Service provider to manufacture and supply bilge cradles for armscor dockyard, simonstown

RFQ reference number: RR83693/26-27

{"closingDate":"16/07/2026","closingTime":"11:00","briefingSession":"{\"date\":\"08 July 2026\",\"time\":\"11:00\",\"venue\":\"e if it is compulsory or not) NOT COMPULSORY\",\"is_compulsory\":true}"}

RFQ Issue Date 02/07/2026

Briefing Session (indicate if it is compulsory or not) NOT COMPULSORY

08 July 2026 @ 11:00

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":null}

Returnable Documents: Bidders are required to develop a returnable schedule annexure in accordance with the following table of contents. Submitted Item List of Required.Documents [Yes or No], Central Supplier database (CSD) registration report or Yes No Unique Registration Reference Number ☐ ☐, Valid Tax Clearance Certificate (s) and or proof of Yes No application endorsed by SARS and / or SARS issued ☐ ☐ verification pin code., Copy of CIPC registration documents listing all members Yes No with percentage, see bidding structure for required ☐ ☐ documents., Valid proof of BBBEE status for the bidder and its sub- Yes No contractor(s) ☐ ☐, Designated sectors: Local production and content. Yes No (Where applicable) ☐ ☐, Please quote on the following: ITEM DESCRIPTION QUANTITY UNIT TOTAL NO PRICE 1 SERVICE PROVIDER TO MANUFACTURE AND SUPPLY BILGE CRADLES FOR ARMSCOR DOCKYARD SIMON'S TOWN - AS PER ATTACHED ANNEXURE (SOW 4 PAGES AND DRAWING) 2 KINDLY NOTE IT IS NOT COMPULSORY TO INSPECTION BEFORE REPONDING TO RFQ – INSPECTION IS AVAILABLE ON THE 08TH OF JULY 2026 @ 11:00. PLEASE CONFIRM ATTENDANCE 24HR BEFORE THE INSPECTION. 6 DELIVERY ADDRESS: ARMSCOR DOCKYARD, TRANSIT STORE, COLE POINT, SIMONS TOWN of 10 Customer Focus : Care and Respect for Others : Excellence : Integrity : Leading by Example : Results Driven : Teamwork A-TEMP-9048 Issue 002 Please take note of the critical criteria set out in this document TOTAL (VAT EXCLUDED) VAT TOTAL (VAT INCLUDED), Clearly indicate the total as follows in the quotation: Subtotal (excluding VAT) VAT Total (including VAT) 7.1 Period required for commencement of delivery, after receipt of order: 7.2 Period required for completion of order, after receipt thereof, Must be completed by Bidder if not completed by Armscor 7.3 Supplier number (as per National Treasury Central Supplier Database (CSD): 7.4 Unique CSD registration reference number: 7.5 SARS Personal identification number (PIN) (if available): Suppliers must either supply SARS Pin (supply of the pin implies permission that Armscor may use it to verify the supplier’s tax status) or their original Tax Clearance Certificate. of 10 Customer Focus : Care and Respect for Others : Excellence : Integrity : Leading by Example : Results Driven : Teamwork A-TEMP-9048 Issue 002, TAX COMPLIANCE REQUIREMENTS 8.1 The Bidder must be tax compliant for the duration of the contract (status will be checked when the quotation is evaluated, when the order is placed as well as before payment can be done). 8.2 The Bidder must be registered on the National Treasury Central Supplier Database (National Treasury can be contacted on (+2712) 406 9222 or [email protected]). Refer also to www.treasury.gov.za., STATEMENT OF WORK (SOW) / SCOPE OF WORK SERVICE PROVIDER TO MANUFACTURE AND SUPPLY BILGE CRADLES FOR ARMSCOR DOCKYARD SIMON'S TOWN - AS PER ATTACHED ANNEXURE A (SOW 4 PAGES AND DRAWING), CRITICAL CRITERIA (IF APPLICABLE) REFER TO ATTACHED TABLE 1 Criteria Compliance Evidence REFER TO ATTACHED TABLE 1 REFER TO ATTACHED TABLE 1, EVALUATION OF QUOTATIONS: 11.1 Phase 1 –Mandatory requirements (if applicable) 11.2 Phase 2 – Critical Criteria or Functionality – Paper based (if applicable) 11.3 Phase 3 – Functionality - Presentation / Demonstration / Site Inspection (if applicable) 11.4 Phase 4 – Price and Specific Goals 11.5 Phase 5 – Objective Criteria of 10 Customer Focus : Care and Respect for Others : Excellence : Integrity : Leading by Example : Results Driven : Teamwork A-TEMP-9048 Issue 002, PREFERENTIAL PROCUREMENT REGULATION REQUIREMENTS Refer Preferential Procurement Policy Framework Act, 2000; Preferential Procurement Regulations, 2022 and Defence Sector Code 2019: 12.1 Awarding of Bids The awarding of RFQ will be in terms of the Preferential Procurement Policy Framework Act, 2000: Preferential Procurement Regulations, 2022 and Preference Point System of the Preferential Procurement Regulations, 2022. The applicable points are: Price (Pp): 80 Points Specific Goals: 20 Points Total: 100 Points The following formula will be used to calculate the points in respect of a bid up to a rand value of R 50 000 000, 00 (all applicable taxes included). A maximum of 80 points is allocated for price on the following basis

RFQ Closing Date 16/07/2026 @11:00am

incomplete quotation will invalidate the quote submitted.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and be tax compliant. They must provide valid B-BBEE status proof. The bidder must have proven experience in structural steel or marine support structure fabrication, as evidenced by client reference letters. The bidder must demonstrate suitable welding capability with qualified welders, approved WPS/PQR, and a welding quality control system (ISO 3834 Part 3 or DNV equivalent).

This Annexure A – Statement of work(SOW), defines the technical, functional, quality, and

delivery requirements for the design, manufacture, inspection, testing, and delivery of Bilge

Block Cradles(Long Arms) for Armscor Dockyard.

Armscor Dockyard provides maintenance, docking, and undocking services for the South

African Navy's vessels and offers similar services for commercial vessels. The Dry Dock

and Syncrolift are the primary facilities used for these operations. A key requirement when

docking a vessel is the building of its cradle, which consist of bilge and keel blocks cradles.

The Bilge Block cradles are critical docking support structures used to support vessels

safely during docking operations. The structures must be designed and manufactured to

withstand operational loads, marine environmental conditions, and repeated usage cycles

A qualified service provider is required to manufacture and supply Armscor dockyard with

8 Bilge block cradles, the scope of this requirement includes but not limited to verification

of existing design drawing, fabrication of bilge block cradles and engineering design

drawings. The service provider shall provide all labour, materials, tools, equipment and

services necessary to complete the scope in full compliance with this SOW.

a. Valid welder qualification certificate/s

11.1 Phase 1 –Mandatory requirements (if applicable)

11.2 Phase 2 – Critical Criteria or Functionality – Paper based (if applicable)

11.3 Phase 3 – Functionality - Presentation / Demonstration / Site Inspection (if applicable)

11.4 Phase 4 – Price and Specific Goals

11.5 Phase 5 – Objective Criteria

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A-TEMP-9048 Issue 002

1. Introduction

This Annexure A – Statement of work(SOW), defines the technical, functional, quality, and

delivery requirements for the design, manufacture, inspection, testing, and delivery of Bilge

Block Cradles(Long Arms) for Armscor Dockyard.

(Where applicable):

2.3.1. SANS/ISO 9001 or ISO 3834 (Quality Management)

2.3.2. ISO 2768 (General tolerances)

2.3.3. SANS 10162 (Structural Steel Design)

2.3.4. AWS D1.1/ ISO 9606 (Welding Standards)

2.3.5. ISO 12944 (Corrosion Protection)

2.4. General Requirements

2.4.1. All structural steel shall be minimum ASTM-TYPE A-36 or equivalent. Higher

grade materials such as EN 10025 S355 JR may be used if quoted on prior to

approval by Armscor. The steel selection shall consider environment

conditions, application, availability, fabrication requirements and cost

optimisation. Armscor reserves the right to not proceed with the order if the

materials proposed are not suitable

2.4.2. Magnetic Particle Inspection (MPI)shall be conducted on all welds

2.4.3. Material shall be supplied with Mill Test Certificate (MTCs) for acceptance

purposes.

4.1. Please note that upon delivery of the Bilge block cradles to Armscor Dockyard,

the bilge blocks cradles will be subjected to the following tests before

acceptance of order.

4.1.1. Visual inspection by the requestor and Armscor quality representative to

verify the standard of welding and any visible damage.

4.1.2. The bilge blocks will be fitted with internal bogie wheels to ensure proper

fitment and clearances by Armscor personnel. If the bogie wheels do not fit

then the contractor shall be given a limited number of days to amend or

perform structural changes. Penalties may be imposed if this occurs beyond

the contractual delivery date.

5.1. The following documents shall accompany the delivery of the bilge block

cradles, documents shall be in clear, grammatically correct English and in a

lever arch file with an index as the list below; two hardcopies to be delivered.

5.1.1. Material certificate/Mill Test Certificate

5.1.2. Welding certificate(s)

5.1.3. Inspection reports (If Applicable)

5.1.4. NDT reports/MPI

5.1.5. Paint/Coating reports

5.1.6. Drawings Pack

6.1. Armscor Dockyard will hold a non-compulsory site inspection of the bilge block

cradle on the 08 July 2026, at 11:00. The site inspection is intended to be used

by service providers for viewing of the bilge block cradles and address item 2.1.1

of this requirement and hence service providers will be allowed to bring in their

measuring tools and instruments. It is advisable to be at Armscor Dockyard by

10:30 to give sufficient time to tools declaration at the gate.

for the required work. Welding shall be performed by qualified welders using

approved welding procedures and under a recognised welding quality control

system. ISO 3834 Part 3 is preferred; however, DNV-approved, DNV-

accepted, or equivalent welding quality controls may be accepted where the

service provider can provide sufficient evidence.

position and thickness range.

b. Approved applicable WPS with supporting PQR/WPQR

The WPS(Welding Procedure specification) and PQR/WPQR (Procedure

Qualification record) shall be relevant to the welding work required.

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c. Proof of welding quality control system

This may be ISO 3834 Part 3, DNV approval/acceptance, or a company

internal welding quality procedure considered equivalent and accepted

by Armscor.

Note: Where DNV approval or acceptance is claimed, the bidder shall submit

documents bearing DNV approval/acceptance evidence, such as a DNV

stamp, certificate number, surveyor signature, DNV-issued certificate, or

written DNV acceptance. Statements of DNV compliance without objective

evidence will not be accepted.

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a. In the case of electronic submissions:

• All Electronic submissions must be submitted in a PDF format that is protected from any

modifications, deletions, or additions.

b. Financial/pricing information must be presented in a separate attachment from the Technical

/ Functional Response information.

c. The onus is on the Bidder to further ensure that all mandatory and required documents are

included in the electronic submission.

d. All submissions should be prominently marked with RFQ Number and bidders’ name.

e. Bidders are advised to email electronic submissions atleast one hour before the bid closing

time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder

to ensure that the bid is submitted on time via email

f. Bid submission emails received after submission date and time will be considered late bid

submissions and will not be accepted for consideration.

g. Armscor will not be responsible for any failure or delay in the email transmission or receipt

of the email including but not limited to:

• receipt of incomplete bid
• file size
• delay in transmission receipt of the bid
• failure of the Bidder to properly identify the bid
• illegibility of the bid; or
• Security of the bid data.

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A-TEMP-9048 Issue 002

6. Required documents

Payment Terms: Payment Terms

Armscor will effect payment thirty (30) days after the service provider has rendered the service

and submitted an invoice / statement.

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Annexure a

Statement of work – manufacture and supply of bilge block cradles

F

The requirement is for the service provider to manufacture and supply bilge block cradles for Armscor Dockyard. The service provider will be responsible for the following: 2.1. Design and Engineering Requirements 2.1.1. The contractor shall verify that the existing 2D imperial drawing provided by Armscor matches the physical bilge block cradle currently in service. Any discrepancies shall be documented and submitted to Armscor for review and approval prior proceeding with the manufacturing process. 2.1.2. Produce a new and updated 2-D and 3-D engineering drawing (metric) of the Bilge block cradle made with SolidWorks as that is the primary drawing software used by Armscor Dockyard, an alternate software usage may be considered if it is interoperable with SolidWorks. 2.1.2.1. Drawings must comply with modern engineering drafting standards (ISO/SANS standards) 2.1.2.2. Drawings shall include the following: 2.1.2.2.1. General arrangement 2.1.2.2.2. Detailed fabrication drawings 2.1.2.2.3. Material specification 2.1.2.2.4. Welding details 2.1.2.2.5. Tolerances and surface finishes 2.1.3. The service provide shall submit the full drawing pack upon delivery of the bilge block cradles. of 5 2.2. Fabrication Requirements 2.2.1. The contractor shall manufacture 8 Bilge Block cradles as per drawing S-1258- 207B provided by Armscor 2.2.2. Exclusions 2.2.2.1. Bogie wheels 2.2.2.2. Bilge block cradle connector 2.2.2.3. Pulley wheels 2.2.2.4. 300mm x 300mm x 1000mm long solid marine hardwood 2.2.2.5. Any additional material on top of the I-beam 2.3. Design Standards Design and fabrications shall comply with the following standards or equivalent (Where applicable): 2.3.1. SANS/ISO 9001 or ISO 3834 (Quality Management) 2.3.2. ISO 2768 (General tolerances) 2.3.3. SANS 10162 (Structural Steel Design) 2.3.4. AWS D1.1/ ISO 9606 (Welding Standards) 2.3.5. ISO 12944 (Corrosion Protection) 2.4. General Requirements 2.4.1. All structural steel shall be minimum ASTM-TYPE A-36 or equivalent. Higher grade materials such as EN 10025 S355 JR may be used if quoted on prior to approval by Armscor. The steel selection shall consider environment conditions, application, availability, fabrication requirements and cost optimisation. Armscor reserves the right to not proceed with the order if the materials proposed are not suitable 2.4.2. Magnetic Particle Inspection (MPI)shall be conducted on all welds 2.4.3. Material shall be supplied with Mill Test Certificate (MTCs) for acceptance purposes.

CORROSION PROTECTION: 3.1. Dry Abrasive Blast Cleaning and Application of 3-Coat System The contractor shall perform corrosion protection as per the following specifications. Any deviations or different recommendation made by service provider must be communicated and Approved by Armscor Project Manager/Requestor. 3.1.1. Blast Cleaning to SA2.5 with a surface profile of 60 – 80 3.1.2. Primer: Carboguard 880 @ 150 Microns DFT 3.1.3. Intermediate: Carboguard 890 @ 150 Microns DFT 3.1.4. Final: Carbothane 137 HS @ 50 Microns 3.1.5. Final Colour: RAL – Grey/Black of 5

TESTING AND ACCEPTANCE 4.1. Please note that upon delivery of the Bilge block cradles to Armscor Dockyard, the bilge blocks cradles will be subjected to the following tests before acceptance of order. 4.1.1. Visual inspection by the requestor and Armscor quality representative to verify the standard of welding and any visible damage. 4.1.2. The bilge blocks will be fitted with internal bogie wheels to ensure proper fitment and clearances by Armscor personnel. If the bogie wheels do not fit then the contractor shall be given a limited number of days to amend or perform structural changes. Penalties may be imposed if this occurs beyond the contractual delivery date.

DOCUMENTATION 5.1. The following documents shall accompany the delivery of the bilge block cradles, documents shall be in clear, grammatically correct English and in a lever arch file with an index as the list below; two hardcopies to be delivered. 5.1.1. Material certificate/Mill Test Certificate 5.1.2. Welding certificate(s) 5.1.3. Inspection reports (If Applicable) 5.1.4. NDT reports/MPI 5.1.5. Paint/Coating reports 5.1.6. Drawings Pack

NON-COMPULSORY SITE INSPECTION 6.1. Armscor Dockyard will hold a non-compulsory site inspection of the bilge block cradle on the 08 July 2026, at 11:00. The site inspection is intended to be used by service providers for viewing of the bilge block cradles and address item 2.1.1 of this requirement and hence service providers will be allowed to bring in their measuring tools and instruments. It is advisable to be at Armscor Dockyard by 10:30 to give sufficient time to tools declaration at the gate.

CRITICAL CRITERIA MEASUREMENTS Quotations received will be evaluated against the critical criteria requirements as indicated in Table 1 below . Should the service provider fail to comply with any one of the critical criteria, the quotation will be eliminated from the evaluation process resulting in it not being eligible for the awarding of the purchase order. of 5 Table 1:Critical criteria Comply No Critical Criteria / Do Not Comply Requirement:1. The service provider must demonstrate proven experience in fabrication of

Structural steel assembles OR

Marine support structures (e.g., keel and bilge blocks, cradles, access towers and access brows, landings and walkways etc) Compliance Evidence: The service provider shall submit at least one client reference letter or completion certificate signed by the duly authorized client representative or Principal agent, with contact details and confirming the following

The name of the service provider

Confirmation of fabrication of structural steel assembles or marine support structures (e.g., keel and bilge blocks, cradles, access towers and access brows, landings and walkways etc)

Project completion date Should the submitted reference letter(s) or completion certificate(s) not satisfy points a, b and c, then the service provider shall submit additional supporting documents from their client that verify the aforesaid points. Requirement:2. The service provider offered steel material must be minimum ASTM-TYPE A-36 or equivalent. With the minimum mechanical requirements as below

Minimum yield strength: 250 MPa

Material shall be suitable for welded structural applications Compliance Evidence: The service provider shall submit with their quote the material specifications of the steel proposed or Mill Test Certificate. Any proposed equivalent material shall demonstrably meet or exceed the above minimum mechanical requirements. Requirement:3. The service provider shall demonstrate that it has suitable welding capability for the required work. Welding shall be performed by qualified welders using approved welding procedures and under a recognised welding quality control system. ISO 3834 Part 3 is preferred; however, DNV-approved, DNV- accepted, or equivalent welding quality controls may be accepted where the service provider can provide sufficient evidence. Compliance Evidence: The service provider shall submit a copy of the following documents

Valid welder qualification certificate/s Certificates shall cover the applicable welding process, material, position and thickness range.

Approved applicable WPS with supporting PQR/WPQR The WPS(Welding Procedure specification) and PQR/WPQR (Procedure Qualification record) shall be relevant to the welding work required. of 5

Proof of welding quality control system This may be ISO 3834 Part 3, DNV approval/acceptance, or a company internal welding quality procedure considered equivalent and accepted by Armscor. Note: Where DNV approval or acceptance is claimed, the bidder shall submit documents bearing DNV approval/acceptance evidence, such as a DNV stamp, certificate number, surveyor signature, DNV-issued certificate, or written DNV acceptance. Statements of DNV compliance without objective evidence will not be accepted. of 5 YOU ARE INVITED TO ATTEND A SITE VISIT AT: ARMSCOR DOCKYARD SIMON’S TOWN SA NAVY BASE SIMON’S TOWN, COLE POINT COMPANY NAME: REP NAME AND SURNAME: DATE AND TIME: WEDNESDAY, 08TH JULY 2026 @ 11h00 ID NUMBER: VEHICLE REGISTRATION NUMBER: VEHICLE TYPE AND COLOUR

Points Allocation: 80 points

B-BBEE Details: ults Driven : Teamwork

A-TEMP-9048 Issue 002

Points for Points for

No Specific Goals for General Procurement

80/20 pps 90/10 pps

RDP Programme: Promotion of SMMEs

1 EME or QSE entities which are 100% owned by black people 20 points 10 points

2 EME or QSE entities which are at least 51% owned by black people 18 points 9 points

3 EME or QSE entities which are at least 35% owned by black people 16 points 8 points

4 EME or QSE entities which are at least 25% owned by black people 10 points 5 points

Total Points Per PPS 20 points 10 points

12.3 Principles

12.3.1 Valid proof of B-BBEE status is either of the following:

a. A B-BBEE Sworn Affidavit fully completed and

i. Deposed and signed in the presence of the Commissioner of Oaths (Certified true copy

not acceptable).

ii. Does not contradict itself (% black ownership matches compliance level).

iii. Commissioner of Oaths credentials and signature are reflected.

iv. Commissioned and deposed on the same day

b. A B-BBEE Certificate issued by either the CIPC or a SANAS Accredited Verification Agency.

c. An entity submitting an unincorporated Joint Venture / Consortium must attach a Consolidated

B-BBEE Certificate in the name of the Joint Venture / Consortium issued by a SANAS accredited

Verification Agency.

d. B-BBEE status must be based on the latest financial year-end information, otherwise it is invalid

and unacceptable.

e. The bid must be accompanied by the CIPC Beneficial Ownership Declaration. The declaration

should be the latest lodged with CIPC.

f. The bidder must submit the company registration documents issued by Companies and

Intellectual Property Commission (CIPC) accompanied by the latest share register and share

certificate for (Pty) Ltd and Ltd signed by the Company Secretary

Refer Preferential Procurement Policy Framework Act, 2000; Preferential Procurement

Regulations, 2022 and Defence Sector Code 2019:

12.1 Awarding of Bids

2000: Preferential Procurement Regulations, 2022 and Preference Point System of the

Preferential Procurement Regulations, 2022.

Price (Pp): 80 Points

Specific Goals: 20 Points

Total: 100 Points

of R 50 000 000, 00 (all applicable taxes included).

A maximum of 80 points is allocated for price on the following basis:

80/20

Ps= 80 (1 −Pt−Pmin )

Ps = Points scored for price of bid under consideration.

Pt = Price of bid under consideration.

Pmin = Price of lowest acceptable bid.

d. B-BBEE status must be based on the latest financial year-end information, otherwise it is invalid

and unacceptable.

e. The bid must be accompanied by the CIPC Beneficial Ownership Declaration. The declaration

should be the latest lodged with CIPC.

f. The bidder must submit the company registration documents issued by Companies and

Intellectual Property Commission (CIPC) accompanied by the latest share register and share

certificate for (Pty) Ltd and Ltd signed by the Company Secretary or registered Auditor.

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A-TEMP-9048 Issue 002

12.3.2 Local content and production

a. Local Content and production refers to the mandate where a minimum stipulated percentage of

goods, services or inputs be locally sourced and manufactured within South Africa to boost the

local industry, create jobs and develop industrial capacity.

b. The DTIC designate and determine a stipulated minimum threshold for each sector which is

designated

c. The complete list of sectors and sub-sectors which are designated for local production with

minimum local content threshold can be found on the website of the department of trade,

industry & competition via the link below.

http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-

procurement/

d. The bidder shall submit with the bid documents a completed annexure c, d & e and an exemption

letter from the DTIC and a letter from the manufacturer.

12.3.3 Locality

a. The bidder must submit the municipality bill/local councillor letter (must be not be older than 3

months).

i. In an event where the bidder is the lessee, the municipality bill and the lease agreement

must be submitted.

ii. In an event where the bidder owns the property, the municipality bill must be in the name

of the bidder/owner of the property.

12.3.4 Verification of bidders information

The Armscor reserves the right to require a bidder and/or its sub contractor(s) to substantiate

any claim at any stage in the bidding process to verify and confirm the specific goals claim of

the bidder and/or its sub-contractor(s).

12.3.5 Armscor reserves the right to:

12.3.5.1 not evaluate and award bids / RFQ Submissions that do not comply strictly with this

a. This quotation will remain valid 90 (ninety) days from the date of bid closing.

are administered by Armscor SOC (Pty) Ltd on Behalf of clients.

For more information on security registration contact:-

0001

E-mail:- [email protected]

Erasmuskloof Ext. 4

Private Bag X337

Pretoria 0001

www.armscor.co.za

Company registration: 1968/008611/30 VAT registration: 4500101169