Panel of valuation service providers for land, buildings, plant, equipment & machinery – IDC RFP

Closing date and time: 25 June 2026 at 11h00 AM. Bid validity period: 120 days from closing date. Enquiries deadline: 15 July 2026. Consolidated responses to enquiries will be posted on IDC website (www.idc.co.za) within 2 days after enquiries close.

Enquiries contact: Lunga Mbatha. Telephone: 011 269 4376. Email: [email protected]. Submission platform: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgAGrvplrKJZQK4gwH3IuiBSARi7fd7pztg2rSV2swwoxfk.

Submit bids electronically ONLY via the IDC SharePoint platform: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgAGrvplrKJZQK4gwH3IuiBSARi7fd7pztg2rSV2swwoxfk. Bids sent to any other platform will be disqualified. Closing date: 25 June 2026 at 11h00 AM. Submit at least 30 minutes before deadline to avoid technical issues. File size limit: 50MB. Only standard formats (Microsoft Suite, PDF) accepted. Incomplete or late bids will be disqualified. Amended bids must be marked 'Amendment to bid' and submitted before the deadline. Required returnable schedules: Cover Page, Schedule 1 (Executive Summary), Schedule 2 (Certified Board Resolution, ID copy of Company Representative, Annexures 2-8), Schedule 3 (Response to Functional Requirements), Schedule 4 (Price Proposal, separate file). All documents must be in English. Prime Contractors must not hold a lower % of contract value than subcontractors. Bidders must ensure all pages are numbered and no duplicates/missing pages exist.

Evaluation occurs in 4 phases: Phase 1: Initial Screening (compliance with RFP requirements, CSD checks for company registration, tax compliance, B-BBEE status, and completion of all Standard Bidding Documents). Non-compliance may lead to disqualification. Phase 2: Technical/Functionality Evaluation. Mandatory requirements: SACPVP registration for Land & Building valuers; Professional Indemnity Insurance commitment. Minimum qualifying score: 70%. Criteria for Small/Medium Entities (Land & Buildings): Bidder’s Relevant Experience (50%), Qualifications and Skills of Team (30%), Systems/Tools/Processes (20%). Criteria for Large Entities (Land & Buildings): Same as above. Criteria for Small/Medium Entities (Plant, Equipment & Machinery): Bidder’s Relevant Experience (40%), Professional Registration (20%), Qualifications and Skills of Team (20%), Systems/Tools/Processes (20%). Criteria for Large Entities (Plant, Equipment & Machinery): Same as above. Phase 3: Preference Point System (80/20): Price (80 points), Specific Goals (20 points). Specific Goals: Black Ownership (10 points for 100% black-owned, 4 points for 51%-99.99%), 30% Black Women Ownership (5 points), Ownership by Black Designated Groups, Promotion of SMMEs (EME/QSE). Phase 4: Objective Criteria (risk assessment: reputational, concentration, financial capability, past performance). Highest-scoring bidder wins unless objective criteria justify otherwise.

Scope: Appointment of a panel of service providers for Land & Buildings Valuations and Plant, Equipment & Machinery Valuations. Services required: Independent valuation advisory for due diligence, balance sheet requirements, replacement/historical valuations, servitude valuations, acquisition/alienation, asset verification, and IFRS compliance. Deliverables for Land & Buildings: Fully motivated valuation reports including purpose, effective date, property inspection details, title deed info, locality, market overview, topography, access, servitudes, town planning info, accommodation details, highest/best use, valuation methodology, market data, photographs (min. 10 internal/external), building plans, value determination, and certificate. Reports must comply with International Valuation Standards (IVSC). Mentorship: On/off-site support for Candidate and Professional Valuers, including practical assignments, feedback, skills transfer, and case studies. Deliverables for Plant, Equipment & Machinery: Valuation reports including purpose, effective date, methodology, market data, cost sheets, value calculations (Excel), market overview, functional efficiency, condition, maintenance records, and valuation certificate. Valuation methodologies: Estimated New Replacement Cost (ENRC), Depreciated Replacement Value (Reducing Balance/Straight Line), Open Market Value (In-Situ/Break-up), Forced Sale Value (FSV), Residual Value. Contract duration: 3 years, subject to annual performance reviews. Panel engagement: Ad-hoc basis, with quarterly performance reviews. Large entities used only if small/medium entities cannot provide services (e.g., valuations outside South Africa).

Valuation reports must include: purpose of valuation, effective date, method of approach, process for sourcing market data, supporting cost sheets (invoices, quotes, listings), detailed value calculations (Excel), market overview, functional efficiency, asset condition, maintenance records, valuation methodology justification, value determination, and certificate. Reports must comply with International Valuation Standards (IVSC). For Plant, Equipment & Machinery, methodologies include ENRC, Depreciated Replacement Value, Open Market Value (In-Situ/Break-up), Forced Sale Value, and Residual Value.

Mandatory: SACPVP registration for Land & Building valuers; RICS/ASA/other relevant body registration for Plant, Equipment & Machinery valuers. Professional Indemnity Insurance must be submitted within 5 days of appointment. Small/Medium Entities (Land & Buildings): Principal valuer must have a National Diploma in Property Valuation (or equivalent). Large Entities (Land & Buildings): Principal valuer must have an Advanced Diploma/Degree in Property Valuation (or equivalent). Small/Medium Entities (Plant, Equipment & Machinery): Principal valuer must have a National Diploma in Valuations/Process Engineering (or equivalent). Large Entities (Plant, Equipment & Machinery): Principal valuer must have an Advanced Diploma/Degree in Valuations/Process Engineering (or equivalent). All bidders must provide: team structure, CVs with qualifications/experience, and copies of qualification certificates. References: Small/Medium Entities (Land & Buildings) must provide 2 contactable references (past 5 years); Large Entities (Land & Buildings) must provide 3. Small/Medium Entities (Plant, Equipment & Machinery) must provide 2; Large Entities must provide 3.

Pricing must be VAT-inclusive (where applicable) and quoted in ZAR. Rates must be firm for the contract period or adjusted per a specified basis (e.g., CPI). All additional costs must be included in the Total Bid Price. Exchange rate linkage must be clearly indicated if applicable. For Land & Building Valuations, provide prices based on property types and value ranges (e.g., R1 to R1M, R1M to R5M, etc.) for Years 1-3. Similar breakdown required for Plant, Equipment & Machinery Valuations. IDC may consider National Treasury Cost Containment Measures and DPSA hourly fee rate guidelines. Payments are linked to approved deliverables and made within 30 days of invoice.

Pricing: All prices must be VAT-inclusive (where applicable) and quoted in ZAR. Rates must be firm for the contract period or adjusted per specified basis (e.g., CPI). All additional costs must be included in the Total Bid Price. Exchange rate linkage must be clearly indicated if applicable. Payments: Linked to approved deliverables, paid within 30 days of invoice. Costing Model: Provide prices for Land & Building Valuations based on property types and value ranges (e.g., R1 to R1M, R1M to R5M, etc.) for Years 1-3. Similar breakdown required for Plant, Equipment & Machinery Valuations. IDC reserves the right to consider National Treasury Cost Containment Measures and DPSA hourly fee rate guidelines. Professional Indemnity Insurance: Must be submitted within 5 days of appointment.

Mandatory: Tax compliance (SARS) with written confirmation. CSD registration and vetting. B-BBEE: Verification certificate required. EMEs (turnover < R10M) and QSEs (turnover R10M-R50M) may submit sworn affidavits for annual revenue and black ownership. Misrepresentation is a criminal offence. Prime Contractors must not hold a lower % of contract value than subcontractors. Professional Registration: Land & Building valuers must be registered with SACPVP. Plant, Equipment & Machinery valuers must be registered with RICS, ASA, or other relevant bodies. POPIA compliance: Annexure 8 must be completed. Disclosure: Annexure 7 (Disclosure Statement) required. Additional documents: Annexure 2 (Acceptance of Bid Conditions), Annexure 3 (Tax Compliance), Annexure 4 (Bidder’s Disclosure), Annexure 5 (Shareholders/Directors Info), Annexure 6 (B-BBEE Commitment Plan). Joint Ventures/Consortia: All members must submit required documents.

Bid validity period: 120 days from closing date. IDC reserves the right to: amend bid conditions, extend closing date, reject any bid, conduct site visits, request additional documents, verify information, and appoint any number of vendors. Bidders must accept that all costs (preparation, presentation, demonstration) are for their account. Supporting documentation becomes IDC property unless stated otherwise. Objective criteria for award: Reputational risk (based on disclosure and CRAD screening), concentration risk, financial capability, past performance. Contract duration: 3 years, subject to annual performance reviews. SLA will be concluded to measure, monitor, and assess supplier performance.