Companies with directors who are persons in the service of the

State, or close corporations with members persons in the service

Of the state.”

Nb: failure to provide / or comply with any of the above particulars may

Render the bid invalid.

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

...................................................

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of

South Africa and further expressed in various pieces of legislation, it is

required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and

/ Or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members

/ partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors

/ trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of

State

institution

1 the power, by one person or a group of persons holding the majority of the equity

of an enterprise, alternatively, the person/shaving the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

Sbd4

2.2 Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

.............................................................................................

...

.............................................................................................

...

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

valid tax clearance compliant status on the closing

Tax compliance status system pin code from the south african revenue service

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e

CSD registration number (and attach a CSD Summary report)

CSD Report with Tax Compliant

Csd number

Csd number must be provided

Central Supplier Database at www

Central Supplier Database

central supplier database (CSD)

Central supplier database (csd), a csd number must be provided

that may be appointed) are covered in terms of the Compensation for Occupational Injuries

standing” with the Compensation Fund, or similar proof acceptable to the commission.

SBD 6.1) Forms

Registered with the central supplier database (CSD)

with valid tax clearance compliant status on the closing

Pre-Qualification Criteria (Mandatory Requirements)

interest form (failure to declare honestly will lead to bidder SBD 4

8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0

Points Allocation: 80 points

B-BBEE Details: le to all matters

addressed in this RFQ. It, however, remains the exclusive domain and election of the

Commission as to which of these stipulations are applicable and to what extent. Bidders are

hereby acknowledging that the decision of the

commission in this regard is final and binding. The onus to enquire and obtain clarity in this

regard rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this

regard to the most reasonable interpretations required to ensure the necessary consensus.

2.3 Preferential procurement reform

2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance

with government policy, the commission insists that the private sector demonstrates its

commitment and track record to B- BBEE in the areas of ownership (shareholding), skills

transfer, employment equity and procurement practices (SMME Development) etc.

2.4 National Industrial Participation Programme.

2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to

contracts that have an imported content. The NIP is obligatory and therefore must be

complied with. Bidders are required to sign and submit the Standard Bidding Document

(Sbd).

2.5 Language

2.5.1 Quotations shall be submitted in English.

2.6 Gender

2.6.1 Any word implying any gender shall be interpreted to imply all other genders.

2.7 Headings

2.7.1 Headings are incorporated into this RFQ document and submitted in response thereto, for

ease of reference only and shall not form thereof for any purpose of interpretation or for any

other purpose.

2.8 Occupational Injuries and Diseases Act

2.8.1 The Bidder warrants that all its employees (including the employees of any sub-contractor

Tel: +27(12)432

3. Black Youth Ownership 4 B-BBEE Certificate / B- BBEETenderer who have 100% black youth ownership 4

Tenderer who have 30% to 99% black youth 2

Tenderer who have less than 30% black youth 0

eTender Portal.

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

Section 1: introduction, and RFQ scope of requirements

1. Introduction

1.1. The National Lotteries Commission (NLC) is a public entity established in terms of the

Lotteries Amendment Act (No ) to regulate the National Lottery as well as other

lotteries, including society lotteries. The NLC evolved out of the National Lotteries Board,

established in terms of the Lotteries Act No . Amongst other things, the NLC is

charged with the primary responsibility to manage the National Lottery Distribution Trust

Fund (NLDTF) into which the proceeds of the National Lottery are deposited and

subsequently distributed for good causes.

2. In line with the requirements of the Public Finance Management Act No. (PFMA)

and Treasury Regulations, the NLC seeks to engage the services of duly qualified service

providers. The NLC aims to engage the services of duly qualified service providers to submit

a quotation for the supply and delivery of stationery for the National Lotteries Commission,

Tel: +27(12)432 1300

Info Centre: 086 00 65383

Web: www.nlcsa.org.za

National Lotteries Commission (NLC)

P.O Box 1556

Brooklyn Square 0083, Pretoria

2.2.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter,

and which appear in the PPPFA shall take precedence. Bidders shall refrain from

incorporating any additional stipulations in its proposal submitted in terms hereof other than

in the form of a clear marked recommendation that the Commission may in its sole discretion

elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the Commission.

2.2.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters

addressed in this RFQ. It, however, remains the exclusive domain and election of the

you are kindly requested to submit this Form either by post, facsimile or e-mail to the

address, facsimile number or e-mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether or

not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organization, collation, storage, updating or

modification, retrieval, alteration, consultation or use.

2.2 dissemination by means of transmission, distribution or making available in another

form; or

2.3 merging, linking, as well as restriction, degradation, erasure or destruction of

information.

3. “Personal information” means information relating to an identifiable, living, natural

person, and where it is applicable, an identifiable, existing juristic person, including, but

not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic

or social origin, colour, sexual orientation, age, physical or mental health, well-

being, disability, religion, conscience, belief, culture, language and birth of the

person.

3.2 information relating to the education or the medical, financial, criminal or

employment history of the person.

3.3 any identifying number, symbol, e-mail address, physical address, telephone

number, location information, online identifier or other particular assignment to the

person.

3.4 the biometric information of the person.

3.5 the personal opinions, views or preferences of the person.

3.6 correspondence sent by the person that is implicitly or explicitly of a private or

confidential nature or further correspondence that would reveal the contents of the original

correspondence.

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information relating to the

person or if the disclosure of the name itself would reveal information

about

the person.

I certify that the information furnished in paragraphs 1, 2

and 3 ABOVE IS CORRECT.

State Owned Company[TICK APPLICABLE BOX]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals

as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated inparagraph1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

asa result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favorable

arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who acted

on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10years,

afterthe audi

(e) alteram partem (hear the other side) rule has been applied; and

(f) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)................................................................

Stage 2: Administrative Compliance and Mandatory requirements

requirements. Bids that do not fully comply with the mandatory requirements will be disqualified

and will not be considered for further evaluation.

Section 3: EVALUATION CRITERIA