This Tender Has Expired

• Advert/Notice date: 30 January 2026.
• Closing date & time for bid submission: 18 February 2026 @ 12:00 hrs.
• No separate briefing or site‑visit dates are mentioned in the document.

Project enquiries (HR translation): Ms N. Mshweshwe – Tel 039 2510 230, Cell 082 370 7529, Email [email protected].

Supply Chain Management enquiries: Mr Z. Khala – Tel 079 886 0942, Email [email protected] / [email protected].

Bid submission address (email): [email protected] (or [email protected] for lower‑value quotes).

• Submit the completed bid by email only – no hand‑delivered or faxed bids will be accepted.
• Closing date/time: 18 February 2026 @ 12:00 hrs (as stated on the advert).
• Email address for bids ≥ R300 000 (incl. VAT): [email protected]
• Email address for bids <R300 000 but ≥ R30 000 (incl. VAT): [email protected]
• Use the official Municipal Bid Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9). Do not re‑type; submit on the original forms.
• Required returnables (must be attached in full):

– CIPC registration documents and certified ID copies of directors (≤ 3 months old)

– Proof of Central Supplier Database (CSD) registration or Tax Compliance Status (TCS) PIN

– Valid SARS Tax PIN print‑out

– Completed and signed bid forms (MBD1, MBD4, MBD6.1, MBD8, MBD9)

– Letter confirming no municipal accounts are overdue >30 days (with proof)

– For joint ventures: Tax PINs of all partners and a signed JV agreement naming the lead partner

– Minimum 100 % local content evidence

• Bids over R1 million must include proof of VAT registration before the closing date.
• All submissions must be clearly marked with the project name and reference number; unsigned alterations to the BOQ/price schedule will invalidate the bid.
• Failure to provide any of the above documents will render the bid non‑responsive.

• Two‑stage evaluation:

1. Stage 1 – Functionality (minimum 70 % score required to proceed).

– Previous Experience – 30 points

– Capacity & Expertise – 40 points

– Methodology – 30 points (scope, risk management, quality management, time‑frames, communication)

2. Stage 2 – Price & Specific Goals (total 100 points).

– Specific Goals – 20 points (pre‑agreed preference goals; proof required)

– Price – 80 points (80/20 or 90/10 preference point system as applicable)

• Scores are not cumulative across stages; only bidders passing Stage 1 are considered for Stage 2.
• Preference points are awarded only when supporting documentation is submitted.
• Minimum threshold for local content: 100 %.
• Joint‑venture bids must submit a signed agreement and individual tax compliance documents for each partner.

Scope of Work:

1. Pre‑translation – receive English HR policies, review for completeness, clarify ambiguities with the municipality.

2. Translation – translate to isiXhosa using ISO 17100‑compliant processes and specialised translation software; ensure cultural relevance.

3. Quality Assurance – check grammar, terminology consistency, formatting and accuracy; conduct thorough proof‑reading.

4. Editing & Revision – improve clarity, readability and compliance with the style guide.

5. Finalisation – deliver documents in Word, PDF and printed booklet formats; provide a certificate of translation accuracy.

6. Post‑delivery support – address municipality queries and provide revisions/updates as needed.

Deliverables:

• Translated policy documents (isiXhosa) in Word and PDF.
• Translation memory on a disc/USB (both formats).
• Combined booklet of all policies plus 200 printed copies.
• Certificate of translation accuracy.

Standards & Requirements:

• Sworn translation certification (South Africa).
• ISO 17100:2015 and ISO 9001:2015 compliance.
• Minimum 5 years translation experience; key personnel must hold Communications/Linguistics or equivalent qualification, be ISO‑certified and provide recent CVs.
• Project duration: approx. 3 months from appointment.
• Acceptance criteria: quality standards met and municipality sign‑off.

• Pricing to be submitted in the prescribed price schedule (MBD 6.1) – no unsigned alterations allowed.
• Bids ≤ R300 000 (incl. VAT) may be sent to [email protected]; bids > R300 000 (incl. VAT) must be sent to [email protected].
• Bids over R1 million must include proof of VAT registration before the closing date.
• Required financial documents:

– CIPC registration and certified ID copies of directors (≤ 3 months).

– Proof of CSD registration or Tax Compliance Status (TCS) PIN (or printed TCS certificate).

– Valid SARS Tax PIN print‑out.

– Declaration that no municipal accounts are overdue >30 days (with supporting proof).

• No performance bond or guarantee is explicitly mentioned in the document.
• Payment terms will be governed by the municipality’s General Conditions of Contract (GCC) and any special conditions attached to the tender.

• CIPC registration (company registration documents).
• Certified ID copies of directors (≤ 3 months old).
• Proof of registration on the Central Supplier Database (CSD) or Tax Compliance Status (TCS) PIN.
• Valid SARS Tax PIN print‑out.
• VAT registration (mandatory for bids > R1 million).
• ISO 17100 and ISO 9001 certifications for translation services.
• Minimum 100 % local content.
• No outstanding municipal accounts >30 days (declaration required).
• B‑BBEE, CIDB registration, and professional registrations are not explicitly required in the tender text.
• Joint‑venture partners must each provide their own tax compliance documents and a signed JV agreement naming the lead partner.