Turnkey laboratory-scale thermo-chemical reactor system for biomass, biochar & waste conversion research

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Returnable Documents: This preference form (SBD 6.1) must form part of all tenders submitted. Failure to submit required proof or documentation to claim points for specific goals will be interpreted as not claiming those preference points.

• You must complete and return the Declaration with Regard to Company/Firm (SBD 6.1), including company name, registration number, company type (tick applicable box), and authorised signatory details.
• By signing, you certify the accuracy of preference point claims and acknowledge potential consequences for fraudulent claims: disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

Companies must have at least 51% ownership by Historically Disadvantaged Individuals (HDI), Women, Youth, or Disabled Persons to claim corresponding points. BBBEE Status Level must be between 1-4 to claim those points. All claims require documentary proof. The form must be completed by an authorized representative of the company.

• The tender is for the supply, delivery, installation, and commissioning of a laboratory-scale thermo-chemical reactor system for biomass, biochar, and waste conversion research.
• Tenderers must study the general conditions, definitions, and directives applicable to the tender and the Preferential Procurement Regulations, 2022 before completing the preference form.

• B-BBEE Status Level: Minimum Level 2 (or Levels 1-4) is required for points.
• Specific Goals for preference points include: 51% HDI Ownership, 51% Ownership by Women, 51% Ownership by Youth, 51% Ownership by Disabled Persons.
• You must complete the company/firm declaration section (SBD 6.1), providing company name, registration number, and ticking the applicable company type.
• You must submit proof/documentation to support claims for specific goals; failure to do so means you forfeit those points.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from future tenders for up to 10 years, and criminal prosecution.

• Preference points are awarded for specific goals as per Preferential Procurement Regulations.
• Points are allocated for: 51% HDI Ownership (6 points), 51% Ownership by Women (4 points), 51% Ownership by Youth (4 points), 51% Ownership by Disabled Persons (2 points), and B-BBEE Status Level 1-4 (2 points).
• You must indicate how you claim points for each preference point system in the provided table.

• You must complete a declaration regarding company/firm details (name, registration number, type).
• By signing, you certify that preference point claims are true and correct, and acknowledge that:

• Documentary proof may be required later to substantiate claims.
• Fraudulent claims or breach of contract conditions can result in disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

• Failure to submit required proof/documentation for specific goals means you forfeit those preference points.
• The organ of state reserves the right to require substantiation of any preference claim at any time.

• Price points are calculated by formula: Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.
• For disposal/leasing of state assets or income-generating contracts, a different formula applies: Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Pmax is the highest acceptable tender price.

Not explicitly stated in the provided document excerpt. Typically includes valid tax clearance, BBBEE certification, relevant experience, and financial capability. Preference point system (80/20 or 90/10) suggests BBBEE compliance is a factor.

The extracted text only shows preference point allocation (80/20 and 90/10). Detailed technical specifications for the laboratory-scale thermo-chemical reactor system (scope, deliverables, standards, capacity, service levels) are not present in the provided excerpt. Obtain the full specification document from the Agricultural Research Council.

The extracted text does not list compliance requirements. Standard South African government tender compliance typically includes: Central Supplier Database (CSD) registration, valid Tax Clearance Certificate (or SARS PIN), B-BBEE certificate or sworn affidavit, and possibly CIDB registration for installation works. Verify exact requirements in the full tender document.

Returnable Documents: Complete the SBD 4 declaration form. The bidder must disclose any state employment, relationships with procuring institution employees, and interests in other related enterprises. The declaration must be signed and dated. Failure to provide a true and complete declaration will result in disqualification.

Any person (natural or juristic) may bid. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. Bidders must not have any undisclosed conflicts of interest, must not engage in collusive bidding practices, and must not have consulted with procuring institution officials regarding the procurement process prior to bidding (except for clarification).

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. The bidder must make a declaration in line with principles of transparency, accountability, impartiality, and ethics.

No specific requirements found. However, bidders must complete the SBD 4 declaration form which includes disclosures regarding state employment, relationships, and other interests. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

• Closing date: 17 July 2026 at 11:00.

• Contact person: Ms. Lungile Kubheka.
• Email: [email protected].
• Phone: +27 (0)12 842-4078.
• Department: Supply Chain Management, ARC.
• Delivery address: Agricultural Research Council-NRE, 141 Creswell Road, Weavind Park, Pretoria.

• Submit your written quotation by email to [email protected] on or before the closing date.
• Submissions via links will not be accepted.
• Quotes must be submitted on official letterhead and duly signed.
• Include all required compulsory documents (tax compliance, SBD forms, CSD registration, B-BBEE certificate/affidavit).
• Late and incomplete submissions will invalidate the quotation.
• The validity of quotations must be 60 days.
• Your quotation must indicate the delivery date.

Bidder must be registered on Central Supplier Database (CSD). Must provide valid tax compliance status. Must submit completed and signed Standard Bidding Documents. Must be able to supply brand new, current-production equipment. Must have proven experience: at least 2 successfully completed similar projects (laboratory-scale thermo-chemical reactor systems or comparable scientific lab equipment) within last 5 years with reference letters and appointment letters/POs. Must commit to 24-month warranty and 5-day onsite training. Must comply with all special conditions including delivery/installation/commissioning at ARC Pretoria site.

• The system must be supplied, delivered, installed, and commissioned as a complete laboratory-scale thermo-chemical reactor system for biomass, biochar, and waste conversion research.
• Detailed specifications are attached to the document.
• All equipment supplied must be brand new, unused, and of current production. Refurbished, remanufactured, demonstration, or discontinued equipment is not accepted.
• The successful bidder must deliver, install, commission, calibrate, test, and demonstrate the system at the ARC site specified in the purchase order.
• All installation, commissioning, calibration, testing, and demonstration must be done by suitably qualified personnel at no additional cost to ARC.
• Final acceptance is subject to successful installation, commissioning, testing, and performance verification by ARC, including demonstration of safe operation, temperature and gas flow control accuracy, product recovery, and completion of operator training.

• Provide evidence of successfully supplying, installing, and commissioning laboratory-scale thermo-chemical reactor systems or comparable scientific laboratory equipment.
• Proof required: At least two reference letters or completion certificates for similar projects completed within the last 5 years, each supported by the corresponding appointment letter or purchase order.

• Final acceptance is subject to successful installation, commissioning, testing, and performance verification by ARC.
• Acceptance criteria include:

• Successful installation and commissioning.
• Safe operation under specified design conditions.
• Verification of temperature control performance.
• Verification of gas flow control accuracy.
• Successful production and recovery of biochar and condensable products.
• Successful completion of a demonstration run using representative biomass feedstock.
• Successful completion of required operator training.
• Delivery of all required documentation and certificates.

• Prices must be quoted in South African Rand and inclusive of VAT, delivery, insurance, taxes, etc.
• No price adjustments or amendments to delivery particulars will be considered.
• Quotations must be market-related; evidence of under-quoting may lead to disqualification.
• The supplier accepts full responsibility for proper execution and fulfillment.

• Compulsory documents (failure to provide may lead to disqualification):

1. Original valid Tax PIN or Tax Compliance Status letter from SARS.
2. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document (SBD 4).
3. CSD registration number (only bidders registered on the Central Supplier Database will be considered).
4. B-BBEE Certificate or Sworn Affidavit.

• Additional compulsory requirements (failure to provide will lead to disqualification):

1. Manufacturer's technical datasheets demonstrating compliance with minimum technical specifications.
2. Signed warranty letter confirming a minimum 24-month warranty from date of final acceptance.
3. Signed training commitment for a minimum of 5 days onsite operator training.
4. Evidence of experience: at least two reference letters or completion certificates for similar projects in the last 5 years, supported by appointment letters or purchase orders.

• Agricultural Research Council Preference Points System applies (see Annexure A).

• All equipment must be brand new, unused, and of current production.
• Operator training must include safety procedures as a minimum component.
• The system must be verified for safe operation under specified design and operating conditions as part of acceptance.

• Warranty: Minimum 24 months from date of final acceptance by ARC. Warranty certificate must be provided upon delivery/commissioning. Supplier must repair or replace defective items at no cost during warranty.
• Documentation and handover: Provide all operation, maintenance, and support documentation (user manuals, calibration certificates, commissioning reports, software licenses, warranty certificate) in English, both electronic and hard-copy.
• Acceptance testing: Final acceptance requires successful demonstration of installation, commissioning, safe operation, performance verification, product recovery, demonstration run, operator training, and delivery of all documentation.
• General terms: Quotation validity 60 days. Goods/services supplied upon receipt of ARC purchase order. General Conditions of Contract (National Treasury) and ARC supply chain management code of conduct apply. ARC reserves rights to accept/reject special terms, do due diligence, and benchmark prices.

• Non-compliance with special conditions will result in disqualification.

• VAT registration number: 4140125313.
• Submit quotation by email to [email protected]; submissions via links not accepted.
• Compulsory Supply Chain Management Documents (failure may lead to disqualification).
• Only bidders registered on the Central Supplier Database (CSD) will be considered; include CSD registration number with bid.

• Tel: +27 (0)12 842-4078.
• Email: [email protected].
• Supply Chain Management: ARC.